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Form No. DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED: 3-18-08 GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES ) DEPARTMENT OF PROPERTY AND PROCUREMENT ) INVITATION FOR BIDS ie) Invitation No. IFBO1ISDPNRC17(C) Date: June 6, 2017 Pursuant to Laws of the Government of the Virgin Islands sealed bids in Quintuplicate (5) copies ((1) original and (4) copies) for the work described herein will be received until Wednesday, July 5, 2017 at 10:00 a.m. at the Department of Property & Procurement Conference Room. And at this time publicly open. Description of Work and Project Number: IFBO1S5DPNRC17(C) Construction Contracting Services for the Frederiksted Boat Access Project, St. Croix. Pre-Bid Conference: A Pre-Bid Conference will be held on Tuesday, June 20, 2017 at 10:00 a.m. Cost Per Set: $25.00 NON REFUNDABLE Liquidated Damage: $75.00 Completion Time of Work: 70 calendar days Information regarding bidding documents Bidding Documents include the Public Notice, this Invitation to Bid, Instruction to Bidders, Contractor’s Qualification Statement, the Contract, Performance and Payment Bonds, General Provisions, Special Provision, Supplemental Specifications, Plan and Specifications. All documents may be obtained from the Department of Property and Procurement. Each bid must be accompanied by a Bid Guarantee as provided for in Form No. P&P-ITB-CC-16-73 (Instruction to Bidders) which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. Bid Guarantee for Preferred Bidders will be a specified in 31 V.I.C. 236a (Act No. 2995 approved April 16, 1971) if Preferred Bidders Act applies. If Preferred Act does not apply, failure to provide a five (5%) percent bond will render the bid unresponsive. It is the Bidder’s responsibility to determine if the Act Applies. -|- Form No, DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED: 3-18-08 The Bid Guarantee for bidders not claiming or having the status of a preferred bidder will be Five (5%) per cent of the bid price. Bid Guarantee will be in the form of a Bond (Corporate or Individual Surety), Money Order, Certified Check, Irrevocable Letter of Credit or Cash. No Bidder will be allowed to withdraw his bid within a period of thirty (30) calendar days following the date set for the opening thereof. Preferred Bidder: Any bidder claiming eligibility as a “preferred bidder” under the provision of the Preferred Bidder’s Act (31 VIC 236a — Act No. 2995, approved April 16, 1971) must request that his name be added to a preferred bidder’s list to be maintained by the Commissioner of Property and procurement. If a bidder has not previously filed a notarized Certificate with the Commissioner of Property and Procurement, copies thereof may be obtained from the Department of Property and Procurement, Division of Procurement, Building No. 1, Sub Base, Third Floor, St. Thomas, Virgin Islands and/or from 3274 Estate Richmond, Christiansted, St. Croix, Virgin Islands. Certificate must be fully completed, notarized and filed in the Division of Procurement before the day and hour set for bid opening. Contractor’s Qualification Statement Each bidder must submit with his bid an executed copy of Contractor’s Qualification Statement which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. BONDS: A Bid Bond, Performance Bond and Payment each are required as follows: Bid Bond: 5% of the Contract Performance Bond: 100% of the Contract Payment Bond: 100% of the Contract DEPARTMENT OF PLANNING AND NATURAL RESOURCES DIVISION OF FISH AND WILDLIFE 6291 ESTATE NAZARETH ST. THOMAS, VIRGIN ISLANDS 00803-1118 PHONE: (340) 775-6762 Frederiksted Boat Access Dock: Scope of Work Statement Background The boating access facility at the Fisherman’s Dock in Frederiksted, St. Croix, consists of a pier, two concrete boat ramps, and a paved parking area. The facility receives a high amount of daily traffic, being one of only two public facilities on St. Croix that includes both a ramp sufficient for boats larger than 20' and a docking structure for loading and unloading. It is also the only boating access facility on the west coast of St. Croix. The close proximity to the Frederiksted fish market makes this ramp highly visible to the local community. Needs Storm events have destroyed sections of the dock platform; our first priority is replacing these missing sections with stainless steel grate. The proposed grate design will allow water to freely pass under the dock and up through the grate in high wave situations. In addition, a recent survey by DFW staff found that the woodwork on the pier, primarily the framing and rub stakes, needs repair. Dock hardware such as cleats, bollards, and decking grates needs replacement. The lighting in the area that provides security is insufficient and needs replacement and upgrades. Finally, the concrete-paved approach has suffered wear over the years and is in need of repaving. Approach After taking into account the needs of the local fishing community and their suggestions, local marine building contractors will be employed to perform the needed repairs to the pier. Contracts will be negotiated for purchase of materials and performance of the work. Contractors will be employed to fabricate the needed steel sections and install the new grates, repair framing and rub stakes, install new cleat hardware, modify existing light fixtures and install new turtle friendly lighting, as well as refinish the concrete ramp approach. Division of Fish and Wildlife (DFW) staff will oversee the contractors via site visits during the working period, and will provide regular reports on progress to DFW managers. Expected Results and Benefits As a result of this project recreational boaters will have improved and safer access to offshore waters. The dock structure in Frederiksted will have improved functionality and the ramp will be made safer. This will decrease the risk of injury or property damage when boaters are using the ramp. Security will be heightened with the additional lights and there will be clear signs detailing the rules and procedures for this ramp which will both decrease the potential for arguments and misuse. This will greatly enhance the overall recreational boating experience in the US Virgin Islands. Objectives 1) Repairs to the wooden dock structure and replacement of hardware. 2) Repaving the approach to the ramps. 3) Upgrading the security lights and fish cleaning station. Task 1: Repairs Objective: Repair woodwork and replace damaged hardware on the pier. Approach: A local marine building contractor will be employed to perform the needed repairs. DFW staff will oversee the contractor via site visits during the working period to ensure that work is progressing according to the contract that was negotiated for purchase of materials and performance of the work. Activity 1.1 Advertise for contractors. DFW staff will advertise the need for contractors locally. Contractors will be invited to bid on the project. DFW management staff will select the most competitive bid. Activity 1.2 Negotiate and draft a contract to perform repairs. DFW staff will meet with the selected contractors and develop comprehensive plans to repair the dock that minimizes environmental impacts and disruption to boat ramp use. Activity 1.3 Oversee repair work. DFW staff will make site visits during active construction to ensure that work is progressing according to schedule. If there is any problem or delay DFW staff will meet with the contractor and produce a plan that will get the work back on track and ensure that the project is completed on time. Task 2: Upgrading security lights and cleaning station. Objective: Fix existing light fixtures and install new security lights. Also improve the fish cleaning station. Approach: A local building contractor will be employed to perform the needed repair and installation. A contract will be negotiated for purchase of materials and performance of the work. DFW staff will oversee the contractor via site visits during the working period. Activity 2.1 Advertise for contractors. DFW staff will advertise the need for contractors locally. Contractors will be invited to bid on the project. DFW management staff will select the most competitive bid. Activity 2.2 Negotiate and draft a contract to perform repairs. DFW staff will meet with the selected contractors and develop comprehensive plans to repair the existing lights and install new lights that minimizes environmental impacts and disruption to boat ramp use. Activity 2.3 Oversee repair work. DFW staff will make site visits during active construction to ensure that work is progressing according to schedule. If there is any problem or delay DFW staff will meet with the contractor and produce a plan that will get the work back on track and ensure that the project is completed on time. Task 3: Repaving Objective: Repave the approach to the pier and boat ramps. Approach: A local marine building contractor will be employed to perform the needed repaving. A contract will be negotiated for purchase of materials and performance of the work. DFW staff will oversee the contractor via site visits during the working period. Activity 3.1 Advertise for contractors. DFW staff will advertise the need for contractors locally. Contractors will be invited to bid on the project. DFW management staff will select the most competitive bid. Activity 3.2 Negotiate and draft a contract to perform repavina. DFW staff will meet with the selected contractors and develop comprehensive plans to repave the boat ramp approach that minimizes environmental impacts and disruption to boat ramp use. Activity 3.3 Oversee repair work. DFW staff will make site visits during active construction to ensure that work is progressing according to schedule. If there is any problem or delay DFW staff will meet with the contractor and produce a plan that will get the work back on track and ensure that the project is completed on time. GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES —— = ee PUBLIC WORKS DEPARTMENT G00? Estate Anna's Hope Chis iansted, St Croix, V1 00820-4429 DMSIOW Of ENGINE LING Tel: (340) 773-1290 Fax: (340)773-6865 PROJECT: Frederiksted Boat Access Dock Repair Project |DATE: February 21, 2017 |PREPARED BY: Eran Flemming/Matthew Kamman JRepair the structure of the Frederiksted Boat Access Dock ITEM DESCRIPTION OF WORK QrTy. UNITS UNIT COST PRICE 1 Mobilization (7%) 1 1 Removal of all wood beam, 3x8 planks, Trex 2 decking and 2x6 wood skirting around perimeter Ls of pier 1 Purchase and installation of stainless steel Grate 4 SF : (2"x2''x3/16" tube steel) i Purchase and re-installation of perimeter rail 4 3"x8 ane grade pressure treated lumber ta 335 LF secure 2"x6" bumper skirting Re-installation of the peir skirting (vertical 2"x 6" 5 433 SF wood planks) 6 Re-installation of 3"x8" perimeter planks on the 175 i¥ face of the pier 7 \nstall New Marine Cleats ? each Fj Prepare and pour structural concrete (4"thick) 1l cy at Ramp Approach. Areas 22'x21' & 16'x14'. 9 Repair and Install Lighting 2 each Licensed Contractor Contractor's Signature Date Note; The undersigned Contractor acknowledges that the quantities included on the Bid Sheet are estimated values. 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