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GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES ie DEPARTMENT OF PROPERTY AND PROCUREMENT Comm. ot Prop. Proc PROCUREMENT DIVISION ev. 3-18-08 INVITATION BID & AWARD CONTRACT NS. ENO. [NO.OF SUPPLY CONTRACT SRSERNS 1 f BY AGDRESS 8201 Sub Base, 3rd Floor Department of Property & Procurement St. Thomas, Virgin Islands 00802 INVITATION FOR BIDS TE SSuEC August 10, 2016 [RVTATIONNS "" 1FB042D0ET46 (S) Sealed bids in quin ets), subject to (1) The Terms and Conditions of the Invitation for Bids, (2) General Provisions which are incorpore reference, and (3) such other contract provisions and specifications as are attached or incorporated by reference will be received at the above office until 40:00 o'clock AM, Atlantic Standard Time, not later than (date) Friday, Septe S 16 and publicly open thereafter for furnishing the supplies or services for delivery f.0.b. ST. THOMAS. V! : General information and instructions to Bidders are conlainsd in the terms and conditions on the reverse hereof SCHEDULE ITEM NO SUPPLIES OR SERVICES QUANTITY UNIT UNIT PRICE AMOUNT Landscaping Scien at Four (4) schools at the Department of Education on St. Thomas, during the period of October 1, 2016 up to and including September 30, 2017. _ BID DATE OF BID IN COMPLIANCE WITH THE ABOVE THE UNDERSIGNED OFFERS AND AGREES. IF THIS BID BE ACCEPTED WITHIN DAY'S (30 calendar days untess a different period is inserted by the Bidder) FROM THE DATE OF OPENING TO FURNISH ANY OR ALL OF THE ITEMS UPON WHICH PRICES ARE QUOTEO, AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINTS WITHIN THE TIME SPECIFIED IN THE INVITATION. DISCOUNTS WILL SE ALLOWED FOR PROMPT PAYMENT AS FOLLOWS PERCENT, 20 CALENDAR DAYS: PERCENT. 30 CALENDAR DAYS BIDDER REPRESENTS appropriate boxes) (1) THAT HE IS ___, 1S NOT__. A SMALL BUSINESS CONCERN. IF BIDDER IS A SMALL BUSINESS CONCERN AND IS NOT THE MANUFACTURER OF THE SUPPLIES BID UPON, HE ALSO REPRESENTS THAT ALL SUPPLIES TO BE FURNISHED HEREUNDER WILL__. WILLNOT __ BE MANUFACTURED OR PRODUCED BY A SMALL BUSINESS CONCERN IN THE UNITED STATES ITS TERRITORIES, ITS POSSESSIONS, OR THE COMMONWEALTH OF PUERTO RICO. (2) THAT HE IS A REGULAR DEALER IN ___, MANUFACTURER OF __, THE SUPPLIES BID UPON (3) (A) THAT HE HAS ___, HAS NOT __. EMPLOYED OR RETAINED ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) TO SOLICIT OR SECURE THIS CONTRACT. AND (B) THAT HE HAS —. HAS NOT. PAID OR AGREED TO PAY ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) ANY PEE, PERCENTAGE, COMMISSION, OR SROKERAGE FEE, CONTINGENT UPON OR RESULTING FROM THE AWARD OF THE CONTRACT. AND AGREES TO FURNISH INFORMATION RELATING TO (A) AND (B) ABOVE AS REQUESTED BY THE CONTRACTING OFFICER (4) HE GPERATES AS AN INDIVIOUAL ___, PARTNERSHIP. CORPORATION _ INCORPORATED IN THE TERRITORY OF THE VIRGIN ISLANDS " —_A BONA FIDE CONTINUOUS RESIDENT OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR __WAS BORN ; A FIRM, PARTNERSHIP, OR CORPORATION IN WHICH AT LEAST FIFTY-ONE PERCENT (51%) OF THE LEGAL OR EQUITABLE OWNERSHIP |S HELD BY A PERSON OR PERSONS WHO HAVE BEEN SONA FIDE CONTINUOUS RESIDENTS OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR ___WHO WERE BORN IN THE VIRGIN ISLANDS. ___SAID PERSON, FIRM , PARTNERSHIP OR CORPORATION 'S LICENSED IN AND MAINTAINS HIS OR ITS PRINCIPAL PLACE OF BUSINESS 'N THE VIRGIN ISLANDS AND OWNS, OPERATES, OR MAINTAINS A STORE, WAREHOUSE, OR OTHER PLACE OF BUSINESS IN THE VIRGIN ISLANDS OB —_THE DULY AUTHORIZED AGENT, DEALER DISTRIBUTOR OR REPRESENTATIVE IN THE VIRGIN iSLANOS FOR THE MATERIALS. SUPPLIES. ARTICLES OR EQUIPMENT OF THE GENERAL CHARACTER DESCRIBED BY THE SPECIFICATIONS AND REQUIRED UNDER THIS CONTRACT NAME & ADDRESS OF BIDDER (Street, City, State and Zip Code) [SIGNATURE OF PERSON AUTHORIZED TO SIGN BID (Type or Panty —» TYPE OR PRINT SIGNER’S NAME & TITLE AWARD sifcsbahunt — eeeiseteen ACCEPTED AS TO ITEMS NUMBERED meee GOVERNMENT OF THE VIRGIN ISLANDS (SUBMIT INVOICE FOR PAYMENT TO: | Department of Education 1834 Kongens Gade St. BY _ Thomas, Virgin Islands 00802 Contracting Officer [Seantard Farm 6 Novorrber (049 Eqinan CONTINUATION SHEET Contract, Order, or Invitation No Genera Serweet Acririeieation (As Applicata) Page No. Fea Broo Rep it OFR) tre rar (Supply Contract) Se t04 Rey 319-08 ITEM NO, | SUPPLIES OR SERVICES (FBOS2D0ET16 (3) AMOUNT Department of Education 1834 Kongens Gade St. Thomas, Virgin Islands 00802 Landscaping Services Scope of Work See Attached Contact Mr. Cosmore Wheatley or Mr. Joseph Sibilly at the Department of Education at (340) 774-0001 to schedule a site visit. Name of Bidder: IFBO42D0ET16 (S) [Star a cia eee ee site CONTINUATION SHEET eae Or Invitation No. Page No. General Services Admmstration (Supply Contract) Fed Proc Reg. (41 OFR) 1-16.107 36-104, Rev. 3-18-08 IFB042D0ET16 (S) ITEMNO.| SUPPLIES OR SERVICES AMOUNT | | NOTICE TO BIDDERS | | ALL INDIVIDUALS, FIRMS, PARTNERSHIPS, CORPORATIONS AND/OR JOINT VENTURES DOING BUSINESS WITH THE GOVERNMENT OF THE VIRGIN ISLANDS SHALL SUBMIT INFORMATION IN WRITING, OF THE PHYSICAL LOCATI OF THEIR PRINCIPAL PLACE OF BUSINESS. A POST OFFICE BOX MAILING ADDRESS ONLY WILL NOT SUFFICE. BIDDERS MUST INSERT THEIR E.1.N.-EMPLOYER’S IDENTIFICATION NUMBER ON PAGE 1 IN THE SECTION WHERE THE COMPANY'S NAME AND ADDRESS IS REQUIRED. PROSPECTIVE BIDDE! S WILL BE REQUIRED TO FURNISH THE FOLLOWING DOCUMENTS WITH THEIR SUBMITTAL: MANDATORY A. CURRENT VALID BUSINESS LICENSE B. CURRENT CERTIFICATE OF GOVERNMENT INSURANCE COVERAGE C. CERTIFICATE OF GOOD STANDING D. CORPORATE RESOLUTION EVIDENCING THE DIRECTORS/OFFICERS OF THE COMPANY E. ARTICLES OF INCORPORATION, IF APPLICABLE “IT SHALL BE THE BIDDERS’ RESPONSIBILITY TO DELIVER HIS BID TO THE DESIGNATED LOCATION PRIOR TO THE BID TIME SPECIFIED ON PAGE 14 OF THIS BID.” Name of Bidder: CONTRACT PERIOD: The period of any contract entered into under this Invitation for Bid shall be from October 4, 2016 up to and including ember 30, 2017. IFB042DO0ET16 (S) Standard Form 86 ar eee CONTINUATION SHEET Conitads, Cider, oF iovmation We. Page No. General Services Administration (Supply Contract) Fed Proc. Reg. (41 OFR) 1-16 107 36-104. Rev. 3-18-06 IFBO42D0ET16 (S) ITER NO. | SUPPLIES OR SERVICES AMOUNT OPTION TO RENEW: The service of this contract may be extended for an additional term subject to the availability of funds. SUPPLEMENTARY PROVISIONS: The application of all materials will be in such a manner so as not to cause harm to humans, foodstuff or equipment within the building and/or property. Ine Contractor snali intain on nis Own, vvorkmen’s Lompensation insurance, Comprenensive enerai Liability Insurance against bodily injury with limits of $100,000.00 and against property damage with limits of $100,000.00, the cost of which shall be sig by the Contractor and maintained fully during the term of the Contract. A copy of the Insurance listed herein shail be filed with the Department of Property & Procurement, 8201 Sub Base, 3rd Floor, St. Thomas, U. S. Virgin Islands 00802. Ihe Contractor shail be liabie for loss or Gamages to property or persons, however, in no case shall such negligence be presumed or inferred The Contractor agrees not to refuse to hire or employ or to bar or discharge from employment any individual because of race, religion, color, or ancestry. The Contractor hereby agrees to pay the existing minimum wages, Federal and/or Local taxes as may be applicable. PROMPT PAYMENT DISCOUNT: Prompt payment discounts shall NOT be considered in the evaluation bids. Prompt payment discounts are removed as evaluation factors. Although prompt payment discounts are not evaluated, any discount offered will form part of the award, and will be taken by the User Agency and the Department of Finance if payment is made within the discount period specified by No discount offered for payments within less than thirty (30) calendar days will be considered. Paragraph 6a on Page 1 of the Bid Form is hereby deleted. EXPLANATION TO BIDDERS: Any explanation desired by a bidder regarding the meaning or interpretation of this Invitation for Bids, specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach Said bidder before the submission of their bids. Any interpretation made will be in the form of an amendment to thel Invitation for Bids, specifications, etc., and will be furnished to all prospective bidders. PREFERRED BIDDERS: In addition to placing a check (¥) in the appropriate box on Page 1, Section 5 of this Bid, any Person, Firm, Partnership or Corporation name be added to a Preferred Bidders’ List to be maintained by the| Commissioner of Property & Procurement. If bidder has not previously filed a notarized copy of the Preferred Bidders’ Certificate with the Commissioner of Property & Procurement, Division of Procurement, Building #1, Third Floor Sub base, St. Thomas, U. S. Virgin Islands, or 3274 Estate Richmond, Christiansted, St. Croix, U.S. Virgin Islands, notarized, and submitted to the Division of Procurement not later than the date and hour of bid opening as specified on Page 1 of this bid. All bidders not complying with the procedures set forth herein and in accordance with Title 31 V. |. C. § 236 a, will not be considered eligible as Preferred Bidders for this Invitation for Bids. Name of Bidder: Pursuant to Act No. 3072, approved July 29, 1971, amending Section 245 of Chapter 23, Title 31 of the Virgin Islands Code, each person who submits a bid in relation to any purchase in excess of $1,000.00, under this Chapter, will disclose the Name and Address of each individual having a beneficial interest of more than five (5%) per Centum in the bidding enterprise, and if the bidder is a Corporation, the Names and Addresses of alll its Officers and Directors. \FB042DOET ‘6 (S) [Standard Form 66 CONTINUATION SHEET Contract, Order, or invitation No. [General Services Administration November 1349 Eqition (As Applicable) Page No. Fed. Proc. Reg (41 OFR) 1-16 107 (Supply Contract) 36104 Rev. 3-18-08 IF6042DO0ET16 (S) SUPPLIES OR SERVICES AMOUNT ITEM NO. | NAME ADDRESS TITLE Name of Bidder: IFBO42DOET16 (S) Scope of Work Contractors Bid Sheet Landscaping/ Grounds Cleaning Services Virgin Islands Department of Education ocati o The services are limited to the following campuses. Gladys Abraham Elementary School 1. 2. 3. 4. The hardscape of each campus is made up of paved parking lots, walkways, and landscaped areas. The jandscaped areas are made up of various amounts of lawns, omamental plants, hedges, shrubs, large trees, and undisturbed natural vegetation areas. The landscaped areas require periodical cutting, clearing, and cleaning to maintain a visually pleasing appearance. The areas of natural occurring vegetation weeds (guinea grass and wild tamarind) grow wild. These areas will require cleaning but at a different frequency of the areas between buildings and within student traverse. Proposed Scope: The following shall be the responsibilities of the selected Contractor: Stump out guinea grass, remove weeds, weed eat low grass areas. Shape all hedges and ornamental plants inside fence lines. Trim large trees between buildings protruding into walking areas, and over roofs. Prune braches that appear dying, dead, or rotten. Clean vines from fences and any vegetation on buildings. Remove all vegetation from property and blow clean paved areas. Oohwhy The contractor will be required to submit itemized costs for particular areas of a campus. Tree pruning will also be submitted as an itemized cost as it will be performed at a lesser frequency. ONTRACTOR'S BID SHALL BE DISQUALIFIED IF ITEMIZED BID SHEET IS NOT ULLY COMPLETED WITH BOTH UNIT AND MATERIAL AND LABOR COSTS OR ALL ITEMS. HE QUANTITIES NOTED BELOW ARE NOT NECESSARILY EXACT, AND THE ITEMS NOTED DO NOT NECESSARILY MAKE UP ALL THE WORK REQUIRED. HE CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTING A TOTAL P TFOR THE PROJECT THAT INCLUDES ALL EQUIPMENT, ATERIAL AND LABOR FOR THE PROJECT. 3. iTIS THE CONTRACTOR'S RESPONSIBILITY TO ESTABLISH EXACT QUANTITIES BASED ON DOCUMENTS ISSUED AND SITE VISITS CARRIED OUT. 4. PRICES BEEN SUBMITTED FOR WORK TO BE DONE SHALL INCLUDE THE CONTRACTOR'S OVERHEAD TAXES AND PROFIT ALONG WITH ALL COSTS FOR MATERIALS, EQUIPMENT AND MANPOWER NECESSARY TO FACILITATE PROPER, SAFE, AND TIMELY COMPLETION OF THE PROJECT 5. UNIT PRICES SUBMITTED ON THE ITEMIZED BID SHEET SHALL BE UTILIZED FOR ANY CREDITS OR DEBITS TO THE PROJECT; WHICH, IF NECESSARY. SHALL BE ADDRESSED AS A CHANGE ORDER TO THE PROJECT. Landscape areas shali be kept below the maximum allowable limits for the components of the campus. limits for these components are as follows. » Grass areas/ lawns shall be kept below 6” above grade » Hedges / ornamentals shall be kept within 9” of its shape > Smail trees shall not block visibility or create hiding a trees shall not extend over roofs it will be the responsibility of the successful contractor to visit the site on a routine basis, inspect the campus for growth and appearance. Once it has been determined that the grounds has exceeded the allowable limits, the successful contractor will request authorization to perform the necessary services. The DOE will issue written authorization to perform said services. These written authorizations shall accompany any invoice and the invoice shall match. The contract period will be for one year with a one-year option to renew. These services will be billed forona quarterly basis. The vendor shall be committed to the foliowing time constraints: 1. The Virgin Islands Department of Education representative (inspector or Architect of record) reserves the right to reject or accept any material used or labor performed on this project. School Days; After 4:00 PM 0 restrictions ys: No restriction BID SHEET Cost a Item Unit Material Item Description j = No. P Quantity Price & Labor E. amin Oliver 1. | General Areas: Parking lots, between buildings, 15’ clearance on low side of buildings Basketball courts and access to courts: pathway to courts and 10’ on all sides of courts Basketball courts and access to courts: pathway to courts and 10’ on all sides of courts 12 | $ 2: Tree trimming / pruning 6 $ Total Williams Alt tive Academy: 3. | General Areas: Parking lot, sloped area behind buildings to 12 fence boundary $ | 4. | Tree trimming / pruning 6 | $ | { 1 Total Cost Item Nice Daicrtetiend Unit Material No. P Quantity Price | & Labor lia F. Muller E} n School General Areas: Back Parking lot, behind Kitchen area, main | 12 5. campus aes large field, and around buildings to fence $ boundary Tree trimming / pruning 6 6. $ | Total | Gladys Abraham El School tad | General Areas: Parking lot, behind Kitchen area. main | 12 ae Campus aree, and around buildings to fence boundary Tree trimming / pruning 6 Total og ood a Li Helber Hastert & Fee Edith L. Williams Alternative Academy Bae S520 ae, «= » 100 150 200 250 Feet ‘A ee a ——— ——— Al Lh o® Yr df. 4 Ee s 8 LJ Ps “a i - % 7 ; v € § ae \ a Lis \ f Sa so oN a. Xi nd ® >< = es = \& = < ~ tall wk ee €S wti® « | fe a aa A = “Cin Pe / te, As “ee cic * - i] OC; ar Q a: = i c 4 — 1S 7) a oo ai, 4 eee os 4 — _ \aort Sl — | } 1 ae - af — _ —aiieal — a4, ; poet lb le —= “= a tall wa * é ss rx 1 LJ ail eae Son Ps = rr ig = = ma rat - * STANDARD FORM NO. P & P-GP-15-73 APPROVED: 3-26-73 COMM. OF PROP. & PROC. REVISED; 3-18-08 1. DEFINITIONS As Used throughout thi GENERAL PROVISIONS (SUPPLY CONTRACT) s contract, the following terms shall have the meaning set forth below: The term “Contracting Officer” means the Commissioner of the Department of Property & Procurement; and the term includes, except as otherw ise provided in the contract, the authorized representative of the Contracting Officer acting within the limits of his autho 2. CHANGES rity. The Contracting Officer may at any time, by a written order, and without notice to the general scope of this c the sureties, make changes, within ontract, in anyone or more of the following: (i) Drawings, designs, or specifications where the supplies to be furnished are Government in accordance or packing; and (iii) place causes an increase or dec to be specially manufactured for the therewith; (ii) method of shipment of delivery. If any such change rease in the cost of, or the time required for, the performance of any part of the work under this contract, whether changed or not changed by any such order, an equitable adjustment shall delivery schedule, or both, a writing accordingly. Any cla be made in the contract price or nd the contract shall be modified in im by the contractor for adjustment under this clause must be asserted within 30 days from the date of receipt by the Contract Provided, however, That the that the facts justify such ac such claim asserted at any ti contract. Where the cost of } a result of a change is inc adjustment, the Contractin or of the notification of change: > Contracting Officer, if he decides tion, may receive and act upon any me prior to final payment under this yroperty made obsolete or excess as uded in the Contractor's claim for Officer shall have the right to prescribe the manner of disposition of such property. Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes." However, nothi Contractor from proceeding 3. EXTRAS Except as otherwise pri for extras shall be made unle have been authorized in writ g in this clause shall excuse the with the contract as changed. ovided in this contract, no payment ss such extras and the price thereof ng by the Contracting Officer. 4, VARIATION IN QUALITY No variation in the qu tity of any item called for by this contract will be accepted unless such variation has been caused by conditions of loading, shipping, packing or allowances in manufacturing processes, a d then only to the extent, if any, specify elsewhere in this contract. 5. INSPECTION (a) All supplies (wh includes without intermediate assemblies, and limitation ich term throughout this clause raw materials, components, _ end products) shall be subject to inspection and test by the Government, to the extent practicable at all times and places including the period of manufacture and in any event prior to acceptance. (b) In case any supplies or lots of supplies are defective in material or workmanship or otherwise not in conformity with the requirements of this contract, the Government shall have the right either to reject them (with or without instructions as to their disposition) or to require their correction. Supplies or lots of supplies which have been rejected or required to be corrected shall be removed or, if permitted or required by the Contracting Officer, corrected in place by and at the expense of the Contractor promptly after notice, shall not thereafter be tendered for acceptance unless the former rejection or requirement of correction is disclosed. If the Contractor fails promptly to remove such supplies or lots of supplies which are required to be removed, or promptly to replace or correct such supplies or lots of supplies, the Government either (i) may by contract or otherwise replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby, or (ii) may terminate this contract for default as pro- vided in the clause of this contract entitled "Default." Unless the Contractor corrects or replaces such supplies within the delivery schedule, the Contracting Officer may require the delivery of such supplies at a reduction in price which is equitable under the circumstances. Failure to agree to such reduction of price shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes." (c) If any change inspection or test is made by the Government on the premises of the Contractor or a subcontractor, the Contractor without additional charge shall provide reasonable facilities and assistance for the safety and convenience of the Government inspectors in the performance of their duties. If Government inspection or test is made at a point other than the premises of the Contractor or a subcontractor, it shall be at the expense of the Government except as otherwise provided in this contract: Provided, That in case of rejection the Government shall not be liable for any reduction in value of samples used in connection with such inspection or test. Al inspections and tests by the Government shall be performed in such a manner as not to unduly delay the work. The Government reserves the right to charge to the Contractor any additional cost of Government inspection and test when supplies are not ready at the time such inspection and test is requested by the Contractor or when reinspection or retest is necessitated by prior rejection. Acceptance or rejection of the supplies shall be made as promptly as practicable after delivery, except as otherwise provided in this contract; but failure to inspect and accept or reject supplies shall neither relieve the Contractor from responsibility for such supplies as are not in accordance with the contract requirements nor impose liability on the Government therefor. STANDARD FORM NO. P & P-GP-15-73 APPROVED: 3-26-73 COMM. OF PROP. & PROC. (d) The inspection and test by the Government of any supplies or lots thereof does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirements which may be discovered prior to acceptance. Except as otherwise provided in this contract, acceptance shall be conclusive except as regards latent defects, fraud, or such gross mistakes as amount to fraud. (e) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the supplies hereunder. Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of this contract and for such longer period as may be specified elsewhere in this contract. 6. RESPONSIBILITY FOR SUPPLIES Except as otherwise provided in the contract, (i) the Contractor shall be responsible for the supplies covered by this contract until they are delivered at the designated delivery point, regardless of the point of inspection; (ii) after delivery to the Government at the designated point and prior to acceptance by the Government or rejection and giving notice thereof by the Government, the Government shall be responsible for the loss or destruction of or damage to the supplies only if such loss, destruction or damage results from the negligence of officers, agents, or employees of the Government acting within the scope of their employment; and (iii) the Contractor shall bear all risks as to rejected supplies after notice of rejection, except that the Government shall be responsible for the loss, or destruction of, or damage to the supplies only if such loss, destruction or damage results from the gross negligence of officers, agents, or employees of the Government acting within the scope of their employment. 7. PAYMENTS The Contractor shall be paid, upon the submission of proper invoices or vouchers, the prices stipulated herein for supplies delivered and accepted or services rendered and accepted, less deductions, if any, as herein provided. Unless otherwise specified, payment will be made on partial deliveries accepted by the Government when the amount due on such deliveries so warrants; or when requested by the Contractor, payment for accepted partial deliveries shall be made whenever such payment would equal or exceed either $1,000 or 50 percent of the total amount of this contract. 8. ASSIGNMENT OF CLAIMS (a) Pursuant to the provisions of the Assignment of Claims Act (5 VIC 1201 et. seq.) if this contract provides for payments aggregating $1,000 or more, claims for moneys due or to become due to the Contractor from the Government under this contract may be assigned to a bank, trust company, or other financial institution, including any Federal lending agency, and may thereafter be further assigned and reassigned to any such institution. Any such assignment or reassignment shall cover all amounts payable under this contract and not already paid, and shall not be made to more than one party, except that any such assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in such financing. Unless otherwise provided in this contract, payments to an assignee of any moneys due or to become due under this contract shall not, to the extent provided in said Act, as amended, be subject to reduction or set off. 9. ADDITIONAL BOND SECURITY If any surety upon any bond furnished in connection with this contract becomes unacceptable to the Government of if any such surety fails to furnish reports as to his financial condition from time to time as requested by the Government, the Contractor shall promptly furnish such additional security as may be required from time to time to protect the interests of the Government and of persons supplying labor or materials in the prosecution of the work contemplated by this contract. 10. EXAMINATION OF RECORDS (The following clause is applicable if the amount of this contract exceeds $1,000.00 and was entered into by means of negotiation, but is not applicable if this contract was entered into by means of formal advertising.) (a) The Contractor agrees that the Government Comptroller of the U. S. Virgin Islands or any of his duly authorized representatives shall, until the expiration of three years after final payment under this contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor involving transactions related to this contract. (b) The Contractor further agrees to include in all his subcontracts hereunder a provision to the effect that the subcontractor agrees that the Government Comptroller of the Virgin Islands or any of his duly authorized representatives shall, until the expiration of three years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers, and records of such subcontractor, involving transactions related to the subcontract. The term "subcontract" as used in this clause excludes (i) purchase orders not exceeding $1,000 and (ii) subcontractors or purchase orders for public utility services at rates established for uniform applicability to the general public. 11. DEFAULT (a) The Government may, subject to the provisions of paragraph (c)} below, by written notice of default to the Con- tractor, terminate the whole or any part of this contract in any one of the following circumstances: (i) if the Contractor fails to make delivery of the sup- plies or to perform the services within the time specified herein or any extension thereof; or (ii) if the Contractor fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger performance of this contract in accordance with its terms, and in either of these two circumstances does not cure STANDARD FORM NO. P & P-GP-15-73 APPROVED: 3-26-73 COMM. OF PROP. & PROC. such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure. (b) In the event the Government terminates this contract in whole or in part as provided Government may procure, u in paragraph (a) of this clause, the pon such terms and in such manner as the Contracting Officer may deem appropriate, sup-plies or services similar to those so t be liable to the Governme similar supplies or services: continue the performance erminated, and the Con-tractor shall nt for any excess costs for such Provided, That the Contractor shall of this contract to the extent not terminated under the provisions of this clause. (c) Except with respec Contractor shall not be liabl to perform the contract arise and without the fault or n causes may include, but are the public enemy, acts of the or contractural capacity, fi restrictions, strikes, freight weather; but in every case beyond the control and w Contractor. If the failure to p subcontractor, and if such d the control of both the Cont out the fault or negligence shall not be liable for any ¢ unless the supplies or servic contractor was obtainable fr to permit the Contractor to m (d) If this contract is ter (a) of this clause, th other rights provided in this to transfer title and deliver and to the extent directed b completed supplies, and (ii) and materials, parts, tools, d information, and contr "manufacturing materials") produced or specifically acq part of this contract as has b shall, upon direction of the t to defaults of subcontractors, the e for any excess costs if the failure s out of causes beyond the control egligence of the Contractor. Such not restricted to, acts of God or of Government in either its sovereign res, floods, epidemics, quarantine embargoes, and unusually severe the failure to perform must be ithout fault or negligence of the erform is caused by the default of a efault arises out of causes beyond ractor and subcontractor, and with- of either of them, the Contractor xcess costs for failure to perform, e fees to be furnished by the sub- om other sources in sufficient time eet the required delivery schedule. minated as provided in paragraph e Government, in addition to any clause, may require the Contractor to the Government, in the manner y the Contracting Officer, (i) any such partially completed supplies ies, jigs, fixtures, plans, drawings, ct rights (hereinafter called as the Contractor has specifically uired for the performance of such een terminated; and the Contractor Contracting Officer, protect and preserve property in possession of the Contractor in which the Government has an interest delivered to and accepted b contract price. Payment for to and accepted by the Gov preservation of property sh the Contractor and Contract . Payment for completed supplies y the Government shall be at the manufacturing materials delivered ernment and for the protection and 1 be in an amount agreed upon by ng Officer; failure to agree to such amount shall be a dispute concerning a question of fact within the meaning of the clause o f this contract entitled "Disputes." The Government may withhold from amounts otherwise due the Contractor for such completed supplies or manufacturing materials such sum as the Contracting Officer determines to be SW necessary to protect the Government against loss because of outstanding liens or claims of former lien holders. (e) If, after notice of termination of this contract under the provisions of this clause, it is determined for any reason that the Contractor was not in default under the provisions of this clause, or that the default was excusable under the provisions of this clause, the rights and obligations of the parties shall, if the contract contains a clause providing for termination for convenience of the Government, be the same as if the notice of termination had been issued pursuant to such clause. If, after notice of termination of this contract under the provisions of this clause, it is determined for any reason that the Contractor was not in default under the provisions of this clause, and if this contract does not contain a clause providing for termination for convenience of the Government, the contract shall be equitably adjusted to compensate for such termination and the contract modified accordingly; failure to agree to any such adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes." (f) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. 12. DISPUTES (a) Except as otherwise provided in this contract, any dispute concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Contracting Officer, who shall reduce his decision to writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Contracting Officer shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the Contracting Officer a written appeal addressed to the Attorney General. The decision of the Attorney General or his duly authorized representative shall he final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of his appeal. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the contract and in accordance with the Contracting Officer's decision. (b) This "Disputes" clause does not preclude consideration of law questions in connection with decisions provided for in paragraph (a) above:- Provided, That nothing in this contract shall be construed af making final the decision of any administrative official, representative, or board on a question of law. 13. NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT The provisions of this clause shall be applicable only if the amount of this contract exceeds $10,000. STANDARD FORM NO. P & P-GP-15-73 APPROVED: 3-26-73 COMM. OF PROP. & PROC. (a) The Contractor shall report to the Contracting Officer, promptly and in reasonable written detail, each notice or claim of patent or copyright infringement based on the performance of this contract of which the Contractor has knowledge. (b) In the event of any c on account of any alleged arising out of the performan of any supplies furnished o under, the Contractor shall requested by the Contract laim or suit against the Government patent or copyright infringement ce of this contract or out of the use r work or services performed here- furnish to the Government when ng Officer, all evidence and in- formation in possession of the Contractor pertaining to such suit or claim. Such evidence an the expense of the Governm agreed to indemnify the Gov 14. BUY AMERICAN AC (a) In acquiring end (41 U.S. Code 10alld) pr preference to domestic sour this clause: (i) "components" mean: plies, which are directly inca (ii) "end products" m T d information shall be furnished at ent except where the Contractor has ernment. products, the Buy American Act ovides that the Government give ce end products. For the purpose of s those articles, materials, and sup- rporated in the end products; eans those articles, materials, and supplies, which are to be acquired under this contract for public use; and (iii) "a domestic sourc manufactured end product w the United States and (B) e end product" means (A) an un- hich has been mined or produced in end product manufactured in the United States if the cost of the components thereof which are mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. For the purposes of this (a) (iii) (B), components of foreign origin of the same type or kind as the products re clause shall be treated as manufactured in the United § (b) The Contractor agre this contract only domestic products; erred to in (b) (ii) or (iii) of this components mined, produced, or states. es that there will be delivered under source end products, except end (i) which ate for use outside the United States; (ii) which the Government determines are not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality; (iii) as to which the Secretary determines the domestic preference to be inconsistent with the public interest; or (iv) as to which the Secretary determines the cost to the Government to be unreasonable. (The foregoing requirements are administered in accordance with Executive Order No. 10582, dated December 17, 1954.) 15. CONVICT LABOR In connection with the performance of work under this contract, the Contractor agrees not to employ any person undergoing sentence of imprisonment at hard labor. 16. OFFICIALS NOT TO BENEFIT No member of the Legislature, or Delegate to the United States Congress, or official or employee of the Executive Branch of the Government of the Virgin Islands, shall be admitted to any share or part of this contract, or to any benefit that may arise therefrom, but this provision shall not be construed to extend to this contract if made with a corporation for its general benefit. 17. COVENANT AGAINST CONTIGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty the Government. shall have the right to annul this contract without liability or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. STANDARD FORM NO, DPP - TC-54-75 APPROVED 10-2-74 COMMISSIONEER OF DPP REVSIED 3-18-08 TERMINATION OF CONTRACTS 0 CONVENIENCE OF THE GOVERNMENT (a) The performance of work under this contract may be terminated by the Government in accordance with this clause in whole, or from time to time in part, whenever the Contracting Officer shall determine that such termination is in the best interest of the Government. Any such termination shall be effected by delivery to the Contractor of a Notice of Termination specifying the extent to which performance by delivery to the Contractor of a Notice of Termination specifying the extent to which performance of work under the contract is terminated, and the date upon which such termination becomes effective. (b) After receipt of a Notice of Termination, and except as otherwise directed by the Contracting Officer, the Contractor shall: (i) Gi) (111) stop work under the contract on the date and to the extent specified in the Notice of Termination; place no further orders or subcontracts for materials, services or facilities, except as may be necessary for completion of such portion of the work under the contract as is not terminated; terminate all orders and subcontracts to the extent that they relate to the performance of work terminated by the Notice of Termination; assign to the Government, in the manner, at the times, and to the extent directed by the Contracting Officer, all of the right, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case the Government shall have the right, in its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Contracting Officer, to the extent, he may require, which approval or ratification shall be final for all the purposes of this clause; transfer title ad deliver to the Government in the manner, at the times, and to the extent, if any, directed by the Contracting Officer (A) the fabricated or unfabricated parts, work in progress, completed work, supplies, and other material produced as a part of, or acquired in connection with the performance of, the work terminated by the Notice of Termination, and (B) wes STANDARD FORM N APPROVED 10-2-74 COMMISSIONEER O REVSIED 3-18-08 (c) (d) QO. DPP — TC-54-75 F DPP the completed or partially completed plans, drawings, information, and other property which, if the contract had been completed, would have been required to be furnished to the Government. (vii) use his best efforts to sell, in the manner, at the times, to the extent, and at the price or prices directed or authorized by the Commissioner of Property and Procurement, any property of the types referred to in (vi) above; provided, however, that the Contractor (A) shall not be required to extend credit to any purchaser, and (B) may acquire any such property under the conditions prescribed by and at the price or prices approved by the Commissioner of Property and Procurement and provided further that the proceeds of any such transfer or disposition shall be applied in reduction of any payments to be made by the Government to the Contractor under this contract or shall otherwise be credited to the price or cost of the work covered by this contract or paid in such other manner as the Commissioner of Property and Procurement may direct: (viii) complete performance of such part of the work as shall not have been terminated by the Notice of Termination; and (ix) take such action as may be necessary, or as the Commissioner of Property and Procurement may direct, for the protection and preservation of the property related to this contract which is in the possession of the Contractor and in which the Government has or may acquire an interest. After receipt of the Notice of Termination, the Contractor shall submit to the Commissioner of Property and Procurement his termination claim, in the form and with certification prescribed by the Commissioner of Property and Procurement. Such claim shall be submitted promptly but in no event later than one year from the effective date of termination, unless one or more extensions in writing are granted by the Commissioner of Property one year Property and Procurement, upon request of the Contractor made in writing within such period or authorized extension thereof. However, if the Commissioner of and Procurement determines that the facts justify such action, he may receive and act upon failure of the Contractor to submit his termination claim within the time allowed, informati the termi Subject 1 Property amounts pursuant the Commissioner of Property and Procurement may determine, on the basis of on available to him, the amount, if any, due to the Contractor by any reason of nation and shall thereupon pay to the Contractor the amount so determined. o the provisions of paragraph (c), the Contractor and the Commissioner of and Procurement may agree upon the whole or any part of the amount or to be paid to the Contractor by reason of the total or partial termination of work to this clause, which amount or amounts may include a reasonable allowance for profit on work done; provided, that such agreed amount or amounts, exclusive of settlement costs, shall not exceed the total contract price as reduced by the amount of payments otherwise made and as further reduced by the contract price of work not terminated. The contract shall be amended accordingly, and the Contractor shall be paid Boke STANDARD FORM NO. DPP - TC-54-75 APPROVED 10-2-74 COMMISSIONEER OF DPP REVSIED 3-18-08 the agreed amount. Nothing in paragraph (e) of this clause, prescribing the amount to be paid to the Contractor in the event of failure of the Contractor and the Commissioner of Property and Procurement to agree upon the whole amount to be paid to the Contractor by reason of the termination of work pursuant to this clause, shall be deemed to limit, restrict or otherwise determine or affect the amount or amounts which may be agreed to be paid to the Contractor pursuant to this paragraph (d): (1) (iii) for completed supplies, materials and equipment or services accepted by the Government (or sold or acquired as provided in paragraph (b) (vii) above) and not theretofore paid for, a sum equivalent to the aggregate price for such supplies or services computed in accordance with the price or prices specified in the contract, appropriately adjusted for any saving for freight or other charges; the total of — (A) the costs incurred in the performance of the work terminated, including initial costs and preparatory expense allocable thereto, but exclusive of any costs attributable to supplies or services paid or to be paid for under paragraph (e) (i) hereof; (B) the cost settling and paying claims arising out of the termination of work under subcontracts or orders, as provided in paragraph (b) (v) above, which are properly chargeable to the terminated portion of the contract (exclusive of amounts paid or payable on account of supplies or materials delivered or services furnished by subcontractors or vendors prior to the effective date of the Notice of Termination, which amounts shall be included in the costs payable under (A) above; and (C) a sum, as profit on (A) above, determined by the Contracting Officer to be fair and reasonable; provided, however, that if it appears that the Contractor would have sustained a loss on the entire contract had it been completed, no profit shall be included or allowed under this subdivision (C) and an appropriate adjustment shall be made reducing the amount of the settlement to reflect the indicated rate of loss; and the reasonable costs of settlement, including accounting, legal, clerical and other expenses reasonably necessary for the preparation of settlement claims and supporting data with respect to the terminated portion of the contract and for the termination and settlement of subcontract thereunder, together with reasonable storage, transportation and other costs incurred in connection with the protection or disposition of property allocable to this contract. DPP-NCA-52-75 REVISED: 3-18-0 (2) He is circumstances re (3) Such (4) Neith or parties in inte or indirectly wit contract for whi contract, or has i conference with bidder, or to fix secure through ; Government of t (5) The p collusion, consp representatives, ¢ SUBSCRIBED 8 GOVERNMENT OF THE VIRGIN ISLANDS DEPARTMENT OF PROPERTY AND PROCUREMENT NON-COLLUSION AFFIDAVIT 0 sss DeINg duly sworn, deposes and says that — [owner, partner, officer, representative, or agent] Of ...............ccceceeceeeeees the bidder that has submitted that attached bid: duly informed respecting the preparation and contents of the attached bid and of all pertinent specting such bid; bid is genuine and is not a collusive or sham bid; er the said bidder nor any of its officers, partners, owners, agents, representatives, employees rest, including this affiant, has in any way colluded, conspired, connived or agreed, directly h any other bidder, firm or person to submit a collusive or sham bid in connection with the ch the attached bid has been submitted or to refrain from bidding in connection with such n any manner, directly or indirectly, sought by agreement or collusion or communication or any other bidder, firm or person to fix the price or prices in the attached bid or of any other any overhead, profit or cost element of the price or the bid price of any other bidder, or to any collusion, conspiracy, connivance or unlawful agreement any advantage against The he Virgin Islands or any person interested in the proposed contract: and rice or prices quoted in the attached bid are fair and proper and are not tainted by any iracy, connivance or unlawful agreement on the part of the bidder or any of its agents, »wners, employees, or parties in interest, including this affiant. Signature of Affidavit AND SWORN to before me this Notary Public REPRESENTATION BY BIDDERS PURSUANT TO THE “BUY AMERICAN” ACT ( If the b domest check t If the b domest check t ALL B A bidd product See Clause 14 of the General Provisions, Standard Form — Approved 7-14-71) idder represents that the articles, materials, and supplies he proposés ts furnish are ic source end products as defined in Clause 14 of the General Provisions, he shall he box at the end of this paragraph. «.......00idibecedbessid Lefeosshalvaidisitibib distil idder represents the articles, materials, and supplies he proposes to furnish are NOT ic source end products as defined in Clause 14 of the General Provisions, he shall ne box-at the end Of this paragrarih 5. ocd. codecs inevereswcbacasceweunercsanvvehyawseweverweus [DDERS MUST CHECK THE BOX AT THE END OF EITHER PARAGRAPH. 1OR2 ABOVE er who checks paragraph | above, but who proposes to furnish domestic source end s containing components of foreign origin, the cost of which exceeds 5% of the bid price, shall furnish in the spaces below a complete list of components of foreign origin in sufficie nt detail to clearly identify each — COMPONENTS OF FOREIGN ORIGIN Component Point of Origin The bi dder represents that the total cost of the above components of foreign origin, including applicable duty and transportation costs, constitutes % of the cost of agrees the con all components to be incorporated in the end products being furnished. The bidder to furnish, for the exclusive use of the Government, such additional information as tracting officer may request in order to verify the foregoing in evaluating the bid. The bidder agrees that no components of foreign origin, other than those listed above, will be incorporated in the end products being furnished without written approval of the Contracting Officer.