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U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2019 LIHWAP Plan: Low Income Household Water Assistance Program (LIHWAP) Consolidated Appropriations Act of 2021 and American Rescue Plan GRANT IMPLEMENTATION PLAN Grantee Name: Document Status: VI Department of Human Services Final Draft VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 1 – Program Needs, Goals and Allocations Community Needs and Program Goals 1.1 Description of Emergency Household Drinking Water and Wastewater Needs The OCS priorities are restoration of household water services, reducing arrearages, reducing rates charged to households. Briefly describe current needs related to these priorities within your state, territory, or tribal areas. Describe any areas of concentrated need or special issues within communities served by water utilities within your state, territory, or tribal area. 1.2 Operational Priorities and Emergency Flexibilities Consistent with goal of the American Rescue Plan to provide immediate relief to the American people, briefly describe the operational priorities within your state. territory or tribal area (e.g. immediate restoration of services to households without current water services, immediate payment of existing arrearages to prevent disconnection of drinking water or wastewater services after a previous moratorium on water services due to Covid-19). 1.3 Expected Date for Initial Water Payments on Behalf of Households Provide an estimated date by which payments will be initiated based on the operational priorities identified above (e.g. first stage of payments to restore services for currently disconnected households, etc.). Unemployment within the VI remains high. The VI consist of 4 incongruent islands. Presently, Lime Tree, a major employer within the VI has declared bankruptcy and thousands of employees are being laid off. The VI main industry, tourism is at a standstill due to COVID. The main sources of water for residents of the VI are public portable water and cisterns. Residents are experiencing difficulty in paying their water bills and purchasing water for cisterns. the VI has been experiencing a very dry spell of no rain for the past several months. DHS is in the process of entering into an Agreement with the utility company, V.I. Water and Power Authority (WAPA), to maintain and sustain arrearages, prevent disconnection, and pay reconnection fees. Additionally, DHS will reach out to Private Water Haulers to engage their participation in providing Water for Cisterns. Although the Virgin Islands population obtains water from WAPA via the potable water system, a large percentage of the population depend on their cisterns for water. Consequently, DHS will engage both WAPA and Private Water Haulers in each district. October 4, 2021 restore services for currently disconnected households October 18, 2021 issue payments for HH with pending disconnections October 25, 2021 determine eligibility for HH seeking assistance to pay their water bill VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Estimated Funding Allocations 1.4 Estimate what amount of available LIHWAP funds will be used for each component that you will operate: The total of all percentages must add up to 100%. The combined total of Administration (State) and Administration (Subrecipients) must not exceed 15% of the total for either the Consolidated Appropriations Act or the American Rescue Plan Award. Consolidated Appropriations Act of 2021 Percentage (%) American Rescue Plan Grant Percentage % Household Benefits % % Outreach/Eligibility Determination % % Administration - State % % Administration - Subrecipients % % Total (each column must equal 100%) % % Categorical Eligibility 1.5 As outlined in the Terms and Conditions, current recipients the following programs are categorically-eligible for LIHWAP assistance: • Low-Income Home Energy Assistance Program (LIHEAP) • Means-tested Veterans Programs • Supplemental Security Income (SSI) • Supplemental Nutrition Assistance Program (SNAP) • Temporary Assistance for Needy Families (TANF) Briefly describe your operational plans for enrollment of categorically eligible populations based on operational priorities outlined in question 1.2 (e.g. automatic enrollment, acceptance of documentation of enrollment during intake processes). If it will not be possible to include any of these programs in your intake/eligibility processes, provide a brief explanation. 80 5 15 0 100 80 5 15 0 100 LIHEAP, SNAP, and TANF clients will have to show proof of need, for example a cut off bill or late payment notice. Note: The U.S. Virgin Islands residents are not eligible to receive Social Security Income (SSI) and so this will not be a part of the V.I. LIHWAP Categorical Eligibility. Unemployed HH, who are not categorically eligible can also be determined eligible based on program criteria. Individuals who are employed will be eligible to apply with the folliowing income Eligibility Guidelines: VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Determination of Eligibility for Direct Enrollment Note: The information below is focused on eligibility determination for households that are not categorically eligible based on the enrollment in one of the programs outlined in question 1.5. 1.6 What type of countable income do you use for eligibility determination? (select one) Gross Income Net Income 1.7 List all the applicable forms of countable income used to determine a household's income eligibility for LIHWAP. Note: The forms of countable income used for benefit eligibility are generally left to the discretion of the grantee; however, the following sources are not applicable forms of countable income used to determine a household’s income eligibility for LIHWAP: Temporary Assistance for Needy Families (TANF) benefits  Supplemental Nutrition Assistance Program (SNAP) benefits Women, Infants, and Children Supplemental Nutrition Program (WIC) benefits Covid-19 Economic Impact Payments (Stimulus Checks) If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. I The following will be used to determine a household's income: Check Stubs- 2 Bi-weekly Check Stubs or 4 Weekly Check Stubs Unemployment income SS Benefit Veteran Benefit Child Support Alimony VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 2: Benefits Eligibility 2.1 Designate the income eligibility threshold used for the water benefit. Eligibility Threshold (select one) Eligibility Threshold Percent Federal Poverty Guideline State Median Income Hybrid Federal and State (Based on Household Size) % 2.2 Do you anticipate additional eligibility requirements beyond the income threshold noted in 2.1 for water assistance? Yes No If the answer to question 2.2. is “Yes” please provide an explanation below 2.3. How will you support households whose utility payments are included in their rental payments? 2.4 Check the variables you use to determine your benefit levels. (Check all that apply. Check both Household Drinking Water Burden and Household Wastewater Burden if households receive a combined bill for drinking water and wastewater): Income Household Size Household Drinking Water Burden Household Wastewater Burden Other (Please describe): 2.5 Describe estimated benefit levels for the project period for which this plan applies Minimum Benefit $ Maximum Benefit $ I 175 I VI LIHWAP will pay up to 10% for utility of the Head of Household rental payment.   50 400 VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 2.6 Benefit periods Is this a one-time benefit? Yes No If no, please explain the frequency of allowable benefit (e.g., monthly, quarterly, etc.): 2.7 Do you give priority in eligibility to: People with Disabilities Yes No Young Children? Yes No Older Adult/Seniors (60 and over)? Yes No Households with high water burdens? Yes No Other? Yes No 2.8 Describe how you prioritize the provision of water assistance to vulnerable populations (e.g., benefit amounts, early application periods, etc.) 2.9 Do you provide applicants, including those who are physically disabled, the means to submit applications for benefits without leaving their homes? Yes No If No, explain. 2.10 For individual who are homebound or physically disabled, do you provide travel to the sites at which applications for assistance are accepted? Yes No If No, explain and explain alternative means of intake to those who are homebound or physically disabled? I I I I I I Disconnected services based on program criteria If you are currently disconnected, you are given highest priority for Water Assistance. Additionally, 30% of the available LIWHAP Household Benefits will be set aside for Seniors, People with Disabilities, and families young children age two and under. I Telephone interviews can be done. Applications can be emailed, faxed or mailed to the office. Applications can also be hand delivered and placed into our Drop Boxes in the following locations: * Mars Hill DFA/Medicaid Office Address Frederiksted, St. Croix * Knud Hansen Complex - 1DHS 1303 Hospital Ground STE-1 St. Thomas * DHS St. John Multipurpose Center, Enighed, Cruz Bay The Virgin Islands has a Para-transit Transportation which has very affordable rates for individuals who are physically disabled. Additionally, the VITRAN Public Bus System is free for seniors with a valid Senior ID or other identification showing proof of senior citizen status. The physically disabled can also appoint an authorized Representative to act on their behalf. I VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 2.11 Are any of the utility vendors you work with subject to a moratorium on shut offs? Yes No If you responded "Yes" to question 2.11, you must respond to question 2.12. 2.12 Describe the terms of the moratorium and any special dispensation received by LIHWAP clients during or after the moratorium period. 2.13 Do you make payments contingent on vendors taking appropriate measures or maintaining existing supports to alleviate the water burden of eligible households? Yes No If so, describe the measures vendors may take or maintain. COVID-Specific General (Not COVID-specific) Disconnection moratorium No late fees, interest, or penalty charges Ability to enter into payment plan of 6 months or longer Reconnection of service for disconnected customers Enrollment in a discounted rate Consumer protections regarding shutoffs (e.g., minimum notice period, protection of vulnerable populations, minimum amount overdue before disconnection allowed, opportunity for payment plan before disconnection, other procedural or substantive restrictions on shutoffs) Data reporting requirements for utilities – on a permanent basis – e.g., periodic reporting on number of shutoffs Percentage of income payment plan other utility- funded arrearage assistance Lifeline rates Water efficiency assistance Provisions ensuring continued service for a specific time period (Describe below) Provisions ensuring reconnection within a specific time period (Describe below) I I Vendor would notify DHS directly of overdue payments or bills pending disconnections. WAPA will be asked to waive late fees of LIHWAP eligible recipients. Additionally, if LIHWAP pays the Maximum Benefit to an approved household, DHS will arrange with WAPA for a Payment Plan to assist in paying the arrearages.        VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 3: Outreach 3.1 Select all outreach activities that you conduct that are designed to assure that eligible households are made aware of all LIHWAP assistance available: Place posters/flyers in local and county social service offices, offices of aging, Social Security offices, VA, etc. Publish articles or public service announcements in local newspapers or broadcast media announcements. Work directly with water utilities to identify potential recipients. Include inserts in water vendor billings to inform individuals of the availability of all types of LIHWAP assistance. Mass mailing(s) to prior-year LIHEAP recipients or recipients of other government benefits: Automated phone campaigns and/or social media outreach Multi-lingual announcements in languages spoken by low income households within utility service area and/or notification in ethnic language news and broadcast media outlets Inform low income applicants of the availability of all types of LIHWAP assistance at application intake for other low-income programs. Execute interagency agreements with other low-income program offices and/or public health pathways created for Covid-19 outreach to perform outreach to target groups. Outreach to faith-based institutions, including those serving low-income people and people of color Other (specify): If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here.           * Text Alerts to LIHEAP/ECAP recipients * Advertisement on DHS Facebook Page * Advertisement on DHS Website * LIHWAP will be introduced on the Governor's Weekly COVID-19 Press Briefing VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 4: Coordination 4.1 Describe how you will ensure that the LIHWAP program is coordinated with other programs available to low-income households (LIHEAP, TANF, SSI, SNAP, EPA, Emergency Rental Assistance Program, Homeowner Assistance Program, WAP, etc.) etc.). Joint application for multiple programs: Intake referrals to/from other programs: One - stop intake centers: Other - Describe: 4.2 Describe how you will coordinate with relevant regulatory authorities that govern water suppliers. If any of the above questions require further explanation or clarification that could not be made in the fields, provide explanation here.    DHS will enter into an Memorandum of Agreement (MOA) with the V.I. Water and Power Authority which will outline the responsibilities of DHS to cover costs of eligible LIHWAP Recipients and WAPAs responsibilities in the relationship. Is there a regulatory authority that govern the private Water Haulers? WAPA is regulated by the Public Services Commission. DHS will inform the Public Services Commissioner by scheduling a meeting to introduce the LIHWAP. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 5: Agency Designation (Required for State grantees and the Commonwealth of Puerto Rico)) 5.1 How would you categorize the primary responsibility of your State agency? Administration Agency Commerce Agency Community Services Agency Energy / Environment Agency Housing Agency Human Service Agency Other - Describe: 5.2 LIHWAP Component Administration Drinking Water Service Wastewater Service 5.2a Who determines client eligibility? 5.2b Who processes benefit payments to water service providers? If any of your LIHWAP components are not centrally administered by a State agency, you must complete questions 5.3, 5.4 and 5.5. 5.3 What is your process for selecting local administering agencies? 5.4 How many local administering agencies do you use? 5.5 What types of local administering agencies do you use? Community Action Agencies Local Governments City Governments County Governments Other non-profits  Eligibility Specialist or other designated worker Eligibility Specialist or other designated worker DHS Fiscal Office and the V.I. Department of Finance DHS Fiscal Office and the Department of Finance N/A 0 VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 6: Water Suppliers Note: Water suppliers refers to both drinking and/or wastewater suppliers as they may be different entities at the local level 6.1 The following question is specific to Tribes (only). Do you charge households drinking water and wastewater utility services? Yes If “Yes” please proceed to next questions. No If “No” please skip to question 6.5. 6.2 How do you notify the household of the amount of assistance paid, and the timing of the assistance payment? 6.3 How do you assure that no household receiving assistance under this title will be treated adversely because of their receipt of LIHWAP assistance? I Notices of Decision will be mailed to all applicants which will include the amount approved to be paid and the timing of the payment. Text Alerts will also be sent to the applicants upon receipt of the application and decision made. Additionally, email communication with applicants who provide email addresses will be used. It will be included in the MOA with WAPA and the Provider Agreements with the private Water Haulers that LIHWAP clients will receive any adverse treatment. DHS will ensure that neither WAPA or private Water Haulers will discriminate against any LIHWAP applicant. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 6.4 How do you assure that water suppliers are restoring disconnected service or otherwise maintaining continuity of service due to the benefit payment? 6.5 For Tribes who answered “No” to question 6.1, please describe how you intend to maintain accurate records to show how LIHWAP funds are expended for drinking water and/or wastewater utilities on behalf of households. (I.E. Financial expenditure reports). If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. The restoration of disconnected services and the maintaining of continuity of service due to the Benefit payment will be addressed in the MOA between DHS and WAPA and DHS and the private Water Haulers. WAPA will send monthly reports of the restorations provided and the number of LIHWAP applicants whose water was maintained because of the LIHWAP benefit. DHS will request that upon receiving verification that DHS LIHWAP will reconnect within 48 hours. N/A N/A VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 7: Program, Fiscal Monitoring, and Audit 7.1 How do you ensure good fiscal accounting and tracking of LIHWAP funds? Audit Process 7.2 Describe any audit findings rising to the level of material weakness or reportable condition cited in the Single Audits (as required in the Single Audit Act), Grantee monitoring assessments, inspector general reviews, or other government agency reviews of the LIHWAP agency from the most recently audited fiscal year. No Findings Finding Type Brief Summary Resolved? Action Taken 1. 2. 3. 4. 5. 6. Yes No Yes No Yes No Yes No Yes No Yes No LIHWAP funds will be monitored by the Program Manager and Accountant. All invoices will be forwarded to the program accountant for processing. Monthly Fiscal Reports and Reconciliation, Financial Management System Approval by Accountant; Reviewed by Director of Financial Services; Forwarded to Assistant Commissioner with oversight of the Division of Family Assistance; The Commissioner also approves requisitions; Submitted to Procurement Department, Purchase Order authorizes DHS to purchase goods and services M thl M ti ith Fi l d P ti St ff t di i f t ti li d id tif  VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Compliance Monitoring 7.3 Identify the Grantee's strategies for monitoring compliance with the Grantee's and Federal LIHWAP policies and procedures (e.g. certifications, Terms and Conditions, federal guidance, nondiscrimination requirements): Select all that apply. Grantee employees: Internal program review Departmental oversight Secondary review of invoices and payments Reconciliation of water supplier records Other program review mechanisms are in place. Describe: Local Administering Agencies / District Offices: On - site evaluation Annual program review Monitoring through central database Desk reviews Client file testing/sampling Reconciliation of water supplier records Other program review mechanisms are in place. Describe:     Director and Assistant Director of Operations and LIHWAP Program Manager will review on a quarterly basis a sample of LIHWAP Applications which were approved and disapproved. They will review eligibility determinations and develop a reporting of the Payment Accuracy and Payment Errors. Additionally, the Division of Family Assistance Management Team will monitor the timeliness of responses for Water Reconnections and Credit for Payment of Past Due Invoices. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 7.4 Explain or attach a copy of your local agency monitoring schedule and protocol. 7.5 Describe how you select local agencies for monitoring reviews. Site visits: Desk reviews: 7.6 How often will each local agency be monitored? Note: This answer can be prospective. N/A N/A VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 7.7. How many local agencies are currently on corrective action plans for eligibility and/or benefit determination issues for LIHEAP or other programs administered by your agency? 7.8. How many local agencies are currently on corrective action plans for financial accounting or administrative issues for LIHEAP or other programs administered by your agency? If any of the above questions require further explanation or clarification that could not be made in the fields provide, said explanation here. 0 0 VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 8: Public Participation 8.1 How did you obtain input from the public in the development of your LIHWAP plan? Select all that apply. Tribal Council meeting(s) Public hearing(s) Enter the dates for Tribal Council meeting(s) or Public hearing(s): Draft Plan posted to website and available for comment Hard copy of plan is available for public view and comment Enter how long draft plan and/or hard copy of plan was available for public view and comment: Comments from applicants are recorded Request for comments on draft Plan is advertised Stakeholder or consultation meeting(s) Comments are solicited during outreach activities Other - Describe: 8.2 How many parties commented on your plan? 8.3 Summarize the comments you received on your plan here: 8.4 What changes did you make to your LIHWAP plan as a result of the comments received?    An Ad Hoc Committee of Stakeholders, Community Referral Agencies, and DHS Staff was held to share the draft plan and garner their input. In Process In Process VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 9: Fair Hearings Note: Administrative hearing opportunities will be comparable to and may utilize existing processes, procedures, and systems currently in place for the State, Territory, or Tribe’s Low Income Home Energy Assistance grant. 9.1 Describe your fair, independent hearing procedures for households whose applications are denied or where the applicant disputes the benefit amount. 9.2 When and how are applicants informed of these rights? 9.3 Describe your fair hearing procedures for households whose applications are not acted on in a timely manner. Applicant must complete request for fair hearing form, which is attached to the notice of decision and returned to the DFA via mail, fax, or email within 10 days. Request goes to the Fair Hearing Officer for scheduling a hearing date within 3-5 business days. On the LIHWAP notice of decision A verbal request for a fair hearing can be made to the Director of Operations, who will then email the request to the Hearing Officer for scheduling within 3-5 days. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 9.4 When and how are applicants informed of these rights? If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. On the LIHWAP notice of decision APPEALS AND HEARINGS Welfare benefits are a matter of statutory entitlement for persons qualified to receive them, and procedural due process is applicable to their termination. Goldberg v. Kelly, 397 U.S. 254 (1970). The following policies and procedures govern the practice of appeals and hearings for programs offered by the Department of Human Services (Department). LIHWAP (Low Income Household Water Assistance Program) Appeals An applicant or recipient (claimant) may initiate an appeal upon the receipt of a decision denying benefits, reducing benefits, or awarding benefits in an amount disputed by the claimant, or after 30 days of filing an application with no decision made. In order to appeal an adverse decision or lack of timely decision, the claimant must make the request in writing, either by submitting an appeal request form or by writing the request for an appeal on a sheet of paper or in an email. The request must contain the claimant’s name, contact information, program applied for, and the reason the claimant believes she is entitled to the benefit. Claimants unable to write shall have Department staff assist with filing the written appeal. Appeal requests may be delivered to ________ , mailed to _________, or emailed to ________. Timing Appeals must be filed within 30 days of receiving an adverse decision, unless good cause can be shown why the appeal was not timely filed. Upon receipt of an appeal request, the Department must schedule a hearing within 14 calendar days of the request. The Department shall issue a hearing notice stating the date, time, and location of the hearing. Hearings may be conducted in-person, telephonically, or through video conference if the claimant has such access. If the hearing is to take place over the phone or via video conference, the claimant must submit all relevant documents to the hearing officer no later than 48 hours before the hearing. The Department shall issue a written decision within seven business days of the conclusion of the hearing. Hearings VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 10: Training 10.1 Training Strategy - Briefly describe the anticipated training strategy for ensuring that grantee staff, local administering agencies, and participating water utilities understand requirements outlined in the Terms and Conditions as well eligibility requirements and procedures described in this plan. Indicate any technical assistance or resources needed by the State, Territory or Tribe to carry out this training strategy. The DFA will educate and inform the community by utilizing DHS website and Face Book page, as well as issue Press Releases. The DFA will communicate with partners administering the program. Establish schedules for employees and the community. Reporting responsibilities Internally, DFA trainer will establish schedules of day-to-day operations. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 11: Performance Management 11.1 Describe any challenges you anticipate with collecting and reporting data to ACF each year regarding how you implemented your LIHWAP. Examples of data may include, but are not limited to, the number of households assisted, the average benefit amount provided, the number of households whose water or wastewater services were restored because of the benefit, demographics of applicants and beneficiaries, and the number of imminent disconnections of water or wastewater services avoided because of the benefit. 11.2 List any technical assistance resources you request of ACF related to data collection, analysis and reporting on your LIHWAP. DFA will require the necessary systems software to collect the necessary data as requested by the ACF. DFA will require additional personnel DFA is requesting from ACF any available and/or existing software. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here. DHS will utilize administrative funds to enhance our current LIHEAP Case Management System to accommodate the LIHWAP eligibility determination and case management. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 12: Program Integrity 12.1 Fraud Reporting Mechanisms a. Identify all mechanisms that will be available to the public for reporting cases of suspected LIHWAP waste, fraud, and abuse. Select all that apply. Online fraud reporting Dedicated fraud reporting hotline Report directly to local agency/district office or Grantee office Report to State Inspector General or Attorney General Forms and procedures in place for local agencies/district offices and vendors to report fraud, waste, and abuse Other - Describe: b. Identify strategies that will be used for advertising the above-referenced resources. Select all that apply Printed outreach materials Addressed on LIHWAP application Website Other - Describe: 12.2. Identification Documentation Requirements a. Indicate which of the following forms of identification will be required or requested to be collected from LIHWAP applicants or their household members. Note: The types of documentation required is left to the discretion of the grantee. The types of documentation included in the list below are examples of documentation required by LIHEAP grantees for some or all household members based on policies within the State, Territory or Tribe. Comparable documentation and procedures may be instituted for LIHWAP households or may be modified or simplified for households that are categorically eligible based on enrollment in programs identified in question 1.5. Type of Identification Collected Collected from Whom? Applicant Only All Adults in Household All Household Members Social Security Card is photocopied and retained Required Required Required Requested Requested Requested Social Security Number (Without Actual Card) Required Required Required Requested Requested Requested Government-issued identification card (i.e.: driver's license, State ID, Tribal ID, passport, etc.) Required Required Required Requested Requested Requested Other (Describe Below) Required Required Required Requested Requested Requested    Utilization of the existing Fraud hot line (340-715-6973)     PSA's, posters, flyers Proof of income and address VI Department of Human Services     U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: b. Describe any exceptions to the above policies. 12.3 Identification Verification Identify what methods will be used to verify the authenticity of identification documents provided by clients or household members. Select all that apply Verify SSNs with Social Security Administration Match SSNs with death records from Social Security Administration or State agency Match SSNs with State eligibility/case management system (e.g., SNAP, TANF) Match with State Department of Labor system Match with State and/or federal corrections system Match with State child support system Verification using private software (e.g., The Work Number) In-person certification by staff (for Tribal grantees only) Match SSN/Tribal ID number with Tribal database or enrollment records (for Tribal grantees only) Other - Describe: 12.4. Citizenship/Legal Residency Verification What are your procedures for ensuring that household members are U.S. citizens or permanent residents who are qualified to receive LIHWAP benefits? Select all that apply. Clients sign an attestation of citizenship or legal residency Client's submission of Social Security cards is accepted as proof of legal residency Noncitizens must provide documentation of immigration status Citizens must provide a copy of their birth certificate, naturalization papers, or passport Noncitizens are verified through the SAVE system Tribal members are verified through Tribal enrollment records/Tribal ID card Other - Describe:          VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 12.5. Income Verification Note: Income verification applies only to households that have not been determined to be categorically eligible based on enrollment in other programs identified in question 1.5 above. Methods of income verification are left to the discretion of grantees and should be consistent with any sources of countable income identified in question 1.7 above. What methods will your agency utilize to verify household income? Select all that apply. Require documentation of income for all adult household members Bank statements Pay stubs Social Security award letters Tax statements Unemployment insurance letters Zero-income statements Other - Describe: Computer data matches Income information matched against state computer system (e.g., SNAP, TANF) Proof of unemployment benefits verified with state Department of Labor Social Security income verified with SSA Utilize state directory of new hires Other - Describe: 12.6. Protection of Privacy and Confidentiality Identify the financial and operating controls that will be in place to protect client information against improper use or disclosure. Select all that apply. Policy in place prohibiting release of information without written consent Grantee LIHWAP database includes privacy/confidentiality safeguards Employee training on confidentiality for: Grantee employees Local agencies/district offices Employees must sign confidentiality agreement Grantee employees Local agencies/district offices Physical files are stored in a secure location Other - Describe:                  VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 12.7 Verifying the Authenticity What policies will be in place for verifying vendor authenticity? Select all that apply. All vendors must register with the State/Tribe. All vendors must supply a valid SSN or TIN/W-9 form Vendors are verified through water bills provided by the household Grantee and/or local agencies/district offices perform physical monitoring of vendors Other - Describe and note any exceptions to policies above: 12.8 Benefits Policy - Water and Wastewater Utilities What policies will be in place to protect against fraud when making benefit payments to water utilities on behalf of clients? Select all that apply. Applicants required to submit proof of physical residency Applicants must submit current water or wastewater bill Centralized computer system/database tracks payments to all water suppliers Centralized computer system automatically generates benefit level Computer databases are periodically reviewed to verify accuracy and timeliness of payments made to water suppliers Data exchange with utilities that verifies: Account is properly credited with benefit Account ownership Balances Consumption Payment history Other - Describe: Payments coordinated among other water and wastewater assistance programs to avoid duplication of payments Payments to water suppliers and invoices from water suppliers are reviewed for accuracy Procedures are in place to require prompt refunds from utilities in cases of account closure Separation of duties between intake and payment approval Vendor agreements specify requirements selected above, and provide enforcement mechanism Other - Describe:    Vendors must be registered with SAM.gov.Check for Exclusion on federal list; Debarment Checks            VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 12.9 Investigations and Prosecutions Identify the Grantee's procedures for investigating and prosecuting reports of fraud, and any sanctions placed on clients/staff/vendors found to have committed fraud. Select all that apply. Clients found to have committed fraud are banned from LIHWAP assistance. For how long is a household banned? Contracts with local agencies require that employees found to have committed fraud are reprimanded and/or terminated Grantee attempts collection of improper payments. If so, describe the recoupment process Local agencies/district offices or Grantee conduct investigation of fraud complaints from public Refer to local prosecutor or State Attorney General Refer to State Inspector General Refer to US DHHS Inspector General (including referral to OIG hotline) Vendors found to have committed fraud may no longer participate in LIHWAP Other - Describe: If any of the above questions require further explanation or clarification that could not be made in the fields, provide said explanation here.  1st offence - one year, 2nd offence - permanent  VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 13: Certification Regarding Debarment, Suspension, and Other Responsibility Matters Certification Regarding Debarment, Suspension, and Other Responsibility Matters-- Primary Covered Transactions Instructions for Certification 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled ``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,'' provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-- Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false Statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: 5. The prospective lower tier participant agrees by submitting this proposal that, [[Page 33043]] should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled ``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,'' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility an Voluntary Exclusion-- Lower Tier Covered Transactions (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. By checking this box, the prospective primary participant is providing the certification set out above.  VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 14: Certification Regarding Drug-Free Workplace Requirements This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988: 45 CFR Part 76, Subpart, F. Sections 76.630(c) and (d)(2) and 76.645(a)(1) and (b) provide that a Federal agency may designate a central receipt point for STATE-WIDE AND STATE AGENCY-WIDE certifications, and for notification of criminal drug convictions. For the Department of Health and Human Services, the central pint is: Division of Grants Management and Oversight, Office of Management and Acquisition, Department of Health and Human Services, Room 517-D, 200 Independence Avenue, SW Washington, DC 20201. Certification Regarding Drug-Free Workplace Requirements (Instructions for Certification) 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below. 2. The certification set out below is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. 4. For grantees who are individuals, Alternate II applies. 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph five). 8. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug- Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); Conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Employee means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All direct charge employees; (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Certification Regarding Drug-Free Workplace Requirements Alternate I. (Grantees Other Than Individuals) The grantee certifies that it will or will continue to provide a drug-free workplace by:, (a) Publishing a Statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-free awareness program to inform employees about -- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the Statement required by paragraph (a); (d) Notifying the employee in the Statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) Abide by the terms of the Statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Place of Performance (Street address, city, county, state, zip code) Address Line 1: Address Line 2: Address Line 3: City: Zip Code: Check if there are workplaces on file that are not identified here. Alternate II. (Grantees Who Are Individuals) (a) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; (b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. [55 FR 21690, 21702, May 25, 1990] By checking this box, the prospective primary participant is providing the certification set out above. State: VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Section 15: Certification Regarding Lobbying The submitter of this application certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ``Disclosure Form to Report Lobbying,'' in accordance with its instructions (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned States, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, ``Disclosure Form to Report Lobbying,'' in accordance with its instructions. Submission of this Statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required Statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. By checking this box, the prospective primary participant is providing the certification set out above. VI Department of Human Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES OMB Clearance No: 0970-0571 Expiration Date: 12-31-2021 LIHWAP Plan: Signature of Governor’s Authorized Official Name of State/Territory: LIHWAP State/Territory Lead Agency: I certify that the LIHWAP Plan is complete and that LIHWAP grant project will be implemented in compliance with the certifications contained herein. Print Name SIGN VI Department of Human Services