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Summer Camp 2023 Mass Consultation • VI Fire Services Requirements • Dept. of Planning & Natural Resources • Dept. of Environmental Health Requirements • Dept. of Human Services Subsidy Program • Dept. of Human Services Summer Licensure Requirements Overview VI Fire Services Edwin Danet Deputy Fire Inspector II • VI Fire Services Requirements DPNR • Carlos Nickleson • Building Inspector • Dept. of Planning • & Natural Resources Juanita Johannes Assistant Director • Dept. of Environmental Health Requirements Dept. of Environmental Health HEALTH PERMIT Current & Displayed • The Receipt must be posted if the permit is being processed Dept. of E. Health Requirements Staff Members Health Cards • Current Food Handler’s Card Required for all staff Dept. of E. Health Requirements Food Supplies • MUST BE DATED AND LABLED • Refrigerator must always have thermometers REQUIRED TEMPERATURES • COLD FOODS; 41F • FROZEN TEMP; O DEGREE OR BELOW • HOT FOODS; 165F Dept. of E. Health Requirements Water Sources • Hot and Cold running water • Purchased Water; Receipts are Required • Onsight Water; Water Must be tested, and results submitted to Environmental Health Dept. of E. Health Requirements PLUMBING SYSTEM; Must be in good repair TOILET & LAVATORY Toilet must be clean & operable Hot & cold Running water GARBAGE; must be covered & discarded daily Dept. of E. Health Requirements FLOORS & WALLS • Must be kept clean, & in good repair CHANGING ROOM & TABLE • Must be kept clean at all times & free from soiled pamper RECREATION ACTIVITIES • Keep Safety First Dept. of E. Health Requirements ANIMAL VERMIN CONTROL • Facility Must be Free From Rodents • Outside openings screened Dept. of E. Health Requirements FIRST AID KIT • BANDAGE • STERILE GAUZE PADS, GAUZE ROLLS • EYE SHIELD OR PADS • ADHESIVE TAPE • LATEX AND NON-LATEX GLOVES • STERILE COTTON BALLS & COTTON TIPPED SWABS • INSTANT COLD PACK • THERMOMETER • TWEEZERS • HAND SANITIZER • ANTISEPTIC SOLUTION OR WIPES (HYDROGEN PEROXIDE) • ANTIBIOTIC OINTMENT (NEOSPORIN) • STERILE EYEWASH OR SALINE Dept. of E. Health Requirements GENERAL ITEMS COTS, MATS AND OTHER ITEMS THAT ARE USED DAILY: • MUST BE CLEAN & IN GOOD REPAIR EMERGENCY NUMBERS MUST BE POSTED! Dept. of E. Health Requirements COVID- 19 REMINDERS • TAKE SAFETY PRECAUTIONS • SANITIZE • STAY HOME IF SICK TO KEEP OUR CHILDREN SAFE. HAVE A HEALTHY & SAFE SUMMER! Dept. of E. Health Requirements Luz Camacho Acting Director of Subsidy Subsidy, Resource & Referral Program Unit • Participation Requirements Dept. of Human Services DEPARTMENT OF HUMAN SERVICES OFFICE OF CHILD CARE AND REGULATORY SERVICES SUBSIDY, RESOURCE AND REFERRAL PROGRAM UNIT. St. Thomas/ St. John District (340) 774-0930 Ext: 4186 & 4180 St. Croix District (340) 772-7147 Eligibility & Recertification Participants must be working a minimum of 30 hrs. per week. Or Be attending school full time or part-time. Eligibility & Recertification (Continued) Or •Applicants or clients, who are working under 30 hours per week or attending school part-time, which does not provide sufficient hours to qualify for the program may volunteer their services by selecting a reputable tax-paying establishment to make up the qualifying hours with one of the following, but not limited to: •Agency (governmental or private) •Hospital •School •Applicants or clients, who are not working or attending school full time, can combine activities interchangeably, such as: Eligibility & Recertification (Continued) Or such as: School and training/volunteer Work and school Work and training/volunteer Work (2 part-time jobs) And Meet income and family size requirement for eligibility determination Child Care Subsidy Ages & Fees Infants/Toddler (birth – 2yrs) $450.00 Preschool (3 yrs - 4 yrs) $ 400.00 Afterschool (5yrs - 12 Yrs) $ 200.00 Special Needs (birth - 18 Yrs) $ 475.00 Summer Camp (3yrs - 12 yrs) $ 400.00 NOTE: If provider fees exceed any of the above monthly fees, participant is responsible for the difference, and co-payment when applicable. Family Responsibilities •Families' responsibilities include: •Reporting to Child Care Office any changes in provider, family income, or change in family size •Paying the weekly, monthly co-payment and the difference to the provider •Understanding your contractual obligations to the child care provider. Getting Paid for Services Provided All completed, signed vouchers must be submitted to our office at the end of each month. Vouchers are valid for 90 days and if not submitted on time, vouchers will be voided. The Processing Coordinator will review the invoice to ensure that it is filled out completely and invoice numbers are not duplicated. Errors on the invoice are a common reason for payment delays, so it is important to take a few extra minutes to double check the information before sending in for payment. Required Documents for Subsidy Providers Approval Checklist Completed Provider Agreement DHS License Health Inspection – Current Fire Inspection – Current SAM.GOV Registration – Current Letter of Good Standing – Corporations Updated Rate Sheet W-9 Form – Completed Operation Schedule or School Calendar School/Student Accident Insurance Required Documents for Subsidy Payment Processing Attendance Certificate(s) Attendance Certificate Must: List the Provider List the Period of Service List Name of Child(ren) List Child(ren) Date of Birth Provider Signature Tax ID or Social Security Number Required Documents for Subsidy Payment Processing INVOICE(S) Invoices Must Include: An Unduplicated Number Official Name of the Provider (Business Name on W-9) Mailing Address ( Matching Address on W-9) Phone Number Name of Child(ren) services were provided for during the month Total Number of Child(ren) included on the invoice The Total Dollar Amount of Charges on the Invoice(s) Provider Signature Required Documents for Subsidy Payment Processing VOUCHERS Vouchers must be signed and dated by both the Provider and Client Vouchers must not exceed the (90) days of the valid Period Required Documents for Subsidy Payment Processing IMPORTANT REMINDERS Invoices, Vouchers and Certificates must: Be Submitted Together To the Office of Child Care & Regulatory Services by the 5th of the month following the month services were provided The End Thank you for coming to get a better understanding of the Subsidy, Resource and Referral Program Unit. Peggy A. Wilkins Director of Licensing Services • Dept. of Human Services Office of Child Care & Regulatory Services • Summer Licensure Requirements Dept. of Human Services Office of Child Care & Regulatory Services • To protect the health and safety of children in out of home care in the Virgin Islands • Title 34, Section 1, Chapter 13, VI Code Role of Licensing Is a License Required? Is a license required to operate a childcare or summer program? • No person may operate a childcare facility that serves three or more unrelated children unless they hold a valid license from the Department of Human Services License Required! Operating Without a license: • A misdemeanor • Subject to civil penalty; $1,000 each day of violation • Imprisonment; not to exceed 3 months or both Unlicensed Programs • Day Care Center • Family Home • Group Home • Certification (Gov. Operated) • Children’s Camp • Recreational • Educational • Cultural Type of Licenses • Obtain Name Approval Lt. Gov. Office • Obtain Zoning Approval Request Inspection-DPNR • Obtain Fire Approval Request Inspection-VI Fire Services • Obtain Health Approval Request Inspection- Environmental Health written approval is necessary Licensure Process • Fill out Application or Registration Form • Submit Completed Application w/ all required staff document & Inspections from ; DPNR, Fire & Health Application are due May 9th, 2023! Licensure Process • Application reviewed for completeness; • Applications must include all supporting documents • Site evaluations conducted by Licensing Staff Evaluation • Enrollment of children maintained • Child Immunization Record • Obtain required staff documents prior to employment • Telephone Required • Post Inspections • Evacuation Plan • COVID- 19 SAFETY PROTRCALL DHS Requirements Staff • Adult Medical • Background Check VIPD/NCIC • CPR/First Aid Certification • Education Credential • Employee Record • Health Card DHS Requirements STAFF TO CHILD RATIO Ages Adult to Child • 3 Years 1 Adult for 9 Children • 4 Years 1 Adult for 10 Children • 5 Years 1 Adult for 12 Children • 6to 14 Years 1 Adult for 12 Children • 3-5 Yrs/Swimming 1 Adult for 3 Children • 6-14 Yrs/Swimming 1 Adult for 4 Children THANK YOU FOR ATTENDING Have a HEALTHY, SAFE & FUNFILLED SUMMER! OCCRS LICENSING CONTACT INFORMATION St. Croix: (340) 772-7147 Mrs. Michelle Sebastian-Simon St. Thomas: (340) 774-0930 Ms. Peggy A. Wilkins, ext. 4184 Administrator (340) 774-0930 Mrs. Tishma Tucker-Lans ext. 4180