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OPCMR 1 Contract No. ________________ Initials: _____ [VERSION:6/1/2026] INSTRUCTIONS FOR MOU: 1. These instructions are not a part of the template, do not submit these Instructions to DPP. 2. All information in red font must be updated by the User Agency in completing the Memorandum of Understanding (MOU). The red font is meant to draw the user agency’s attention to the areas that require changes. Upon updating the required sections, please change the font color to black. Do not submit MOUs to DPP with Red Font. 3. In instances where a word is in square brackets in red font, like this [User Agency] agencies must update the required information, delete the brackets, and change the font to black. 4. In instances where two (2) clauses are separated by the word “or” agencies are required to use the language that is applicable to the particular MOU and to delete the irrelevant clause. 5. In instances where text in red appear in parenthesis as shown below, this constitutes instructions in the template and these instructions or the entire clause should be deleted by the user agency based on the applicable circumstances. (Only insert renewal language in second sentence if the MOU has an option to renew) 6. Update all signatories’ names and titles, when applicable. 7. User Agencies cannot use this MOU template for the acquisition of goods and services that would otherwise be acquired through supply or professional services contracts. OPCMR 1 Contract No. ________________ Initials: _____ MEMORANDUM OF UNDERSTANDING BETWEEN THE VIRGIN ISLANDS DEPARTMENT OF [INSERT DEPARTMENT NAME] & THE VIRGIN ISLANDS OF [INSERT DEPARTMENT NAME]/ ENTITY NAME THROUGH THE VIRGIN ISLANDS DEPARTMENT OF PROPERTY AND PROCUREMENT THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made this day of ___________20____ , in the Territory of the Virgin Islands, by and between the Government of the Virgin Islands, Department of [Insert Department Name] and Virgin Islands Department of [Insert Department Name]/ Entity Name, each a “Party” or collectively “Parties,” through the Department of Property and Procurement. WITNESSETH: WHEREAS, the Virgin Islands Department of [Insert Department Name] is responsible for [insert responsibilities] pursuant to Title , Section , of the Virgin Islands Code; and WHEREAS, the Virgin Islands Department of [Insert Department Name] is responsible for [insert responsibilities] pursuant to Title , Section , of the Virgin Islands Code; and WHEREAS, the agencies have a common interest in ensuring ; and WHEREAS, the agencies desire to combine efforts in ensuring , by entering into this MOU. NOW, THEREFORE, in consideration of the mutual covenants herein contained, and intending to be legally bound by this written instrument, the parties hereto do covenant and agree as follows: 1. TERM AND EFFECTIVE DATE This MOU shall be effective upon the date of execution of this MOU by the Commissioner of the Department of Property and Procurement and shall terminate [insert term in words and numerals (can be measured in days, weeks, months, or years as applicable] thereafter. The Government, in its sole discretion, shall have the option to renew this MOU for a period of one OPCMR 2 Contract No. ________________ Initials: _____ additional year subject to the same terms noted herein, by providing [insert entity’s name] with sixty (60) days written notice of the Government’s election to renew. (Only insert renewal language in the second sentence if the MOU has an option to renew). 2. COSTS There shall be no exchange of funds between the Parties for the performance of tasks under this MOU. Each Party shall bear all costs associated with the fulfillment of its responsibilities under this MOU. 3. RESPONSIBILITIES/ TASKS 3.1 Department of [Insert Department Name] shall be responsible for: (a) Insert a list of responsibilities as appropriate 3.2 Department of [Insert Department Name] shall be responsible for: (a) Insert a list of responsibilities as appropriate 4. DESIGNATED REPRESENTATIVE Each Party shall designate a representative to oversee its responsibilities under this MOU. Department of [Insert Department Name] designates: Insert name, title and address Department of [Insert Department Name] designates: Insert name, title and address 5. LIABILITY OF OTHERS Nothing in this MOU shall be construed to impose any liability upon the Government to persons, firms, associations, or corporations engaged by [insert entity’s name] as servants, agents, or independent contractors, or in any other capacity whatsoever, or make Government liable to any such persons, firms associations, or corporations for the acts, omissions, liabilities, obligations and taxes of [insert entity’s name] of whatsoever nature, including but not limited to unemployment insurance and social security taxes for [insert entity’s name], its servants, agents or independent contractors. (Insert only if the other entity is not a Government agency) 6. ASSIGNMENT Neither Party shall subcontract or assign any part of the services or responsibilities under this OPCMR 3 Contract No. ________________ Initials: _____ MOU. 7. INDEMNIFICATION [Insert Entity Name] agrees to indemnify, defend and hold harmless Government from and against any and all loss, damage, liability, claims, demands, detriments, cost, charges and expense (including attorney’s fees) and causes of action of whatsoever character which Government may incur, sustain or be subjected to, arising out of or in any way connected to the services to be performed by [insert entity’s name] under this MOU and arising from any cause, except the sole negligence of Government. (Insert only if the other entity is not a Government agency) 8. GOVERNING LAW This MOU shall be governed by the laws of the United States Virgin Islands and jurisdiction shall remain in the United States Virgin Islands. 9. WAIVERS AND AMENDMENTS No waiver, modification or amendment of any term condition or provision of this MOU shall be valid or of any force or effect unless made in writing, signed by the parties hereto or their duly authorized representatives, and specifying with particularity the nature and extent of such waiver, modification or amendment. Any such waiver, modification or amendment in any instance or instances shall in no event be construed to be a general waiver, modification or amendment of any of the terms, conditions or provisions of this MOU, but the same shall be strictly limited and restricted to the extent and occasion specified in such signed writing or writings. 10. ENTIRE AGREEMENT This MOU constitutes the entire agreement of the parties relating to the subject matter addressed in this agreement. This MOU supersedes all prior communications, MOUs, or agreements between the parties with respect to the subject matter addressed in this Agreement, whether written or oral. 11. CONDITION PRECEDENT This MOU shall be subject to the availability and appropriation of funds and to the approval of the Commissioner of the Department of Property and Procurement. 12. TERMINATION Either party will have the right to terminate this MOU with or without cause on [insert number OPCMR 4 Contract No. ________________ Initials: _____ of days in words] [(insert number of days in numerals)] days written notice to the other party specifying the date of termination. 13. NON-DISCRIMINATION No person shall be excluded from participating in, be denied the proceeds of or be subject to discrimination in the performance of this MOU on account of race, creed, color, sex, religion, disability or national origin. 14. CONFLICT OF INTEREST Both Parties covenant that it has no interest and will not acquire any interest direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this MOU. 15. NOTICE Any notice required to be given by the Terms of this MOU shall be deemed to have been given when the same is sent by certified mail, postage prepaid or personally delivered, addressed to the parties as follows: Lisa M. Alejandro Commissioner Department of Property and Procurement 8201 Sub Base, Suite 4 St. Thomas Virgin Islands 00802 [Name & Title] [User Agency] [Physical Address] [Mailing Address] [City, State, Zip Code] [Name & Title] [Name of Entity] [Physical Address] [Mailing Address] [City, State, Zip Code] 16. INSURANCE [Insert Entity Name] shall maintain the following insurance coverages during the term of this MOU (ONLY INSERT WHERE THE ENTITY IS PROVIDING DIRECT SERVICES TO OR ON BEHALF OF THE GOVERNMENT) OPCMR 5 Contract No. ________________ Initials: _____ (a) COMMERCIAL GENERAL LIABILITY: Commercial general liability insurance, in a form acceptable to the Government, on a “per occurrence” basis with a minimum limit of not less than One Million Dollars and Zero ($1,000,000.00) for any one person per occurrence for death or personal injury and One Million Dollars and Zero Cents ($1,000,000.00) for any one occurrence for property damage. Insurance policy(ies) shall name the Government of the Virgin Islands as the certificate holder and additional insured via a scheduled endorsement. (Insurance limits may be reduced subject to DPP’s approval). (b) PROFESSIONAL LIABILITY: Professional liability insurance, in a form acceptable to the Government, which covers the services being performed under this MOU, with policy limits of not less than One Million Dollars and Zero Cents ($1,000,000.00) per claim. The Government shall be listed thereon as a certificate holder. (Insurance limits may be reduced, subject to the approval of DPP). (c) WORKERS’ COMPENSATION: Contractor shall supply current coverage under the Government Insurance Fund or other form of coverage. 17. FASCIMILE, ELECTRONIC & DIGITAL SIGNATURES A facsimile, electronic or digital signature on this MOU shall be deemed an original and binding upon the Parties hereto. The parties have hereunto set their hands as set forth below. GOVERNMENT OF THE VIRGIN ISLANDS (If the Parties include a non-Government entity create a separate heading for the other entity similar to the PSC format) ______________________________ Date: __________ [NAME] [TITLE] [AGENCY] ______________________________ Date: ___________ [NAME] [TITLE] [AGENCY/ENTITY] _____________________________ Date: ____________ Lisa M. Alejandro, Commissioner Department of Property and Procurement APPROVED AS TO LEGAL SUFFICIENCY DEPARTMENT OF JUSTICE BY: _____________________________ Date _________