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REVENUE CONTROL OFFICER ☐ Classified ☒ Unclassified ☐ New ☒ Revised DEFINITION This is highly responsible technical work involving the review of financial and budget related transactions and requests, analyzing budget trends and expenditures for the local government. The Revenue Control Officer is responsible for tracking applicable budget data, coordinating, and managing the development of operational strategies to ensure best practices and established policies are maintained. An employee in this class performs a variety of routine daily tasks required to analyze and review the fiscal operations and procedures of all revenue generating departments and agencies, prepares reports and provides guidance on relative matters in accordance with established local laws, industry guidelines, policies, and procedures. Work involves the complex phases of examination, projections and support with the preparation and data collection applicable to the budget process. Work is reviewed by the Agency Head or designee and requires a confidential relationship to the policymaker. DUTIES (NOT ALL INCLUSIVE) Analyzes financial data and the number of departments engaged to develop revenue-generating strategies. Analyzes and reviews technical reports on the financial condition of the Government of the Virgin Islands (GVI). Prepares comprehensive reports on revenue collections of the Government of the Virgin Islands (GVI). Directs and participates in studies of past revenues and expenditures and develops estimates of future revenues and expenditures based on analysis of data compiled. Reviews, recommends, initiates, and revises new and improved methods, policies, and procedures for revenue forecasting. Creates regular revenue reports to show profits and losses. Analyzes financial data to discover trends and patterns. Identifies new fiscal strategies to be implemented. Coordinates and facilitates meetings and sessions to develop strategies to maximize GVI's revenue collections, cost-saving measures and makes recommendations regarding pricing for services provided by departments and agencies. Provides assistance with developing cost-reduction budget strategies. Creates forecasts showing projected revenue and identifies revenue control risks. Revenue Control Officer P a g e | 2 Develops and implements revenue control plans. Monitors and evaluates the effectiveness of implemented revenue control plans. Provides assistance to Agency head with managing and administering respective budget plans. Provides support with the implementation of the Executive Budget and promote its strategic use by departments and agencies. Develops and supports presentation of revenue collections information to key stakeholders. Reviews revenue and expenditure projections across funds to determine viability, reasonableness, and potential for attainment. Provides support, analysis, reporting, communication, presentation, applicable policy advice, and budget development, as needed. Prepares written reports, agenda items, PowerPoint presentations, monthly financial reports, and other documents as necessary. Coordinates and executes the annual Revenue Estimating Conferences. Coordinates and manages revenue collection related events and activities, to include, but not limited to, conferences, meetings, and workshops. Conducts research and analysis on strategic and policy issues. Participates in professional trainings and development. Performs additional related duties as assigned. FACTOR 1- KNOWLEDGE, SKILLS, ABILITIES Knowledge of accounting and finances, revenue recognition, business operations, computer software and data mining applications. Knowledge of implementing programs within local or federal guidelines. Knowledge of the principles and practices of revenue collections and reporting, public budgeting, governmental accounting, auditing theories, principals that apply to governmental operations. Skill in computer applications, especially the latest Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint. Skill in oral and written communication and presentation. Skill in accounting and finances, business operations, computer software and data mining applications. Ability to read and comprehend. Ability to serve the public and others in a courteous and professional manner. Ability to understand complex, competing budget needs, and revenue data. Ability to make policy and budget recommendations that best serve the organization. Ability to exercise efficient time management. Revenue Control Officer P a g e | 3 Ability to coordinate and handle multiple tasks, meeting established deadlines. Ability to analyze and evaluate data, create spreadsheets, charts, graphs, and presentations. Ability to understand detailed financial information in the larger context of the long-term financial strategy of the organization. Ability to prepare complex oral and written reports. Ability to prepare financial data analysis. Ability to interact with Agency heads and upper-level management personnel and maintain confidentiality (internal and external); and to establish strong professional relationships with co-workers and staff of other departments and agencies. FACTOR 2- SUPERVISORY CONTROLS Work is generally assigned by and supervised by the Agency Head or his/her Designee. Work is reviewed through meetings, conferences, evaluations, and submittal of reports. The incumbent is expected to be self-motivated, exercise a high degree of initiative, and perform with minimal supervision. FACTOR 3- GUIDELINES Guidelines includes federal and local laws, rules and regulations, procedures and manuals specific to tracking and analysis of revenues, OMB circulars, memos from regulatory departments, including, but not limited to the Office of Management and Budget, Department of Finance and key industry/applicable stakeholders. FACTOR 4- COMPLEXITY This position requires comparing conditions observed or readily available data with requirements specified by regulations or established procedures or accepted accounting practices to research and analyze revenue. FACTOR 5- SCOPE AND EFFECT The purpose of work is to analyze large economic data to extract and review valuable information about the revenue within the territory. FACTOR 6- PERSONAL CONTACTS Contacts are with local and federal government officials, Agency Head, applicable industry representatives, internal and external stakeholders, co-workers, and the community at-large. FACTOR 7- PURPOSE OF CONTACTS Contacts are made to obtain information pertinent to research, tracking, analyzing, and identifying requisite revenue data and trends. Revenue Control Officer P a g e | 4 FACTOR 8- PHYSICAL DEMANDS Work is mostly sedentary but involves lifting and carrying items of at least 30 lbs. FACTOR 9- WORK ENVIRONMENT Work is performed primarily in an office setting, where no special safety regulations or precautions are necessary. MINIMUM QUALIFICATIONS Master's Degree in Accounting, Business Administration, Finance, or Economics from an accredited college or university including eighteen (18) credits in accounting, finance, and/or economics and four (4) years of work experience in governmental accounting, finance or budgeting including two (2) years working directly and predominantly with revenue projection programs. OR Bachelor's Degree in Accounting, Business, Finance or Economics from an accredited college or university including eighteen (18) credits in accounting, finance, and/or economics and six (6) years of work experience in governmental accounting, finance or budgeting including four (4) working directly and predominantly with revenue projection programs. Date: __7/7/2022_______________ Approved by: ___________________________________ Director, Division of Personnel MEMORANDUM TO: Jenifer O’Neal Director, Office of Management and Budget _______________________________ FROM: Cindy L. Richardson Director, Division of Personnel DATE: July 6, 2022 RE: REVIEW/APPROVAL OF JOB SPECIFICATION Your department/agency submitted job specifications on June 29, 2022 with the proposed titles of Revenue Control Officer for our review. The Division’s Recruitment and Classification unit has completed the review and based on those findings, make the following recommendation: The job specifications submitted has been approved and deemed eligible for the Exempt service. The job specification submitted is recommended for the classified service. A more appropriate job description has been developed and attached hereto. Once we received this Job specification back from you with your edits, we will grade and properly insert the position into our classification plan. The job specification is comparative to an existing position within the Division Classification Plan. We are recommending the use of ________________________________________________, copy attached. DOP internal Use Only Specifications reviewed by: Kima-I Martin Date: July 5, 2022 KNM Specifications Final Reviewer: Millicent Aubain 7/6/2022 Specification added to Classification plan on: ___________________ Specification forwarded to respective departments/agencies on: __________________