Notary Quick Reference Checklist
UNITED STATES VIRGIN ISLANDS * Office of the Lieutenant Governor Notaries Public Division UICK REFERENCE CHECKLIST Use this checklist before, during, and after every notarization — to ensure compliance, accuracy, and professionalism. BEFORE THE NOTARIZATION DURING THE NOTARIZATION L] Verify your notary commission is current and active. (] Ensure your official seal/stamp is Witness the signature. legible and current. Require the signer to personally appear. Administer an oath or affirmation Have your notary journal available. (when required). Review the document for blank spaces : ; or missing pages. Complete the notarial certificate Confirm the correct notarial certificate accurately. is attached. Record the venue and date. Properly identify the signer(s). Affix your official seal clearly. Examine valid government-issued identification. : i. Sign exactly as commissioned. Ensure the signer is willing, aware, and competent. AFTER THE NOTARIZATION RED FLAGS — DO NOT PROCEED [_] Complete your journal entry. …
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UNITED STATES VIRGIN ISLANDS * Office of the Lieutenant Governor Notaries Public Division UICK REFERENCE CHECKLIST Use this checklist before, during, and after every notarization — to ensure compliance, accuracy, and professionalism. BEFORE THE NOTARIZATION DURING THE NOTARIZATION L] Verify your notary commission is current and active. (] Ensure your official seal/stamp is Witness the signature. legible and current. Require the signer to personally appear. Administer an oath or affirmation Have your notary journal available. (when required). Review the document for blank spaces : ; or missing pages. Complete the notarial certificate Confirm the correct notarial certificate accurately. is attached. Record the venue and date. Properly identify the signer(s). Affix your official seal clearly. Examine valid government-issued identification. : i. Sign exactly as commissioned. Ensure the signer is willing, aware, and competent. AFTER THE NOTARIZATION RED FLAGS — DO NOT PROCEED [_] Complete your journal entry. [_] Record the document type, identification presented, fee (if applicable), and signer information. Signer is not physically present. Blank or incomplete documents. Signer appears confused, coerced, or under duress. Review the notarization for accuracy. Cosifies Ot inpecear Request to bac.date or falsify information. Return documents to the signer. Secure your journal and official seal. Maintain records in accordance with Virgin Islands law. SS) (el eo Request to notarize your own signature. a vx YOUR INTEGRITY IS YOUR GREATEST SEAL ¥* Protect the Public ° Protect Yourself » Protect Your Commission Office of the Lieutenant Governor e« Notaries Public Division For Educational and Training Purposes