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FEDERAL GRANTS SPECIALIZED PROCESSING UNIT - MANAGER SUMMARY: A complex position which involves supervision of employees, as well as, oversight of federal funds awarded to the Government of the Virgin Islands (GVI) which has been designated as a high risk grantee by the US. Department of Education (USDOE). An employee in this class is responsible for managing the day-to-day operations of the Federal Grants Specialized Processing Unit (FGSPU) unit. The FGSPU is a GVI special unit which was created to mimic the current Third Party Fiscal Agent’s (TPFA) operations to facilitate a transfer from TPFA oversight. The FGSPU is staffed by GVI resources across four (4) functional areas: (1) Project Management, (2) Grants Management, (3) Accounting & Reporting, (4) Fixed Assets and Property Management. The FGSPU currently process all activity under oversight through the TPFA’s stand-alone ERP system, Tyler Munis. Responsibilities also include monitoring an agency or department federal grants to ensure administrative efficiency and compliance with both federal and local laws; to ensure distribution of information for federal programs; to arrange training sessions; support audit efforts; process and manage federal funds in accordance with special conditions and uniform guidance with oversight from TPFA A Memorandum of Understanding between the Office of Management & Budget (OMB) and an agency or department requesting assistance from the FGSPU unit is required. DUTIES (NOT ALL INCLUSIVE): > To oversee the review and ensure timely processing of federal program documentation to include grants applications, agreements, memoranda and letters >» Ensure the compiling of information, documentation and response to audit reports > Coordinate financial and grants management activities > Document and write procedures for better accountability, controls, record keeping and reporting for federal aid programs > Research historical records for grants > Ensure drawdowns are performed timely > Review budgets to ensure proper recording of federal funds in the TPFA’s system of record > Prepare ad hoc reports as required » Collaborate with Grants Management Office > Ensure all agencies and departments meet Special Conditions Requirements > Manage receipt and disbursement of grant funds in compliance with uniform guidance > Ensure all agencies and departments liquidate purchase orders, timely payment of vendor invoices and prevent lapsing of grant funds > Ensure assets are received, tagged, delivered and managed as specified in the CFRs and Special Conditions documents >» Build sustainable business processes within the agencies and departments > Automate operational processes to cnhance efficiency > Provide training including training material, policies and procedures within the ayencics and departments to build capacity for implementation