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1 Key Performance Indicators (KPI’s) Mid-Year Report University of the Virgin Islands Board of Trustees Meeting March 17, 2007 Prepared by: Office of Institutional Research and Planning 2 Spring 2007 – Mid-Year Report „ Key Performance Indicators „ Enrollment „ Financial „ Research „ Development 3 Enrollment Indicators Spring 2007 4 Enrollment ■Headcount Enrollment- No Significant Increase 0% „ Full-Time Equivalency (FTE) and Credit Hours Production 3% „ Undergraduate Full-time Students 10% „ Full-time, First-time, Fall Freshmen Returned in Spring 6% Comment: UVI has the same number of students as Fall, but more students are enrolled full-time, resulting in an increase in credit hours and a small increase in tuition revenues. 5 Headcount Enrollment 2007 vs. 2006 1,122 1,168 1,237 1,297 1,339 1,178 2,507 2,415 2,419 0 500 1,000 1,500 2,000 2,500 2005 2006 2007 Full-Time Part-Time Total „ 0% Spring 2007 vs. Spring 2006 „ 10% FT „ 9% PT „ Full vs. Part time Ratio „ 2007: 1:0.95 „ 2006: 1:1.16 „ 2005: 1:1.15 Comment: While enrollment is flat, the number of full-time students have increased while part-time students have decreased. Vision 2012 – S.O. 1. C. Increase enrollment by enhancing recruitment, registration and…related services AMP 1, xi Achieve enrollment of 3,000 by 2012. 6 Fall to Spring Enrollment AY 2004-05 to 2006-07 213 231 207 233 215 233 2,352 2,276 2,185 2,186 2,272 2,182 Fall 2004 Spring 2005 Fall 2005 Spring 2006 Fall 2006 Spring 2007 Graduates Undergraduate Spring 2007 vs. Fall 2006 „ 3% from Fall 2006 Spring 2006 vs. Fall 2005 „ 1% from Fall 2005 Spring 2005 vs. Fall 2004 ƒ 2% from Fall 2004 2,419 2,392 2,507 2,565 2,487 2,415 2 0 1 Comment: Spring 2007 Enrollment has returned to more traditional cycle with lower enrollments over Fall 2006. 7 Headcount Enrollment by Campus 2007 vs. 2006 Final Spring 2007 %Change over 2006 %Change Over 2006 %Change Over 2006 STT STX Total % STT % STX % TOTAL Graduate Full-Time Students 24 13 37 14% -7% 6% Part-time Students 102 94 196 -14% 18% -1% Total 126 107 233 -9% 14% 0% Undergraduates Full-Time Students 817 383 1,200 14% 4% 10% Part-Time Students 511 471 982 -8% -13% -11% Total 1,328 854 2,182 4% -6% 0% Total 1,454 961 2,415 3% -5% 0% Enrollment Over 2006 „ 0 % STX + STT „ -5 % STX „ 3 % STT Comment: Overall enrollment was up on St. Thomas and down on St. Croix but full-time headcount enrollment rose on both campuses. 8 Full-Time Equivancy (FTE) 2007 vs. 2006 ƒ Total FTE Spring 2007 3% vs. Spring 2006 „ Undergraduate FTE (12hrs) 3% vs. Spring 2005 „ Graduate FTE (9hrs) 3% vs. Spring2005 2,055 1,994 138 141.5 137 1,917 1,912.5 1,857 2,054 0 500 1,000 1,500 2,000 2,500 2005 2006 2007 Graduate FTE Undergraduate FTE Total FTE FTE= Full-time Equivalent Comment: While Headcount Enrollment was flat, there was an increased number of full-time students thereby increasing FTE by 3% over Spring 2006. FTE is one way of calculating enrollment. 9 Credit Hour Production (CHP) 2007 vs. 2006 1,274 1,237 1,243 23,006 22,283 22,950 24,249 23,520 24,224 0 7,000 14,000 21,000 28,000 2005 2006 2007 Graduate Undergraduate Total ■Total Credit Hours Spring 2007 3% vs. Spring 2006 ƒ Undergraduate 3% ƒ St Croix 4% ƒ St Thomas 7% ƒ Graduate 3% ƒ St Croix 14% ƒ St Thomas 4% St Thomas Campus: St. Thomas + BVI + Distance Learning Vision 2012 – S.O. 1. C. Increase enrollment by enhancing recruitment, registration and…related services. AMP – 1, xi, Achieve enrollment of 3,000 by 2012…. Comment: Increased Credit Hour Production resulted in a slight increase in revenues. 10 New Student Enrollment 2007 vs. 2006 456 465 392 299 307 257 208 215 169 0 250 500 2005 2006 2007 Applications Accepted Enrolled Enrolled v. Accepted Ratio/ Yield „ 2007: 1:1.44 / 70% Yield „ 2006: 1:1.43 / 70% Yield „ 2005: 1:1.52 / 66% Yield Applied v. Accepted Ratio/ Yield „ 2007: 66% Yield „ 2006: 66% Yield „ 2005: 66% Yield „ New Freshmen for Spring 2006 (112 to 106) 5% from Spring 2005 „Transfers for Spring 2006 (44 to 32) 27 % from Spring 2005 Comment: UVI is efficient in moving students from Accepted to Enrolled Status as indicated by a 70% Yield. 11 Percentage of New Freshmen in Skills Classes Percentage of New Freshmen with Passing Rate Spring 2007 76% Spring 2006 78% Passing Rate 60% 11% Spring 2005 78% Passing Rate 49% 2% vs. Spring 2006 2% vs. Fall 2006 ■ Decline in Students Taking Skills ƒ Decline in SAT Scores Verbal: 390 14 pts Mathematics: 360 12 pts Comment: While the percentage of students taking skill classes declined, SAT scores have uncharacteristically also declined. 12 More Freshmen Continue From Fall to Spring Full-Time Part-Time Freshmen (First year bachelor seeking) 2006-07 90% 6% 2005-06 84% 7% 2006-07 77% 20% 2005-06 57% 1% ƒ Persistence Rate ƒ 6% = FT ƒ 20% = PT Comment: More full-time and part-time freshmen continued from Fall to Spring Semester 2006-2007 over Fall to Spring 2005-2006. 13 Possible Implications for UVI „ St. Croix may move to an institution consisting of mainly full- time students, a shift we have recently observed on St. Thomas. This move could have implications for services and class scheduling. Students may require more day classes as opposed to evening classes to maximize room usage. „ Access and Enrollment is planning on increasing the number of first-time freshmen by 6% for the next two consecutive years. This will position the institution to reach its target of 2,700 students by Fall 2008 instead of Fall 2009. The institution may need to plan to adjust its projections. „ UVI will need to continue to focus on recruitment but also retention of students as it raises its enrollment. 14 Financial Indicators 15 Financial Indicators „ VI Government Increased Support 11% „ Increase in UVI Operating Revenues 6% VI Government increased support as UVI’s operating expenses increased due to compensation plan and increases in energy costs. 16 UVI’s Total Operating Budget 40 39 43 $0 $10 $20 $30 $40 $50 2004 2005 2006 Millions FY Annual Budget 39 ■ 6%* over 2005 *Based on actual numbers, not rounded numbers. 42.8 – 40.3 = 6.2% 40.3 Comment: Definition - Operating budget = tuition and fees + government Appropriations + auxiliary + miscellaneous income. 17 Operating Appropriations from VI Government to UVI 25 23 23 26 24 $0 $10 $20 $30 2002 2003 2004 2005 2006 Millions FY Annual Appropriations ■VI Appropriations 11%* over 2005 ■Contribution Ratio of VI Appropriations to UVI Operating Budget - 1:.61 *Based on actual numbers, not rounded numbers. (25.9-23.3) = 11.16% 23.3 18 Percentage of VI Operating Appropriations to UVI’s Operating Budget 63% 61% 64% 70% 69% 0% 20% 40% 60% 80% 100% 2002 2003 2004 2005 2006 Percent ■ 2% over 2005 Vision 2012 Enhance and diversify the University’s financial base through the development of new revenue streams and realization of cost savings. AMP 3,G, Support entrepreneurial revenue generating and high priority endeavors 19 Percentage of Tuition and Fees to Total UVI’s Operating Budget 21% 22% 20% 21% 23% 0% 20% 40% 60% 80% 100% 2002 2003 2004 2005 2006 Percent ■ 1% over 2005-2006 Comment: Increased Funding from VI Government resulted in a decline in the percentage of money from tuition and fees being placed towards the operating budget. 20 Possible Implications… „ Uncertain future government funding requires UVI to enhance and diversify the University’s financial base and encourage entrepreneurial- ship. „ On-going rising energy costs will continue to affect operating costs. There is a need to continue to address energy issues to control operating costs. 21 Research Indicators 22 Research Indicators „ Awarded Grants and Contracts 30%. „ UVI compares favorably with its peers in both local and federal grants. Comment: The total amount of grants and contracts are reported in the fiscal year in which they are received regardless of the number of years covered. 23 Externally Funded Grants and Contracts Awards (Includes Federal and Local) 14 9 11 $0 $2 $4 $6 $8 $10 $12 $14 $16 2004 2005 2006 Millions „ Grants and Contracts * 30% over 2005 Comment: While awarded grants and contracts were up outstanding pending proposal were also up by 41% over last year. *Percentage increase based on actual numbers, not rounded numbers. See below. 2005 vs. 2006 $8,741,960.00 $11,363,143.00 = 29.9% Vision 2012 3D – Increase mission-centered grants acquisitions that support and promote research and community development. Goal = $154,210 Met. AMP 1,b, ii, d, Provide support to University/s grant-seeking and grants administrative efforts. 24 Externally Funded Grants and Contracts Awards Peer Comparisons ƒ Local Grants & Contracts University of the Virgin Islands $1,794,733 Alcorn State University $600,880 Mississippi Valley State University $70,000 Winston-Salem State University $0 ƒ Federal Grants & Contracts University of Guam $23,001,565 University of Hawaii at Hilo $15,939,482 University of the Virgin Islands $13,773,507 Francis Marion University $4,780,671 Winston-Salem State University $968,463 25 Possible Implications… „ Increased grant activities may warrant additional support for the Grants and Contract area. „ To sustain growth, faculty and staff may need to be encouraged by providing assistance in the grant preparation process. „ Policies may need to be developed to encourage/stimulate grant-writing. 26 Development Indicators 27 1st Quarter (10/1/6) to 1/19/2007) „ Cash Contributions 20% „ Number of Alumni Contributing 267% „ Number of Trustees Contributing 10% „ Trustees Contributions 34% 28 Annual Fund Contributions FY 05 – 07 Quarterly Report 311 5 1,500 1,700 373 2** 04-05 05-06 Thousands A B C D E 311 468 373 1,000 1,500 1,700 5 2 882 0 500 1000 1500 04-05 05-06 06-07 Thousands A B C D E F Goal Cash Gifts In Kind ƒ Raised $374,933 during Oct 1, 2006 to Jan 19, 2007 • Cash: $373,125 $95,000 ( 20%) from 1st Quarter 05-06 • Gifts in Kind: $1,808 (Services) * During 1ST Quarter 05-06, $882,200 of funds from a special one-time capital gift Numbers are rounded to the nearest whole number. Vision 2012 – 3.C.2. Raise …$1.7M for FY 2007 1,350 375 316 * 29 Alumni Contributions FY 05 – 07 Quarterly Report 19,436 24,018 19,779 $0 $10,000 $20,000 $30,000 04-05 05-06 06-07 Giving Amount „ Oct. 2006 – Jan. 2007 „ Average Gift ($116) 69% over 05-06 „ $19,779 Total Contribution 18% over 05-06 Alumni= 171 „ Oct. 2005 – Jan. 2006 „ Average Gift ($375) 43% over 04-05 „ $24,018 Total Contribution 24% over 04-05 Alumni = 64 Vision 2012 – 3.C. Increase annual giving target… 30 % Trustees Contributions FY 05 – 07 Quarterly Report 50% 40% 50% 0% 20% 40% 60% 80% 100% 04-05 05-06 06-07 Percent Giving „ Oct. 2006 – Jan. 2007 „ 34% Giving, $10,050 „ 8/16 or 50% „ Avg. = $1,256 „ Oct. 2005 – Jan. 2006 ƒ 18% Giving, $7,500 „ 6/15 or 40% „ Avg. = $1,250 31 Possible Implications… „ Continue to meet goals in external funding - $1.7M for FY 2007. 32 Thank You! Office of Institutional Research and Planning