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June 16, 2014 Honorable Shawn-Michael Malone President 30th Legislature of the Virgin Islands Capitol Building St. Thomas, Virgin Islands 00802 Dear President Malone: Enclosed is the proposed Executive Budget for Fiscal Year 2015 for the Government of the United States Virgin Islands (“Government”). I would like to express my appreciation for your understanding as we developed a budget that meets the needs of our community and our best interests. As you are aware, through Fiscal Year 2014, we grappled with an operating deficit that we were able to reduce through the receipt of matching funds, significant reductions in allotments, and with the submission of a request to undertake a borrowing in the last quarter of Fiscal Year 2014. I am making this submission in the absence of a clear path to fill the gaps we currently have in Fiscal Year 2014 and am hopeful this will be clearer in your next session. The challenges that we faced in Fiscal Year 2014 continue -- the Fiscal Year 2015 Executive Budget submission proposes a financial plan to address a budgetary gap of approximately $159.6 million -- but with the actions proposed we believe that the next fiscal year will start with a sturdier foundation. Our community continues to face the economic and financial challenges resulting from the impacts of the Great Recession and the closure of the oil refinery, once our largest single employer and taxpayer. We are continuing the process of adjusting to this ‘new normal,’ even as we are strengthening our foundation for the present and future. We are continuing to streamline services and reduce costs even as we maintain governmental operations, as we continue to make investments in our infrastructure and provide the means to generate private sector investment to grow and diversify our economy. As I reiterated last year, there are no simple solutions to the profound challenges that confront us. We must continue to grapple with the difficult decisions that will each affect our financial viability and economic stability as a community in the coming years and that are necessary as we seek to continue to provide a high quality of life and range of opportunities for all Virgin Islanders. As always, there may be differences in process, and even in our priorities, but never on the goals – which are to provide a better community and a vibrant future for our residents. I remain committed to and hopeful of the continued collaboration between the branches of government as we each embrace our responsibility to lead our community. One critical challenge that we sought to address this past year is the unfunded liability of the Government Employees Retirement System. This complex problem has grown year by year, and we can no longer ‘kick-the-can’ down for the next group to address. This is truly an issue that touches our entire community: our retirees who depend on its solvency to meet their living expenses each month, an entire workforce relying on its solvency down the road for their retirement, and a local economy for which the retirement system is a critical source of income and savings for all manner of businesses and investment. I submitted proposed legislation to this body this year that reflects the recommendations from the final report submitted to me by the Task Force on Pension Reform, comprised of private, public and non-governmental members. There is no doubt the decisions required will be difficult and modifications to that legislation will be made and debated, but this is a challenge of the greatest urgency and it is time that we begin to move forward toward a long-term solution that brings solvency to the system at a price that we can meet year after year. Another critical challenge in Fiscal Year 2015 is the reduction in the Internal Revenue Matching Fund (“IRMF”) contribution to the General Fund if the U.S. Congress does not approve the extension of the IRMF to the $13.25 cover over rate. We presently anticipate approval of the extension during the remainder of this calendar year and, if approved after the Department of the Interior’s (“DOI”) initial advance, we would request an adjustment as soon as the extension is approved. However, we must remain cognizant that if the Congress does not approve the extender, not only will this result in lower cover-over revenue in Fiscal Year 2015, but in Fiscal Year 2016 we would have to repay DOI the additional advance received in Fiscal Year 2014. The key to successfully addressing the challenges that we face lies in continuing our efforts to strengthen those segments of our private sector that have been and continue to be the foundation of our economy. In this regard, we continue to stabilize and expand airlift; to build stronger ties with the cruise lines and push them to embrace the potential that St. Croix offers; to support hotels that are being refurbished on St. Thomas and permitted for construction on St. Croix; to facilitate the funding and permitting for the construction of a marina on St. John; to deepen our niche in the financial services arena with designated service business; to continue our push into the knowledge-based economy; and to support the growth of our rum manufacturing partners. We continue to be engaged in the sale of the oil refinery by the owners of HOVENSA, LLC, and just recently came to a resolution on the environmental cases that have lingered with us for decades. Our efforts to expand economic activity and the opportunities for our residents are the driving force behind the partnership between the Virgin Islands Port Authority, the Virgin Islands Economic Development Authority and St. Croix Renaissance Park, LLLP to undertake the establishment of a transshipment facility on St. Croix; our forward movement on the Marine Education and Research Center at Salt River Park; movement to have a medical school at the University of the Virgin Islands; and the final build-out and utilization of the viNGN ‘middle- mile’ network and development of the public computer centers. Each of these are elements of a new, diversified economic future. The foundations are in place, our focus must be on implementation. Yet, we must not take our focus off the short-term and upcoming fiscal year. The General Fund operating budget for Fiscal Year 2015 is $709.5 million, $51.7 million less than the current Fiscal Year 2014 appropriation level of $761.2 million, and $21.5 million less than the current Fiscal Year 2014 projected allotment level of $731.0 million. Our revenue projections are based on a 1.6% increase in net total taxes to $578.6 million, and an essentially flat Total Revenues (growth of 1.0%) at $594.3 million. The biggest impact is the $53.8 million reduction in the transfers to the General Fund. The revenue actions required for this budget reflect the continuing fiscal challenges that we face in our core categories and with respect to our rum partnerships. This budget includes assumed spending of $709.5 million, a level of appropriations that is $51.7 million below the current Fiscal Year 2014 appropriation level. To support this level of appropriations, this budget will require a combination of revenue and expenditure initiatives. A critical component of our revenue projections is our continued aggressive collection of past-due taxes. During the budget development process we have continued the policy of not filling General Fund supported positions unless deemed absolutely critical, reduced the appropriations to departments and agencies and eliminated programs and services that could no longer be sustained, streamlined processes whenever possible, and shifted costs to achieve more equity and efficiency. I still maintain the priorities to law enforcement, healthcare and education positions within these parameters. Some of the key elements in the Fiscal Year 2015 Budget include:  Departments and agencies will start the year with an appropriation level four percent (4%) below the level of the prior fiscal year requiring the continued application of a variety of cost containment measures and the application of technology;  Continued aggressive collection of past-due taxes for Tax Years 2002-2008 via the Tax Collection Task Force and institution of court action, as required;  A distribution on the health insurance costs of employer/employee at 60/40;  Executing strategies to reduce overtime hours, with a concentration on Corrections, Fire and Police;  The issuance of one year of real property tax bills versus the collections of two years of property taxes that we realized in Fiscal Year 2014 and previous fiscal years since the resumption of the collection of real property taxes;  Institution of revenue initiatives that will generate $57 million in value;  Continued funding for implementation of Medicaid Expansion under the terms of the Affordable Care Act;  The negotiation of settlement agreements associated with environmental matters that will allow for remediation of certain parcels of property and the dedication of a portion to the General Fund;  Funding of the costs associated with the (i) monitoring of Excessive Force Consent Decree correction plan of the Police Department, (ii) the monitoring of the Golden Grove Correctional Institution consent decree of the Bureau of Corrections and (iii) the required Third Party Fiduciary pursuant to the 2002 Compliance Agreement and the 2012 United States Department of Education (USDOE) Special Conditions;  The Department of Human Services will provide training and technical assistance to child care providers with a locally designed curriculum that fosters a synergy between early learning guidelines and rules and regulations. This stage comes at the end of a pilot initiative with 24 child care and Head Start centers, part of our Quality Rating and Improvement System and ‘Steps to Quality’ to meet higher standards; and  Implementation of Common Core by the Department of Education to raise the standards in mathematics and English. We are providing the professional development to our teachers to support them as we adjust their teaching strategies. In March 2015, we will administer our first online tests to students in grades 3rd through 8th and 11th. Each year, we have sought to take measures to deliver the leanest possible budget that still enables us to meet our public sector responsibilities. Fiscal Year 2014 is no different, yet it continues to rely on $30 million of borrowed funds. This is not our preferred path forward, but it reflects our preference for a moderate path toward fiscal balance to taking harsher actions with respect to personnel spending that would only do further damage to our economy and delivery of public services. I suggest that right after the Budget Overview is presented by the OMB Director and other members of the Administration’s Financial Team, we meet to discuss and review the revenue and expenditure options. As you consider this budget, I reiterate my commitment to working with you, as together we seek to build a future of stability and opportunity. I know that by working together we can achieve the goals that we share for our community and our future. Thank you for your continued support and guidance. THE UNITED STATES VIRGIN ISLANDS ¤ OFFICE OF MANAGEMENT AND BUDGET No. 5041 NORRE GADE EMANCIPATION GARDEN STATION, 2ND FLOOR ST. THOMAS, VI 00802 Telephone Number (340) 774-0750 Facsimile Number: (340) 776-0069 June 16, 2014 Dear Governor de Jongh, Jr.: The Fiscal Year 2015 Executive Budget for the Government of the U.S. Virgin Islands (GVI) totaling $709.5 million is hereby submitted for your consideration and transmittal to the Thirtieth Legislature. The Fiscal Year 2015 Executive Budget is $34.3 million less than the Fiscal Year 2014 Executive Budget submission of $743.8 million, $51.7 million less than the current Fiscal Year 2014 appropriation level of $761.2 million and $21.5 million less than the current Fiscal Year 2014 projected allotment level of $731.0 million. The theme of the Fiscal Year 2015 Executive Budget is “Continuing on Plan to Financial Resiliency.” As the theme indicates, the Administration continues to put in place and implement budgetary and financial policies, procedures and practices to make the Government of the Virgin Islands sustainable and more financially resilient. The Fiscal Year 2015 Executive Budget submission works toward financial resiliency by incorporating the following budgetary and fiscal policies, procedures and practices: engaging in long-term financial planning; improving grant management; correcting common financial reporting deficiencies; issuing the annual financial and single audits timely; working to reduce the structural deficit; diversifying the revenue base; re-balancing our priorities; ceasing to utilize non-recurring revenue to fund recurring expenditures; developing corrective actions to address budgetary gaps; and engaging in performance management. Some experts describe financial resiliency as the ability of governments to withstand chronic stresses and acute shocks while maintaining essential services and recovering quickly and effectively. They indicate that local governments will continue to be faced with serious challenges including, but not limited to, economic adjustments, natural disasters and policy changes by other levels of government. As such, they challenge Finance Officers to help their organizations go beyond sustainability to develop organizations that are adaptable and regenerative. In other words, they challenge Finance Officers to develop financially resilient organizations. Like other local governments, the Government of the Virgin Islands has experienced all of the fiscal challenges indicated above. Accordingly, the Fiscal Year 2015 Executive Budget submission proposes a financial plan to address a Fiscal Year 2015 budgetary gap of approximately $159.6 million, according to the Administration’s Fiscal Year 2015 General Fund projections and utilizing the Fiscal Year 2014 appropriation as the baseline, by proposing department and agencies appropriations at 4% below Fiscal Year 2014 General Fund appropriation levels; recommending various revenue generating initiatives; establishing six (6) furlough days; implementing a 60/40 cost share for health insurance premiums; and utilizing a $39.9 million partial Settlement of the South Shore Natural Resource Damages (NRD) Litigation as a contribution to the General Fund. The $709.5 million Fiscal Year Executive Budget submission is allocated in the following budgetary categories:  $244.8 million in Personnel Services;  $98.1 million in Fringe Benefits;  $12.0 million in Supplies;  $185.7 million in Other Services and Charges;  $24.0 million in Utilities;  $2.4 million in Capital Outlays;  $153.5 million in Miscellaneous (formerly all Expense Category), and  ($11.0) million in Miscellaneous Expenditure Reduction Initiatives. The Miscellaneous Budget category includes proposed appropriations of $54.4 million for the other branches of government (i.e., the Legislature and the Judiciary), $29.6 million for the University of the Virgin Islands; $22.3 million for the Virgin Islands Waste Management Authority; $22.5 million for the Schneider Regional Medical Center; $20.1 million for the Juan F. Luis Hospital and Medical Center; $1.7 million for the Board of Education; $1.4 million for the Virgin Islands Inspector General’s Office; and $1.4 million for the Supervisor and Boards of Election. The General Fund Revenues and Contribution Schedule, Actual, Estimated and Projected for Fiscal Years 2011 through 2015, reflects Adjusted General Fund Net Revenues available for appropriation of $709.5 million during Fiscal Year 2015. However, General Fund Gross Revenues reflected in the Fiscal Year 2015 Executive Budget total $865.3 million, which is reduced by $75.8 million for income tax refunds; $4.3 million for the Water and Power Authority’s Infrastructure Subsidy; $64.0 million in Debt Service; and $11.7 million for Transfers-Out and mirrors the General Fund Revenues and Contribution Schedule, Actual, Estimated and Projected for Fiscal Years 2011 through 2015. The total Appropriated and Non-Appropriated Funds of $1.1 billion reflected in the Fiscal Year 2015 Executive Budget are comprised of the following:  $709.5 million Net General Funds;  $71.7 million Other Appropriated Funds;  $162.2 million Federal Funds;  $134.5 million Non-Governmental Funds; and  $63.2 million in Other Non-Appropriated Funds. In addition to the above, the Fiscal Year 2015 Executive Budget submission of $114.4 million includes the following Miscellaneous Appropriations:  $37.4 million for Retirees Health Insurance Premiums;  $7.6 million for Insurance for Government Buildings and Properties;  $4.9 million for the Economic Development Authority;  $3.9 million WTJX Public Television;  $3.3 million DOT Tourism Promotions;  $3.2 million contractual Payments for the 3rd Party Fiduciary;  $3.0 million VIPD Excessive Force Consent Decree;  $3.0 million for Government Audit Services;  $2.5 million for Outstanding Employee Obligations owed to the GERS;  $2.0 million Virgin Islands Housing Finance Authority;  $2.0 million Frederiksted Health Center;  $2.0 million Executive Branch Annual Leave Lump Sum Payments;  $1.8 million OMB-Funding for Additional Critical Vacancies;  $1.7 million Interest Payment on the Unemployment Trust Fund;  $1.7 million East End Health Center;  $1.5 million DHS Energy Crisis Program;  $1.5 million DOE Schools Maintenance;  $1.4 million Expenses Related to Hovensa Closure;  $1.2 million Outstanding Mental Health Obligations;  $1.2 million Workmen’s Compensation Premium Increase;  $1.1 million for Legal Services;  $1.1 million for Government-wide Area Network Licenses;  $1.1 million Legal Services of the Virgin Islands. Since Fiscal Year 2013, the Office of Management and Budget (OMB) began to automate the annual budget development process and now extracts the majority of data directly from the Enterprise Resource Planning (ERP) System. However, the annual budget development process and other ERP processes have been adversely impacted by the fact that Tyler Technologies, the GVI’s ERP vendor, no longer supports the ERP software version that the GVI is currently utilizing. Nonetheless, the dedicated and professional employees of the Office of Management and Budget should be applauded for their tireless efforts in producing the Fiscal Year 2015 Executive Budget submission. We remain committed to the ideal of public service and good government and will continue to work to identify, adopt, and implement financial policies, procedures and practices to make the Government of the Virgin Islands financially resilient. Sincerely; Debra E. Gottlieb Director, Office of Management and Budget 7 Table of Contents GOVERNOR’S BUDGET MESSAGE BUDGET DIRECTOR’S MESSAGE Demographics ....................................................................................... 15 Economic Overview .............................................................................. 27 Legislative Branch ................................................................................. 35 Judicial Branch ...................................................................................... 43 Executive Branch ................................................................................... 56 Performance Management ................................................................... 60 Annual Budget Process ......................................................................... 64 SUMMARIES Summary of Appropriation Requests by Activities and Funds .............. 68 Schedule of Department by Budget Category ....................................... 69 Budget Category ................................................................................... 70 Revenue Overview ................................................................................ 71 Actual and Estimated General Fund Revenues and Contributions ........ 74 Total Revenue Graph ............................................................................ 76 Expenditure Report ............................................................................... 77 Combined Statement Revenues and Expenditures ............................... 85 Revenues and Expenditures Graph ....................................................... 86 THE APPROPRIATION BILLS Executive Budget Bill ............................................................................. 88 Anti-Litter and Beautification Fund ...................................................... 91 8 Board of Education ............................................................................... 92 Bureau of Motor Vehicle Fund .............................................................. 93 Business and Commercial Properties Revolving Fund ........................... 94 Caribbean Basin Initiative Fund ............................................................ 95 Election System of the Virgin Islands .................................................... 96 Government Insurance Fund ................................................................ 97 Health Revolving Fund .......................................................................... 98 Hospital and Facilities Corporation– Schneider Regional Medical Center & Governor Juan F. Luis Hospital Medical Center ................................. 99 Indirect Cost Fund ............................................................................... 100 Interest Earned on Debt Service Reserves .......................................... 101 Interest Revenue Fund ........................................................................ 102 Internal Revenue Matching Fund ........................................................ 103 Public Services Commission ................................................................ 104 St. Croix Capital Improvement Fund ................................................... 105 St. John Capital Improvement Fund .................................................... 106 Sewage System Fund .......................................................................... 107 Tourism Advertising Revolving Fund ................................................... 108 Transportation Trust Fund .................................................................. 109 Union Arbitration Award Fund ............................................................ 110 PERB and Labor Management ............................................................ 111 Union Arbitration – Office of Collective Bargaining ............................ 112 University of the Virgin Islands ........................................................... 113 Virgin Islands Office of the Inspector General ..................................... 115 Virgin Islands Taxi License Fund .......................................................... 116 Virgin Islands Waste Management Authority ..................................... 117 9 STAFFING Staff Equivalent Summary ................................................................... 119 Staff Equivalent by Department and by Fund ..................................... 120 BUDGET COMPONENTS GENERAL GOVERNMENT Department of Justice ......................................................................... 127 Office of the Governor ........................................................................ 142 Office of Management and Budget ..................................................... 156 Division of Personnel .......................................................................... 163 Virgin Islands Emergency Management Agency ................................. 173 Bureau of Information Technology ..................................................... 183 Virgin Islands Energy Office ................................................................ 190 Office of the Adjutant General ............................................................ 200 Office of Veterans Affairs .................................................................... 209 Office of the Lieutenant Governor ...................................................... 214 Bureau of Internal Revenue ................................................................ 226 Bureau of Motor Vehicles ................................................................... 234 Department of Labor .......................................................................... 242 Department of Licensing and Consumer Affairs.................................. 259 Public Services Commission ................................................................ 266 Virgin Islands Taxicab Commission ..................................................... 270 Department of Finance ....................................................................... 275 Department of Property and Procurement ......................................... 289 10 Department of Agriculture .................................................................. 299 PUBLIC SAFETY Bureau of Corrections ......................................................................... 314 Virgin Islands Fire Service ................................................................... 323 Virgin Islands Police Department ........................................................ 331 Department of Planning and Natural Resources ................................. 360 EDUCATION Department of Education ................................................................... 399 HEALTH AND HUMAN SERVICES Department of Health ......................................................................... 430 Department of Human Services .......................................................... 454 TRANSPORTATION, FACILITIES, AND COMMUNICATION Department of Public Works ............................................................... 486 CULTURE AND RECREATION Department of Sports, Parks, and Recreation ..................................... 519 Department of Tourism ...................................................................... 528 OTHER Miscellaneous ..................................................................................... 536 11 FEDERAL FUNDS Federal Grants Listing Summary ......................................................... 544 ARRA Grants Listing Summary ............................................................ 553 Description of Federal Grants Acronyms ............................................ 555 CAPITAL OVERVIEW Capital Budget Overview ..................................................................... 559 FUND FINANCIAL STATEMENT Schedule of Principal and Interest on Long Term Debt Overview ....... 571 Schedule of Principal and Interest on Long Debt ................................ 575 AUTONOMOUS AND SEMI-AUTONOMOUS AGENCIES Government Employees’ Retirement System of The Virgin Islands .... 577 Virgin Islands Port Authority ............................................................... 579 Virgin Islands Water and Power Authority .......................................... 581 Virgin Islands Public Finance Authority ............................................... 584 viNGN, Inc. -Virgin Islands Next Generation Network ......................... 587 West Indian Company Limited ............................................................ 596 Virgin Islands Economic Development Authority ................................ 599 Virgin Islands Housing Authority ......................................................... 602 Virgin Islands Housing Finance Authority ............................................ 605 Virgin Islands Lottery .......................................................................... 609 12 Virgin Islands Public Television System - WTJX ................................... 611 Election System of the Virgin Islands .................................................. 613 Hospital and Health Facilities Corporation .......................................... 617 Schneider Regional Medical Center .................................................... 618 Governor Juan F. Luis Hospital and Medical Center ............................ 621 Office of the Virgin Islands Inspector General ..................................... 624 Virgin Islands Waste Management Authority ..................................... 626 Virgin Islands Board of Education ....................................................... 631 University of the Virgin Islands ........................................................... 635 ENABLING LEGISLATION Centennial Commission Amendment.................................................. 647 Night Differential Amendment ........................................................... 649 Career Incentive Program ................................................................... 650 Confidential Employee Amendment ................................................... 652 Elimination of Obligation to Pay Malpractice Insurance Policy ........... 653 Health Insurance Employer-Employee Cost Share .............................. 654 Excise Tax Exemptions ........................................................................ 655 Partial Settlement of the South Shore NRD ........................................ 656 Community Facilities Trust – Paul E. Joseph Stadium Debt Service .... 657 Workmen’s Compensation Reforms and Increase .............................. 658 Fixed Salary Adjustments .................................................................... 663 Extension of $40M Working Capital Line of Credit ............................. 665 Schedule of Fees - Anti-Litter and Beautification ................................ 666 13 GLOSSARIES Description of Funds ........................................................................... 670 Glossary .............................................................................................. 683 ACKNOWLEDGEMENTS Acknowledgements ............................................................................ 691 14 DEMOGRAPHICS 15 Demographics Virgin Islands of the United States Demographics and Economy Geography and History The Virgin Islands of the United States are located in the turquoise seas of the Caribbean, approximately sixty (60) miles east of Puerto Rico and one thousand seventy-five (1,075) miles south of Miami, Florida. The Virgin Islands of the United States are an unincorporated Territory of the United States. Sixty-eight (68) islands comprise the group; however, three (3) main islands, St. Thomas, St. Croix, and St. John are the most significant. Water Island, which is geographically located within the boundaries of the St. Thomas-St. John District, is commonly referred to as the fourth Virgin Island. The Territory is more than one hundred and thirty-three (133.6) square miles and is almost twice the size of Washington, D.C. with territorial waters that stretch over six hundred and three (603.9) square miles into the Atlantic Ocean. The Virgin Islands of the United States are renowned for their white sandy beaches; Magens Bay on the island of St. Thomas and Trunk Bay on the island of St. John are considered among the ten (10) most beautiful beaches in the world (“Popular Trip Ideas and Beach Guide,” Travel Channel). The city of Charlotte Amalie on the island of St. Thomas is the capital of the U.S. Virgin Islands. St. Thomas, historically mercantile, is a cosmopolitan island; yet it retains distinctive characteristics of a European settlement manifested in the architecture of its historic district. St. Thomas is a favorite stop for cruise ship passengers who take advantage of the duty-free shopping for which the island is known. The islands of St. Thomas and St. John are mountainous and volcanic in origin. St. Thomas’ Crown Mountain is the highest peak at one thousand five hundred and fifty-six (1,556) feet or four hundred and thirty-five (435.86) meters above sea level. The largest island, St Croix, forty three (43.74) miles south of St. Thomas, is less mountainous. St. Croix boasts two cities: Christiansted on its eastern end and Frederiksted on the western end. This tropical island is three (3) times the size of nearby St. Thomas and possesses a uniquely diverse terrain. A lush rain forest in the western mountains and undulating hills in the interior are in marked contrast to the spiny, desert vegetation and dry, rocky, red cliffs found on the eastern end. Christiansted was once the capital of the Danish West Indies and is presently designated a National Historic Site. St. Croix’s Point Udall remains the most eastern point of the United States. St. John, just three (3) miles east of St. Thomas, is home to a National Park on seven thousand two hundred (7,200) acres of land of which five thousand six hundred (5,600) were gifted to the National Park Service by Laurence Rockefeller in 1956. Though it is the smallest of the three (3) U.S. Virgin Islands, St. John’s natural landscape is perhaps the least spoiled of all frequently visited Caribbean islands. In 1962, the United States Congress expanded the boundary of the Park to include five thousand six hundred and fifty (5,650) acres of submerged lands as a way to protect and preserve the beautiful coral gardens and seascapes. In January 2001, through Presidential Proclamation, the Virgin Islands Coral Reef National Monument was established. It is a three (3) mile belt of submerged land off the island of St. John that supports a diverse and complex system of coral reefs and other ecosystems such as shoreline mangrove forests and sea grass beds that adjoin the already existing 5,650 acres established in 1962. The National Park Service manages both historical and marine treasures on St. Croix’s Buck Island and on Hassel Island off St. Thomas. Salt River, Columbus’ landing site on St. Croix, is the only co-managed park in the United States; management is shared by the Virgin Islands Territorial Government and The National Park Service. Water Island is four hundred and ninety-one (491.5) acres and is located a half mile south of the harbor of Charlotte Amalie. During World War II, the island served as a military installation. On December 12, 1996, the Department of Interior transferred Water Island to the Government of the USVI. In the early 1600s many countries took interest in the Caribbean and in what they termed "The Virgins”. Holland, France, England, Spain, Denmark, and the Knights of Malta all sought colonies. England and Holland colonized and 16 jointly inhabited St. Croix in the 1620s. Spain invaded the neighbouring island of Puerto Rico and colonized there. The French quickly moved in, removed the Spanish, and took over St. Croix, which remained a French colony until 1733. Despite successive colonial claims to the islands, the Danes emerged as the dominant colonial power and colonized all three (3) islands within a century: St. Thomas in 1672, St. John in 1717, and St. Croix in 1733. Chattel slavery was the dominant means of labor in the Danish West Indies (1682-1848), and West Africans were the major ethnic group chosen for slavery. In 1685, the Danish government signed a treaty with the Dutch and Danes of Brandenburg. This treaty allowed the Brandenburg American Company to establish a slave-trading post on St. Thomas. Early governors promoted St. Thomas as a haven for pirates, aware that commerce of all kinds would benefit the economy of the island. St. Croix and St. John, on the other hand, pursued agricultural development; sugarcane, cotton, indigo, and rum became the chief exports of the plantations’ economies. St. Croix soon became one of the largest exporters of sugarcane in the world, prior to the discovery of the sugar beet. This period of prosperity was known as the “Golden Age” of St. Croix. The West Africans’ constant resistance to slavery, combined with the Danish colony‘s adoption of harsh slave codes, resulted in the first successful slave insurrection in the New World on St. John in 1733. On the island of St. Croix, however, slavery flourished and by 1803 there were well over twenty-six thousand (26,000) enslaved Africans involved in planting and processing sugarcane. As slave revolts became more frequent, Denmark was forced to develop a 12-year plan to dissolve slavery. Unyielding in their insistence on freedom, enslaved Africans on St. Croix, led by Moses “Buddhoe” Gottlieb, revolted on July 3, 1848, forcing Governor Peter von Scholten to issue the Emancipation Proclamation declaring all people in the Danish West Indies ‘‘from that day free.” After emancipation, another repressive system of exploitation was introduced which matched the prior servitude of the slave economy. In 1849, the Danish Government created the 1849 Labor Act which instituted a policy of contracts for the freed laborers in order to retain control over them. The Danes also instituted a practice of importing immigrants to make up for worker shortfalls. These contracts were entered into on an annual basis on October 1 (Contract Day) of each year. The contract provided that laborers, who were earning meager wages, should give a full year’s work to the estate on which they lived and could not quit without a pass from the estate owner. After 30 years of harsh and unfair conditions, a labor insurrection erupted in Frederiksted, St. Croix. The first revolt against the Labor Act was October 1, 1878, remembered today as Contract Day. “The Fireburn” was an uprising of former slaves who, thirty (30) years after emancipation, were systematically barred from leaving the island and were bound to plantations where they endured poor working conditions and egregious injustices. Over fifty (50) estates and half the town of Frederiksted went up in flames as a result of the revolt. Groups of protestors torched the town and plantations as they made their way eastward toward Christiansted. The revolt was championed by female protagonists; three of whom were known as “Queen Mary,” “Queen Agnes” and “Queen Mathilda.” After “The Fireburn”, the Labor Acts were removed. THE THREE QUEENS OF THE 1878 REVOLT, “THE FIREBURN” Due to Danish strategic needs and U.S. geopolitics, negotiations to sell the Danish West Indies to the United States began in 1867. The emergence of Germany as a major power with capacities for submarine warfare crippled international trade during World War I. The fear of Germany seizing the Danish West Indies and establishing a 17 submarine base in the Western Hemisphere drove the United States to acquire the islands. After several decades of negotiations, on March 31, 1917 the Danish West Indies were officially sold and transferred to the United States for twenty-five million dollars ($25,000,000) in gold. After the formal transfer, the United States Government changed the name of the islands to the Virgin Islands of the United States, making them an offshore territory. Over the next ten years Virgin Islanders appealed and agitated for U.S. citizenship which was finally granted to residents in 1927. Government The United States Virgin Islands is an organized, unincorporated territory of the United States and a part of the United Nations list of Non-Self-Governing Territories. The Organic Act of 1936 and the Revised Organic Act of 1954 created the contemporary political system. A unicameral legislature was organized to unify the Territory after the Revised Organic Act of 1954. In 1968, the Elective Governor’s Act provided for the Territory’s voters to select their chief executives. In 1970, Dr. Melvin H. Evans became the first elected governor. In 1968, the position of Delegate to Congress for the Virgin Islands was approved, and in 1970 Ron de Lugo became the Virgin Islands’ first Delegate to Congress. In 1982, the Judicial Branch was given more power to gradually create its own territorial court system. The Organic Act of 1936 allowed for the creation of the Government of the Virgin Islands that was tasked with providing services and creating employment for the Territory’s citizens. The Organic Act of 1954 (passed by the U.S. Congress and administered by the Office of Insular Affairs, U.S. Department of Interior) established the present three branches of government: Legislative, Judicial, and Executive. The Legislative Branch is comprised of a fifteen (15) member unicameral body. Seven (7) Senators are elected from each island district of St. Thomas/St. John and St. Croix. The fifteenth (15th) senator, designated as “at-large,” must be a resident of St. John. Senators are elected for two-year terms. The Judicial Branch is comprised of a District Court of the Virgin Islands, a Supreme Court, and a Superior Court. Judges for the Federal District Court are appointed for a period of 10 years. The District Court of the Virgin Islands is technically a local court, created by Congress, and is not an Article Three Court under the U.S. Constitution. The Superior Court is a court of general jurisdiction over most civil, criminal, and family cases. The newly-established Magistrate Division of the Superior Court has jurisdiction over small claims, landlord/tenant issues, traffic, probate and petty criminal matters, and other powers as prescribed by law. The newly-established Supreme Court of the Virgin Islands is responsible for appeals from the Superior Court filed on or after January 29, 2007. Appeals filed prior to that date are heard by the Appellate Division of the District Court. Judges of the District Court of the Virgin Islands are appointed by the President of the United States and confirmed by the U.S. Senate, while justices of the Supreme Court of the Virgin Islands and judges of the Superior Court are appointed by the Governor of the Virgin Islands, and confirmed by the Virgin Islands Legislature. The Executive Branch is headed by the Governor and Lieutenant Governor who are elected by popular vote and serve for a period of four (4) years, with a mandated limit of two (2) consecutive terms. The Governor is responsible for the administration of government. He may grant pardons, reprieves, and forfeitures against local laws, as well as veto legislation. He retains the powers afforded to Governors throughout the fifty (50) states of the United States. 18 The flag of the United States Virgin Islands, adopted by Executive Order 17 May 1921, displays on a field of white nylon a golden American eagle between the letters V and I, holding in its right talon a sprig of laurel and in its left talon a bundle of three (3) blue arrows which represent the three (3) major islands. The eagle has a shield of the United States on its breast. The Great Seal of the Government of the Virgin Islands of the United States was adopted by the 18th Legislature in 1990 and became effective January 1, 1991. It was designed by Mitch Davis, a native Virgin Islander and was selected from among thirty-three (33) other submissions from around the world. In the foreground, is the yellow breast, the official bird adopted in 1970, perched on a branch of the yellow cedar, adopted as the official flower in 1934. On the left end of the yellow cedar are three (3) flowers and three (3) seed pods; and, on the right are three (3) leaves of the plant. The three (3) major islands surround the bird and plant. The island with the sugar mill represents St. Croix; St. John is represented by the Annaberg Ruins, and St. Thomas by the Capital Building (the Virgin Islands Legislature) with the US flag flying and the Danneborg flag lowering. A sailboat is in the St. Thomas harbor and the words “United in Pride and Hope” is scrolled at the bottom of the Seal below the drawing of St. Croix. Climate The United States Virgin Islands enjoys an arid climate, moderated by trade winds. Temperatures vary little throughout the year. Typical temperature patterns range from around 91° F in the summer to 86° F in the winter. Rainfall averages about thirty-eight (38) inches per year, with the wettest months from September to November, and the driest February and March. Hurricane season lasts from June through the end of November. Politics Politics are a driving force for economic and social change in the United States Virgin Islands, which are founded on the principle of elected individuals who represent the people, as opposed to autocracy or direct democracy. Elected representatives are charged with the responsibility of acting in the people’s interest, but not as their proxy. Virgin Islanders are U.S. citizens who cannot vote in U.S. presidential elections nor exercise a representative vote in Congress. However, there is an elected delegate in the United States House of Representatives who chairs and votes in congressional committees outside of the House itself. Nevertheless, once Virgin Islanders establish residency in any of the contiguous United States, Alaska, or Hawaii, they can vote in presidential elections. There The Virgin Islands Flag The Virgin Islands Seal 19 are three (3) political parties in the U.S. Virgin Islands (USVI): the Democratic Party, the Independent Citizens Movement, and the Republican Party. Political candidates for elected offices, who do not platform as a member of one of the three political parties, platform as Independents. Education The Virgin Islands Board of Education was established as an independent agency of the Government of the United States Virgin Islands by Act No. 2252. Its duties are to recommend the establishment of public schools, prescribe general regulations and orders, adopt curricula and courses of study, recommend laws and amendments, and recommend appropriations required for the operation of the public schools and the Department of Education. The Board certifies educational professionals, exercises oversight over federal dollars, and manages the Territorial Scholarship Program. The USVI’s public education system, administered by the Department of Education, is currently comprised of a State Education Agency (SEA) and two (2) Local Education Agencies (LEAs) for the St. Thomas/St. John District and the St. Croix District. The St. Thomas/St. John District has two (2) high schools, three (3) middle schools, and ten (10) elementary schools. The St. Croix District also has ten (10) elementary schools, three (3) middle schools, and two (2) high schools. Department of Education, Office of Planning and Research. School Population reflects 2011-2012 count for private schools with two (2) private schools not reporting. Research and Evaluation, USVI Department of Education University of the Virgin Islands The University of the Virgin Islands (UVI) is an instrumentality of the Government of the United States Virgin Islands and the only institution of higher learning in the United States Virgin Islands. Term Male Undergraduate Female Undergraduate Total Undergraduate Graduate Total Fall 2012 675 1,497 2,172 178 2,350 Spring 2013 625 1,435 2,060 191 2,251 ENROLLMENT BY STATUS Term Fulltime Undergraduate Part-time Undergraduate Total Undergraduate Graduate Total Fall 2012 1,337 835 2,172 178 2,350 Spring 2013 1,209 851 2,060 191 2,251 United States Virgin Islands 2013-2014 School Population SCHOOLS ST. THOMAS ST. CROIX ST. JOHN TOTAL PUBLIC 7,559 7,054 340 14,953 PRIVATE 2,248 2,237 196 4,681 TOTAL 9,807 9,291 536 19,634 UNIVERSITY OF THE VIRGIN ISLANDS 2013/2014 20 DEGREES AWARDED DECEMBER 2011 AND MAY 2012 St. Thomas St. Croix UVI Associates 24 49 73 Bachelors 177 60 237 Master 29 24 53 Total 230 133 363 Economy Being located in the Caribbean, the United States Virgin Islands continues to rely on tourism as the mainstay of the Territory’s economy. Before the onset of the Great Recession in 2007, the United States Virgin Islands economy grew as a result of the vibrant tourism industry, government, and more importantly, exports of refined petroleum products. These activities increased Territorial Gross Domestic Product (“GDP”) by over 4 percent (4%), on an annual basis, from 2006 to 2007. While overall tourism expenditures peaked at over $1.5 billion in 2007, exports of refined petroleum products by HOVENSA constituted the vast majority of the increase in Territorial GDP. Revenues from the exports of petroleum product shipments funded the majority of the firm’s local operations including numerous charitable contributions. The abrupt closure of the oil refinery in February 2012 prompted the subsequent decline in exports of refined petroleum product shipments that significantly reduced overall economic growth in the Territory. Economic growth, measured as the annual change in real chain dollar weighted Territorial GDP, declined by 13.2 percent (13.2%) in 2012 following a 6.2 percent (6.2%) decline for 2011. The closure of the oil refinery continues to have a devastating impact on the Virgin Islands economy as the unemployment rate for the Territory averaged 13.4 percent (13.4%), weighted by the annual unemployment rate for the island of St. Croix that increased to 15.1 percent (15.1%) in 2013 from 11.7 percent (11.7%) in 2012. While the current decrease in initial claims for unemployment benefits indicates unemployment is declining, many workers are finding employment opportunities as others have exhausted their unemployment benefits or simply became discouraged and dropped out of the labor force entirely. While the downward trend in initial claims for unemployment benefits is encouraging, the unemployment rate remains extremely high as the refinery closure combined with seasonal, or cyclical, factors still impact the labor market. Employment and workforce improvements programs, administered by the Virgin Islands Department of Labor and Workforce Investment Board along with other civic groups are addressing the needs associated with structural and cyclical unemployment, along with workers who have experienced extended unemployment periods. Employment and retraining programs that provide outplacement services, enhanced job training including entrepreneurial and business development programs, and job retention tax incentives need to be maintained and expanded. The need for these programs is critical as federal funding is being reduced or eliminated and local funding is constrained. Since the peak of overall employment in 2007 of over 46,000 positions, the current work force of approximately 39,000 positions has been impacted by limited employment in the Territory. Before the recession, employment in the construction, manufacturing and trade sectors improved significantly. While the construction, manufacturing and government sectors are restructuring, information technology, professional and financial services positions are now being created. As more information technology based positions are being filled in the Territory, the completion of the Virgin Islands Next Generation Network (“viNGN”) project enhances the information technology services supported by the public and private sectors, along with the University of the Virgin Islands Research and Technology Park (“RT Park”) and other technology based initiatives. 21 Recent information reveals the emergence of the private sector service industry in the Territory. Ongoing growth in communication infrastructure expenditures indicate local businesses are creating broadband related opportunities in remote business processing, accounting, consulting, education, mobile access services, transcription, production services, design, entertainment, and marketing. Hospitals and health care related services expenditures increased in 2012. With the completion of the viNGN project, continued growth in the service sector is expected with more information technology based firms requiring faster and less expensive access to the internet. High energy costs that constrain economic growth are being addressed, as the Virgin Islands Water and Power Authority’s planned conversion to propane along with advancements in alternative and renewable energy sources will lower costs. With the closure of the HOVENSA oil refinery, as stated previously, tourism is now the main driver of economic growth in the Territory. More than two and a half million (2,500,000) tourists visit annually via cruise ship calls or air arrivals. Cruise ship passenger arrivals for 2013 were up by 4.9 percent (4.9%), but cruise ship calls posted a 6.1 percent (6.1%) decline, as the cruise ship industry continues to adjust to current shifts in global marketing conditions. Beginning in 2014, the cruise ship industry is experiencing growth in European and Asian markets, as well as issues related to the availability of space for ships, thereby reducing the number of cruise ship calls and passenger arrivals anticipated for the 2015 travel season. For the future, plans are underway to expand and improve the ports by the Virgin Islands Port Authority and West Indian Company that will position the United States Virgin Islands to capture a larger segment of the cruise ship industry. Despite aggressive marketing efforts by the Department of Tourism and the addition of air carriers servicing the Territory, air visitor arrivals experienced a 4.7 percent (4.7%) decline in 2013, following an impressive 8.6 percent (8.6%) increase in 2012. Expenditures received from the increase in overall visitor arrivals to the Territory in 2013 bolstered the United States Virgin Islands tourism economy as cruise ship passenger arrivals increased significantly. While the economic contribution from total visitor arrivals in 2013 was significant, growth in anticipated expenditures did not offset the tremendous loss in total economic output resulting from the closure of the HOVENSA oil refinery. As global economies maintain the current economic recovery, tourism arrivals and expenditures are forecasted to increase in the Caribbean with the United States Virgin Islands being a key destination, due to the aggressive marketing campaign by the Virgin Islands Department of Tourism. In addition, with legislative enactment and executive approval of a refinery sale process in 2013 that is continuing into 2014, the potential sale and reopening of the oil refinery combined with lower energy costs, completion of the viNGN broadband platform, expansion of the RT Park, and ongoing efforts by the Virgin islands Economic Development Authority to expand entrepreneurial and employment opportunities in the private sector will promote economic recovery and growth in the Territory. 22 United States Virgin Islands Selected Demographics Population 106,405 Employment St. Thomas 51,634 Non-Agricultural Employment **** St. John 4,170 Employed Civilian Workers 16 years + 40,466 St. Croix 50,601 Territorial Government 10,530 Federal Government 946 Male 50,867 Private Sector 28,990 Female 55,538 Construction and Mining 1,739 Manufacturing, Transportation, Comm., Warehousing and Utilities 8,483 Under 5 years 7,500 Wholesale and Retail Trade 7,002 5 to 9 years 7,150 Finance, insurance, real estate 2,276 10 to 14 years 7,484 Services (Profess. & Bus., Education, Health & Other) 3,385 15 to 19 years 7,563 Arts, Entertainment, Recreation, Accommodation and Food Services 7,292 20 to 24 years 5,895 Other Services other than Public Admin. 9,082 25 to 29 years 5,974 30 to 34 years 6,143 Tourism Industry 2012**** 35 to 39 years 6,670 Total visitors 2,642 40 to 44 years 7,451 Tourist (thousands) 580 45 to 49 years 7,730 Excursionists (thousands) 2,062 50 to 54 years 7,898 Air Excursionists 157 55 to 59 years 7,188 Cruise passengers 1,905 60 to 64 years 7,371 Number of Cruise Ships 667 65 to 69 years 5,854 70 to 74 years 3,717 Tourism Related Employment 8,293 75 to 79 years 2,326 Hotel and other lodging 3,605 80 to 84 years 1,332 Gift Shops 1,326 85 years and over 1,159 Restaurants and Bars 2,787 Total Population *** 106,405 Transportation by Air 459 Scenic and Sightseeing Transp. 116 Median age 39.2 Households 43,214 Total Households with Income *** 34,990 Race*** Mean earnings (Dollars) $52,064 Black or African American 80,908 Less than $ 5,000 3,214 White 16,646 $5,000 to $9,999 2,649 Other races 6,648 $10,000 to $14,999 2,977 Two or More races 2,203 $15,000 to $24,999 6,211 $25,000 to $34,999 5,298 Ethnic*** $35,000 to $49,999 6,275 Total Population 106,405 $50,000 to $74,999 7,290 Hispanic 18,504 $75,000 to $99,999 4,033 Not Hispanic or Latino 87,901 $100,000 and over 5,267 Median household income (dollars) 37,254 23 United States Virgin Islands Selected Demographics School Enrollment 20,529 Per Capita Income (Dollars) 21,362 Elementary or high school (grades 1- 8)***** 14,547 Religion High school ***** 5,982 Baptist 42% Episcopalian 17% Percent High school graduate or higher*** 68.9% Roman Catholic Other 34% 7% Percent Bachelor's degree or higher*** 19.2% Education Attainment*** Persons 25 years and over 70,813 Less than 9th grade 11,543 9th to 12th grade, no diploma 10,479 High School graduate or equivalent 21,598 Some College no degree 10,505 Associate Degree 3,109 Bachelor’s Degree 8,350 Graduate or Professional Degree 5,229 Language Spoken at Home English only (official) 70,864 Other than English 28,041 French, Creole, Patois 8,541 Speak English “less than very well” 2,363 Spanish or Spanish Creole 16,994 Speak English “less than very well” 6,419 Other languages 2,506 Speak English “less than very well” 600 *Household Income-Labor Force Status derived from income for entire households in the government labor force. **Household Income-Occupation data derived from Industry and Class of worker by income information. ***Total Households with Income, 2010 US Census Bureau 2010 ****Bureau of Economic Research. *****Department of Education, Office of Planning and Research. Source: US Census Bureau 2010 24 Health The Virgin Islands Hospital and Health Facilities Corporation was established to ensure quality, comprehensive health care to residents and visitors. The Schneider Regional Medical Center (Roy Lester Schneider Hospital, The Myrah Keating Smith Community Health Center, and the Charlotte Kimelman Cancer Institute) serves the St. Thomas and St. John District. On the island of St. Croix, the Governor Juan F. Luis Hospital and Medical Center provide both basic and critical care to a growing patient population; services have been expanded and include a Cardiac Center. The V.I. Department of Health’s (DOH) goal is to improve the health status of all Virgin Islands residents and to ensure they receive access to quality health care services. The DOH is responsible for helping each person live a life free from the threat of communicable diseases, tainted food, and dangerous products. To assist with its mission, the DOH regulates health care providers, facilities, and organizations, and manages direct services to patients where appropriate. The V.I. Department of Health consists of five (5) major divisions: Public Health Services, Health Promotion & Disease Prevention, Health Information Technology, Public Health Preparedness, and the Division of Licensure. The Division of Licensure consists of nine (9) boards which regulate all healthcare professionals in the Territory. As part of its mandate, the Department is also tasked with operating two (2) community health clinics, one (1) in each district. The DOH currently depends on a staff of more than five hundred (500) and a budget of more than forty- four million dollars ($44,000,000) to provide needed services to the Virgin Islands community. The transfer of the Medical Assistance Program (MAP) to the Department of Human Services was finalized in Fiscal Year 2013. Human Services The Department of Human Services serves as the “state agency” for publicly financed programs that addresses the needs of the indigent, disabled, elderly, and low-income populations. The Department also addresses the needs of the juvenile population through the Foster Care, Child Abuse and Neglect, Juvenile Justice, and Juvenile Delinquency Prevention Programs. Most recently, the Department was assigned oversight responsibility to end homelessness in the Territory. The Department of Human Services, through partnerships with other government departments, agencies, and other organizations, assists in the rehabilitation of individuals in order to place them in competitive employment to achieve self-sufficiency. As a result of revenue shortfalls and budget constraints in the Territory, the Medical Assistance Program was transferred from Health to the Department of Human Services to better serve the needs of the citizenry. Culture The United States Virgin Islands is among the most culturally diverse, ethnically rich, and artistically vibrant societies in the Caribbean. The islands’ history fostered a culturally diverse social order where a fusion of cultures has formed a distinctive society where variations are derived mainly from Amerindian, West African, European, Creole and American influences. Despite two hundred and fifty (250) years of Danish colonization, the dominant language has been English-Creole since the early 19th century. The Dutch, French, Danes, African, and Spanish all contributed to the islands’ cultural diversity. Historic and recent immigration have brought persons from other island nations not limited to: Puerto Rico, the British Virgin Islands, Haiti, the Dominican Republic, St. Lucia, Antigua, St. Kitts/Nevis, Anguilla, Dominica, and Trinidad/Tobago to the United States Virgin Islands. Additionally, persons from the Middle East, India, and China contribute to the cultural mix of the Territory. However, the foundation of Virgin Islands’ culture stems strongly from Africans who were imported from West Africa as laborers, agriculturalists, and craftsmen to work in tobacco, indigo, cotton, and cane fields, in rum manufacturing, on 25 plantations, and in mercantile and urban industries between the 17th and 19th centuries. These Africans brought with them skills and traditions from across a wide expanse of the African continent, including what is now Nigeria, Senegal, the Congo, Gambia, and Ghana. The amalgamation of cultures created a distinct and unique society, rich in customs, music, dance, arts, language, architecture, and cuisine. The official music of the U.S. Virgin Islands is Quelbe, a synthesis of African, European, and Caribbean musical forms, a mix which reflects social and cultural conditions that existed during the 18th and 19th centuries. Enslaved Africans, denied practice of their own spirituality, language, music, and dance (that neither distance nor time could stifle), ingeniously adapted and integrated aspects of their European colonizers with the spiritual richness of their African culture to produce the unique musical form of Quelbe and other musical genres such as Cariso, which is the improvisation of West African singing styles, balladry, ritual chants, and songs. Twenty-first (21st) Century music genres include an opulent blend of soca, reggae, calypso, and zouk. The annual celebrations of the Crucian Christmas Carnival on St. Croix, the St. John Fourth of July Celebration, and the Virgin Islands Carnival on St. Thomas continue to provide economic stimuli as thousands of visitors pour into the Territory to enjoy the unique culture and personality of each island. The Virgin Islands Carnival officially concludes the tourist season of the United States Virgin Islands. 26 ECONOMIC OVERVIEW 27 Economic Overview Economic Overview of the United States Virgin Islands Introduction Potential economic growth continues to be constrained from the lingering aftermath from the oil refinery closure and global competitive tourism that impact economic recovery and growth of the United States Virgin Islands. As the Territory-wide employment rate has peaked in 2013, anemic economic growth is projected for 2014, continuing into 2015. Recent improvements in tourism have partially offset the decline in employment attributed to HOVENSA oil refinery closure, but competitive conditions in tourism continue to intensify. Despite air visitor arrivals declining 3% in 2013, cruise ship passenger arrivals increased by 5%, thereby increasing total visitor arrivals by 2%. The increase in total visitor arrivals, combined with an increase in hotel occupancy rates, currently tempers unemployment in the Territory. Recent studies related to the determinants of tourism confirm that tourism expenditures are highly correlated to visitor arrivals. It is anticipated that as the U.S. and global economies continue to grow, tourism demand will increase, prompting more visitor arrivals to the Territory, as marketing efforts and port expansion plans materialize. As a consequence of continual growth of the global economy fueling additional visitor arrivals and business investment, economic recovery and growth will ensue in Fiscal Year 2015. International Monetary Fund forecasts anticipate that tourism dependent economies in the Caribbean will grow by 2% in 2014 and 2015. The agency projected economic growth of commodity based economies is 3% over the same time period. Given the ongoing economic impact resulting from the oil refinery closure and competitive tourism conditions, employment and private investment opportunities remain constrained, despite projected economic growth in the region. To increase economic growth, Caribbean economies are improving competitiveness, productivity, and private investment. To be competitive, the United States Virgin Islands must address energy costs, enhance productivity and participation rates, and diversify both tourism and the overall economy. Capital investments undertaken by the Virgin Islands Next Generation Network, University of the Virgin Islands Research & Technology Park, Economic Development Authority, St. Croix rum manufacturing partnerships, energy conservation, and infrastructure projects all improve competitive conditions leading to future economic growth of the Territory. Territorial Economic Impact of the Employment, Private Investment, and Tourism Employment and private investment continues to be impacted by the closure of the oil refinery. Before the closure, employment and private investment levels for the St. Croix district were relatively stable as compared to the St. Thomas/St. John district. Before the onset of the last U.S. recession, based on employment information published by the Virgin Islands Department of Labor and non-residential construction permit values collected by the Virgin Islands Department of Planning and Natural Resources, economic growth was evident in the Territory. Employment was stable for St. Croix, relative to St. Thomas/ St. John, as non-residential construction permit values peaked before the recession, declined, but rose again in 2009. After the refinery closure, both declined as the termination of 1,200 refinery and 950 subcontractor positions, displaced over 1,500 manufacturing positions, increasing the unemployment rate from 9% in 2011 to over 13% in 2013. For St. Croix, employment remained constant at about 20,000 positions, while unemployment increased from 7% to over 15%. Table 1 depicts the employment decline as manufacturing, construction, tourism, and government positions were eliminated after the start of the global recession in the Territory. As the U.S. economic recovery began, economic conditions deteriorated in the Virgin Islands as global competitive conditions impaired petroleum and tourism markets along with the imposition of the 2004 Jobs Act. Table 1 documents the 17% decline in employment trends since the onset of the recession in the Territory. While the decline in employment accelerated in 2009, employment on St. Croix remained stable until the oil refinery closure, with the bulk of the decline in employment occurring on St. Thomas/St. John. 28 Table 2 depicts the annual change in unemployment workers by district showing fewer workers were unemployed for St. Croix as compared to St. Thomas/St. John until the oil refinery closure. After showing a significant gain in non-residential construction permit valuation before the onset of the global recession, St. Croix construction permit values declined in 2006, recovered in 2009, and then receded before the oil refinery closure as viewed on Table 3. Despite having no information related to construction starts, completions, or capital equipment, the economic impact of private investment cannot be ascertained. Using non- residential construction permit values as a proxy gives some indication of the direction of anticipated private investment. While the annual change in non-residential construction permit values was higher in the St. Thomas/St. John district before the recession, demand has decreased to a point that both districts are almost at 29 par. Recent information indicates that in 2014, employment and private investment are poised to improve for St. Croix, relative to St. Thomas/St. John, which is a sign of potential growth. Since the start of the U.S. recession, the Territory has been impacted by the imposition of the 2004 Jobs Act which restricted potential investments and competitive conditions in both tourism and petroleum markets that impacted the Virgin Islands economy. Economic growth theory does not provide definitive policy directives that accelerate economic recovery to achieve sustainable growth. Rather, researchers have determined that economies, adopting policies intended to improve the equitable allocation of resources to promote productivity and economic growth, did boost economic growth. Policies directed at increasing investments in human and infrastructural capital, efficient banking systems, advocating appropriate tax and expenditure policies to promote competition, entrepreneurship, and technological innovations are successful. The economic forecast utilized recent employment and tourism information along with economic and financial indicators of the U.S. economy. Total visitor arrivals are projected to increase, however the possibility of fewer cruise ship passenger arrivals for the upcoming season is problematic. While the Virgin Islands Port Authority and West Indian Company are expanding the ports in order to accommodate larger cruise ships, the completion may not coincide with the current projection. An increase in air visitor arrivals, given the ongoing marketing efforts by the Virgin Islands Tourism Department, is anticipated along with the potential sale of the oil refinery. With an agreement to sell the oil refinery in place, current negotiations are expected to effect a sale in 2014. The oil refinery sale and growth in visitor arrivals are reflected in the Territorial Gross Domestic Product ("GDP") projection in Table 4. Territorial GDP is presented in current dollars and compared to U.S. GDP growth. If policies to accelerate economic growth are maintained, visitor arrivals increase, and the oil refinery is sold with some degree of refitting taking place, the economy has the potential to recover and develop capacity to sustain economic growth in 2015. 30 Unemployment attributable to the manufacturing, construction, tourism, and government sectors continue to reduce potential economic growth and tax revenues. The economic forecast predicts a moderate decrease in unemployment as economic growth in 2014 and 2015 will create jobs. In addition, stronger U.S. economic growth with limited monetary contraction will improve tourism and trade conditions, and, more importantly, interject critical private investment in the Territory. Ongoing growth of the U.S. economy continues to benefit the Virgin Islands tourism and trade economy. While the 5% increase in cruise ship passenger arrivals in 2013 offset the 3% decline in air visitor arrivals, the possibility of a decline in visitor arrivals in 2015 is a concern. Current research pertaining to tourism in the Caribbean reveals that global competition will continue to increase. Three economic factors impact potential economic growth attributed to tourism. First, size and distance adversely affect potential growth from tourism. Limited by the economies of scale, economic growth from tourism is overwhelmingly restricted by size. In the Caribbean, regional integration is being utilized as a solution, but size remains a dominant economic factor. Air and cruise ship transportation addresses the distance factor, but small island economies are highly susceptible to the demands of the industry. One study estimated the addition or removal of a direct flight to a small island impacts per capita visitor arrivals by at least 10%. The threat to remove a direct flight has a substantial impact on any small island economy. While size and distance impact the economic potential for tourism, studies confirm tourists have preferences for destinations with warmer climates, direct flight access with fewer time zone changes, and cultural attributes. Additionally, wealthier tourists travel more and tourists place a high premium on the economic remoteness of a destination. Policies directed toward developing niche and high-end tourism markets are vital. Additionally, attracting large numbers of tourists offsets size and distance. 31 The second key economic factor concerns investment capital and labor productivity. Economic research indicates that capital investment and productivity infusion may not necessarily increase the economic growth potential attributed to tourism. In the Caribbean, capital infrastructure and tourism related work skills may be inadequate, given the predominance of an "island" culture. As Caribbean economies made the transition from an agrarian to capital intensive tourism culture, institutions and policies required to improve efficiency and increase productivity has varied. High-end destinations along with commodity exporting economies in the Caribbean have experienced productivity gains while tourism dependent economies have had mixed results. In addition, venues that constructed new hotels or added additional rooms increase tourist arrivals when rates are deeply discounted to attract potential guests. As prices increase, tourists will generally not travel to a destination or may shorten the length of their stay; both impacting potential expenditures. The third factor, tourism, remains a major contributor to economic growth. For a small island economy, a 10% increase in tourist arrivals increases economic growth by 0.2%. Confirmed by extensive economic research, tourism is a key component of sustainable economic growth. For the United States Virgin Islands, efforts to continually diversify the tourism product in response to global competitive conditions must not only be encouraged but, more importantly, enhanced. Economic Implications of General Fund Revenues and Contributions to Fiscal Consolidation In considering the economic rationale for adopting appropriate tax and expenditure policies that stimulate growth, governments must determine fiscal mechanisms to reduce budget deficits while maintaining essential and critical public services. Fiscal policy is the main economic instrument available for the Territorial government to alleviate the incidence of high unemployment, the main source of diminishing economic growth for the United States Virgin Islands. Faced with possible Territorial fiscal consolidation resulting from lower tax revenues, incentives to improve productivity, encourage entrepreneurship and technological innovations, and increase private investment are required to accelerate economic growth in order to increase tax revenues. Historically, relying on revenues from the oil refinery, the Territory was insulated from U.S. economic downturns but was subject to global petroleum pricing. Beginning in 2008, the global recession caused the Virgin Islands economy to stall as HOVENA's revenues declined. In 2009, general fund tax revenues significantly declined as the global petroleum prices declined. Despite a spike in petroleum shipments in 2010 and 2011, the company could not compete globally and petroleum exports were eventually slowed, leading to the oil refinery closure in 2012. In Table 5, as a result of the over 80% decline in petroleum exports combined with lower revenues from tourism, lower tax revenues reduced government appropriations approximately 4%, a level consistent with the estimated decline in 2012 Territorial GDP, which is currently maintained. 32 Despite the oil refinery closure, improvements in tourism, and business related opportunities; tax revenue collection must be expanded and strengthened. With the growing U.S. and global economies, new revenue sources attributed to areas of growth must be identified. Reinforcing compliance with existing tax laws, as well as simplification to ensure a level playing field, is essential. Encouraging creation of new business while promoting the growth of existing business is paramount to this administration, and the reopening of the refinery will reverse the current tax revenue trend by accelerating economic growth. Urgently needed are policies to enhance and encourage investor confidence to increase private investment growth in the Territory. Ongoing investment in broadband technology, professional services, energy conservation, and capital infrastructure projects fosters economic development and growth sustainability. In addition, given the improvements in employment, technology, and utilization of private investment, more economic development must be directed to St. Croix. The reopening and retrofitting of the oil refinery, creating a transshipment port as the Panama Canal expansion is completed, creating business opportunities utilizing business incubator resources, expanding local agriculture, and other economic development directed efforts, should be actively pursued. In summary, plans to reduce energy costs build economic diversification and resilience capacity along with viable energy sustainability. The projects in place to adopt strategic energy efficiency and conservation measures while deploying renewable energy technologies are impressive. The Virgin Islands Water and Power Authority's propane, solar, and automatic metering projects will lower electricity costs benefiting the Territory. Lowering energy costs, building economic and export diversification through information technology, repositioning tourism, and enhancing workforce productivity are key elements in accelerating economic growth and sustaining resilient economic development in the Territory, as addressed in this FY 2015 Executive Budget. 33 FY 2015 Economic Overview Forecast Summary United States Virgin Islands Annual Economic, Tourism and Fiscal Indicators Income and Earnings (CY, millions of dollars unless noted otherwise) 2009 2010 2011 2012 2013E 2014E 2015E Gross Domestic Product, Current 4,262 4,426 4,356 4,233 4,253 4,305 4,400 Gross Domestic Product, Real 4,583 4,660 4,351 3,778 3,796 3,842 3,927 Personal Income 2,569 2,722 2,648 2,446 2,492 2,553 2,617 Per Capita Personal Income ($) $23,931 $25,580 $25,001 $23,202 $23,314 $23,595 $24,116 Population (Thousands) 107 106 106 105 105 105 106 Per capita Gross Domestic Product $42,695 $43,795 $41,084 $35,843 $36,084 $36,518 $37,001 Employment (number of positions) 48,863 47,272 46,121 44,659 41,207 40,835 40,950 Unemployment Rate (percent) 7.6 8.1 8.9 11.7 13.4 13.2 13.0 Taxable gross business receipts (FY) 3,153 3,363 3,231 3,140 3,155 3,193 3,264 Visitor Arrivals (CY thousands unless noted otherwise) 2009 2010 2011 2012 2013E 2014E 2015E Total Visitor Arrivals 2,247 2,551 2,688 2,642 2,715 2,773 2,832 Cruise Passengers 1,582 1,859 2,009 1,905 2,000 2,040 2,080 Air visitors-tourists & excursionists 664 692 679 738 716 733 752 Government Expenditures and Remittances (FY, millions of dollars) 2009 2010 2011 2012 2013E 2014E 2015E Operating budget (appropriations) 848.6 869.7 793.4 764.7 751.2 732.9 749.1 Total revenues 579.8 603.1 692.0 691.6 712.0 705.8 701.0 Net revenues 468.2 492.0 589.0 562.4 604.7 569.4 613.2 Individual income taxes 327.9 334.4 354.6 333.3 327.4 329.1 338.4 Corporate income taxes 50.7 61.0 53.5 45.8 62.5 44.3 45.2 Real property taxes 29.6 25.9 88.0 102.8 101.9 103.0 78.0 Trade and excise taxes 21.4 23.1 24.6 23.1 22.7 23.6 24.3 Gross receipts taxes 126.1 134.8 145.4 150.4 156.3 156.3 160.0 Hotel room taxes 15.5 17.3 17.5 18.9 20.0 26.9 30.4 All other taxes 14.1 13.3 13.8 15.3 19.0 20.0 21.9 U.S. Customs duties 0.1 0.4 1.9 2.0 2.2 2.5 2.8 Miscellaneous Revenue (FY, millions of dollars unless noted otherwise) Rum excise taxes 106.8 111.9 133.9 139.5 145.5 153.1 161.5 Direct federal expenditures 876.0 821.0 855.9 901.6 903.5 922.4 964.4 U.S. Economic and Fiscal Indicators* 2009 2010 2011 2012 2013E 2014E 2015E Gross Domestic Product, Current 13,939 14,527 15,076 15,705 16,384 17,235 18,181 Gross Domestic Product, Real Dollars 12,703 13,088 13,299 13,600 13,907 14,358 14,864 Federal Government Receipts, FY 2014 2,105 2,163 2,303 2,469 2,902 3,215 3,450 Federal Government Outlays, FY 2014 3,518 3,456 3,603 3,796 3,803 3,883 4,060 Unemployment Rate (percent) 8.7 7.9 7.5 7.0 6.5 6.0 5.6 * billions of dollars unless otherwise noted 34 LEGISLATIVE 35 Legislative Branch Legislature of the Virgin Islands The Legislature is one of three co-equal branches of the Government of the United States Virgin Islands. Its powers are vested by the Revised Organic Act of 1954, passed by the United States Congress and amended from time-to- time, which established the local Government of the United States Virgin Islands. The legislative power and authority of the United States Virgin Islands was created by Section 5(A) of the Revised Organic Act of the Virgin Islands and approved July 22, 1954, as amended, and is vested in a legislature consisting of one “House,” designated as the "Legislature of the Virgin Islands.” The Legislature is composed of fifteen Senators, each of whom serves a two (2) year term; each is eligible to run for an unlimited number of terms. The Legislature adopts its own rules of procedure, establishes standing committees, special committees, maintains its own records, and elects its own officers. The presiding officer of the Legislature is called the “President” of the Legislature. The Senators are elected representatives of the people and pass the laws for the people of the Virgin Islands, subject to the veto power of the Governor. The laws enacted by the Legislature and Governor must not in any way conflict with or diverge from federal rules, laws, or the Constitution of the United States. The current Legislature, the 30th Legislature, is comprised of the following Senators: 1) Shawn-Michael Malone, President; 2) Sammuel Sanes, Vice President; 3) Janette Millin Young, Secretary; 4) Donald G. Cole, Majority Leader; 5) Diane Capehart, Secretary of Intergovernmental and Territorial Affairs 6) Clarence Payne III, Liaison to United States Congress; 7) Myron D. Jackson, Liaison to the United States Department of Interior Office of Insular Affairs; 8) Kenneth L. Gittens, Liaison to the White House; 9) Terrence A. Nelson, Minority Leader Senator; 10) Craig W. Barshinger, Senator-At-Large; 11) Judy Buckley, Senator; 12) Clifford F. Graham, Senator; 13) Alicia Hansen, Senator; 14) Nereida Rivera-O’Reilly, Senator; and 15) Tregenza A. Roach, Esq., Senator. Committees The Legislature organizes Committees to plan the ways in which the various departments of the Government can operate more effectively. When a new law or resolution is proposed, it is first drafted as a Bill, introduced into the Legislature, given a number and assigned to a Committee. There are currently nine (9) Committees which are comprised of seven (7) Senators on each Committee. Each Committee is presided over by a Committee Chair. The Committees of the Legislature of the Virgin Islands are as follows: Committee on Rules and the Judiciary The Committee on Rules and the Judiciary receives, considers, and makes recommendations on all Bills which were favorably considered by other committees. All Bills reported from the Committee on Rules and Judiciary may, by motion, be subject to a closed rule, which prohibits any substantive amendments to the Bill during floor consideration. The President may allow for technical amendments on the floor which do not alter the meaning or 36 intent, or enlarge, the Bill. The Committee receives, considers, and makes recommendations on all appropriation Bills for the expenses of the Legislature. The Committee also receives, considers, and makes recommendations on all matters relating to the rules and the operation of the Legislature. The Committee receives and considers recommendations from the Code Reviser on revisions to the Virgin Islands Code, to be made pursuant to Title 2 Virgin Islands Code (V.I.C.), Section 210, and introduces such Bills as may be needed to carry out the purpose of Section 210. The Committee receives and considers Bills related to family law, estate law, business and corporation law, and the administration of the territorial court systems. It receives, considers, and makes recommendations on nominations for department and agency heads, offices and appointments to boards and commissions which are made by the Governor and require confirmation by the Legislature. It receives, reviews, and makes recommendations on all disputed claims for reimbursement of expenditures and all related matters and receives and considers Bills and all other matters relating to the Territorial Courts, judicial officers, councils, and other judicial instrumentalities, and the administration of the court system. Committee on Finance The Committee on Finance receives, considers, and makes recommendations on all appropriation Bills, including, but not limited to, the annual budget of the Government of the Virgin Islands, Bills and claims. This jurisdiction does not extend to the allocation of appropriations for the expenses of the Legislature, which falls within the jurisdiction of the Committee on Rules and the Judiciary. The Committee also receives, considers, and makes recommendations on all Bills affecting the raising of revenues for, or expenditure of, funds from the Treasury of the Government of the Virgin Islands, including public investments and bonds; reviews and investigates, as it considers necessary, the operations of the Department of Finance, the Bureau of Internal Revenue, the Office of the Virgin Islands Inspector General, the Virgin Islands Lottery, and the Office of Management and Budget, and the financial affairs of all other departments and instrumentalities of the Government of the Virgin Islands not inconsistent with applicable law. The Committee ascertains and reports, from time to time, on the financial condition of the Government of the Virgin Islands; it studies, investigates and recommends, as it finds necessary, ways to meet the financial obligations, both existing and proposed, of the Government of the Virgin Islands; and receives, reviews, investigates, considers, and makes recommendations on leases, subleases, and use permits pursuant to 31 V.I.C., Section 205 (c). Committee on Government Services and Housing The Committee on Government Services and Housing receives, considers, and makes recommendations on all Bills and other matters relating to, and has investigatory authority over, all government agency operations, including but not limited to, the Housing Finance Authority, the V.I. Housing Authority, the Department of Public Works, the Division of Personnel, the Department of Licensing & Consumer Affairs, the Department of Motor Vehicles, the Public Services Commission, the V.I. Waste Management Authority, WTJX Public Television, the Elections System of the Virgin Islands, and all other agencies not specifically provided by the Rules of the Thirtieth Legislature to be delegated to another Committee, and makes specific findings and recommendations to the appropriate authority for final action. The Committee also receives, considers, and makes recommendations on all Bills and Executive Orders relating to the reorganization of the Executive Branch of the Government or any part of the Government. Unless otherwise specifically assigned to another committee, the Committee studies and investigates the operation of government at all levels to determine efficiency and economy, the implementation of legislation and the effectuation of legislative purposes and objectives, and evaluates the effect of laws and executive orders reorganizing the Executive Branch of the Government. Additionally, the Committee makes recommendations on all Bills and matters relating to Home Rule and the Territory’s relationship with the Federal Government; serves as part of the Virgin Islands Commission on Interstate Cooperation established by 1 V.I.C., Section 133; performs all the functions and duties, considers and makes recommendations on all Bills relating to the participation of the Virgin Islands as a member of the Council of State Governments and the National Conference of State Legislatures, including the adoption of compacts, the enactment of uniform and reciprocal statutes and the interchange and clearance of research and information; 37 receives, considers, and makes recommendations on all Bills relating to public works, government-owned properties, roads and highways, building codes, and all other matters submitted to the Legislature under 31 V.I.C. Section 3, except that any such matter submitted under 31 V.I.C. Section 3, must be assigned to the standing committee that has jurisdiction over the government agency or department for which the public works project is being considered. The Committee also receives, considers, and makes recommendations on Bills relating to any other Board, Commission, or Agency whose operation or nature of business is relevant to the operation of the Committee on Government Services and Housing. Committee on Health, Hospitals, Human Services, and Veterans’ Affairs The Committee on Health, Hospitals, Human Services and Veterans’ Affairs receives, considers, and makes recommendations on all Bills relating to public health, hospitals, medical services, human services, other medical and health facilities, emergency medical services, and all matters pertaining to those subjects. The Committee receives, considers, and makes recommendations on all Bills relating to the Hospital Board, Board of Nurse Licensure, Board of Medical Examiners, Board of Medicine, Board of Surgery, Board of Dentistry, Board of Pharmacy, Board of Optometry, Board of Physical Therapy, Chiropractic Board, Board of Podiatry, Board of Examiners for the Practice of Veterinary Medicine, ambulatory care and urgent care. The Committee also receives, considers, and makes recommendations on all Bills relating to veterans’ affairs, and on any other board, commission, or agency whose operation or nature of business is relevant to the operation of the Committee. The Committee receives, considers, and makes recommendations on all Bills and other matters relating to social welfare programs, including public assistance programs, homes for the aged, food distribution programs, pharmaceutical assistance programs for the elderly and disabled, elder and dependent adult abuse prevention programs, and other social programs. Additionally, the Committee makes recommendations on the administration of social services. Committee on Education and Workforce Development The Committee on Education and Workforce Development receives, considers and makes recommendations on all Bills and other matters relating to education, educational institutions, labor, and all matters pertaining to those subjects. In addition, the Committee makes recommendations on all Bills relating to the Department of Education, the Board of Education, the Board of Career and Technical Education, and the Scholarship Board. The Committee also receives, considers and makes recommendations on all Bills relating to labor, collective bargaining, civil service retirement, workmen’s compensation, training and re-training programs and all matters pertaining thereto. Further, the Committee makes recommendations on Bills relating to any other board, commission, or agency whose operations or nature of business is related to the operation of the community. Committee on Homeland Security, Justice and Public Safety The Committee receives, considers, and makes recommendations on all Bills and other matters relating to the Virgin Islands Territorial Emergency Management Agency (VITEMA), the Virgin Islands Air National Guard and the Virgin Islands Fire Services. The Committee considers all matters pertaining to public safety, civil defense, fire protection, crime, penal and correctional institutions, and statutes of a penal nature, unless closely related to a subject delegated to another committee. In addition, the Committee receives, considers, and makes policy recommendations and Bills concerning homeland security, particularly legislation on counter-terrorism, national and territorial defense, and any other emerging external threats that relate to the Virgin Islands territorial security. All matters pertaining to the Department of Justice, the Virgin Islands Police Department, and the Bureau of Corrections fall under the Committee’s jurisdiction. Committee on Economic Development, Agriculture and Planning The Committee receives, considers, and makes recommendations on all Bills and other matters relating to the Virgin Islands Port Authority, Economic Development Authority, Department of Tourism, the West Indian 38 Company, the Department of Agriculture, Division of Fish and Wildlife, Fisheries Council, and the Division of Coastal Zone Permits of the Department of Planning & Natural Resources. Further, the Committee receives and considers all Bills relating to incentive programs, travel, tourism, transportation, communications, and real estate. The Committee also receives, considers, and makes recommendations on all Bills and other matters relating to agriculture, mariculture and aquaculture, animal husbandry, veterinary medicine, and all matters pertaining to those subjects. The Committee further considers all matters pertaining to, and relating to, land use and development, building codes, community planning and development, zoning and city planning, shorelines, fish and wildlife, and natural resources. Committee on Energy and Environmental Protection The Committee receives, considers, and makes recommendations on all Bills relating to the Virgin Islands Energy Office and the Water and Power Authority as they relate to energy matters and electrical power systems. The Committee receives, considers, and makes recommendations on all Bills relating to environmental protection, Coastal Zone Management permits and leases, landfill, and solid waste disposal systems and their impact on the environment and on all matters pertaining to the environment. The Committee also receives, considers, and makes recommendations on Bills relating to any other boards, commissions or agencies whose operation or nature of business is relevant to the operation of the Committee on Energy and Environmental Protection. Committee on Culture, Historic Preservation, Youth and Recreation The Committee receives, considers and makes recommendations on all Bills relating to all cultural affairs, including cultural heritage, intellectual property rights and artistic activities, social and cultural institutions and other heritage, intellectual property rights and artistic activities, social and cultural institutions, and other products of human work and thought. The Committee also considers all Bills, relating to Historic Preservation, historic fauna, forestry, herbs and other plants or vines used for cultural medicinal purposes or creation of arts and crafts products, towns, architectural districts, forts, revitalization efforts, land and underwater archaeological resources, collections, inventories of historic sites and historic places, and protection of the cultural resources in the Territory. The Committee also considers all Bills relating to museums, government collections and depositions housed in the Territory, and other depositories outside of the Territory, cultural centers and related facilities, libraries, archives, and the management of all government records to include land and genealogy-related collections. The Committee also receives, considers, and makes recommendations on all Bills relating to cemeteries, memorials, monuments, and the naming of sites, streets, highways and facilities, all youth-related activities, sports, passive and active recreation activities, and parks. Committee of the Whole At any time during any of the legislative sessions, upon motion by a Member or by order of the President, the Legislature may constitute itself into a Committee of the Whole to take testimony and discuss any subject it may consider appropriate. Special or Select Committees In addition to the standing Committees, the Legislature may, at any time and by resolution, provide for a special or select Committee to investigate any matter or subject. The text of the resolution must provide for the size of the special or select Committee, the manner in which members are appointed to the Committee, the manner in which the chairperson is chosen, the length of time in which the Committee functions, and sufficient description of the matter or subject to be investigated so as to identify clearly the extent of the Committee’s jurisdiction. No select or special Committee may extend its jurisdiction or its investigation beyond the scope of the resolution creating the Committee. 39 Office of the Executive Director The Executive Director is central to the administration and functioning of everyday legislative business. The Director is responsible for the daily administration of the legislative offices on all three islands and is assisted on St. Croix by a full time Assistant Executive Director. The Executive Director is answerable to the President of the Legislature. All Bills, legislation initiated by the Governor, zoning change petitions, commendatory resolutions, and formal correspondence pass through the Office of the Executive Director before reaching the floor of the Legislature. Acting as clerk on the floor, the Executive Director or his designee reads all Bills, resolutions, and correspondence, and conducts all votes put to a roll call. Additionally, the Executive Director is responsible for the printing and distribution of Bills, Acts, journals, and other official documents; the preservation of legislative records; and the supervision of all employees who may be assigned to this office by the President of the Legislature. Post Audit Division The Division of Post Audit is attached to the Legislative Standing Committee on Finance. The Post Auditor monitors the financial affairs and transactions of every department or agency of the Executive, Legislative, and Judicial Branches of government. Such audits are made to discover any evidence of any irregular, unauthorized, illegal, or unsafe handling, or expenditure of funds. The Post Auditor is answerable to the Chairman of the Finance Committee. Office of Legal Counsel The Office of Legal Counsel is responsible for Bill drafting and research for the members of the Legislature. The Legal Counsel insures that the language of Bills that are introduced is legally correct and consistent with the Virgin Islands Code and the Constitution of the United States. In addition, the Legal Counsel advises the Senate on points of parliamentary procedure and acts as the legal arm of the Legislature on matters of litigation. The Chief Legal Counsel is answerable to the President of the Legislature. The Chief Counsel’s staff is generally answerable to the Executive Director. Office of Business & Financial Management The Office of Business and Financial Management (BFM) is responsible for computing payroll and for the per diem and expense reimbursements for each Senator and employee. The Office serves as a clearinghouse for purchase of all items approved by the Executive Director or the Senate President and performs all legislative bookkeeping and accounting functions, as well as compiling and maintaining all fiscal records. The Director of the BFM is answerable to the Executive Director. Division of Public Affairs Media Services was established to disseminate accurate and timely reports on legislative activities. The public is served by the daily press releases and reports on the legislative activities for that day and the weekly updates and periodic analysis on controversial or complex Bills. The Office also provides an update on the disposition of Bills in the various committees. The Director of Media Services is answerable to the Executive Director. 40 Legislative Archives Legislative Archives, headed by a Records Analyst, is responsible for the effective organizing of documents and storing of records and of all other legislative reference materials. In addition, Archives works in concert with the Legislative Library, which is under the jurisdiction of the Legal Counsel’s Office, giving that office maximum research capability. The Supervisor of Archives is answerable to the Executive Director. Journal Section The Journal Section is responsible for typing, printing, and distributing all legislative Bills and journals. The Journal Section maintains a Bill register which records each Bill, along with its sponsors, committee assignments, date of introduction, adoption, veto, and subsequent action. At the end of each year, the Journal Section prepares a complete record on each piece of legislation introduced, which is then submitted to the Lieutenant Governor’s Office for printing in the Session Laws and subsequent codification. The Journal Section operates under the jurisdiction of the Legal Counsel’s office, and the Journal Section employees are answerable to the Executive Director. Legislative Reporters The Chief Recording Secretary is the Chief Recording Officer of the Legislature. The duties of the Chief Recording Secretary are to record and transcribe verbatim each meeting of the Legislature and to provide a copy of the verbatim transcript to each member of the Legislature, the Executive Director, and the Chief Counsel upon request; to record and transcribe verbatim any meeting of a Committee of the Legislature when directed to do so by the President or his or her designee; to cooperate with the Executive Director in providing members of the Legislature and respective staff with documents which may be transcribed by the Recording Secretary or his designee. The Recording Section operates under the jurisdiction of the Legal Counsel’s Office, and the Recording Section employees are answerable to the Executive Director. Security Division The Sergeant-at-Arms’ duties are to attend the Legislature during all of its sittings and to execute the commands of the Legislature, together with all processes issued by the authority of the President; to enforce these Rules as they relate to order and decorum in the Legislative Chambers; if directed, to establish a quorum at each meeting of the Legislature as provided in Section 205 (c) of these Rules; and to perform other duties prescribed by the President, and to supervise employees assigned by the President to assist with these duties. The Sergeant-at-Arms is authorized to arrest for contempt, all persons in the gallery found in loud conversation or otherwise disturbing the proceedings of the Legislature. The Sergeant-At-Arms is answerable to the Executive Director. Division of Facilities Management The duties of the Chief of Maintenance and Construction are to supervise a maintenance and construction staff of persons qualified and trained in building repairs, maintenance, and construction; to prepare estimates of materials and labor costs for repairs and construction work on offices and buildings of the Legislature; to inspect work performed in the various offices of the Legislature by private contractors in plumbing, painting, repairs, electrical, and other work; and to prepare reports to the President on the condition of the various offices of the Legislature in St. Thomas, St. Croix, and St. John. The Maintenance, Construction, and Housekeeping supervisors and staff are answerable to the Executive Director. 41 Legislature of the U.S. Virgin Islands Office of the Senate President Senators Office of the Executive Director Chief Legal Counsel Journal Section Legislative Archives Security Facilities Management Transportation Public Affairs Post Audit Management Information System Legislative Reporters Human Resources Business & Financial Management Committees Assistant Executive Director Health, Hospitals, Human Services & Veteran’s Affairs Finanace Rules & Judiciary Economic Development, Agriculture & Planning Public Safety, Homeland Security & Justice Energy & Environmental Protection Culture, Historic Preservation, Youth & Recreation Housing & government Services Education & workforce Development Sergeant of Arms St. John Office Code Revisor THE LEGISLATURE OF THE UNITED STATES VIRGIN ISLANDS ORGANIZATIONAL STRUCTURE 42 JUDICIAL 43 Judicial Branch Supreme Court of the Virgin Islands ORGANIZATIONAL TYPE: Enforcement/Regulatory Scope and Overview The Judicial Branch of the Government of the Virgin Islands consists of the Supreme Court of the Virgin Islands, the Superior Court of the Virgin Islands, and the Virgin Islands Judicial Council. Through its component parts, the Judicial Branch interprets the laws of the Virgin Islands and applies them to the facts of each case. The Virgin Islands Judiciary is similar to a pyramid, with the Supreme Court at the apex, the Magistrate Division of the Superior Court at its base, and the Civil, Criminal, and Family Divisions of the Superior Court in the middle. As a litigant goes upward through the court system’s pyramid, the legal issues generally become more complex, and the scope of review becomes narrower. As the administrative head of the Supreme Court, the Chief Justice exercises general oversight over the entire Judicial Branch. Brief History of the Virgin Islands Judiciary The Virgin Islands Judiciary traces its origins to the three Police Courts established in the cities of Charlotte Amalie, Christiansted, and Frederiksted nearly a century ago. These Police Courts, established under the 1921 Codes of St. Thomas, St. John, and St. Croix, possessed minimal power with virtually all judicial power vested in the District Court of the Virgin Islands, a federal court. This structure remained in place until Congress approved the Revised Organic Act of 1954, which continued to vest significant power in the federal District Court but also permitted the Virgin Islands Legislature to establish local courts. Shortly thereafter, the Legislature abolished the Police Courts and created two Municipal Courts with expanded jurisdiction: one for St. Croix, and one for St. Thomas and St. John. These courts were consolidated more than a decade later into a single court called the Municipal Court of the Virgin Islands. On September 9, 1976, the Legislature passed Act No. 3876, which renamed the Municipal Court the Territorial Court of the Virgin Islands and vested it with additional powers. In 1984, Congress amended the Revised Organic Act to both authorize the Legislature to further expand the power of the Territorial Court and to permit the Legislature to create a local appellate court, whose justices could be nominated by the Governor of the Virgin Islands subject to confirmation by the Virgin Islands Legislature. On October 1, 1991, the Legislature conferred on the Territorial Court jurisdiction over all local civil actions, and by January 1, 1994, it vested the Territorial Court with the authority to hear all local criminal matters. However, since the Legislature did not create the local appellate court authorized by the 1984 amendments to the Revised Organic Act, two federal courts—the District Court of the Virgin Islands, and the United States Court of Appeals for the Third Circuit—continued to review all judgments issued by the Territorial Court. However, the relationship between the federal courts and the local Virgin Islands Judiciary fundamentally changed on October 29, 2004, when Act No. 6687, which had been primarily sponsored by Senator Carlton “Ital” Dowe in the 26th Legislature, was signed into law by Governor Charles W. Turnbull, thus creating the Supreme Court of the Virgin Islands. Act No. 6687 also rechristened the Territorial Court as the Superior Court of the Virgin Islands. On October 27, 2006, the first three Justices of the Supreme Court—Chief Justice Rhys S. Hodge, and Associate Justices Maria M. Cabret and Ive Arlington Swan—were confirmed by the Legislature and sworn into office on December 18, 2006. On January 29, 2007, the Supreme Court officially accepted appellate and other jurisdictions, thereby divesting the federal District Court of its historic role of overseeing the Superior Court. The 1984 amendments to the Revised Organic Act by Congress also provided that the Third Circuit review decisions of the local appellate court for the first fifteen years of its existence and directed that a comprehensive evaluation of the Court’s operations be conducted every five years. The Third Circuit issued its first report on June 9, 2012, which concluded that the Supreme Court had developed sufficient institutional traditions to end the fifteen year oversight period. On December 28, 2012, President Barack Obama signed Public Law No. 112-226, which had been 44 sponsored by Delegate to Congress Donna M. Christensen, amending the Revised Organic Act to eliminate the oversight period and ensuring that the Supreme Court of the Virgin Islands would enjoy the same relationship with the Supreme Court of the United States, as do the highest courts of the several States. The Virgin Islands now joins the other States and Territories of the Union in establishing a progressive, 21st century, local court system. The Supreme Court of the Virgin Islands, consisting of a Chief Justice and two Associate Justices, is the highest court in the Territory of the United States Virgin Islands. Pursuant to statute, each Justice serves for an initial ten- year term and, if re-appointed, may hold the position indefinitely during good behavior. The Chief Justice, however, is elected by his or her colleagues to serve a three-year term. If a Justice recuses himself or herself from hearing a particular case or is otherwise temporarily unable to serve, the Chief Justice is authorized to appoint any retired, senior, or active judge of the Superior Court or the District Court to serve as a Designated Justice. While serving in that capacity, a Designated Justice generally possesses all the rights and responsibilities of an Associate Justice. As a court of last resort, the Supreme Court typically reviews final judgments rendered by the Superior Court, as well as a limited number of interlocutory orders. This means that virtually all Virgin Islanders have their “day in court” in the Superior Court and will appear before the Supreme Court only if one of the parties is unhappy with the Superior Court’s decision. When hearing a case on appeal, the Supreme Court does not consider new evidence but reviews the Superior Court’s factual determinations for clear error while exercising plenary review over its legal conclusions. Pursuant to its inherent and statutory authority, the Supreme Court may issue all writs necessary to the complete exercise of its duties. Occasionally, the Supreme Court may hear a case pursuant to its original jurisdiction when that case did not originate in the Superior Court. The most common invocation of the Supreme Court’s original jurisdiction is an action for writ of mandamus, which, if granted, compels a government official—including a Superior Court judge—to perform a discrete, ministerial act. However, a wide variety of other cases may arise pursuant to the Supreme Court’s original jurisdiction, including, but not limited to, petitions to discipline a judge or attorney, or certified requests from federal and state courts to answer unresolved questions of Virgin Islands law. The Supreme Court also possesses exclusive jurisdiction to regulate the legal profession, including the right to practice law in the Virgin Islands. The Supreme Court oversees the Virgin Islands Bar Association, and promulgates rules governing bar admissions and attorney discipline procedures. Pursuant to its inherent authority, the Supreme Court has also established a judicial discipline and disability system. Court Administration While each Justice participates in court administration matters, the Chief Justice serves as the administrative head of the Supreme Court and exercises general oversight over the Superior Court. In fulfilling these critical non- judicial functions, the Chief Justice receives assistance from the Administrative Director and the Clerk of the Court, who, subject to the supervision of the Chief Justice, oversee distinct areas of the Court’s internal operations. Office of the Clerk of the Court The Office of the Clerk of the Court is responsible for case management, creating and maintaining the docket, preserving court records, attesting court documents, and performing numerous other ministerial duties specified by statute, court rule or internal procedure. Pursuant to statute, the Clerk is appointed by the Chief Justice and is responsible for operating the day-to-day functions of the Clerk’s Office, including supervising its staff. In fulfilling the Office’s mandate, the Clerk coordinates with and provides services to courts, government agencies, members of the Virgin Islands Bar Association, and the general public. 45 Office of the Administrative Director The Office of the Administrative Director oversees budget, fiscal, and human resource management, court security, procurement, information technology, facilities management, and other non-judicial functions not vested in the Clerk. The Chief Justice appoints the Administrative Director, who serves as the head of the Office and supervises its staff. The Administrative Director is also responsible for coordinating the annual budget presentation of the Virgin Islands Judiciary, serving as legislative liaison for the Supreme Court, and—with the assistance of the Clerk—compiling and publishing statistical information and reports. Judicial Council The Judicial Council of the Virgin Islands consists of the Chief Justice of the Supreme Court—who serves as the Chair—as well as the two Associate Justices, the Presiding Judge of the Superior Court, a Superior Court Judge selected by the Governor, the Chairman and Vice-Chairman of the Legislature’s Committee on the Judiciary, the Attorney General, the Chief Public Defender, the Executive Director of Legal Services of the Virgin Islands, and the President and Vice-President of the Virgin Islands Bar Association. The Clerk of the Supreme Court serves as Secretary to the Judicial Council. Historically, the Judicial Council acted as the vehicle by which the Government of the Virgin Islands would provide financial assistance to the federal District Court of the Virgin Islands since 1) until January 29, 2007, the District Court heard appeals from the Superior Court and 2) many fees collected by the District Court were deposited into the General Fund. With the establishment of the Supreme Court, the District Court no longer hears new appeals from the Superior Court although it must still resolve the cases that remained pending as of January 29, 2007. Moreover, virtually all fees collected by the District Court are now deposited in the United States Treasury rather than in the General Fund. Nevertheless, the Judicial Council continues to play an important role in the Virgin Islands Judicial Branch. The Judicial Council continues to operate the District Court Law Library, which provides services to members of the Virgin Islands Bar Association and the community at large. Additionally, the Judicial Council is vested with the statutory authority to survey the conditions of business in the local court system, with a view to making recommendations for simplifying and improving the administration of justice and otherwise improving the law. In this respect, the Judicial Council facilitates inter-branch cooperation, in that it allows for representatives from the Legislative, Executive, and Judicial Branches to engage in dialogue with respect to issues of common concern. The Virgin Islands Commission on Judicial Conduct The decision of the United States Court of Appeals for the Third Circuit in Kendall v. Russell, 572 F.3d 126 (3d Cir. 2009) nullified the Virgin Islands Commission on Judicial Disabilities that had been established by Act No. 3876 and codified in Title 4 Virgin Islands Code, Sections 651-59, which left the Virgin Islands without a mechanism to discipline judicial officers. Recognizing that the regulation of judicial conduct in the Virgin Islands is critical to preserving the integrity of the Judiciary and instilling public confidence in the judicial system, the Supreme Court promulgated Rule 209—governing judicial discipline and incapacity proceedings—and established the Virgin Islands Commission on Judicial Conduct to administer the system. While established by the Supreme Court, the Commission on Judicial Conduct operates as an independent administrative agency, consisting of 3 judicial officers, 3 lawyers, and 3 members of the public who are appointed to staged terms by, as required respectively, the Chief Justice of the Supreme Court, the Presiding Judge of the Superior Court, the Governor, President of the Legislature, and the President of the Virgin Islands Bar Association. Pursuant to Rule 209 and its own Internal Operating Procedure, an investigative panel investigates all complaints, which are then prosecuted before an adjudicatory panel if formal charges are filed. If the Commission concludes that a sanction is warranted or that a judicial officer is incapacitated to the extent that he or she cannot continue to hold judicial office, the decision must be reviewed by the Supreme Court. 46 Superior Court of the Virgin Islands ORGANIZATIONAL TYPE: Enforcement/Regulatory Scope and Overview The historical legacy of the Superior Court of the Virgin Islands evolved from three (3) Police Courts: the Police Court of Fredriksted, the Police Court of Christiansted, and the Police Court of Charlotte Amalie. This Court System existed under the 1921 Codes of St. Thomas and St. John, and St. Croix. The Revised Organic Act of the Virgin Islands, as amended, was approved on July 22, 1954. Section 21, as amended, vests the judicial power in a Court of record to be designated the “District Court of the Virgin Islands,” and in such a Court or Courts of inferior jurisdiction as may have been, or may hereafter be, established by local law. Thereafter, the three (3) Police Courts were abolished and two (2) municipal Courts were established: the Municipal Court of St. Thomas and St. John, and the Municipal Court of St. Croix. After a decade of this judicial structure, the composition of the local judiciary changed again in 1965. As of March 1, 1965, by legislative enactments, the two (2) municipal Courts were consolidated into a unified Court designated as the Municipal Court of the Virgin Islands. In 1976, enactments of the Virgin Islands Legislature established the antecedent of today’s Superior Court of the Virgin Islands. On September 9, 1976, pursuant to Act No. 3876, Section 5, Sess. L. 1976, p. 17, the Municipal Court of the Virgin Islands’ name was changed to the Territorial Court of the Virgin Islands. Almost three (3) decades later, the Territorial Court acquired a major assumption of judicial autonomy authorized by the 1984 amendments to the Revised Organic Act of 1954, triggered by local enactments by the Virgin Islands Legislature and the Governor of the Virgin Islands. In accordance with Title 4 V.I. Code Ann. Section 76(a), effective October 1, 1991, the Territorial Court obtained original jurisdiction over all local civil actions. Additionally, pursuant to Act No. 5890, the Virgin Islands Legislature granted expanded jurisdiction in criminal matters to the Territorial Court, effective January 1, 1994. On October 29, 2004, the name of the Territorial Court of the Virgin Islands’ was officially changed to the Superior Court of the Virgin Islands - pursuant to Bill No. 25-0213, which also established the Supreme Court of the Virgin Islands. The present Superior Court is a 21st Century Court, with a framework established more than half a century ago. The state of the judiciary is a testament to the many excellent judges and Court personnel who have served. Composition of the Superior Court of the Virgin Islands In accordance with Title 4 V.I. Code Ann. Section 71, the Superior Court of the Virgin Islands shall consist of not less than six (6) judges learned in the law, one half of whom shall reside in the Division of St. Croix and one half of whom shall reside in the Division of St. Thomas-St. John. The Governor shall designate one (1) of the judges of the Court to serve as Presiding Judge of the Superior Court for such a term, performing such duties, and exercising such authority as may be otherwise provided by law or by rules of the Court. Scope and Overview Title 4 of the Virgin Islands Code, Section 72b, establishes the general powers and duties of the Presiding Judge, designation of judges, and divisions of business of the Court. Pursuant to Title 4 V.I. Code Ann. Section 72b (a), the Presiding Judge of the Superior Court shall be the administrative head of the Court and shall preside at all sessions of the Court which the Presiding Judge attends. Further, in accordance with the statute, the Presiding Judge shall also be responsible for the observance by the Court of the rules governing the practice and procedure of the 47 Superior Court and for prescribing the duties of its judges and officers, as well as the times and places of holding Court. In conformity with such rules, the Presiding Judge may be required to designate the judges who are to sit in each Judicial Division. The Presiding Judge divides the business and assigns the cases among all the judges of the Court in a manner that will promptly dispatch the Court’s business and equalize the caseloads of the judges. The Presiding Judge supervises and directs the officers and employees of the Court. On May 11, 2007, Act No. 6919 was signed into law, providing a Magistrate Division within the Superior Court of the Virgin Islands. The Magistrate Division’s procedures are in accordance with the rules governing the Superior Court of the Virgin Islands. Office of the Court Administrator The Office of the Court Administrator is created by Title 4 V.I. Code Ann. Section 91. The Office of the Court Administrator is responsible for the daily functions of the administrative and support divisions of the Court. The Office encompasses both jurisdictions and is comprised of the Court Administrator, who is located on St. Thomas, and the Assistant Court Administrator, who performs the mandated duties on St. Croix. The Office of the Court Administrator has oversight of the Offices of Accounting, Human Resources, Property and Procurement, Probation, Jury Management, Information Technology, the Law Library, Facilities Maintenance, the Pretrial Intervention Program, the Rising Stars Youth Steel Orchestra, and the Court’s administrative and other support staff. With the concurrence of the Presiding Judge, the Court Administrator also retains oversight of the formulation and implementation of all policies and procedures governing the conduct of the Court. In addition, the Court Administrator examines the administrative and business methods employed by the Office of the Clerk of the Court and the other offices that serve the Court, ensuring efficiency and professionalism. Jury Management The Jury Management Division is responsible for overseeing the preparation of the master list of prospective jurors for criminal and civil jury trials being conducted by the Superior Court of the Virgin Islands. The Office secures jurors by sending Juror Qualification Questionnaires to determine prospective jurors’ ability to serve and by issuing summonses to potential individuals to appear for service. Law Library An integral facet of an efficient Court system is an up-to-date law library. The mission of the Superior Court’s law library is to provide the public with access to the legal written word, including, but not limited to, the laws of the United States and the Territory of the Virgin Islands. Office of Human Resources The Office of Human Resources is a division within the Office of the Court Administrator, which handles personnel management for the Superior Court of the Virgin Islands. Judges of the Superior Court recruit and hire their staff with the assistance of the Director of Human Resources. All other recruiting is done through the Human Resources Division. 48 Pretrial Intervention Program The Superior Court of the Virgin Islands was extended jurisdiction pursuant to Title 5 V.I. Code Ann. Section 4612, to divert to a program of community supervision and services to any person who is charged with any offense or offenses against the Government of the Virgin Islands for which a term of incarceration may be imposed. The Program is not an option for the following offenses: murder, kidnapping, assault in the first or second degree, rape in the first degree, and arson in the first degree. The program of community supervision and services provides defendants, generally first time offenders, with opportunities for alternatives to the traditional criminal justice process of ordinary prosecution. Rising Stars Youth Steel Orchestra In 1981, the Presiding Judge of the then Territorial Court of the Virgin Islands began an experimental steel drum program with the goal of preventing school dropout and juvenile delinquency among V.I. youth. The program’s focus was to recruit students between the ages of ten (10) and eighteen (18) from public, private, and parochial schools and to encourage them to complete high school. The program started as a summer project and, due to its success, now runs full time under the name of the Rising Stars Youth Steel Orchestra and is available in both districts within the Territory. Office of Probation The Office of Probation is a division within the Office of the Court Administrator. The Office is comprised of one (1) Chief Probation Officer, who is located in the judicial district of St. Croix; a Deputy Probation Officer, who is located in the judicial district of St. Thomas/St. John; and, Probation Officers appointed by the Presiding Judge. The Office of Probation is charged with conducting pre-sentence investigations and preparing pre-sentence reports. The reports assist the judges of the Superior Court as they impose sentences on defendants who have been convicted of crimes or impose conditions upon defendants whose sentences have been deferred or who currently have pretrial release status. Additionally, the Office of Probation assists in the supervision of individuals placed on probation of deferred sentencing by Superior Court Judges and of persons who have been transferred from other jurisdictions through the Interstate Compact for Adult Offender Supervision (ICAOS). The Chief Probation Officer serves as the Interstate Compact Administrator. The Office also responds to inquiries from other jurisdictions pertaining to individuals who are on pretrial release status. Office of the Clerk of the Court The Office of the Clerk of the Court is responsible for the daily functions of the operational division of the Court. The Office is comprised of the Criminal, Civil, Traffic, Family, Conciliation, and Small Claims Divisions. Additionally, the Clerk oversees the Office of the Cashier, the Division of Court Reporting, and the Division of Jury Trial. The Clerk of the Court is designated as the custodian of records for all judicial matters brought before the Superior Court of the Virgin Islands. The Clerk’s office is responsible for receiving and processing Court documents, attending and assisting in all Court proceedings, maintaining the Court’s files and entering the Court’s orders, judgments, and decrees. Additionally, the Clerk’s office collects and disburses money for Court fees, fines, Court costs, judgments, and restitution at the Court’s direction. The Office of the Clerk of the Court provides enhanced services to all persons conducting business with the Court by promoting the automation of the Court’s business procedures and practices and by endorsing efficiency and professionalism. 49 Civil Division In accordance with Title 4 V.I. Code Ann. Section 76(a), effective October 1, 1991, the Superior Court obtained original jurisdiction over all local civil actions regardless of the amount in controversy. The jurisdiction is subject to the original federal question and diversity jurisdiction conferred on the District Court. Civil actions are brought to the Court to enforce, redress, or protect private rights. The Civil Division also encompasses small claims and conciliations. The Small Claims Division has jurisdiction of all civil actions in which the amount in controversy does not exceed the dollar value of $10,000, exclusive of interest and costs. This measure gives individuals, corporations, partnerships, and businesses the opportunity to have matters involving small sums heard by the Court without hiring a lawyer. The Conciliation Division of the Superior Court, in accordance with Title 4 V.I. Code Ann. Section 142, may endeavor, at the request of any party in a civil controversy, to effect an amicable settlement of the controversy. To that end, it may summon the other party or parties of the controversy to appear before the judge for an informal hearing. Family Division The Family Division was established in accordance with Title 4 V.I. Code Ann. Section 79. Pursuant to Title 4 V.I. Code Ann. Section 174, the Superior Court maintains a separate division, complete with secured Courtrooms and support personnel of the Superior Court, to provide children and families a facility set up to insure privacy; rehabilitate the child; and reconcile, when possible, the family unit. The Division maintains all pending case files pertaining to divorce, separation, and annulment; actions relating to support of relations; adoption; changes of name; paternity suits; action to appoint and supervise guardians; probate; and actions relating to juvenile matters. Criminal Division On September 30, 1993, by Act No. 5890, the Virgin Islands Legislature granted expanded jurisdiction to the former Territorial Court, now known as the Superior Court. Pursuant to Title 4 V.I. Code Ann. Section 76, effective January 1, 1994, the Superior Court of the Virgin Islands assumed original jurisdiction over all criminal offenses committed in violation of the Virgin Islands Code. Traffic Division The Traffic Division was established in accordance with Title 4 V.I. Code Ann. Section 79. The Division is responsible for the proper disposition of all traffic offenses and the preparation of the appropriate records and reports relating to these traffic tickets as directed by the Court. The Clerk of the Superior Court is the repository for all uniform traffic tickets issued by law enforcement officers and others. Probate Division The Superior Court has exclusive jurisdiction over the probating of wills and the administration of decedents’ estates. The Division maintains all pending case files and all wills deposited with the Clerk of the Court in accordance with Title 15 V.I. Code Ann. Section 22. Office of the Court Reporter The Superior Court of the Virgin Islands is a Court of record. Accordingly, stenographic records of testimony, arguments, or other spoken presentations heard by all judges throughout the Superior Court are required. The Office of the Court Reporter was established in accordance with Title 4 V.I. Code Ann. Section 86. The Office is 50 charged with preserving, reproducing, and supporting the record, and is also responsible for the preparation of printed transcripts of Court proceedings. Office of the Marshal of the Superior Court of the Virgin Islands The Office of the Marshal of the Superior Court of the Virgin Islands was formally established in 1977, pursuant to the provisions of Title 4 V.I. Code Ann. Section 254(a). The Marshal’s Office is a Division of the Superior Court in accordance with Title 4 V.I. Code Ann Section 79(b). The function of this Office is to execute orders and mandates of the Superior Court and to protect and serve the judiciary and the public by ensuring a safe environment in the Superior Court. In accordance with Title 4 V.I. Code Ann. Section 351, the Chief Marshal of the Superior Court, personally or through the Assistant Marshals or Deputy Marshals, attends the sessions of the Court to preserve order and decorum, which includes, but is not limited to, protecting the Judges, Court Clerks, and the general public. In addition, in accordance with the Title 4 V.I. Code Ann. Section 82, the Marshal’s Office is authorized to execute all writs and processes, such as warrants, summons, subpoenas, and orders of the Superior Court. The Marshals perform other duties which include, but are not limited to, serving as Peace Officers in the Territory. 51 ` Supreme Court Chief Justice and Associate Justices Trial Courts Associate Judges Superior Court Presiding Judge Court Administrator Clerk of the Court Court Reporters Probate Criminal Civil Marshals Cashier Traffic Family Senior Sitting Judges Administrative Director Judicial Council Information Technology Human Resources Financial Services Facilities Management Bar Admission/ Attorney Svcs. Statistics & Judiciary Reporting Archive Management Public Information Property & Procurement Library Services Judicial Security Appellate Clerk of the Court Record Management Case Management Attorney Certification Magistrates Office of General Counsel Internal Audit Staff Attorneys Marshal Office Human Resources Maintenance Libraries Jury Management Information Technology Probation Pretrial Accounting Property & Procurement THE UNITED STATES VIRGIN ISLANDS JUDICIAL BRANCH ORGANIZATIONAL STRUCTURE 52 Office of the Territorial Public Defender ORGANIZATIONAL TYPE: Service and Social Scope and Overview Title 5 of the Virgin Islands Code, Section 3521, established the Office of the Public Defender to insure representation for indigent, criminal defendants appearing before the Superior Court. The Office is comprised of two (2) divisions, one located in the District of St. Thomas/St. John and the other in the District of St. Croix. Each division of the Office is comprised of one (1) or more attorneys who are licensed to practice law in the Virgin Islands or specifically admitted to practice law in the Virgin Islands on behalf of the Office of the Public Defender. The support staff includes necessary secretarial, investigative, and clerical personnel, as determined by the Chief Public Defender within the scope of Virgin Islands Legislature appropriations. In March of 2004, Act No. 6634 granted the Office of the Territorial Public Defender semi-autonomous status. According to statute, the Chief Public Defender may establish an account, a system of accounts and records, and an appropriate bank account for quarterly deposits of allotted funds and for prompt payment of operating expenses except salaries and fringe benefits. All other money, gifts, property, proceeds from rent, sales, and contributions, including, but not limited to, financial or property gifts received by the Office, shall be placed in the account(s) as authorized. The Public Defender’s Administrative Board determines the use and disposal of the money and assets identified in this subsection. Money and property identified in the account(s) shall remain available until expended in accordance with the authorization of the Board. Public Administrative Board The Public Defender’s Administration Board consists of five (5) persons: the President of the Virgin Islands Bar Association or his designee; two (2) appointments by the Chief Judge of the Superior Court, comprised of one (1) resident of the St. Thomas/St. John District and one (1) resident of the St. Croix District; one (1) appointment by the Governor; and one (1) appointment by the President of the Legislature. The terms of the members appointed by the Governor and the President of the Legislature are the same as the terms of the persons who appoint them. Of the two (2) members appointed by the Chief Judge of the Superior Court, one (1) will serve for three (3) years and one (1) will serve for two (2) years. A vacancy on the Board is filled for the un-expired term of the vacant member. From among its membership, the Public Defender’s Administration Board elects a chairperson and other officers as deemed necessary. Members of the Board receive a per diem of seventy-five dollars ($75), or part thereof, spent in the performance of official duties along with any necessary travel expenses. The Board has authority to hire and terminate all personnel and staff for the Office upon the recommendation of the Chief Public Defender. The Board hears and makes decisions about all employee complaints and grievances. The Board also promulgates rules and regulations governing employees’ rights. Any aggrieved employee has the right to appeal an adverse decision by the Board pursuant to Title 5, Section 1421 et seq., Virgin Islands Code. The Board also approves the annual budget for the Office. 53 Nomination and Appointment of Public Defenders The Public Defender Administration Board appoints the Public Defender who serves at its will. The Board shall name one (1) appointee as Chief Public Defender, who shall serve a term of three (3) years and may be reappointed. The Board may terminate the Chief Public Defender for cause. The Public Defender for the St. Thomas/St. John Division of the Office shall reside in that Division. The Public Defender for the St. Croix Division of the Office shall reside in that Division. The Board chooses Public Defenders on the basis of experience and ability to defend persons accused of crimes. Duties of Public Defender When representing an indigent client in a criminal proceeding before the Superior Court, in the interest of justice, the Public Defender shall counsel and defend the client at every stage of the proceedings and at any appeals or other remedies before or after conviction. Each Public Defender must devote his or her full time to discharging duties to indigent clients and cannot directly or indirectly engage in the private practice of law. Additionally, the Public Defender will not directly or indirectly refer any civil or criminal litigation to any particular lawyer or lawyers. Moreover, the Public Defender will not directly or indirectly recommend or suggest to any person that he or she hire a particular lawyer or lawyers to counsel, conduct, defend, or prosecute any legal matter or litigation when such action would conflict with the duties of a Public Defender. The Chief Public Defender makes an annual report to all members of the Board. The report shall contain a brief summary of all cases handled by the Office during the preceding year. Federal Prisoner Access to Legal Publications The Chief Public Defender is authorized and directed annually to survey all federal prisons that house inmates incarcerated after conviction for violating criminal statutes of the Virgin Islands to determine whether the facility has made Virgin Islands legal publications and materials available to all its prisoners. If it is determined that the facility has not made Virgin Islands legal publications and materials accessible for prisoners, the Chief Public Defender shall forward the needed publications and materials to the facility. “Virgin Islands legal publications and materials” refer to Volumes 1, 1A, 2, and 3 of the Virgin Islands Code, its supplements, and the volumes of Virgin Islands reports that do not appear in the federal reports. 54 Public Defender Board of Directors Chief Territorial Public Defender Deputy Chief Public Defender Fiscal Officer Administrator Client Defense & Investigations Administration Services Attorney Investigator Paralegal Assistant Administrator Custodial Worker Messenger Receptionist Data Entry Clerk Legal Secretary Appeals Attorney MIS Coordinator VIRGIN ISLANDS PUBLIC DEFENDER ORGANIZATIONAL STRUCTURE 55 EXECUTIVE 56 Executive Branch Executive Branch of the United States Virgin Islands As an unincorporated Territory of the United States, the Virgin Islands are subject to the plenary power of Congress, under the territorial clause of the Constitution, to make rules and regulations pertaining to the Virgin Islands. In addition, Congress has the power to legislate directly for the Territory or to establish governance for the Territory, subject to congressional control. The Revised Organic Act of 1954 vested the executive power of the Virgin Islands in the Governor of the Virgin Islands. By law, the Governor and the Lieutenant Governor must be elected by a majority of the votes cast by qualified voters in the Territory. They are elected jointly by casting a single vote applicable to both officers in a general election. The first election for Governor and Lieutenant Governor of the Virgin Islands was held on November 3, 1970. The Governor and Lieutenant Governor’s terms of office are four (4) years, and they serve until their successors are elected. No person elected to Governor for two (2) full successive terms is eligible to hold that office again until one (1) full term has intervened. To be elected Governor or Lieutenant Governor, a candidate must be an eligible voter, a citizen of the United States and a legal resident of the Virgin Islands for five (5) consecutive years immediately preceding the election and must be at least thirty (30) years of age. The Governor has general supervision and control of all departments, bureaus, agencies and other instrumentalities of the Executive Branch of the Government of the Virgin Islands. The Executive Branch strives to improve the quality of life for residents by developing and implementing policies and programs that efficiently deliver the services required for best practices and effective governance. The Governor selects and appoints the Attorney General, Commissioners and other high-ranking officials to policy-making positions with legislative confirmation. The Governor, as the Chief Executive, is empowered to grant pardons and reprieves and to remit fines and forfeitures for offenses against local laws. He may also veto any legislation, and appoint or remove all officers and employees of the Executive Branch of the Government, except as otherwise provided in the Revised Organic Act of 1954, any other Act of Congress, or under the laws of the Virgin Islands. The Governor commissions all officers whom he appoints. He may also issue executive orders and regulations not in conflict with any applicable laws, may recommend bills to the Legislature, and express his views on any matter before that body. The Executive Branch of the Government consists of the Office of the Governor and the Office of the Lieutenant Governor. Offices and agencies under the Executive Office of the Governor and within the Executive Branch include the following. There are seven (7) Executive Offices of the Governor with a Director: 1) The Office of Management and Budget (OMB); 2) The Division of Personnel (DOP); 3) The Virgin Islands Fire Services (VIFS); 4) The Bureau of Information Technology (BIT); 5) The Office of the Adjutant General (OTAG); 6) The Office of Veterans Affairs (VA); and 7) The Virgin Islands Energy Office (VIEO). In Fiscal Year 2014, the Virgin Islands Energy Office (VIEO) was established as a “stand-alone” agency under the Executive Offices of the Governor with a Director. 57 There are four (4) Agencies with a Director: 1) The Bureau of Internal Revenue (IRB); 2) The Bureau of Motor Vehicles (BMV); 3) The Bureau of Corrections (BOC); and 4) The Virgin Islands Territorial Emergency Management Agency (VITEMA). There are thirteen (13) Departments with a Commissioner: 1) The Department of Labor (DOL); 2) The Department of Licensing and Consumer Affairs (DLCA); 3) The Department of Finance (DOF); 4) The Department of Education (VIDE); 5) The Virgin Islands Police Department (VIPD); 6) The Department of Property and Procurement (DPP); 7) The Department of Public Works (DPW); 8) The Department of Health (DOH); 9) The Department of Human Services (DHS); 10) The Department of Planning and Natural Resources (DPNR); 11) The Department of Agriculture (DOA); 12) The Department of Sports, Parks and Recreation (SPR); and 13) The Department of Tourism (DOT). There is one (1) Department with an Attorney General: The Department of Justice (DOJ). There is one (1) Independent Agency with an Executive Director and a Board: The Virgin Islands Board of Education (VIBOE). There is one (1) Independent Agency with an Inspector General: The Office of the Inspector General (IG). There are two (2) Semi-Autonomous Instrumentalities with CEOs and a Board: 1) The Schneider Regional Medical Center (SRMC); and 2) The Governor Juan F. Luis Hospital and Medical Center (JFLH). There is one (1) Autonomous Instrumentality with an Executive Director and a Board: The Virgin Islands Waste Management Authority (VIWMA). 58 Office of the Governor Office of the Lieutenant Governor Executive Offices of the Governor Office of the Adjutant General Bureau of Information Technology Virgin Islands Energy Office Virgin Islands Fire Services Division of Personnel Office of Management and Budget Hospitals Facilities Corporation Schneider Regional Medical Center Governor Juan F. Luis Hospital and Medical Center Waste Management Authority Board of Education V.I. Territorial Emergency Management Agency V.I. Economic Development Authority Office of Veterans Affairs Bureau of Internal Revenue Department of Justice Bureau of Motor Vehicles Bureau of Corrections Department of Labor Department of Finance Department of Licensing and Consumer Affairs Department of Education Department of Property and Procurement Virgin Islands Police Department Department of Public Works Department of Human Services Department of Health Department of Planning and Natural Resources Department of Sports, Parks and Recreation Department of Agriculture Department of Tourism Office of the Inspector General THE UNITED STATES VIRGIN ISLANDS EXECUTIVE BRANCH ORGANIZATIONAL STRUCTURE 59 PERFORMANCE MANAGEMENT 60 Performance Management Performance Management Overview The Government of the Virgin Islands, under the leadership of the Office of Management and Budget (OMB), enhances service delivery and promotes fiscal accountability by ensuring that every department and agency within the Executive Branch understands, develops, and implements applicable performance measures. These measures must align organizational goals with territorial strategic plans, linking vision, mission, and values to create strong synergy. Within the Government of the Virgin Islands (GVI), performance management thrives when managers, program directors, supervisors, and department/agency heads assume responsibility for influencing results; value facts over intuition or tradition; and act on the concept of an overarching system. From Fiscal Year 2013, the Governor identified five (5) High Priority areas of concentration: Economic Development, Energy, Education, Health, and Public Safety. Building a Culture of Accountability for Results The Governor believes that local government must continually strive to do a better job in its use of finite public resources to help achieve and sustain the best results; this requires change to a results-based culture. To establish and maintain such a culture, GVI initiated the following actions. 1. Results-Based Budgeting At the direction of the Governor, the Office of Management and Budget has realigned the Executive Budget process to focus on results, rather than annual, incremental change. Results-Based Budgeting ensures that resource allocation aligns with the Territory’s primary objectives, government is more responsive, programs and initiatives operate effectively and efficiently, and government spends tax dollars wisely through the use of performance data as a primary basis for review and analysis of budgetary requests. OMB embarked upon the implementation of performance management with an initial approach using a pilot project of eleven (11) departments and agencies trained in the concepts of the performance system. Upon successful completion of that project, the Office expanded the process to include the remaining Twenty-two (22) departments and agencies. The full scale implementation of performance management within the Virgin Islands Government took approximately five (5) years. OMB then re-evaluated and changed the process to meet the current and on-going needs of the Territory. The Fiscal Year 2013 Budget manifested formatting changes from previous years, so departments and agencies may better reflect modified mission requirements, differing stakeholders’ expectations, and the needs of a more performance- oriented environment. The most significant format change was the number of key performance indicators (KPI) presented in the Fiscal Year 2013 Budget per organization. Some activity centers are no longer required to present KPIs; and those that are, present the indicator(s) key to their specific mission (which usually does not exceed three). The decision to limit the number of key performance indicators is based on the fact that key performance indicators are not synonyms for generalized metrics or scorecards but objective, quantifiable measurements, critical to the success of organizations. In addition, the chosen key performance indicators evidenced reliability, validity, specificity, measurability and achievability. Administrative support systems, while considered enhancements to the quality of services rendered, are usually not characterized as critical success areas, thus eliminating the need to append key performance measurements to them. However, performance indicators are useful internally to measure outcomes. Each administrative support 61 area is therefore required to develop performance indicators and to report on them during the quarterly reporting process, through the use of graphics or other acceptable or approved medium. When fully implemented, Results-Based Budgeting (R-BB) enables the following improvements: A. R-BB relies on historical and projected performance data and other reliable and relevant evidentiary data to justify budgetary allocations through the demonstration of performance results. B. R-BB documents the “return on investment” expected from budget expenditures by assessing the impact of those expenditures on the customers of Territorial Services (“customer results”), the quality of life in the Virgin Islands, and the Territorial Results. C. R-BB enhances opportunities for cross departmental/agency coordination and resource allocation decisions since the corresponding impact of resource changes on performance can be evaluated in a timely and objective manner. D. R-BB uses data systematically and transparently to drive the decision-making processes by which finite resources are allocated to achieve both customer results and the Territorial Results. E. R-BB provides a better basis for decision-making and administration of annual budgets, including additional investments or budgetary reductions since these decisions would be based on alignment with priority objectives and performance data. This includes changes in the use of base funding if such changes will improve results, as opposed to limiting such decisions to only new or incremental funding. F. R-BB routinely seeks improvements to productivity and no-cost or low-cost solutions to problems. G. Finally, R-BB is useful for the annual budget development and review process, as well as any mid-year decisions. Moving to a results-based accountability system is a work in progress that will require a continual evolution in the Territory’s corporate culture and internal systems and processes to focus management and staff efforts on improving performance and achieving the Territory’s priority objectives. 2. Statistics OMB’s goal is to implement a mechanism for performance management in Territorial government, as a component of the Territory’s results-based accountability system. The overarching goal is to improve government performance through greater accountability for and better transparency of territorial challenges and successes, ultimately moving toward a culture of “managing for results,” and a more effective and efficient territorial government. Four primary actions guide success in the effort: require data-driven performance, promote strategic governance, increase government transparency, and foster a culture of accountability. In order to enable local government to make informed decisions based on rigorous analysis, OMB’s staff aims to focus on strategic-level decision-making processes that lead to systemic change. This work will include, but not be limited to, consultation on departmental strategic planning, cost benefit analysis, program evaluation, quantitative and qualitative investigative studies, and extensive survey development, implementation, and analysis. OMB will manage changes by means of the following results-based accountability tools:  Department Headline Performance Measures & Departmental Annual Performance Plans-- Department heads focus their management on the achievement of “customer results.” As a first step, each department should identify, not just their customers and the services they deliver to those customers, but also the outcomes they hope to achieve for those customers. Departments can then identify “Department Headline Performance Measures” data to gauge a) the extent to which the desired results are achieved and b) the efficiency of each department in achieving its results. Headline measures do not attempt to measure all the work that the departments do. Instead they focus on the core missions of departments and, with a small set of outcome measures, serve to monitor department performance. In addition to the Headline Measures all departments will have developed Department Performance Plans. Each Plan begins with the Department Headline Performance Measures, which gauge how well customer results are achieved, as well as the department’s operational efficiency. The Performance Plan then provides a 62 succinct analysis and an action plan, including a budget, for improving performance – as measured by the trend lines of the Department Headline Performance Measures. These documents are used by departments as strategic planning devices and by the executives to hold department directors accountable for outcomes.  Virgin Islands Government Performance Measurement Dashboard – This tool creates an online- accessible performance reporting dashboard, which includes all departments’ Headline Performance Measures. This dashboard will serve as a valuable tool for policymakers and residents enabling them to monitor the Government’s performance over time to ensure that governmental policies consistently meet the needs and priorities of residents. In addition, the GVI will candidly communicate to the public the priorities, problems, and progress of Government programs, explaining the reasons behind past trends. Agencies will also strengthen their capacity to learn from experience and take greater ownership in monitoring and communicating performance results.  accessOMB – This system provides direct on-line access to critical information and publications related to the budget and overall government performance through the development of a website for the Office of Management and Budget. To connect all of these various performance management and data-driven decision-making tools, statistics map the interrelationships between the priority objectives, indicators and related benchmarks, departmental headline performance measures, and results-based budgeting. All of these tools work together to assist government in its effort to create an environment of transparency and accountability. 3. Enterprise Resources Planning System The Government of the Virgin Islands is modernizing its Core Business Systems to improve efficiency, effectiveness, and responsiveness. The Enterprise Resource Planning system (ERP) will provide a significant upgrade to the financial, procurement, human resources and budgeting systems; will streamline business processes; and will produce enhanced reports for data-driven decision making – all key to improving customer results. These initiatives coordinate data and objective measures to improve performance and streamline allocation of territorial resources. The Government recognizes that critical success factors in service include the efficient and effective flow of information and healthy interaction between GVI and the people. The needed transformation for improved quality of service is contingent on commitments to modified human performance and achievement of significant long-term improvements, to include the identification and elimination of poor decision-making processes and resistance to change, maximized productivity, improved people-oriented transactional processes, and cost reductions. These are the key components of the Governor’s goal of increasing governmental transparency. 63 ANNUAL BUDGET PROCESS 64 Annual Budget Process Government of the Virgin Islands’ Annual Budget Process Annual Budget Process Overview The Government of the Virgin Islands’ budget process is based on an executive budget model. The Executive Branch is responsible for developing, formulating and compiling a comprehensive, balanced budget proposal, which is modified by the Legislature and enacted into law. The Governor is required by law to seek and coordinate requests from agencies of the government; to develop a complete spending plan of proposed expenditures, listing revenues available to support them; and to create a prospective, balanced budget. This budget, along with the necessary appropriation bills and enabling legislation, is mandated by law to be submitted to the Legislature by May 30th each year. The Governor is also required to execute the adopted budget through administrative actions during the fiscal year. The Government of the Virgin Islands’ fiscal year begins October 1 and ends September 30; however, the actual “budget cycle,” representing the time between early budget preparation and final disbursements, extends over the entire year, commencing in the first quarter of the current fiscal year. The budget process consists of six major activities: 1) Budget Formulation 2) Agency Budget Preparation 3) OMB Budget Review/Recommendation 4) The Governor’s Proposal 5) Legislature’s Action 6) Budget Execution 65 Budget Formulation December – January: The budget formulation process begins with the development of the revenue projections. The Financial Team which is comprised of the Director of the Office of Management and Budget (hereinafter “OMB”), the Commissioner of the Department of Finance, the Director of the Internal Revenue Bureau, the Director of the Division of Personnel, the Chief Negotiator of the Office of Collective Bargaining, the Director of the Bureau of Economic Research, two (2) liaisons from the Office of the Lieutenant Governor and a liaison from the Office of the Governor meet periodically to analyze past economic trends and monitor revenue flow to begin developing revenue projections for the upcoming fiscal year. During the month of December, the Director along with the staff of OMB begins the development of the budget ceilings for all departments and agencies based on projected revenues for the upcoming fiscal year. January: The Director of OMB issues budget guidance to all departments and agencies with the projected ceiling levels as dictated by projected revenues. During this time, OMB conducts budget orientation sessions in the St. Thomas/St. John and St. Croix districts with the commissioners, directors, fiscal personnel, and program directors and explains all budget guidelines. Analysts assigned to each department and agency answer inquiries about the guidelines. The analysts work with the departments and agencies on a one-to-one basis to address particular budgetary concerns. Additionally, site visits are conducted during this period to familiarize the analysts with the departments and agencies’ operational plans. Agency Budget Preparation February: The departments and agencies develop their spending plans in agreement with the ceilings and guidelines in the Budget Call along with training and hands-on budget orientation sessions. OMB Budget Review/Recommendation March – April: The departments and agencies submit their proposed budgets for the upcoming fiscal year to OMB. The Director, along with the OMB staff, analyze the individual budgets and prepare recommendations for the departments and agencies; update the departments and agencies’ narratives; draft the necessary appropriation bills and enabling legislation; and develop budget schedules, summaries and revenue statements. OMB Director and staff present the heads of each department and agency a copy of OMB’s recommendation (justification letter, management letter and personnel listing) for their particular Department and Agency to review and discuss with OMB’s staff at scheduled internal budget hearings, if necessary. In the event of changes made during the internal budget hearings, the analysts revise a department or agency’s budget along with the budget schedules, summaries and revenue statements for submission to the Governor’s financial team for review, recommendations and approval. If necessary, analysts make changes and update the budget and supporting documents for presentation to the Governor. The Governor’s Proposal May: After conferring with the Governor, the recommended budgets are finalized. The Governor’s submission message to the Legislature, along with OMB Director’s budget message to the Governor is drafted to complete the unbound compilation of the document. The document in its entirety is then submitted to the Government’s Printing Office electronically to be printed and bound. Also, an electronic version of the document is placed on CD as well as various websites for public access. Pursuant to Title 2, Chapter 2, Section 24, subsection (b) and Chapter 12, Section 251 Virgin Islands Code, a balanced budget for the Government of the Virgin Islands is then submitted to the Legislature by May 30th or otherwise authorized. 66 The proposed Executive Budget includes government funds subject to appropriations pursuant to law from the General Fund, Internal Revenue Matching Fund, Government Insurance Fund, and others; non-appropriated government funds, funds that generate revenues from fees, services, and other sources; and funds used by the revenue-generating departments and agencies (i.e. Data Processing Fund and Fire Service Emergency Fund). Legislature’s Action June – September: During this time, the Legislature reviews and deliberates on the proposed Executive Budget, supporting appropriation bills, enabling legislation, schedules and summaries as submitted by the Governor. The Post-Audit Division of the Legislature analyzes the budgetary information and prepares reports for the Committee on Finance to conduct individual departments and agencies’ budget hearings. During the hearings, commissioners, directors and their key financial personnel may take the opportunity to testify on their recommended budgets. At the conclusion of all hearings, the Committee on Finance acts on the Governor’s proposed Executive Budget and forwards its recommendations to the Committee on Rules and Judiciary, and finally to the Legislative body for consideration at a legislative session. During the legislative process, the Legislature may add, change or delete any item in the budget proposed by the Governor. The proposed Executive Budget and accompanying legislative bills must be approved by the Legislature and signed into law by the Governor on or before September 30th. If the budget is not approved before the commencement of the new fiscal year, October 1st, pursuant to the 1954 Revised Organic Act, Section 9(e), the appropriations of the preceding fiscal year, as they may be deemed applicable, are automatically re-appropriated until approval of a new budget. Once approved, this becomes the Adopted Budget as amended by the Legislature. Adopted Budget Execution September: Upon approval of the Adopted Budget, the Governor has another opportunity to veto the budget partially or in its entirety and return it to the Legislature with his objections. This is known as a gubernatorial veto. A gubernatorial veto can be overridden by a two-thirds majority of all the members of the Legislature and thereby become law. The Governor could also allow the budget to become law without his signature. October – September: Once the budget is enacted, fiscal control of expenditures is exercised by the Governor through the Director of OMB. If the fiscal resources available to the Government in any fiscal year are insufficient to cover the appropriations approved for that year, the Governor, through the Director of OMB, may take administrative measures (such as reducing or withholding budget allotments) to align expenditures with available resources. 67 SUMMARIES 68 Summary of Appropriation Requests by Activities and Funds Departments/Agencies General Fund Internal Revenue Matching Fund Government Insurance Fund Caribbean Basin Initiative Fund Tourism Revolving Fund Interest Earned on Debt Service Reserve Indirect Cost Fund Business & Commercial Property Fund Transportation Trust Fund Other Funds Total Judicial & Legislative Branch 54,438,062 - - - - - - - - - 54,438,062 V.I. Election System 1,242,268 - - - - - - - - - 1,242,268 Bd. of Elections - STT/STJ 78,866 - - - - - - - - - 78,866 Bd. of Elections - STX 78,866 - - - - - - - - - 78,866 Board of Education 1,742,975 - - - - - - - - - 1,742,975 Office of the Inspector General 1,368,057 - - - - - - - - - 1,368,057 Waste Management Authority 22,310,423 - - - 300,000 - - - - 8,207,050 (a) 30,817,473 Hospital & Health Facility Corp. Schneider Regional Medical Center 22,472,518 - - - - - - - - - 22,472,518 Gov. Juan F. Luis Hospital 20,148,874 - - - - - - - - - 20,148,874 University of the Virgin Islands 29,554,053 - - - - - - - - - 29,554,053 Department of Justice 12,654,323 - - - - - - - - - 12,654,323 Bureau of Corrections 28,304,986 - - - - - - - - - - 28,304,986 Executive Offices of the Governor 39,570,384 - - - 150,000 - 2,348,250 - - - - 42,760,954 Office of the Lieutenant Governor 6,730,720 - - - - - - - - - 6,730,720 Bureau of Internal Revenue 11,060,069 - - - - - - - - - 11,060,069 Bureau of Motor Vehicles 1,447,005 - - - - - - - - 1,000,000 (b) 2,447,005 Department of Labor 4,184,143 - 1,121,630 (c) - - - - - - - - 6,587,143 Licensing & Consumer Affairs 2,975,681 - - - - - - - - 2,340,042 (d) 5,315,723 Department of Finance 5,289,653 - 706,222 - - - 420,009 - - - 6,415,884 Debt Services - 82,777,569 - - - - - - - - 82,777,569 Contribution To Other Funds - 23,466,000 (e) - 8,900,000 - 1,100,000 - - 11,500,000 1,738,000 (f) 47,829,000 Department of Education 159,505,857 - - - - - - - - - 159,505,857 V. I. Police Department 57,586,063 - - - 850,000 - - - - - - 58,436,063 LEPC 587,083 - - - - - - - - - - - 587,083 Property and Procurement 3,463,678 - - - - - 138,382 2,576,151 - - 6,178,211 Department of Public Works 19,295,077 - - - 300,000 - - - - 1,225,000 (g) 20,820,077 Department of Health 20,034,274 - - - - - - - - 2,554,707 (h) 22,588,981 Department of Human Services 62,337,806 - - - - - - - - - 62,337,806 Planning & Natural Resources 6,848,313 - - - - - - - - - 6,848,313 Department of Agriculture 2,450,613 - - - - - - - - - 2,450,613 Sports, Parks & Recreation 5,693,166 - - - - - - - - - 5,693,166 Department of Tourism 2,611,046 - - - 650,000 - - - - - - 3,261,046 Miscellaneous $114,310,342 - - - - - - - - - 114,310,342 Sub Totals 720,375,244 106,243,569 1,827,852 8,900,000 2,250,000 1,100,000 2,906,641 2,576,151 11,500,000 17,064,799 877,842,946 Less Transfer between Funds - (23,466,000) - (8,900,000) - (1,100,000) - - (11,500,000) (1,738,000) (47,829,000) 60/40 Health Insurance Cost Saving Initiative (5,000,000) (5,000,000) Furlough Initiative Six (6) Days ($6,000,000) (6,000,000) Grand Totals 709,375,244 82,777,569 1,827,852 - 2,250,000 - 2,906,641 2,576,151 - 15,326,799 819,013,946 (a) Anti-litter and Beautification Fund ($4,207,050), St. John Capital Improvement Fund ($1,000,000), Sewer Fund ($3,000,000) (b) Bureau of Motor Vehicle Fund ($1,000,000) (c) Virgin Islands Labour Management ($175,000) and Public Employee Relations Board ($1,106,370) (d) Public Services Commission Revolving Fund ($1,713,553) and Taxi Revolving Fund ($626,489) (e) Contribution to General Fund ($20,466,000), St. Criox Capital Improvement Fund ($2,000,000) and Crisis Intervention Fund ($1,000,000) (f) Interest Revenue Fund ($1,000,000) and Community Facilities Trust Fund ($738,000) (g) Anti-litter and Beautification Fund ($1,000,000) and St. John Capital Improvement Fund ($225,000) (h) Health Revolving Fund ($2,554,707) GOVERNMENT OF THE VIRGIN ISLANDS SUMMARY OF APPROPRIATION REQUESTS BY ACTIVITIES AND LOCAL FUNDS FISCAL YEAR 2015 69 Schedule of Department by Budget Category SCHEDULE OF DEPARTMENTS BY BUDGET CATEGORY GENERAL FUND FISCAL YEAR 2015 Personnel Fringe Other Srvcs. Capital Grand Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total LEGISLATURE - - - - - - 18,240,000 18,240,000 SUPERIOR COURT - - - - - - 26,902,910 26,902,910 JUDICIAL COUNCIL - - - - - - 103,835 103,835 SUPREME COURT - - - - - - 5,482,234 5,482,234 PUBLIC DEFENDER'S OFFICE - - - - - - 3,709,083 3,709,083 VI ELECTION SYSTEM - - - - - - 1,242,268 1,242,268 BOARD OF ELECTIONS - - - - - - 157,732 157,732 VI WASTE MANAGEMENT AUTHORITY - - - - - - 22,310,423 22,310,423 UNIVERSITY OF THE VIRGIN ISLAN - - - - - - 29,554,053 29,554,053 DEPT OF JUSTICE 8,295,773 2,859,112 45,000 1,177,408 277,031 - - 12,654,323 BUREAU OF CORRECTION 11,849,467 4,628,052 1,038,000 8,289,467 2,500,000 - - 28,304,986 OFFICE OF THE GOVERNOR 5,226,432 1,643,924 207,762 1,416,550 514,063 - - 9,008,731 OFFICE OF MANAGEMENT & BUDGET 1,238,132 472,047 25,002 238,726 74,000 - - 2,047,907 DIVISION OF PERSONNEL 1,483,296 615,382 18,000 236,486 150,000 - - 2,503,164 VITEMA 2,502,043 913,953 63,298 710,903 401,224 - - 4,591,421 FIRE SERVICES 11,025,807 4,828,615 - 193,200 309,464 - - 16,357,086 BUREAU OF INFO. TECH 865,597 356,743 35,069 746,564 155,000 - - 2,158,973 VI ENERGY OFFICE 660,978 255,530 16,505 278,242 47,582 - - 1,258,837 OFFICE OF THE ADJUTANT GENERAL 384,899 157,957 34,481 241,551 460,043 55,547 - 1,334,478 OFFICE OF VETERAN AFFAIRS 216,163 93,624 - - - - - 309,787 OFFICE OF LT. GOVERNOR 4,586,557 1,844,127 100,036 100,000 100,000 - - 6,730,720 BOARD OF EDUCATION - - - - - - 1,742,975 1,742,975 INTERNAL REVENUE BUREAU 5,874,244 2,499,825 117,500 2,073,500 370,000 125,000 - 11,060,069 VI INSPECTOR GENERAL - - - - - - 1,368,057 1,368,057 BUREAU OF MOTOR VEHICLES 952,480 492,866 - - 1,659 - - 1,447,005 DEPARTMENT OF LABOR 2,348,745 702,700 103,222 867,749 161,727 - - 4,184,143 LICENSING & CONSUMER AFFAIRS 1,629,241 714,423 20,000 499,517 112,500 - - 2,975,681 DEPARTMENT OF FINANCE 2,383,220 880,165 226,208 990,060 750,000 60,000 - 5,289,653 DEPARTMENT OF EDUCATION 95,568,406 38,206,181 2,975,859 14,530,856 8,224,555 - - 159,505,857 VI POLICE DEPARTMENT 33,269,879 13,846,442 3,053,185 4,422,267 2,247,920 746,370 - 57,586,063 LEPC 316,223 129,408 - 76,558 64,894 - - 587,083 DEPARTMENT OF PROPERTY & PROC 1,815,313 735,748 85,000 342,617 485,000 - - 3,463,678 DEPARTMENT OF PUBLIC WORKS 5,749,503 2,579,707 613,455 9,706,412 575,000 71,000 - 19,295,077 HEALTH 11,747,178 4,643,013 408,182 2,447,448 788,453 - - 20,034,274 HOSPITAL & HEALTH FACILITIES C - - - - - - 42,621,392 42,621,392 DEPARTMENT OF HUMAN SERVICES 16,173,938 6,710,858 1,601,333 34,378,177 3,473,500 - - 62,337,806 DEPARTMENT OF PLANNING AND NAT 3,799,059 1,531,486 158,301 808,697 550,770 - - 6,848,313 HOUSING, PARKS & RECREATION - - - - - - - - DEPARTMENT OF AGRICULTURE 1,544,288 756,733 - - 149,592 - - 2,450,613 DEPT SPORTS PARKS & RECREATION 3,207,022 1,637,390 97,109 207,649 543,996 - - 5,693,166 TOURISM 1,325,888 488,997 22,161 459,000 165,000 75,000 75,000 2,611,046 MISCELLANEOUS APPROPRIATION 8,775,402 2,834,676 964,999 100,190,115 379,471 1,268,709 - 114,413,372 SUB TOTAL 244,815,173 98,059,684 12,029,667 185,629,719 24,032,444 2,401,626 153,509,962 720,478,275 60/40 HEALTH INSURANCE COST SAVING INITIATIVE (5,000,000) FURLOUGH INITIATIVE SIX(6) DAYS (6,000,000) GRAND TOTAL 709,478,275 Schneider Regional Medical Center $22,472,518 Juan F. Luis Hospital $20,148,874 Board of Elections - STT/STJ $78,866 Board of Elections -STX $78,866 Board of Education Scholarships $1,299,966 and WTJX $3,926,701 funded under Miscellaneous Budget 70 Budget Category 71 Revenue Overview Revenue Overview A balanced budget must be provided by the Governor as mandated in accordance with Title 2, Chapter 12, and Section 251 of the Virgin Islands Code. Projections were developed with much consideration given to the economic turmoil and uncertainty with the associated inherent risk, while keeping in mind our priorities to provide the necessary needs of our communities. The projected revenues were based on trends, local and national forecasts, capital projects, and potential changes to Federal and Local laws, policies and regulations. Additionally, substantial consideration was given to external factors such as world economy, expiring tax cuts, and the continued questions of federal healthcare reform. Participants in the projected budget revenue calculations included representatives from different areas of the Government such as the Office of Management and Budget, the Internal Revenue Bureau, the Bureau of Economic Research, the Office of the Lieutenant Governor, the Department of Finance, the Division of Personnel, the Office of Collective Bargaining, the Department of Public Works, and fiscal advisors from the Office of the Governor. Fiscal Year 2015 projected available revenues for appropriation total $709.5 million. This projection is based on the four (4) major sources: taxes, fees, contributions, and other financing sources less transfers out, which are mainly for debt services, refunds, and contributions to other funding sources: Taxes and Other Revenues Projected revenue collections for Fiscal Year 2015 in the amount of $674.3 million are derived from the following categories:  Individual income taxes for Fiscal Year 2015 of $339.5 million reflect a $10.4 million or (3.2 %) increase as compared to the Fiscal Year 2014 tax collection estimate of $329.1 million. This tax can be impacted by wages paid, implementation of capital projects, and an increase in the unemployment rate.  Corporate income taxes collection totals $50.0 million for Fiscal Year 2015, which is a $5.7 million or (12.9%) increase from $44.3 million projected for Fiscal Year 2014. Corporate income tax is mainly impacted by corporate profit margins and capital investments.  Real property taxes projection for Fiscal Year 2015 totals $78.2 million reflecting a $24.8 million or (24.1%) decrease from Fiscal Year 2014 projected collections of $103.0 million. The Office of the Tax Assessor anticipates issuing calendar year 2015 property tax bills, will continue to collect delinquent taxes while offering discounts of up to 5% to early taxpayers, and continue to auction properties with property taxes in arrears for many years. In addition, similar to Fiscal Year 2014, there is an adjustment in Fiscal Year 2015 of $7.0 million to offset the reduction of the property tax collection from HOVENSA, which is still under negotiation.  Trade and Excise taxes collection for Fiscal Year 2015 is estimated at $24.3 million; which is a $0.7 million (3.0%) increase from the Fiscal Year 2014 projection of $23.6 million. Like many other taxes, this tax will be impacted by the spending power of the community.  Gross Receipts taxes for Fiscal Year 2015 are at $165.6 million; an increase of $9.3 million or (5.9%) above the Fiscal Year 2014 projection of $156.3 million. This projection is based on 5% of the gross sales as mandated by Act No. 7248, which increased Gross Receipts contributions from 4% to 4.5% in Fiscal Year 2011, and Act No. 7346 which increased the Gross Receipts contributions from 4.5% to 5% in Fiscal Year 2012. However, this amount also takes into consideration enabling legislation presented in this budget to reduce the gross receipts exemption to its previous amounts. 72 The Other Revenues category incorporates tax receipts from fees derived from licenses, permits, franchise taxes, stamp taxes, malpractice insurance, and other miscellaneous items for an approximate contribution of $23.7 million for Fiscal Year 2015. Unlike Fiscal Year 2014, not included in the Fiscal Year 2015 projection is the $3.5 million refund for the Department of Education. Transfers In An amount of $58.4 million is projected as a contribution from local funds to the General Fund which is a $53.8 million decrease or (47.9%) below that of the Fiscal Year 2014 projection of $112.2 million. In previous years, the major contributor to this revenue source was the Internal Revenue Matching Fund. However, the Fiscal Year 2015 contribution is projected at only $20.5 million or 35.1% of the contributions. The reduction as a Contribution to the General Fund is derived from a projected decrease in rum production and contributions to such areas as St. Croix Capital Improvement Fund and Crisis Intervention Fund. The Internal Revenue Matching Fund will also be used to pay the debt service for University of the Virgin Islands proposed medical facilities and to settle an adjustment of $1.7 million for an overpayment by the Department of Interior on the Fiscal Year 2013 True-up. Funding for the Internal Revenue Matching Fund is generated from the excise taxes levied on rum produced in the United States Virgin Islands and sold in the United States. The two manufacturers of rum in the Territory are Cruzan Rum and Diageo. Other fund transfers-in include the Transportation Trust Fund of $11.5 million (19.7%); the Caribbean Basin Initiative Fund of $8.9 million (15.2%); Interest on Debt Service Reserves of $1.1 million (1.9%); and the Insurance Guaranty Fund of $13.5 million (23.1%). Contributions will also derive from the Interest Revenue Fund, Employee Union Arbitration Award Fund, and Virgin Islands Lottery which collectively total $2.2 million or (3.8%). Additionally, $0.7 million (1.2%) will be contributed from the Community Facilities Trust Fund, which will be utilized to pay bond debt service on Paul E. Joseph Stadium. Other Sources In the Fiscal Year 2015 projections, there is $132.6 million of funding from other sources, of which $35.0 million will be generated from revenue discovery enhancement programs. The Virgin Islands Bureau of Internal Revenue, which is the major collection agency, trains its agents through the use of an On the Job Instructor who provided training and accompanied the audit staff on their audits. In addition, the Bureau continues to provide formal on the job audit training to both the Audit and Delinquent Accounts and Returns Branches, as well as working to complete the safeguarding of the Bureau’s systems to allow for the receipt of federal tax information from the Internal Revenue Service. A significant improvement was made to the Cashier and Receipt module, allowing for the upfront scanning of tax returns received at the Bureau. The Bureau continues to explore areas of improvement that would enhance the quality of service to taxpayers, and recognizes that a continued investment in human resources and the related technological support structure is required. Many departments and agencies are collaborating to ensure that our community and prospective members are documenting and processing the necessary and correct information, so that the Government can collect its lawful amount of taxes and revenues. An amount of $57.0 million is projected from revenue generating initiatives with an additional $39.9 million to be derived from a partial settlement from South Shore Natural Resource Damages (NRD) litigation. In Fiscal Year 2015 as in Fiscal Year 2014, the Government is expected to receive a $0.7 million contribution to the General Fund from the West Indian Company Limited (WICO), which is a component unit of the Government of the United States Virgin Islands. Transfers Out An estimated $155.9 million in gross obligations is projected to be transferred out. Most of these obligations are similar to past years and include tax refunds, infrastructure subsidies for street lighting, payments for the 2003, 73 2006, 2009, and 2012 Gross Receipts Revenue Bond Debt Service, 2012/2014/2015 Working Capital Refinancing, 911 project loans, and Virgin Islands Police Department (VIPD) Fleet Loan. Included also are transfers to Other Local Funds totaling $11.7 million as mandated by various Acts of the Virgin Islands Code. Monitoring As the Territory continues to move forward and overcome the recession, we continue to look for new areas of growth and new ideas. However, we must always be reminded that as the United States Virgin Islands tax laws emulate the United States Internal Revenue Service (IRS) Tax Code, the income tax collections will be impacted whenever an amendment is made to the IRS code by the U.S. Congress, as well as local taxes and other revenue collections that can be impacted by amendments to the Virgin Islands Code or changes to policies and regulations. The Administration’s goal is to be equipped to administer and enforce the tax laws of the Virgin Islands to collect as much revenue as possible and adhere to Federal Laws. The Administration intends to continue monitoring the fiscal condition of the Territory, by reviewing and making changes to ensure our revenues collected can accommodate our expenditures and prevent the risk of expenditures exceeding revenues. In addition, the Administration has implemented many policies and procedures to generate revenues and improve business practices and regulations, which will help strengthen our economy and allow the Territory to embrace our new economic environment, particularly on the island of St. Croix. This budget was prepared so that the Territory maintains a structurally balanced budget based on conservative revenue estimates, as we address this new environment. 74 ACTUAL ACTUAL ESTIMATED PROJECTED PROJECTED FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 REVENUES INCOME TAXES INDIVIDUAL INCOME 354,622 333,269 327,383 329,100 339,496 CORPORATE INCOME 53,503 45,778 62,530 44,316 49,999 GROSS INCOME TAXES 408,125 379,047 389,913 373,416 389,495 LESS: TAX REFUNDS AND EARNED INCOME TAX PAYMENTS (80,192) (95,000) (71,447) (82,025) (75,800) NET INCOME TAXES 327,933 284,047 318,466 291,391 313,695 OTHER TAXES REAL PROPERTY 88,049 102,788 101,895 103,000 78,225 2013 Hovensa Settlement Agreement (7,000) (7,000) Less: Infrastructure (Act No. 6595) 6% (7,083) (7,341) (7,902) (5,760) (4,274) TRADE AND EXCISE 24,623 23,080 22,728 23,575 24,353 GROSS RECEIPTS 145,409 150,422 156,326 156,326 165,581 INHERITANCE TAX 4 11 0 0 0 FRANCHISE TAXES 2,170 2,074 2,218 1,676 1,726 MARINE TERMINAL 0 961 1,235 0 0 ALL OTHER (STAMP) 7,902 6,376 9,712 6,144 6,328 TOTAL OTHER TAXES 261,074 278,371 286,212 277,961 264,940 TOTAL TAXES, NET 589,007 562,418 604,678 569,352 578,635 U.S. CUSTOM DUTIES 1,946 0 0 0 0 LESS: AMOUNT DUE TO V.I. PORT AUTHORITY (1,946) 0 0 0 0 TOTAL NET CUSTOMS 0 0 0 0 0 OTHER REVENUES MALPRACTICE INSURANCE 107 77 16 93 93 LICENSES, FEES, PERMITS 9,834 10,187 10,139 12,731 12,731 FRANCHISE FEES 1,113 1,198 1,178 1,174 1,174 ALL OTHER 1,372 2,463 3,232 1,645 1,645 MISCELLANEOUS 1,344 1,395 1,566 3,500 0 TOTAL OTHER REVENUES, GROSS 13,770 15,320 16,131 19,144 15,644 TOTAL REVENUES 602,777 577,738 620,809 588,496 594,278 OPERATING TRANS. FROM OTHER FUNDS CARIBBEAN BASIN INITIATIVE 9,000 9,000 8,900 8,900 8,900 INTEREST REVENUE FUND 1,000 500 1,000 1,000 1,000 V.I. LOTTERY 0 75 150 75 75 CASINO REVENUE FUND 0 0 0 0 0 INTERNAL REVENUE MATCHING FUND 11,589 37,160 63,874 75,000 20,466 INTEREST ON DEBT SERVICE RESERVES 1,500 4,000 3,500 1,100 1,100 BUDGET STABILIZATION FUND 0 0 0 0 0 TRANSPORTATION TRUST FUND 13,000 10,000 11,500 11,500 11,500 EMPL UNION ARBITRATION AWARD FUND 0 0 5,075 1,125 1,125 INSURANCE GUARANTY FUND 45,000 13,000 14,900 13,500 13,500 COMMUNITY FACILITIES TRUST FUND 738 MISCELLANEOUS 12,406 11,852 1,133 0 0 TOTAL OPERATING TRANS. FROM OTHER FUNDS 93,495 85,587 110,032 112,200 58,404 OTHER FINANCING SOURCES/(USES) TRANSFER FROM COMPONENT UNITS 0 0 0 700 700 REVENUE DISCOVERY/ENHANCEMENT PROG. 0 35,000 35,000 REVENUE GENERATING INITIATIVES 0 57,000 PARTIAL SETTLEMENT SOUTH SHORE NRD LITIGATION 0 0 0 0 39,900 TAX REBATE 2009 (Individual Income Tax) 7,656 0 0 0 0 ARRA Stabilization Fund 26,325 1,762 0 0 0 Education Jobs Fund 13,240 0 0 0 0 EXTERNAL BORROWING \ FY 2012\ FY2015 0 70,000 35,000 25,000 0 2013 EXTERNAL BORROWING RE: IRS 2006 SETTLEMENT 0 0 0 13,635 0 FB\BP Loan Proceeds 123,496 GERS Loan Proceeds 0 12,616 0 0 0 1999,2003 & 2006 GR Revenue Bond Debt Service (40,049) (41,017) (41,697) (29,030) (28,987) 2010A (BAN) GR Revenue Bonds Debt Service 0 (7,379) (1,766) 0 0 2009 Working Capital Loan DEBT SERVICE (3,100) (6,197) 0 0 0 WORKING CAPITAL LINE OF CREDIT INTEREST (500) (1,833) (1,833) 2011/2012 WORKING CAPITAL REFINANCING (4,275) (5,914) (21,742) (24,082) 2013 EXTERNAL BORROWING RE: IRS 2006 SETTLEMENT (840) 2014/2015 WORKING CAPITAL REFINANCING (4,986) Debt Service on VIPD& VIFS Vehicles Financing (2,509) 0 0 0 0 Debt Service on VIPD Fleet Loan 0 0 (326) (1,320) (2,403) 2009 - VIPFA 911 Project Loan (1,932) (1,847) (1,847) (1,847) (924) OTHER TRANSFERS OUT * (51,573) (14,745) (10,065) (12,351) (11,748) PRIOR YEAR ENCUMBRANCES 0 0 0 0 0 TOTAL OTHER FINANCING SOURCES/(USES) 71,554 8,918 (27,115) 6,212 56,796 TOTAL 767,826 672,243 703,726 706,907 709,478 GENERAL FUND REVENUES AND CONTRIBUTIONS ACTUAL, ESTIMATED AND PROJECTED FISCAL YEARS 2011- 2015 (IN THOUSANDS OF DOLLARS) Actual and Estimated General Fund Revenues and Contributions 75 REVENUES INDIVIDUAL INCOME 354,622 333,269 327,383 329,100 339,496 CORPORATE INCOME 53,503 45,778 62,530 44,316 49,999 REAL PROPERTY 88,049 102,788 101,895 103,000 78,225 2013 Hovensa Settlement Agreement (7,000) (7,000) TRADE AND EXCISE 24,623 23,080 22,728 23,575 24,353 GROSS RECEIPTS 145,409 150,422 156,326 156,326 165,581 INHERITANCE TAX 4 11 0 0 0 FRANCHISE TAXES 2,170 2,074 2,218 1,676 1,726 MARINE TERMINAL 0 961 1,235 0 0 ALL OTHER (STAMP) 7,902 6,376 9,712 6,144 6,328 US CUSTOM DUTIES 1,946 0 0 0 0 OTHER REVENUES MALPRACTICE INSURANCE 107 77 16 93 93 LICENSES, FEES, PERMITS 9,834 10,187 10,139 12,731 12,731 FRANCHISE FEES 1,113 1,198 1,178 1,174 1,174 ALL OTHER 1,372 2,463 3,232 1,645 1,645 MISCELLANEOUS (DOE Refund) 1,344 1,395 1,566 3,500 0 TOTAL REVENUES 691,998 680,079 700,158 676,281 674,352 TRANSFERS IN CARIBBEAN BASIN INITIATIVE 9,000 9,000 8,900 8,900 8,900 INTEREST REVENUE FUND 1,000 500 1,000 1,000 1,000 V.I. LOTTERY 0 75 150 75 75 CASINO REVENUE FUND 0 0 0 0 0 INTERNAL REVENUE MATCHING FUND 11,589 37,160 63,874 75,000 20,466 INTEREST ON DEBT SERVICE RESERVE 1,500 4,000 3,500 1,100 1,100 BUDGET STABILIZATION FUND 0 0 0 0 0 TRANSPORTATION TRUST FUND 13,000 10,000 11,500 11,500 11,500 EMPL UNION ARBITRATION AWARD FUND 0 0 5,075 1,125 1,125 INSURANCE GUARANTY FUND 45,000 13,000 14,900 13,500 13,500 COMMUNITY FACILITIES TRUST FUND 738 MISCELLANEOUS 12,406 11,852 1,133 0 0 TOTAL TRANSFERS-IN 93,495 85,587 110,032 112,200 58,404 OTHER FINANCING SOURCES TRANSFER FROM COMPONENT UNITS 0 0 0 700 700 REVENUE DISCOVERY/ENHANCEMENT PROG. 0 35,000 35,000 REVENUE GENERATING INITIATIVES 0 57,000 PARTIAL SETTLEMENT SOUTH SHORE NRD LITIGATION 39,900 TAX REBATE 2009 (Individual Income Tax) 7,656 0 0 0 0 ARRA Stabilization Fund 26,325 1,762 0 0 0 Education Jobs Fund 13,240 0 0 0 0 EXTERNAL BORROWING \FY 2012 \FY2015 70,000 35,000 25,000 0 2013 EXTERNAL BORROWING RE: IRS 2006 SETTLEMENT 0 0 0 13,635 0 FB\BP Loan Proceeds 123,496 GERS Loan Proceeds 12,616 TOTAL OTHER FINANCING SOURCES 170,717 84,378 35,000 74,335 132,600 TOTAL RESOURCES AVAILABLE 956,210 850,044 845,190 862,816 865,356 TRANSFERS OUT TAX REFUNDS AND EARNED INCOME TAX PAYMENTS (80,192) (95,000) (71,447) (82,025) (75,800) INFRASTRUCTURE (Act No. 6595-WAPA) (7,083) (7,341) (7,902) (5,760) (4,274) AMOUNT DUE TO V.I. PORT AUTHORITY (1,946) 0 0 0 0 1999,2003 & 2006 GR REVENUE BOND DEBT SERVICE (40,049) (41,017) (41,697) (29,030) (28,987) 2010A (BAN) GR Revenue Bonds Debt Service 0 (7,379) (1,766) 0 0 Debt Service on VIPD& VIFS Vehicles Financing (2,509) 0 0 0 0 Debt Service on VIPD Fleet Loan 0 0 (326) (1,320) (2,403) 2009 Working Capital Loan Debt Service (3,100) (6,197) 0 0 0 WORKING CAPITAL LINE OF CREDIT INTEREST (500) (1,833) (1,833) 2011/2012 WORKING CAPITAL REFINANCING (4,275) (5,914) (21,742) (24,082) 2013 EXTERNAL BORROWING RE: IRS 2006 SETTLEMENT 0 0 0 (840) 2014/2015 WORKING CAPITAL REFINANCING 0 0 0 (4,986) 2009 - 911 Project Loan (1,932) (1,847) (1,847) (1,847) (924) OTHER TRANSFERS OUT * Moderate Income Housing Fund ($250,000 of GRT) (250) (250) (250) (250) (250) St. John Capital Improvement ($1.5 Mil of Property Tax) (1,500) (1,500) (1,500) (1,500) (1,500) Tax Assessor Revolving (1% of Property Tax) (500) (500) (500) (500) (500) Anti-Litter & Beautification Fund (4,036) (4,209) (4,001) (4,166) (4,166) Stamp Tax- To HFA (30% of Stamp Tax) 0 0 0 (1,843) (1,898) Corporation Division Revolving Fund(10% of Corp Fran Tax) (287) (328) (283) (328) (328) Recorder of Deeds Revol. Fund ($200,000 of Stamp Tax) 0 (200) (200) (200) (200) GERS - Property Tax Financing 0 (3,359) (2,557) (3,236) (2,575) **Miscellaneous Transfers Out (45,000) (4,398) (774) (328) (331) PRIOR YEAR ENCUMBRANCES 0 0 0 0 0 TOTAL TRANSFERS OUT (188,384) (177,801) (141,464) (155,908) (155,877) ** Retro 43.253 Misc 3,180-FY2011/Misc 2,177-FY2012 TOTAL REVENUES AVAILABLE FOR APPROPRIATIONS 767,826 672,243 703,726 706,907 709,478 TOTAL APPROPRIATIONS 820,337 765,001 732,043 761,211 709,478 TOTAL REVENUES AVAILABLE FOR APPROPRIATIONS vs APPROPRIATIONS (52,511) (92,758) (28,317) (54,304) 0 76 Total Revenue Graph Individual Income $339,496 50% Corporate Income $49,999 7% Real Property $78,225 12% Trade & Excise $24,353 4% Gross Receipts $165,581 24% Other & Taxes $23,697 3% Total Revenue (in Thousands) 77 Expenditure Report Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated Legislative & Judicial Branch General Fund 52,446,072 - 56,706,316 - 54,438,062 - Bonds Proceeds - - - - - - Sub-total 52,446,072 - - 56,706,316 - - 54,438,062 - Total 52,446,072 56,706,316 54,438,062 Department of Justice General Fund 12,148,088 - 13,295,652 - 12,654,323 - Crime Prev Pros Fund - - - 715,000 - 270,000 Federal Funds - 3,481,051 - 4,341,474 - 6,341,207 Sub-total 12,148,088 3,481,051 13,295,652 5,056,474 12,654,323 6,611,207 Total 15,629,139 18,352,126 19,265,530 Bureau of Corrections General Fund 28,241,421 - 27,223,068 - 28,304,986 - Federal Funds - 85,402 - 115,036 - - Sub-total 28,241,421 85,402 27,223,068 115,036 28,304,986 - Total 28,326,823 27,338,104 28,304,986 Office of the Governor General Fund 9,189,721 - 15,009,581 - 9,008,731 - Tourism Adv. Revolving Fund 153,134 - 150,000 - 150,000 - Stripper Well Funds - - - - - - ARRA Funds - 453,212 - - - - Federal Funds - 679,191 - - - - Sub-total 9,342,855 1,132,403 15,159,581 - 9,158,731 - Total 10,475,258 15,159,581 9,158,731 Office of Management and Bud General Fund 1,997,175 - 2,152,187 - 2,047,907 - Indirect Cost Fund 1,053,612 - 1,738,836 - 1,905,600 - Sub-total 3,050,787 - 3,891,023 - 3,953,507 - Total 3,050,787 3,891,023 3,953,507 Division of Personnel General Fund 2,507,969 - 2,622,673 - 2,503,164 - Indirect Cost Fund 416,357 - 393,821 - 442,650 - Union Arbitration Award Fund 666,087 - 1,377,457 - 692,320 - Sub-total 3,590,413 - 4,393,951 - 3,638,134 - Total 3,590,413 4,393,951 3,638,134 Virgin Islands Fire Service General Fund 16,788,649 - 17,049,985 - 16,357,086 - Emer. Svc. Special Fund - 338,232 - 368,609 - 426,229 Fire Svc. Emer. Fund - 383,712 - 415,169 - 435,927 Ambulance Services - - - - Federal Funds - 168,250 - - - - Sub-total 16,788,649 890,194 17,049,985 783,778 16,357,086 862,156 Total 17,678,843 17,833,763 17,219,242 ACTUAL RECOMMENDED | PROJECTED APPROVED | ESTIMATED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2013-2015) Fiscal Year 2013 Fiscal Year 2014 + Fiscal Year 2015 78 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated Bureau of Information Technol General Fund 2,387,354 - 2,311,731 - 2,158,973 - Federal Funds - - - - - 81,447 Sub-total 2,387,354 - 2,311,731 - 2,158,973 81,447 Total 2,387,354 2,311,731 2,240,420 V.I. Energy Office General Fund - - 1,414,866 - 1,258,837 ARRA Funds 2,762,182 - - Federal Funds - 189,348 - 196,460 - 382,052 Sub-total - 2,951,530 1,414,866 196,460 1,258,837 382,052 Total 2,951,530 1,611,326 1,640,889 V. I. Territorial Emergency Mgt General Fund 3,974,071 - 4,406,138 - 4,591,421 - Emer. Svc. Special Fund 460,818 600,000 724,572 Federal Funds - 5,774,163 - 2,060,782 - 1,523,427 Sub-total 3,974,071 6,234,981 4,406,138 2,660,782 4,591,421 2,247,999 Total 10,209,052 7,066,920 6,839,420 Adjutant General General Fund 1,131,894 - 1,396,793 - 1,334,478 - Federal Funds - 4,435,900 - 5,018,448 - 5,256,634 Sub-total 1,131,894 4,435,900 1,396,793 5,018,448 1,334,478 5,256,634 Total 5,567,794 6,415,241 6,591,112 Office of Veterans Affairs General Fund 278,416 - 333,727 - 309,787 - V.I. Lottery & Taxi Auc. - 156,143 - 153,900 - 154,800 Sub-total 278,416 156,143 333,727 153,900 309,787 154,800 Total 434,559 487,627 464,587 Office of Lt. Governor General Fund 6,093,933 - 6,705,528 - 6,730,720 - Comm. Ins. Admin. Fund - 2,308,074 - 3,058,923 - 3,000,000 Corp. Div. Revolving Fund - 123,170 - 446,094 - 283,245 Financial Services Fund - 2,957,133 - 2,505,946 - 3,551,617 Tax Assessors Revol. Fund - 1,163,377 - 1,235,551 - 984,455 Recorder of Deed Revol. Fund - 142,381 - 273,422 - 200,000 Federal Funds - 110,321 - 47,227 - - Sub-total 6,093,933 6,804,456 6,705,528 7,567,163 6,730,720 8,019,317 Total 12,898,389 14,272,691 14,750,037 GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2012-2014) Fiscal Year 2013 ACTUAL Fiscal Year 2014 APPROVED | ESTIMATED RECOMMENDED | PROJECTED Fiscal Year 2015 79 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated VI Election System General Fund 977,210 - 1,237,056 - 1,242,268 - Federal Funds - 121 - - - - Sub-total 977,210 121 1,237,056 - 1,242,268 - Total 977,331 1,237,056 1,242,268 Board of Elections - STT/STJ General Fund 88,116 - 81,902 - 78,866 - Sub-total 88,116 - 81,902 - 78,866 - Total 88,116 81,902 78,866 Board of Elections - STX General Fund 81,223 - 75,318 - 78,866 - Sub-total 81,223 - 75,318 - 78,866 - Total 81,223 75,318 78,866 Board of Education General Fund 1,700,569 - 1,827,956 - 1,742,975 - Territorial Scholarship Fund - 500,191 - 505,519 - 535,524 Federal Funds - 1,005,000 - 1,000,000 - 1,000,000 Sub-total 1,700,569 1,505,191 1,827,956 1,505,519 1,742,975 1,535,524 Total 3,205,760 3,333,475 3,278,499 Bureau of Internal Revenue General Fund 8,735,547 - 9,661,663 - 11,060,069 - Casino Revenue Fund - 26,158 - 50,000 - 50,000 Federal Funds - 790,179 - - - - Sub-total 8,735,547 816,337 9,661,663 50,000 11,060,069 50,000 Total 9,551,884 9,711,663 11,110,069 Office of Inspector General General Fund 1,040,457 - 1,466,164 - 1,368,057 - Sub-total 1,040,457 - 1,466,164 - 1,368,057 - Total 1,040,457 1,466,164 1,368,057 Bureau of Motor Vehicles General Fund 1,503,435 - 1,565,952 - 1,447,005 - Bureau of Motor Veh. Fund 1,116,201 - 1,000,000 - 1,000,000 - Person. License Plate Fund - 689,975 - 643,854 - 540,153 Federal Funds - 1,039,212 - - - - Sub-Total 2,619,636 1,729,187 2,565,952 643,854 2,447,005 540,153 Total 4,348,823 3,209,806 2,987,158 Fiscal Year 2014 Fiscal Year 2015 ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2012-2014) Fiscal Year 2013 80 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated Department of Labor General Fund 3,760,534 - 4,386,332 - 4,184,143 - Govt. Insurance Fund 1,018,528 - 1,111,596 - 1,121,630 - Casino Revenue Fund - 214,775 - 250,000 - 250,000 Departmental Indirect Cost - 440,702 - 1,175,844 - 634,401 ARRA Funds - - - - - - Federal Funds - 8,016,347 - 5,864,954 - 5,815,790 Sub-total 4,779,062 8,671,824 5,497,928 7,290,798 5,305,773 6,700,191 Total 13,450,886 12,788,726 12,005,964 V. I. Labor Mgmt Committee Union Arbitration Fund 174,998 - 175,000 - 175,000 - Sub-total 174,998 - 175,000 - 175,000 - Total 174,998 175,000 175,000 Public Employee Relations Boar Union Arbitration Fund 922,557 - 1,106,370 - 1,106,370 - Sub-total 922,557 - 1,106,370 - 1,106,370 - Total 922,557 1,106,370 1,106,370 Department of Licensing and CoGeneral Fund 3,140,474 - 2,831,514 - 2,975,681 - Consu. Protec. Revol. Fund - 190,123 - 280,000 - 280,000 Sub-total 3,140,474 190,123 2,831,514 280,000 2,975,681 280,000 Total 3,330,597 3,111,514 3,255,681 Public Services Commission Pub. Serv. Com. Revol. Fund 2,283,611 - 1,620,740 - 1,713,553 - Dock Spec. & Lifeline Link - 939,736 - 1,103,500 - 1,107,000 Sub-total 2,283,611 939,736 1,620,740 1,103,500 1,713,553 1,107,000 Total 3,223,347 2,724,240 2,820,553 Taxicab Commission Taxi License Fund 446,931 - 633,507 - 626,489 - Sub-total 446,931 - 633,507 - 626,489 - Total 446,931 633,507 626,489 ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2012-2014) Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 81 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated Department of Finance General Fund 5,669,215 - 4,859,698 - 5,289,653 - Govt. Ins. Fund 414,769 - 650,372 - 706,222 - Indirect Cost Fund 2,016,065 - 307,380 - 420,009 - Data Processing Fund - - - 100,277 - 121,111 ARRA Funds - - - - - - Federal Funds - - - - - - Sub-total 8,100,049 - 5,817,450 100,277 6,415,884 121,111 Total 8,100,049 5,917,727 6,536,995 Finance 390* Carib. Basin Initia. Fund 8,900,000 - 8,900,000 - 8,900,000 - Internal Rev. Matching Fund 63,874,000 - 75,000,000 - 20,466,000 - Interest Revenue Fund 1,000,000 - 1,000,000 - 1,000,000 - Trans. Trust Fund 11,500,000 - 11,500,000 - 11,500,000 - Union Arbitration Fund 5,075,000 - 1,125,000 - 1,125,000 - Community FacilitiesTrust Fund - - - - 738,000 - Interest Earned on Debt Service R 3,500,000 - 1,100,000 - 1,100,000 - V.I. Insurance Guar. Fund - 14,900,000 - 13,500,000 - 13,500,000 Sub-total 93,849,000 14,900,000 98,625,000 13,500,000 44,829,000 13,500,000 Total 108,749,000 112,125,000 58,329,000 Department of Education General Fund 145,677,829 - 162,206,569 - 159,505,857 - Internal Rev. Matching Fund 328,992 - 5,506,293 - - - Casino Revenue Fund - 254,478 - 367,710 - 200,000 JROTC Fund - 307,581 - 345,000 - 358,000 Adult Edu. Fund - 34,408 - 31,000 - 6,000 Education Initiative - 6,889,168 - 1,691,387 - 2,713,454 Vocational Fund - - - 2,200 - 2,200 Departmental Indirect Cost - 1,002,871 - 468,514 - 5,621,515 ARRA Funds - - - - - - Federal Funds - 42,036,637 - 39,623,658 - 39,861,321 Sub-total 146,006,821 50,525,143 167,712,862 42,529,469 159,505,857 48,762,490 Total 196,531,964 210,242,331 208,268,347 Virgin Islands Police Departmen General Fund 50,985,664 - 57,313,507 - 57,586,063 - Tour. Adv. Revolving Fund 919,716 - 850,000 - 850,000 - Casino Revenue Fund - 120,835 - 150,000 - 150,000 Federal Funds - 940,083 - 1,370,223 - 2,072,642 Sub-Total 51,905,380 1,060,918 58,163,507 1,520,223 58,436,063 2,222,642 Total 52,966,298 59,683,730 60,658,705 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2013-2015) 82 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated LEPC General Fund 529,498 - 617,037 - 587,083 - ARRA Funds 873,358 - - Federal Funds - 1,236,432 - 536,832 - 2,465,633 Sub-total 529,498 2,109,790 617,037 536,832 587,083 2,465,633 Total 2,639,288 1,153,869 3,052,716 Department of Property and Pr General Fund 3,409,407 - 3,470,969 - 3,463,678 - Bus. & Com. Prop. Revol. Fund 2,030,725 - 1,960,000 - 2,576,151 - Indirect Cost Fund 134,728 - 391,939 - 138,382 - Printing Production - 585,655 - 470,645 - 442,406 Central Warehouse Revol. Fund - 1,532,787 - 645,484 - 606,755 Central Motor pool Revol. Fund - 702,417 - 643,889 - 605,256 Sub-total 5,574,860 2,820,859 5,822,908 1,760,018 6,178,211 1,654,417 Total 8,395,719 7,582,926 7,832,628 Department of Public Works General Fund 19,060,577 - 18,779,029 - 19,295,077 - STJ Cap. Improve. Fund 617,564 - 500,000 - 225,000 - Tourism Revolving Fund 11,248 - 300,000 - 300,000 - Anti-Litter & Beau. Fund 1,599,049 - 1,000,000 - 1,000,000 - Public Transportation Fund 183,974 - 193,054 248,100 Public Parking Lot Fund 279,132 - 276,904 279,797 ARRA Funds - 2,251,409 - - - - Federal Funds - 15,998,826 - 18,426,264 - 16,195,539 Sub-Total 21,288,438 18,713,341 20,579,029 18,896,222 20,820,077 16,723,436 Total 40,001,779 39,475,251 37,543,513 V.I. Waste Management Agency General Fund 23,131,544 - 23,240,023 - 22,310,423 - STJ Cap. Improve. Fund 1,275,000 - 1,000,000 - 1,000,000 - Tourism Adv. Revol. Fund 300,000 - 300,000 - 300,000 - Anti-Litter Beaut. Fund 3,637,513 - 3,548,522 - 4,207,050 - Sewer Fund 3,000,000 - 3,000,000 - 3,000,000 - Federal Funds - 6,417,809 - - - - Sub-Total 31,344,057 6,417,809 31,088,545 - 30,817,473 - Total 37,761,866 31,088,545 30,817,473 Department of Health General Fund 19,837,753 - 21,015,653 - 20,034,274 - Health Revol. Fund 3,990,520 - 2,493,983 - 2,554,707 - Emer. Serv. Special Fund - - - - - Casino Revenue Fund - - - - - 55,200 Departmental Indirect Cost - 672,939 - 826,217 - 826,217 ARRA Funds - 24,654 - - - - Federal Funds - 15,400,698 - 17,262,193 - 19,194,441 Sub-total 23,828,273 16,098,291 23,509,636 18,088,410 22,588,981 20,075,858 Total 39,926,564 41,598,046 42,664,839 ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2012-2014) Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 83 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated Department of Human Services General Fund 54,313,912 - 62,417,928 - 62,337,806 - Crisis Inter. Fund - - - - - - Departmental Indirect Cost - - - - - Pharma. Asst. Fund (1) - 1,998,899 - 1,813,145 - 1,813,145 Internal Revenue Matching NL - - - - - - Home for the Aged Fund - 212,681 - 200,000 - 200,000 ARRA Funds - - - - - - Federal Funds - 45,302,256 - 47,254,756 - 53,311,473 Sub-total 54,313,912 47,513,836 62,417,928 49,267,901 62,337,806 55,324,618 Total 101,827,748 111,685,829 117,662,424 Department of Planning and N General Fund 6,118,174 - 7,351,671 - 6,848,313 - Departmental Indirect Cost - - - 38,401 - 47,287 CZM Program Income Fund - - - - - 126,362 Natural Resources Recla. - 1,407,613 - 1,600,526 - 2,580,279 Coastal Protection Fund - 88,212 - 88,193 - 76,860 Air Pollution Fund - 1,477,084 - 1,477,083 - 959,527 Fish and Wildlife Fund - 573,002 - 583,882 - 347,332 Federal Funds - 6,556,446 - 12,290,847 - 8,385,127 Sub-Total 6,118,174 10,102,357 7,351,671 16,078,932 6,848,313 12,522,774 Total 16,220,531 23,430,603 19,371,087 Department of Housing, Parks &General Fund 5,256,358 - - - - - - Casino Revenue Fund - - - - - - - Athletic Fund - 110,696 - 65,225 - - - Territorial Park Fund - 386,939 - 368,950 - - - Federal Funds - - - - - - - Sub-Total 5,256,358 497,635 - 434,175 - - - Total 5,753,993 434,175 - Department of Sports, Parks & Rec. General Fund 866,764 - 6,018,964 - 5,693,166 - Casino Revenue Fund - - - - - - Athletic Fund - - - - - 85,500 Territorial Park Fund - - - - - 395,000 Federal Funds - 150,830 - 97,412 - 50,000 Sub-Total 866,764 150,830 6,018,964 97,412 5,693,166 530,500 Total 1,017,594 6,116,376 6,223,666 Department of Agriculture General Fund 2,368,731 - 2,483,657 - 2,450,613 - Agri. Revol. Fund - 367,067 - 354,200 - 325,000 Racino Thoroughbred Fund 19,480 73,000 73,000 Federal Funds - 445,800 - 309,217 - 257,182 Sub-Total 2,368,731 832,347 2,483,657 736,417 2,450,613 655,182 Total 3,201,078 3,220,074 3,105,795 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2013-2015) 84 Departments/Agencies Funding Source Appropriated Non-appropriated Appropriated Non-appropriated Appropriated Non-appropriated University of the Virgin Islands General Fund 24,154,877 - 30,055,156 - 29,554,053 - Sub-total 24,154,877 - 30,055,156 - 29,554,053 - Total 24,154,877 30,055,156 29,554,053 Department of Tourism General Fund 2,490,197 - 2,608,997 - 2,611,046 - Tour. Adv. Revolving Fund 650,000 12,814,507 650,000 17,500,000 650,000 17,500,000 Federal Funds - - - - - - Sub-Total 3,140,197 12,814,507 3,258,997 17,500,000 3,261,046 17,500,000 Total 15,954,704 20,758,997 20,761,046 Schneider Regional Medical CenGeneral Fund (2) 20,771,635 - 21,323,994 - 22,472,518 - Hospital Revol. Fund - 60,082,438 - 63,000,000 - 60,916,285 Sub-total 20,771,635 60,082,438 21,323,994 63,000,000 22,472,518 60,916,285 Total 80,854,073 84,323,994 83,388,803 Governor Juan F. Luis Hospital General Fund (2) 19,136,420 - 19,253,114 - 20,148,874 - Hospital Revol. Fund - 61,388,133 - 57,449,409 - 73,620,887 Sub-Total 19,136,420 61,388,133 19,253,114 57,449,409 20,148,874 73,620,887 Total 80,524,553 76,702,523 93,769,761 Miscellaneous General Fund 96,114,941 - 165,458,897 - 114,413,372 - Sub-total 96,114,941 - 165,458,897 - 114,413,372 - Total 96,114,941 165,458,897 114,413,372 Appropriated Funds Total General Fund 651,982,703 776,218,001 720,478,274 Cost Saving Initiatives (5,000,000) (14,274,193) (11,000,000) Net General Fund 646,982,703 761,943,808 709,478,274 Total Other Appropriated Fund 123,026,905 130,390,816 71,690,133 Sub-Total Appropriated 770,009,608 892,334,624 781,168,407 Interfund Transfers (93,849,000) (98,625,000) (44,829,000) Debt Service 77,834,967 58,170,994 82,777,569 Sub-Total Adj. Appr. (16,014,033) (40,454,006) 37,948,569 Total Appropriated Funds 753,995,575 851,880,618 819,116,976 Non Appropriated Funds Total ARRA Funds 3,577,979 - - Total Federal Funds *** 160,260,302 155,815,783 162,193,915 Total Non-Governmental F (2) 121,470,571 120,449,409 134,537,172 Total Other Non-Appropriated 57,494,019 57,186,259 63,165,329 Sub-Total Non-Appropriate 342,802,871 333,451,451 359,896,416 Non-Appropriated Debt Service (52,049,520) (56,234,319) (59,068,151) Total Appropriated & Non-App 1,044,748,925 1,129,097,750 1,119,945,241 (2) Hospital Revolving Fund under SMRC and JFLH are Non-Governmental Funds * Finance is the custodian of these funds **Non-Appropriated Debt Service is reflected on Revenue schedule ***Federal Funds award amounts do not include prior year carry-forward balances. +The Fiscal Year 2014 appropriation levels may differ from the Office of Management and Budget's Allotment Report. ACTUAL APPROVED | ESTIMATED RECOMMENDED | PROJECTED GOVERNMENT OF THE VIRGIN ISLANDS THREE YEAR EXPENDITURE REPORT (2013-2015) Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 (1) A portion of this fund's budget is included in the Department of Human Services' General Fund budget. The other portion derives from Virgin Islands Lottery proceeds. 85 Combined Statement Revenues and Expenditures General Fund Other Local Funds Total Funds Revenues: Taxes 578,635 10,555 589,190 Charges for Services 13,998 40,090 54,088 Interest and Other 1,645 120,397 122,042 Total Revenues 594,278 171,042 765,320 Expenditures: Current General Government 251,653 12,774 264,427 Public Safety 69,100 850 69,950 Education 165,884 - 165,884 Health and Human Services 133,690 2,555 136,245 Transportation, Facilities & Communication 42,388 10,032 52,420 Culture and Recreation 14,130 650 14,780 Debt Service 64,055 82,778 146,833 Total Expenditures 740,900 109,639 850,539 Excess (Deficiency) of Revenues Over/(Under) Expenditures (146,622) 61,404 (85,219) Other Financing Sources (uses): Operating Transfers from Other Funds 58,404 (3,000) 55,404 Operating Transfers to Other Funds (11,748) (58,404) (70,152) Operating Transfers to Component Units (32,634) - (32,634) Transfers from Component Unit 700 - 700 South Shore NRD Litigation Settlement 39,900 - 39,900 Revenue Discovery 35,000 - 35,000 Legislative Revenue Generating Initiative 57,000 - 57,000 External Borrowing\FY 2015 Bond - - - Internal Borrowing - - - Total Other Financing Sources(Uses), Net 146,622 (61,404) 85,218 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 0 0 0 Source of Information: Revenues: Expenditures: Other Financing Sources: Other Local Funds (Transfers from Other Funds): Transfer from Local Fund to Local Fund - Internal Revenue Matching Fund to Crisis Intervention and St. Croix Capital Improvement Fund (Operating Transfers to Other Funds): Other Local (Appropriated) Funds and non appropriated contribution including Lottery and Insurance Guaranty Fund Contribution to other funds. Other Local Funds: Total Other Local (Appropriated) Funds less contributions between funds represented on the Summary of Appropriation Requests by Activities and Local Funds. General Fund (Transfer from Other Funds): Other Local (Appropriated) Funds to the General Fund, Insurance Guaranty Fund and V.I. Lottery Commission (Non- appropriated funds) (In thousands) (Transfers to Other Funds): Total Transfers Out represented on the General Fund Revenues and Contributions, Actual and Estimated Report; (Transfers to Components Units): Total Recommendations for UVI, UVI Workforce Survey, UVI Tech Park, Casino Commission and VI Housing Finance Authority. (Transfers from Component Unit): Payment in lieu of taxes from West Indian Company, Ltd. Combined Statement of Revenues and Expenditures Budget - General Fund and Other Local Fund Non GAAP Budgetary Basis Year Ending September 30, 2015 General Fund: Total Expenditures for the Government including debt service, less Expenditures of the Component Units (UVI, UVI Workforce Survey, UVI Tech Park, Casino Commission and VI Housing Finance Authority). Totals derived from figures represented on the General Fund Revenues and Contributions, Actual and Estimated Report and the Summary of Appropriation Requests by Activities and Local Funds General Fund Revenues: Total Taxes, Fees & Charges and Interest less Tax Refunds, WAPA Infrastructure and Customs Duties due to Port Authority. Other Local Funds Revenues: Total Other Local Funds (Appropriated) represented on the Summary of Appropriation Requests by Activities and Local Funds(Non- Appropriated represented on the General Fund) Insurance Guaranty Fund and Lottery Commission. 86 Revenues and Expenditures Graph 87 APPROPRIATION BILLS 88 Executive Budget Bill BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 FOR THE OPERATION OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE AMOUNTS LISTED HEREIN, OR SO MUCH THEREOF AS SHALL BE SUFFICIENT TO ACCOMPLISH THE PURPOSES SPECIFIED, AS HEREINAFTER SET FORTH, ARE HEREBY APPROPRIATED AND AUTHORIZED TO BE PAID OUT OF ANY FUNDS IN THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS, WHICH AMOUNTS SHALL BE AVAILABLE FOR THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. SECTION 2. WITH LUMP SUM APPROPRIATIONS, THE DEPARTMENTS AND AGENCIES ARE HEREBY EXEMPTED FROM TITLE 2, CHAPTER 2, SECTION 28 (B), VIRGIN ISLANDS CODE. FISCAL YEAR 2015 110 DEPT OF JUSTICE TOTAL DEPT OF JUSTICE 12,654,323.00 150 BUREAU OF CORRECTION TOTAL BUREAU OF CORRECTION 28,304,986.00 200 OFFICE OF THE GOVERNOR TOTAL OFFICE OF THE GOVERNOR 9,008,731.00 210 OFFICE OF MANAGEMENT & BUDGET TOTAL OFFICE OF MANAGEMENT & BUDGET 2,047,907.00 220 DIVISION OF PERSONNEL TOTAL DIVISION OF PERSONNEL 2,503,164.00 230 VITEMA TOTAL VITEMA 4,591,421.00 240 FIRE SERVICES TOTAL FIRE SERVICES 16,357,086.00 260 BUREAU OF INFO. TECH TOTAL BUREAU OF INFO. TECH 2,158,973.00 270 VI ENERGY OFFICE TOTAL VI ENERGY OFFICE 1,258,837.00 280 OFFICE OF THE ADJUTANT GENERAL 89 TOTAL OFFICE OF THE ADJUTANT GENERAL 1,334,478.00 290 OFFICE OF VETERAN AFFAIRS TOTAL OFFICE OF VETERAN AFFAIRS 309,787.00 300 OFFICE OF LT. GOVERNOR TOTAL OFFICE OF LT. GOVERNOR 6,730,720.00 340 INTERNAL REVENUE BUREAU TOTAL INTERNAL REVENUE BUREAU 11,060,069.00 360 BUREAU OF MOTOR VEHICLES TOTAL BUREAU OF MOTOR VEHICLES 1,447,005.00 370 DEPARTMENT OF LABOR TOTAL DEPARTMENT OF LABOR 4,184,143.00 380 LICENSING & CONSUMER AFFAIRS TOTAL LICENSING & CONSUMER AFFAIRS 2,975,681.00 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 5,289,653.00 400 DEPARTMENT OF EDUCATION TOTAL DEPARTMENT OF EDUCATION 159,505,857.00 500 VI POLICE DEPARTMENT TOTAL VI POLICE DEPARTMENT 57,586,063.00 520 LEPC TOTAL LEPC 587,083.00 600 DEPARTMENT OF PROPERTY & PROCUREMENT TOTAL PROPERTY & PROCUREMENT 3,463,678.00 610 DEPARTMENT OF PUBLIC WORKS TOTAL DEPARTMENT OF PUBLIC WORKS 19,295,077.00 700 DEPARTMENT OF HEALTH TOTAL DEPARTMENT OF HEALTH 20,034,274.00 720 DEPARTMENT OF HUMAN SERVICES TOTAL DEPARTMENT OF HUMAN SERVICE 62,337,806.00 800 DEPARTMENT OF PLANNING AND NATURAL RESOURCES TOTAL PLANNING AND NATURAL RESOURCES 6,848,313.00 830 DEPARTMENT OF AGRICULTURE TOTAL DEPARTMENT OF AGRICULTURE 2,450,613.00 840 DEPT SPORTS PARKS & RECREATION TOTAL DEPT SPORTS PARKS & RECREATION 5,693,166.00 920 DEPARTMENT OF TOURISM 90 TOTAL DEPARTMENT OF TOURISM 2,611,046.00 990 MISCELLANEOUS TOTAL MISCELLANEOUS- LAPSING 113,113,406.00 SUB-TOTAL GENERAL FUND 565,743,346.00 990 MISCELLANEOUS TOTAL MISCELLANEOUS – NON LAPSING 1,299,966.00 60/40 HEALTH INSURANCE COST SAVINGS INITIATIVE (5,000,000.00) SIX (6) FURLOUGH DAYS (6,000,000.00) TOTAL GENERAL FUND 556,043,312.00 91 Anti-Litter and Beautification Fund BILL NO.30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE MONIES FROM THE ANTILITTER AND BEAUTIFICATION FUND TO THE WASTE MANAGEMENT AUTHORITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUMS OR SO MUCH THEREOF AS MAY BE NECESSARY, ARE HEREBY APPROPRIATED FROM THE ANTILITTER AND BEAUTIFICATION FUND IN THE TREASURY OF THE VIRGIN ISLANDS, CREATED BY ACT NO 7536, FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 FOR THE PURPOSES HEREAFTER EXPRESSLY NAMED: FISCAL YEAR 2015 2043 ANTI-LITTER AND BEAUTIFICATION 610 DEPARTMENT OF PUBLIC WORKS TOTAL DEPARTMENT OF PUBLIC WORKS 1,000,000.00 620 VI WASTE MANAGEMENT AUTHORITY TOTAL VI WASTE MANAGEMENT AUTHORITY 4,207,050.00 TOTAL ANTI-LITTER AND BEAUTIFICATION 5,207,050.00 92 Board of Education BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 AN ACT PROVIDING APPROPRIATION FOR OPERATING EXPENSES OF THE VIRGIN ISLANDS BOARD OF EDUCATION FROM THE GENERAL FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014, THROUGH SEPTEMBER 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED FROM THE GENERAL FUND FOR OPERATING EXPENSES, INCLUDING MAINTENANCE, SUPPLIES MACHINERY AND EQUIPMENT AND OTHER PURPOSES OF THE VIRGIN ISLANDS BOARD OF EDUCATION FOR THE FISCAL YEAR OCTOBER 1, 2014, THROUGH SEPTEMBER 30, 2015. FISCAL YEAR 2015 0100 GENERAL FUND 330 VIRGIN ISLANDS BOARD OF EDUCATION TOTAL BOARD OF EDUCATION $1,742,975.00 TOTAL GENERAL FUND $1,742,975.00 93 Bureau of Motor Vehicle Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE AN APPROPRIATION FOR OPERATING EXPENSES OF THE BUREAU OF MOTOR VEHICLES OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF FUNDS IN THE TRANSPORTATION TRUST FUND INTO THE BUREAU OF MOTOR VEHICLES FUND FOR OPERATING EXPENSES, INCLUDING WAGES OF SALARIED EMPLOYEES, OF THE BUREAU OF MOTOR VEHICLES DURING THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015 AS HEREINAFTER SPECIFIED: FISCAL YEAR 2015 2094 BUREAU OF MOTOR VEHICLES 360 BUREAU OF MOTOR VEHICLES TOTAL BUREAU OF MOTOR VEHICLES 1,000,000.00 94 Business and Commercial Properties Revolving Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE AN APPROPRIATION FOR OPERATING EXPENSES OF THE BUSINESS AND COMMERCIAL PROPERTIES REVOLVING FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF FUNDS IN THE BUSINESS AND COMMERCIAL PROPERTIES REVOLVING FUND FOR THE OPERATING EXPENSES, INCLUDING WAGES OF SALARIED EMPLOYEES, OF THE DEPARTMENT OF PROPERTY AND PROCUREMENT, BUSINESS AND COMMERCIAL PROPERTIES ADMINISTRATION, IN ADMINISTERING THE SAID FUND DURING THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015, AS HEREINAFTER SPECIFIED: FISCAL YEAR 2015 6028 BUSINESS & COMMERCIAL PROPERTY 600 DEPARTMENT OF PROPERTY & PROCUREMENT TOTAL DEPARTMENT OF PROPERTY & PROCUREMENT 2,576,151.00 TOTAL BUSINESS & COMMERCIAL PROPERTY 2,576,151.00 95 Caribbean Basin Initiative Fund BILL NO. 30 - THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE AN APPROPRIATION FROM THE CARIBBEAN BASIN INITIATIVE FUND FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE FOLLOWING SUM OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF FUNDS AVAILABLE IN THE CARIBBEAN BASIN INITIATIVE FUND, CREATED PURSUANT TO 26 USC (PUBLIC LAW 98-67), FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. FISCAL YEAR 2015 3015 CARIBBEAN BASIN INITIATIVE 390 DEPARTMENT OF FINANCE AS A CONTRIBUTION TO THE GENERAL FUND TOTAL DEPARTMENT OF FINANCE 8,900,000.00 TOTAL CARIBBEAN BASIN INITIATIVE 8,900,000.00 96 Election System of the Virgin Islands BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE MONIES FOR SALARIES AND EXPENSES OF THE ELECTION SYSTEM OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. RECOMMENDED BY THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THERE IS APPROPRIATED FROM THE GENERAL FUND TO THE ST. THOMAS/ST. JOHN BOARD OF ELECTIONS THE SUM OF $78,866 FOR THE OPERATING EXPENSES AND ANY OTHER RELATED COSTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. SECTION 2. THERE IS APPROPRIATED FROM THE GENERAL FUND TO THE ST. CROIX BOARD OF ELECTIONS THE SUM OF $78,866 FOR THE OPERATING EXPENSES AND ANY OTHER RELATED COSTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. SECTION 3. THERE IS APPROPRIATED FROM THE GENERAL FUND TO THE OFFICE OF THE SUPERVISOR OF ELECTIONS THE SUM OF $1,242,268 FOR THE OPERATING EXPENSES AND ANY OTHER RELATED COSTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. 97 Government Insurance Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE FUNDS FROM THE GOVERNMENT INSURANCE FUND FOR OPERATING EXPENSES OF THE DEPARTMENT OF FINANCE AND THE DEPARTMENT OF LABOR FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUMS, OR SO MUCH THEREOF AS MAY BE NECESSARY, ARE HEREBY APPROPRIATED OUT OF THE GOVERNMENT INSURANCE FUND FOR EXPENSES, INCLUDING WAGES OF SALARIED EMPLOYEES OF THE DEPARTMENT OF FINANCE, OFFICE OF THE CUSTODIAN AND THE DEPARTMENT OF LABOR, DIVISION OF OCCUPATIONAL SAFETY AND HEALTH AND THE DIVISION OF WORKER’S COMPENSATION. FISCAL YEAR 2015 6000 GOVERNMENT INSURANCE FUND 370 DEPARTMENT OF LABOR TOTAL DEPARTMENT OF LABOR 1,121,630.00 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 706,222.00 TOTAL GOVERNMENT INSURANCE FUND 1,827,852.00 98 Health Revolving Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE FOR THE LUMP SUM APPROPRIATION FROM THE HEALTH REVOLVING FUND FOR FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015 PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING AMOUNT, OR SO MUCH THEREOF AS MAY BE NECESSARY TO ACCOMPLISH THE PURPOSES SPECIFIED, IS HEREBY APPROPRIATED FROM FUNDS AVAILABLE OR DEPOSITED IN THE HEALTH REVOLVING FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. SECTION 2. THE DEPARTMENT OF HEALTH GRANTED A LUMP SUM BUDGET UNDER THIS ACT IS HEREBY EXEMPTED FROM THE PROVISIONS OF TITLE 2, CHAPTER 2, SECTION 28(B), VIRGIN ISLANDS CODE. FISCAL YEAR 2015 6079 HEALTH REVOLVING FUND NON-LAPSING 700 HEALTH TOTAL HEALTH 2,554,707.00 TOTAL HEALTH REVOLVING FUND NON-LAPSING 2,554,707.00 99 Hospital and Facilities Corporation– Schneider Regional Medical Center & Governor Juan F. Luis Hospital Medical Center BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 AN ACT PROVIDING APPROPRIATIONS FOR OPERATING EXPENSES OF THE HOSPITAL AND HEALTH FACILITIES CORPORATION FROM THE GENERAL FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014, THROUGH SEPTEMBER 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED FROM THE GENERAL FUND FOR OPERATING EXPENSES, INCLUDING MAINTENANCE, SUPPLIES AND EQUIPMENT AND OTHER PURPOSES OF THE HOSPITAL HEALTH FACILITIES CORPORATION FOR THE FISCAL YEAR OCTOVER 1, 2014, THROUGH SEPTEMBER 30, 2015. FISCAL YEAR 2015 0100 GENERAL FUND 7110 SCHNEIDER REGIONAL MEDICAL CENTER $22,472,518.00 7110 GOVERNOR JUAN F. LUIS HOSPITAL AND MEDICAL CENTER $20,148,874.00 TOTAL HOSPITAL AND HEALTH FACILITIES CORPORATION $42,621,392.00 TOTAL GENERAL FUND $42,621,392.00 100 Indirect Cost Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE FOR THE LUMP SUM APPROPRIATION FROM THE INDIRECT COST FUND FOR SALARIES, OPERATING EXPENSES AND FOR OTHER PURPOSES, OF THE OFFICE OF MANAGEMENT AND BUDGET, THE DIVISION OF PERSONNEL, THE DEPARTMENT OF PROPERTY AND PROCUREMENT AND THE DEPARTMENT OF FINANCE FOR THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUMS, OR SO MUCH THEREOF AS MAY BE NECESSARY, ARE HEREBY APPROPRIATED FROM THE INDIRECT COST FUND FOR OPERATING EXPENSES, INCLUDING WAGES AND SALARIES, AND OTHER PURPOSES OF THE OFFICE OF MANAGEMENT AND BUDGET, THE DIVISION OF PERSONNEL, THE DEPARTMENT OF PROPERTY AND PROCUREMENT AND THE DEPARTMENT OF FINANCE FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. FISCAL YEAR 2015 2098 INDIRECT COST 210 OFFICE OF MANAGEMENT & BUDGET TOTAL OFFICE OF MANAGEMENT & BUDGET 1,905,600 220 DIVISION OF PERSONNEL TOTAL DIVISION OF PERSONNEL 442,650 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 420,009 600 DEPARTMENT OF PROPERTY & PROC TOTAL DEPARTMENT OF PROPERTY & PROC 138,382 TOTAL INDIRECT COST 2,906,641 101 Interest Earned on Debt Service Reserves BILL NO. 30 - THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $1,100,000 FROM THE INTEREST EARNED ON DEBT SERVICES RESERVES AS A CONTRIBUTION TO THE GENERAL FUND PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE SUM OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000), IS HEREBY APPROPRIATED OUT OF THE INTEREST EARNED ON DEBT SERVICES RESERVES IN THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AS A CONTRIBUTION TO THE GENERAL FUND. 102 Interest Revenue Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $1,000,000 FROM THE INTEREST REVENUE FUND AS A CONTRIBUTION TO THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. RECOMMENDED BY THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE SUM OF ONE MILLION DOLLARS ($1,000,000) IS HEREBY APPROPRIATED OUT OF ANY FUNDS AVAILABLE IN THE INTEREST REVENUE FUND TO THE GENERAL FUND IN THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AS A CONTRIBUTION TO THE GENERAL FUND. 103 Internal Revenue Matching Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE APPROPRIATIONS FROM THE INTERNAL REVENUE MATCHING FUND FOR THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUMS, OR SO MUCH THEREOF AS MAY BE NECESSARY, ARE HEREBY APPROPRIATED OUT OF ANY FUNDS AVAILABLE IN SPECIAL INTERNAL REVENUE MATCHING FUND, CREATED BY SUBSECTION 28(B, (C), (I) OF THE REVISED ORGANIC ACT OF THE VIRGIN ISLANDS, PUBLIC LAW 517, 83RD CONGRESS, FOR THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015 : FISCAL YEAR 2015 3003 INTERNAL REVENUE MATCHING CONTRIBUTION TO THE GENERAL FUND 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 20,466,000.00 SUBTOTAL INTERNAL REVENUE MATCHING 20,466,000.00 3006 INTERNAL REVENUE MATCHING TO DEPARTMENT OF HUMAN SERVICES AS A CONTRIBUTION TO THE CRISIS INTERVENTION FUND 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 1,000,000 .00 SUBTOTAL INTERNAL REVENUE MATCHING 1,000,000.00 3007 INTERNAL REVENUE MATCHING NL 2004 SERIES A BOND PRINCIPLE AND INTEREST 4,515,125.00 2009 SERIES A-C BOND PRINCIPLE AND INTEREST 44,219,269.00 2010 SERIES A WORKING CAPITAL BONDS 21,971,075.00 2012 SERIES WORKING CAPITAL BOND 7,827,750.00 2013 SERIES A & B 4,244,350.00 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 82,777,569.00 SUBTOTAL INTERNAL REVENUE MATCHING NL 82,777,569.00 TOTAL INTERNAL REVENUE MATCHING 104,243,569.00 104 Public Services Commission BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE FUNDS TO THE PUBLIC SERVICES COMMISSION FOR THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015 FOR OPERATING EXPENSES. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF ANY AVAILABLE FUNDS IN THE PUBLIC SERVICES COMMISSION REVOLVING FUND FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015 TO THE PUBLIC SERVICES COMMISSION. FISCAL YEAR 2015 6032 PUBLIC SERVICE COMMISSION REVOLVING 380 LICENSING & CONSUMER AFFAIRS TOTAL LICENSING & CONSUMER AFFAIRS 1,713,553.00 TOTAL PUBLIC SERVICE COMMISSION REVOLVING 1,713,553.00 105 St. Croix Capital Improvement Fund BILL NO. 30- TWENTY-NINTH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $2,000,000 FROM THE INTERNAL REVENUE MATCHING FUND AS A CONTRIBUTION TO THE ST. CROIX CAPITAL IMPROVEMENT FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. RECOMMENDED BY THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. IN ACCORDANCE WITH TITLE 33, CHAPTER 111, SECTION 3087 THE SUM OF TWO MILLION DOLLARS ($2,000,000) IS HEREBY APPROPRIATED FROM THE INTERNAL REVENUE MATCHING FUND TO THE ST. CROIX CAPITAL IMPROVEMENT FUND FOR FISCAL YEAR ENDING SEPTEMBER 30, 2015 FOR THE PURPOSE OF CAPITAL IMPROVEMENT PROJECTS ON THE ISLAND OF ST. CROIX. 106 St. John Capital Improvement Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE AN APPROPRIATION FOR OPERATING EXPENSES OF THE DEPARTMENT OF PUBLIC WORKS AND THE WASTE MANAGEMENT AUTHORITY FROM THE ST. JOHN CAPITAL IMPROVEMENT FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUMS, OR SO MUCH THEREOF AS MAY BE NECESSARY, ARE HEREBY APPROPRIATED FROM THE ST. JOHN CAPITAL INPROVEMENT FUND FOR OPERATING EXPENSES INCLUDING MAINTENANCE, SUPPLIES, MACHINERY AND EQUIPMENT AND OTHER PURPOSES OF THE DEPARTMENT OF PUBLIC WORKS AND THE WASTE MANAGEMENT AUTHORITY FOR THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. FISCAL YEAR 2015 3019 SAINT JOHN CAPITAL IMPROVEMENT 610 DEPARTMENT OF PUBLIC WORKS TOTAL DEPARTMENT OF PUBLIC WORKS 225,000.00 620 VI WASTE MANAGEMENT AUTHORITY TOTAL VI WASTE MANAGEMENT AUTHORITY 1,000,000.00 TOTAL SAINT JOHN CAPITAL IMPROVEMENT 1,225,000.00 107 Sewage System Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE AN APPROPRIATION FOR OPERATING EXPENSES OF THE WASTE MANAGEMENT AUTHORITY FROM THE SEWAGE SYSTEM FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED FROM THE SEWAGE SYSTEM FUND FOR OPERATING EXPENSES INCLUDING MAINTENANCE, SUPPLIES, MACHINERY AND EQUIPMENT AND OTHER PURPOSES OF WASTE MANAGEMENT AUTHORITY FOR THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. FISCAL YEAR 2015 2066 SEWER WASTE WATER FUND 620 VI WASTE MANAGEMENT AUTHORITY TOTAL VI WASTE MANAGEMENT AUTHORITY 3,000,000.00 TOTAL SEWER WASTE WATER FUND 3,000,000.00 108 Tourism Advertising Revolving Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE FOR AN APPROPRIATION FROM THE TOURISM ADVERTISING REVOLVING FUND TO THE OFFICE OF THE GOVERNOR, VIRGIN ISLANDS POLICE DEPARTMENT, THE DEPARTMENT OF PUBLIC WORKS, THE VIRGIN ISLANDS WASTE MANAGEMENT AGENCY AND THE DEPARTMENT OF TOURISM DURING THE FISCAL YEAR OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE FOLLOWING SUMS OR SO MUCH THEREOF AS MAY BE NECESSARY IS HEREBY APPROPRIATED FROM ANY FUNDS AVAILABLE IN THE TOURISM ADVERTISING REVOLVING FUND, TO OFFICE OF THE GOVERNOR THROUGH THE BUREAU OF ECONOMIC RESEARCH AND OTHER TOURISM AND ECONOMIC STUDIES AND ACTIVITIES, TO CONDUCT TRAVELER EXIT SURVEYS, TO THE VIRGIN ISLANDS POLICE DEPARTMENT FOR POLICE OPERATIONS ON ST. THOMAS/ST. JOHN AND ST. CROIX, TO THE DEPARTMENT OF PUBLIC WORKS AND THE WASTE MANAGEMENT AGENCY TO FUND VARIOUS FESTIVAL CLEAN- UPS AND TO THE DEPARTMENT OF TOURISM FOR VARIOUS FESTIVALS IN FISCAL YEAR ENDING SEPTEMBER 30, 2015, AND SHALL REMAIN AVAILABLE UNTIL EXPENDED. FISCAL YEAR 2015 6069 TOURISM AD REVOLVING 200 OFFICE OF THE GOVERNOR TOTAL OFFICE OF THE GOVERNOR 150,000.00 500 VI POLICE DEPARTMENT TOTAL VI POLICE DEPARTMENT 850,000.00 610 DEPARTMENT OF PUBLIC WORKS TOTAL DEPARTMENT OF PUBLIC WORKS 300,000.00 620 VI WASTE MANAGEMENT AUTHORITY TOTAL VI WASTE MANAGEMENT AUTHORITY 300,000.00 920 DEPARTMENT OF TOURISM TOTAL DEPARTMENT OF TOURISM 650,000.00 TOTAL TOURISM AD REVOLVING 2,250,000.00 109 Transportation Trust Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $29,500,000 FROM THE TRANSPORTATION TRUST FUND AS A CONTRIBUTION TO THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE SUM OF $29,500,000 IS HEREBY APPROPRIATED OUT OF THE TRANSPORTATION TRUST FUND IN THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AS A CONTRIBUTION TO THE GENERAL FUND. 110 Union Arbitration Award Fund BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $1,125,000 FROM THE UNION ARBITRATION AWARD FUND AS A CONTRIBUTION TO THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. NOTWITHSTANDING ANY OTHER LAW, THE SUM OF ONE MILLION AND ONE HUNDRED TWENTY FIVE THOUSAND DOLLARS ($1,125,000) IS HEREBY APPROPRIATED OUT OF THE UNION ARBITRATION AWARD FUND IN THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AS A CONTRIBUTION TO THE GENERAL FUND. FISCAL YEAR 2015 2113 UNION ARBITRATION AWARD 390 DEPARTMENT OF FINANCE TOTAL DEPARTMENT OF FINANCE 1,125,000.00 TOTAL UNION ARBITRATION AWARD 1,125,000.00 111 PERB and Labor Management BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE FOR THE OPERATING EXPENSES OF THE PUBLIC EMPLOYEES RELATIONS BOARD AND THE LABOR MANAGEMENT COMMITTEE FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THERE IS HEREBY APPROPRIATED FROM THE UNION ARBITRATION AWARD AND GOVERNMENT EMPLOYEES INCREMENT FUND, ESTABLISHED PURSUANT TO SECTION 3066 OF TITLE 33, VIRGIN ISLANDS CODE, THE SUM OF ONE MILLION, ONE HUNDRED SIX THOUSAND, THREE HUNDRED SEVENTY DOLLARS ($1,106,370) TO THE PUBLIC EMPLOYEES RELATIONS BOARD FOR OPERATING EXPENSES. SUCH SUM SHALL REMAIN AVAILABLE UNTIL EXPENDED. SECTION 2. THERE IS HEREBY APPROPRIATED FROM THE UNION ARBITRATION AWARD AND GOVERNMENT EMPLOYEES INCREMENT FUND, ESTABLISHED PURSUANT TO SECTION 3066 OF TITLE 33, VIRGIN ISLANDS CODE, THE SUM OF ONE HUNDRED SEVENTY-FIVE THOUSAND DOLLARS ($175,000) TO THE LABOR MANAGEMENT COMMITTEE FOR OPERATING EXPENSES. SUCH SUM SHALL REMAIN AVAILABLE UNTIL EXPENDED. 112 Union Arbitration – Office of Collective Bargaining BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO PROVIDE FOR THE OPERATING EXPENSES OF THE OFFICE OF COLLECTIVE BARGAINING FOR FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THERE IS HEREBY APPROPRIATED FROM THE UNION ARBITRATION AWARD AND GOVERNMENT EMPLOYEES INCREMENT FUND, ESTABLISHED PURSUANT TO SECTION 3066 OF TITLE 33, VIRGIN ISLANDS CODE, THE SUM OF SIX HUNDRED NINETY-TWO THOUSAND THREE HUNDRED AND TWENTY DOLLARS ($692,320) TO THE OFFICE OF COLLECTIVE BARGAINING FOR THE OPERATING EXPENSES OF THE OFFICE. FISCAL YEAR 2015 2113 UNION ARBITRATION AWARD 220 DIVISION OF PERSONNEL TOTAL DIVISION OF PERSONNEL 692,320.00 TOTAL UNION ARBITRATION AWARD 692,320.00 113 University of the Virgin Islands BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE MONIES FOR SALARIES AND EXPENSES OF THE UNIVERSITY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, AND FOR OTHER PURPOSES. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE SUM OF $23,902,208 OR AS MUCH AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF ANY AVAILABLE FUNDS IN THE TREASURY OF THE VIRGIN ISLANDS, TO BE TRANSFERRED TO THE UNIVERSITY OF THE VIRGIN ISLANDS FUND FOR EXPENDITURE BY THE UNIVERSITY OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, FOR THE PURPOSES HEREINAFTER NAMED IN THIS SECTION IN ACCORDANCE WITH THE PROVISIONS OF TITLE 17, CHAPTERS 33 AND 35, VIRGIN ISLANDS CODE. (A) FOR SALARIES, INCLUDING PAY FOR REGULAR AND TEMPORARY EMPLOYEES; SALARY INCREASES; EMPLOYER'S FICA AND RETIREMENT CONTRIBUTIONS; OVERTIME COMPENSATION OF HOURLY RATED EMPLOYEES; BOOKS, MAGAZINES, TEACHING MATERIALS AND AUDIO-VISUAL SUPPLIES; EQUIPMENT AND SUPPLIES FOR OFFICES, CLASSROOMS, LABORATORIES, LIBRARY, STUDENT AND FACULTY LODGINGS; RECREATIONAL AND COMMON ROOMS; VEHICLES AND THEIR MAINTENANCE AND REPAIR; FOOD AND RELATED SERVICES FOR STUDENT DORMITORIES; REPAIR, IMPROVEMENT AND MAINTENANCE OF THE UNIVERSITY CAMPUS AND ITS BUILDINGS AND OTHER APPURTENANCES; CONTRACTED, OUTSIDE SERVICES, SUCH AS LEGAL, ARCHITECTURAL, AUDITING AND PRINTING SERVICES; AND PAYMENT OF OTHER LEGITIMATE EXPENSES OF THE UNIVERSITY, INCLUDING PRINCIPAL AND INTEREST OF BONDS AND NOTES IN ACCORDANCE WITH THE PROVISIONS OF TITLE 17, CHAPTER 33 AND 35, VIRGIN ISLANDS CODE. (B) FOR INCIDENTAL EXPENSES INCLUDING TRAVEL EXPENSE AND PER DIEM OF UNIVERSITY FACULTY, ADMINISTRATIVE AND OTHER EMPLOYEES, AND MEMBERS OF ADVISORY COUNCILS, BOARDS AND OVERSEERS; FAMILY TRAVEL AND MOVING EXPENSES FROM OTHER POINTS OF THE VIRGIN ISLANDS FOR NEW STAFF MEMBERS; AND FOR THE EXPENSES OF SUCH CONFERENCE AND WORKSHOPS AS MAY BE APPROVED BY THE BOARD OF TRUSTEES. SECTION 2. IN ORDER TO SUPPLEMENT THE SUMS APPROPRIATED BY THIS ACT, THE BOARD OF TRUSTEES IS HEREBY AUTHORIZED TO LEVY SUCH FEES FOR TUITION, HOUSING, FOOD SERVICES, AND THE USE OF UNIVERSITY-OWNED BUILDINGS AS MAY BE REASONABLE AND PROPER, DEVOTING SUCH FEE INCOME SOLELY TO THE PURPOSES SPECIFIED IN SUB-SECTIONS (A) AND (B) OF SECTION 1 OF THIS ACT. THE BOARD OF TRUSTEES IS FURTHER AUTHORIZED AND DIRECTED TO CONTINUE TO MAKE EVERY EFFORT TO SECURE GIFTS, GRANTS AND LOANS TO THE UNIVERSITY OF THE VIRGIN ISLANDS FUND FROM PRIVATE INDIVIDUALS, FOUNDATIONS AND FEDERAL GOVERNMENT AGENCIES AND TO UTILIZE SUCH GIFTS, GRANTS AND LOANS FOR THE PURPOSES SPECIFIED BY THE DONOR OR LENDER. SECTION 3. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 THE SUM OF $3,992,205 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR THE PAYMENT OF DEBT SERVICE COSTS OF THE UNIVERSITY OF THE VIRGIN ISLANDS. 114 SECTION 4. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $300,000 TO THE UNIVERSITY OF THE VIRGIN ISLANDS TO PROVIDE MATCHING GRANTS FOR SMALL BUSINESS DEVELOPMENT CENTER PURSUANT TO TITLE 17, CHAPTER 33, SECTION 474, VIRGIN ISLANDS CODE. SECTION 5. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $87,773 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR SENIOR CITIZENS’ TUITION, PURSUANT TO TITLE 17, CHAPTER 33, SECTION 475, VIRGIN ISLANDS CODE. SECTION 6. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $400,966 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR VALEDICTORIAN AND SALUTATORIAN SCHOLARSHIPS PURSUANT TO TITLE 17, CHAPTER 33, SECTION 476, VIRGIN ISLANDS CODE. SECTION 7. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $100,000 TO THE COMMUNITY ENGAGEMENT AND LIFELONG LEARNING (CELL) PROGRAM FOR USE FOR VOCATIONAL EDUCATION PROGRAMS. SECTION 8. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $200,000 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR GREEN TECHNOLOGY PROGRAM PURSUANT TO ACT NO. 7222. SECTION 9. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $100,000 TO THE UNIVERSITY OF THE HOTEL MANAGEMENT PROGRAM. SECTION 10. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $15,000 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR JOHN BREWERS BEACH BATHHOUSE MAINTENANCE. SECTION 11. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $355,901 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR THE UNIVERSITY BOUND PROGRAM, FORMERLY THE UPWARD BOUND PROGRAM. SECTION 12. THERE IS APPROPRIATED FROM THE GENERAL FUND OF THE TREASURY OF THE VIRGIN ISLANDS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $100,000 TO THE UNIVERSITY OF THE VIRGIN ISLANDS FOR THE SENIOR RESERVE OFFICERS’ TRAINING CORPS (SROTC) PROGRAM. FISCAL YEAR 2015 900 UNIVERSITY OF THE VIRGIN ISLANDS TOTAL UNIVERSITY OF THE VIRGIN ISLANDS 29,554,053.00 TOTAL GENERAL FUND 29,554,053.00 115 Virgin Islands Office of the Inspector General BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 AN ACT PROVIDING APPROPRIATION FOR OPERATING EXPENSES OF THE VIRGIN ISLANDS OFFICE OF THE INSPECTOR GENERAL FROM THE GENERAL FUND OF THE GOVERNMENT OF THE VIRGIN ISLANDS DURING THE FISCAL YEAR OCTOBER 1, 2014, THROUGH SEPTEMBER 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM, OR SO MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED FROM THE GENERAL FUND FOR OPERATING EXPENSES, INCLUDING MAINTENANCE, SUPPLIES AND EQUIPMENT AND OTHER PURPOSES OF THE VIRGIN ISLANDS OFFICE OF THE INSPECTOR GENERAL FOR THE FISCAL YEAR OCTOBER 1, 2014, THROUGH SEPTEMBER 30, 2015. FISCAL YEAR 2015 0100 GENERAL FUND 350 VIRGIN ISLANDS OFFICE OF THE INSPECTOR GENERAL TOTAL INSPECTOR GENERAL $1,368,057.00 TOTAL GENERAL FUND $1,368,057.00 116 Virgin Islands Taxi License Fund BILL NO.30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE FUNDS TO THE VIRGIN ISLANDS TAXICAB COMMISSION FOR THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015 FOR OPERATING EXPENSES. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THE FOLLOWING SUM OR AS MUCH THEREOF AS MAY BE NECESSARY, IS HEREBY APPROPRIATED OUT OF ANY AVAILABLE FUNDS IN THE TAXI LICENSE FUND FOR THE FISCAL YEAR OCTOBER 1, 2014 TO SEPTEMBER 30, 2015, TO THE VIRGIN ISLANDS TAXICAB COMMISSION. FISCAL YEAR 2015 2114 TAXI REVOLVING FUND 480 VIRGIN ISLANDS TAXICAB COMMISSION TOTAL VIRGIN ISLANDS TAXICAB COMMISSION 626,489.00 TOTAL TAXI REVOLVING FUND 626,489.00 117 Virgin Islands Waste Management Authority BILL NO. 30- THIRTIETH LEGISLATURE OF THE VIRGIN ISLANDS OF THE UNITED STATES REGULAR SESSION 2014 TO APPROPRIATE THE SUM OF $22,310,423 FROM THE GENERAL FUND TO THE VIRGIN ISLANDS WASTE MANAGEMENT AUTHORITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. PROPOSED BY: THE GOVERNOR BE IT ENACTED BY THE LEGISLATURE OF THE VIRGIN ISLANDS: SECTION 1. THERE IS HEREBY APPROPRIATED FROM THE GENERAL FUND TO THE VIRGIN ISLANDS WASTE MANAGEMENT AUTHORITY, FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, THE SUM OF $22,310,423 FOR OPERATING EXPENSES AND ANY OTHER RELATED COSTS. 118 STAFFING 119 FY 2013 FY 2014 FY 2015 Department\Agency Actual Approved Projected Department of Justice 178 170 162 Bureau of Corrections 357 332 300 Office of the Governor 104 88 83 Office of Management and Budget 38 37 36 Division of Personnel/Off. Collective Barg. 48 50 46 Virgin Islands Fire Service 273 250 238 Bureau of Information Technology 23 19 18 Virgin Islands Energy Office - 18 15 VITEMA 94 77 68 Office of the Adjutant General 53 49 47 Office of Veterans' Affairs 6 6 5 Office of the Lieutenant Governor 175 175 174 Bureau of Internal Revenue 149 161 162 Bureau of Motor Vehicles 54 52 50 Department of Labor 155 142 134 Department of Licensing and Consumer Affairs 44 45 43 Taxicab Commission 12 12 11 Public Services Commission 19 19 19 Department of Finance 61 53 47 Department of Education 2,706 2,544 2,610 Virgin Islands Police Department 761 711 835 LEPC - 17 12 Department of Property and Procurement 117 83 69 Department of Public Works 278 270 239 Department of Health 644 500 429 Department of Human Services 975 883 869 Department of Planning and Natural Resources 263 231 206 Department of Agriculture 55 53 50 Department of Sports Parks and Recreation 121 116 107 Department of Tourism 33 33 27 TOTAL ALL DEPARTMENTS 7,796 7,196 7,111 ALL FUNDS - FULL TIME EQUIVALENTS 2013-2015 Budget by Departments Staff Equivalent Summary 120 Staff Equivalent by Department and by Fund Department\Agency Type of Fund FY 2013 Actual FY 2014 Approved FY 2015 Projected Department of Justice FUND 0100 General Fund General Fund 128 122 117 FUND 2098 Departmental Indirect Cost Fund Non-appropriated Fund 3 3 - FUND 2166 VI Law Enforcement Federal Fund 2 - - FUND 3100 Federal Grants Federal Fund 45 45 45 Total 178 170 162 Bureau of Corrections FUND 0100 General Fund General Fund 357 332 300 Total 357 332 300 Office of the Governor FUND 0100 General Fund General Fund 101 88 83 FUND 2036 VI Energy Office Federal Fund 1 - - FUND 2125 American Recovery & Reinvestment Act ARRA Fund 1 - - FUND 3100 Federal Grants Federal Fund 1 - - Total 104 88 83 Office Management and Budget FUND 0100 General Fund General Fund 25 24 22 FUND 2098 Indirect Cost Fund Other Appropriated Funds 13 13 14 Total 38 37 36 Division of Personnel and Office of Collective Bargaining FUND 0100 General Fund General Fund 36 37 33 FUND 2098 Indirect Cost Fund Other Appropriated Fund 5 6 6 FUND 2113 Union Arbitration Award Fund Other Appropriated Fund 7 7 7 Total 48 50 46 Virgin Islands Fire Service FUND 0100 General Fund General Fund 273 250 238 Total 273 250 238 Bureau of Information Technology FUND 0100 General Fund General Fund 22 18 17 FUND 3100 Federal 1 1 1 Total 23 19 18 V.I. Energy Office FUND 0100 General Fund General Fund - 17 14 FUND 3100 Federal Grants Federal Fund - 2 1 Total - 18 15 VITEMA FUND 0100 General Fund General Fund 78 61 53 FUND 3100 Federal Grants Federal Fund 16 16 15 Total 94 77 68 All Funds - Full Time Staff Equivalents 2013-2015 Budgets by Department and by Fund 121 Department\Agency Type of Fund FY 2013 Actual FY 2014 Approved FY 2015 Projected Office of the Adjutant General FUND 0100 General Fund General Fund 10 8 10 FUND 3100 Federal Grants Federal Fund 43 41 37 Total 53 49 47 Office of Veterans Affairs FUND 0100 General Fund General Fund 6 6 5 Total 6 6 5 Office of the Lieutenant Governor FUND 0100 General Fund General Fund 121 121 120 FUND 2103 Financial Services Fund Non-Appropriated Fund 13 13 12 FUND 2110 Comm. Of Insurance Admin. Non-Appropriated Fund 41 41 42 Total 175 175 174 Bureau of Internal Revenue FUND 0100 General Fund General Fund 149 161 162 Total 149 161 162 Bureau of Motor Vehicles FUND 0100 General Fund General Fund 37 35 33 FUND 2094 Bureau of Motor Vehicle Fund Other Appropriated Fund 17 17 17 Total 54 52 50 Department of Labor FUND 0100 General Fund General Fund 43 38 38 FUND 6000 Government Insurance Fund Other Appropriated Fund 32 17 17 FUND 2000 Employment Security Admin. Federal Fund 42 - - FUND 2098 Departmental Indirect Cost Fund Non-appropriated Fund 4 10 12 FUND 2100 JTPA Federal Fund 1 - - FUND 2154 Federal Grant Federal Fund - 1 - FUND 2125 American Recovery & Reinvestment Act ARRA Fund 3 - - FUND 3100 Federal Grants Federal Fund 30 76 67 Total 155 142 134 Department of Licensing and Consumer Affairs FUND 0100 General Fund General Fund 44 45 43 Total 44 45 43 Taxicab Commission FUND 2114 Taxi License Fund Other Appropriated Fund 12 12 11 Total 12 12 11 Public Service Commission FUND 6032 Public Services Commission Other Appropriated Fund 16 16 16 FUND LLP Life Line Link Up Program Non-appropriated Fund 3 3 3 Total 19 19 19 All Funds - Full Time Staff Equivalents 2013-2015 Budgets by Department and by Fund 122 Department\Agency Type of Fund FY 2013 Actual FY 2014 Approved FY 2015 Projected Department of Finance FUND 0100 General Fund General Fund 49 41 36 FUND 6000 Government Insurance Fund Other Appropriated Fund 9 9 8 FUND 2098 Indirect Cost Fund Other Appropriated Fund 3 3 2 FUND 6050 Data Processing Fund Non-appropriated Fund - - 1 Total 61 53 47 Department of Education FUND 0100 General Fund General Fund 2,356 2,205 2,285 FUND 2098 Departmental Indirect Cost Fund Non-Appropriated Fund 8 13 9 FUND 2188 VI Lottery Non-Appropriated Fund 16 16 17 FUND 3110 DOE Federal Grants Federal Fund 326 310 299 Total 2,706 2,544 2,610 Virgin Islands Police Department FUND 0100 General Fund General Fund 719 684 814 FUND 6069 Tourism Advertising Revolving Fund Other Appropriated Fund 12 10 - FUND 2125 American Revovery & Reinvestment Act ARRA Fund 5 - - FUND 2166 VI Law Enforcement Federal Fund 2 - - FUND 3100 Federal Grants Federal Fund 23 17 21 Total 761 711 835 LAW ENFORCEMENT PLANNING COMMISSION (LEPC) FUND 0100 General Fund General Fund - 7 7 FUND 2125 ARRA ARRA Fund - 4 - FUND 3100 Federal Grants Federal Fund - 6 5 Total - 17 12 Department of Property and Procurement FUND 0100 General Fund General Fund 82 50 42 FUND 2098 Indirect Cost Fund Other Appropriated Fund 5 8 3 FUND 6028 Bus. and Comm. Property Revl. Fund Other Appropriated Fund 30 25 24 Total 117 83 69 Department of Public Works FUND 0100 General Fund General Fund 185 177 159 FUND 6058 Public Transit Fund Non-Appropriated Fund 90 90 77 FUND 3100 Federal Grants Federal Fund 3 3 3 Total 278 270 239 Department of Health FUND 0100 General Fund General Fund 408 326 274 FUND 2126 Health Grant In AID Fund Federal Fund 100 9 FUND 2098 Indirect Cost Fund Non-Appropriated Fund 12 11 9 FUND 2125 American Recovery & Reinvestment Act ARRA Fund 2 - - FUND 3100 Federal Grants Federal Fund 122 155 146 Total 644 500 429 All Funds - Full Time Staff Equivalents 2013-2015 Budgets by Department and by Fund 123 Department\Agency Type of Fund FY 2013 Actual FY 2014 Approved FY 2015 Projected Department of Human Services FUND 0100 General Fund General Fund 542 460 431 FUND 2098 Departmental Indirect Cost Fund Non-Appropriated Fund - 4 3 FUND 2052 Federal AIDED CAA Federal Fund 1 - - FUND 2058 Sr. Medical Protocol Federal Fund 2 - - FUND 3100 Federal Grants Federal Fund 430 419 436 Total 975 883 869 Department of Planning and Natural Resources FUND 0100 General Fund General Fund 120 106 91 FUND 2006 Fish & Game Fund Non-appropriated Fund 14 13 6 FUND 2018 Fishery and Wildlife Projects Federal Fund 3 - - FUND 2020 Air and Water Pollution Control Federal Fund 9 4 2 FUND 2040 Federal Programs/Conservation (Program Income) Non-appropriated Fund 11 2 2 FUND 2054 Natural Resources Reclamation Non-appropriated Fund 4 - 11 FUND 2072 Air Pollution Control Agency Non-appropriated Fund 14 14 9 FUND 2098 Departmental Indirect Fund Non-appropriated Fund 1 1 1 FUND 3100 Federal Grants Federal Fund 87 90 83 FUND 6014 Coastal Protection Non-appropriated Fund - 1 1 Total 263 231 206 Department of Agriculture FUND 0100 General Fund General Fund 54 52 49 FUND 3100 Federal Grants Federal Fund 1 1 1 Total 55 53 50 Department of Sports, Parks and Recreation FUND 0100 General Fund General Fund 121 116 107 Total 121 116 107 Department of Tourism FUND 0100 General Fund General Fund 33 33 27 Total 33 33 27 FY 2013 FY 2014 FY 2015 Total General Fund 6,099 5,619 5,608 Total Other Appropriated Funds 161 143 125 Total ARRA Funds 11 4 - Total Federal Funds 1,291 1,195 1,162 Total Non-Appropriated Funds 234 235 214 Grand Total 7,796 7,196 7,111 2013-2015 Budgets by Department and by Fund All Funds - Full Time Staff Equivalents 124 BUDGET COMPONENTS 125 Department of Justice Office of the Governor Office of Management and Budget Division of Personnel Virgin Islands Emergency Management Agency Bureau of Information Technology Office of the Adjutant General Office of Veterans Affairs Office of the Lieutenant Governor Virgin Islands Election System Bureau of Internal Revenue Virgin Islands Inspector General Bureau of Motor Vehicles Department of Labor Department of Licensing and Consumer Affairs Department Finance Department of Property and Procurement Department of Agriculture GENERAL GOVERNMENT 126 $12,654,323 66% $6,341,207 33% $270,000 1% General Fund Federal Funds Crime Prevention Pros Funs Appropriated Funds Non-Appropriated Funds $19,265,530 DEPARTMENT OF JUSTICE Office of the Attorney General Deputy Attorney General Inspectional Services Budget and Accounting Personnel Training and Planning Civil Rights Commission Medical Examiner Crime Lab General Litigation Services White Collar Crime Paternity and Child Support Solicitor General Forensic Unit Gaming Enforcement 127 Department of Justice Message from the Attorney General The Department of Justice (DOJ) serves as the lead law enforcement office in the Territory. Created by Act No. 5625 as an executive department of the government, the Department is a policy and regulatory/enforcement organization that has a three-fold mission. The mission is the prosecution of all violations of the Virgin Islands Code, the representation of the Government in all civil actions brought against it or on behalf of the Government of the Virgin Islands, and provision of efficient and effective financial and other access support and services to children and custodial parents. The Executive Budget submission brings together the principles of Performance-Based Budgeting to the resources of the Department throughout every division. The Division of the Attorney General and the Budget and Administrative Services provide the leadership for the Department and the administrative platform that allows the Department to carry out its mission. The Division of General Legal Services handles the litigation activities for the Department in the Criminal Division which prosecutes all crimes in the name of the People of the Virgin Islands and in the Civil Division which represents the Government of the Virgin Islands. The Solicitor General Division provides general advice to government agencies, reviews all contracts and other legal documents, and handles appeals of all cases in which the Government is a party. Pursuant to Title 3 Chapter 8, of the Virgin Islands Code, the Division of Paternity and Child Support is responsible for the collection and distribution of child support payments for the children of the Virgin Islands. The Division of Paternity and Child Support also provides services to facilitate access and visitation for children and their non- custodial parent. Within the area known as Main Justice, the units all come together to support the strategic objective of vigorously prosecuting and securing conviction of persons who violate the laws of the United States Virgin Islands, and protect and pursue the Government’s legal interest in all matters presented to the Courts. At the Division of Paternity and Child Support the strategic objective is to provide an efficient, accurate, and reliable collection and distribution of child support payments for children in the Virgin Islands. Major Accomplishments for Fiscal Year 2014 Main Justice Operations The Criminal Division of the Department continues to prosecute cases on behalf of the people of the Virgin Islands. During the year we lost staff in the Criminal Division due to resignations and retirements; however, the Division has continued to carry out its statutory duties and prosecuted persons who allegedly commit crimes. Our prosecutors have not been deterred by the fiscal crisis or the loss of staff in the Division. The Criminal Division continues to work with the United States Attorney's Office to consult on cases in which there may be a federal nexus. We shared the community’s heightened concern about an apparent spike in violent crimes; however, based on the number of cases brought to the Division by the Virgin Islands Police Department, the fact is that the numbers of homicide and violent crimes have decreased. We have seen a reduction in the total number of criminal cases filed. Homicides and other violent crimes, except robbery, have shown a 5% reduction from calendar year 2012 to calendar year 2013. We believe that this general reduction is due to effective police activity, aggressive prosecution that sends a message, and more alert and cooperative residents who report crimes. The Department of Justice convened a multi-agency Human Trafficking Task Force, which is comprised of local and federal agencies. The objective of the task force is to determine if there are incidents of human trafficking taking place in the Territory and to develop a strategy to address the crime. 128 The prosecution of white collar and public corruption cases continues to be a high priority area in this administration. DOJ has now furthered its focus to the prosecution of tax-related crimes. The White Collar and Public Corruption Unit prosecute cases referred from the Tax Collection Task Force. Unfortunately, budget cuts reduced the number of attorneys working in this area. Division of Paternity and Child Support The Division of Paternity and Child Support continues to carry out the function of collecting child support for the children of the Virgin Islands who do not live with both parents. The Department usually has an establishment of paternity before determining amounts for child support. The task of establishing paternity is important because so many children born in our community have no legally recognized father identified on their birth certificates. Very often the custodial parents of those children apply for assistance to the Department of Human Services. As part of the requirement for assistance, a custodial parent must make an effort to identify the absent father and begin collecting child support payments. The Division of Paternity and Child Support is held accountable for those cases in which paternity is established in the Territory. The Department of Justice has a significant role to pursue justice on behalf of the people of the Virgin Islands. The objectives and strategies change from time to time in response to trends in criminal activity. 129 Department of Justice ORGANIZATIONAL TYPE: Policy, Regulatory/Enforcement and Service Strategic Goals: 1. Ensure and guard justice for the People and the Government of the Virgin Islands. 2. Provide an efficient, accurate, and reliable system for the collection and distribution of child support contributions for the children of the Virgin Islands. Performance Goals: 1. Meet constitutional industry and government standards. 2. Enforce and maintain law and order in the Territory. 3. Protect the legal interest of the Government of the Virgin Islands through criminal, civil, and administrative systems of law. Org 11000 Office of the Attorney General Functional Statement The Office of the Attorney General oversees the prosecution of all criminal cases in the Territory, represents the Government of the United States Virgin Islands in all civil litigation, manages the Division of Paternity and Child Support, and provides advice and opinions to all commissioners, agencies, and instrumentalities. As part of the process of vigilant law enforcement, the Attorney General’s Office maintains consistent momentum in the prosecution of individuals who commit crimes. The Office initiated a vigorous effort to the collection of money to increase the Territory’s revenues and stimulate the economy through the Tax Collection Task Force and other collection efforts. Org 11010 Deputy Attorney General Functional Statement The Chief Deputy Attorney General is the Chief Operations Officer and is responsible for the day-to-day operations of the Department and the daily supervision of all divisions within the Department of Justice, except the Office of the Attorney General. The Chief Deputy Attorney General implements the policies of the Attorney General and assists in the formulation of those policies. Org 11020 Inspectional Services Functional Statement Inspectional Services Unit investigates civil and criminal matters in the areas of tort claims, civil litigation, pre- employment background investigations, misconduct by government employees, internal affairs for the Bureau of Corrections, white-collar crimes, fugitive investigations and extradition of fugitives, prisoner transport, witness protection, undercover operations, and electronic surveillance. It assists Assistant Attorneys General in the presentation of criminal and civil matters before the court. The Division also serves subpoenas for the Attorney General. 130 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of cases opened SG1/ PG3 26 65 75 Percent of cases closed SG1/ PG3 55% 65% 75% Number of Attorney General subpoenas served SG1/ PG2,3 90 125 150 Number of Court subpoenas served SG1/ PG2,3 1,270 1,500 1,700 Org 11100 Budget and Accounting Functional Statement The Budget and Accounting Unit of the Department of Justice functions as its administrative arm, and prepares, administers and monitors the Department’s annual budget; addresses, reviews and processes payroll and procurement issues, and coordinates training and travel of office personnel. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of days to initiate personnel action SG1/ PG1 2 2 2 Percent of vendor payments processed within 30 days SG1/ PG1 90% 95% 97% Number of NOPA’s processed SG1/ PG1 30 38 45 Number of vendor transactions SG1/ PG1 718 730 745 Vendor’s payments under 30 days SG1/ PG1 658 700 720 Vendor’s payments over 30 days SG1/ PG1 27 35 40 Org 111200 Medical Examiner Functional Statement The Medical Examiner conducts autopsies whenever death occurs outside of a hospital or other healthcare facility or in cases when death occurred under violent and/or suspicious circumstances. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of autopsies performed SG1/ PG3 79 89 99 Number of Medical Examiner cases SG1/ PG3 277 285 295 Number of court appearances SG1/ PG3 9 20 25 131 Org 11210 Crime Lab Functional Statement The Crime Lab assists in the prosecution of cases by providing accurate and timely analysis of evidence. The Laboratory offers direct support to law enforcement operations in the area of identification and analysis of controlled substances. Additionally, laboratory personnel testify in court. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of cases referred to the crime lab SG1/ PG1,3 65 75 85 Number of cases analyzed SG1/ PG1,3 25 30 35 Number of pending cases SG1/ PG1,3 33 40 45 Number of cases resolved through judicial disposition SG1/ PG1,3 7 18 24 Org 11300 Legal Services (General Litigation Services) Functional Statement The General Litigation Services Unit prosecutes all criminal cases for the Government and reviews all criminal issues. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of new criminal cases (opened)―felony― STT/STJ SG1/ PG1,2,3 374 380 390 Number of new criminal cases (opened)―STX SG1/ PG1,2,3 292 300 310 Number of new criminal cases (opened)―Misdemeanor― STT/STJ SG1/ PG1,2,3 500 510 525 Number of new criminal cases (opened)―Misdemeanor― STX SG1/ PG1,2,3 484 492 500 Number of felony cases disposed by trial―STT/STJ SG1/ PG1,2,3 28 35 40 Number of felony cases disposed by trial―STX SG1/ PG1,2,3 25 30 35 Number of misdemeanor cases disposed by trial―STT/STJ SG1/ PG1,2,3 150 160 175 Number of misdemeanor cases disposed by trial―STX SG1/ PG1,2,3 20 25 30 Number of juvenile cases opened―STT/STJ SG1/ PG1,2,3 75 85 95 Number of juvenile cases opened―STX SG1/ PG1,2,3 165 175 185 Number of juvenile cases disposed by trial―STT/STJ SG1/ PG1,2,3 3 5 10 Number of juvenile cases disposed by trial―STX SG1/ PG1,2,3 6 8 10 132 Org 11120 Civil Division Functional Statement The Civil Division of the General Litigation Services Unit defends and prosecutes all civil actions for the Government. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of new cases opened STT/STJ SG1/ PG1,2,3 90 116 130 Number of new cases opened STX SG1/ PG1,2,3 117 125 135 Number of administrative tort claims STT/STJ SG1/ PG1,2,3 17 26 35 Number of administrative tort claims STX SG1/ PG1,2,3 34 45 55 Percentage of cases closed by settlement STT/STJ SG1/ PG1,2,3 13% 25% 35% Percentage of cases closed by settlement STX SG1/ PG1,2,3 11% 20% 28% Percentage of cases closed by trial/court order STT/STJ SG1/ PG1,2,3 24% 35% 40% Percentage of cases closed by trial/court order STX SG1/ PG1,2,3 23% 33% 38% Org 11310 White Collar Crime Functional Statement The White Collar Crime Unit investigates crimes including embezzlement, consumer fraud, insurance fraud and all other types of fraud, money laundering, bribery, misappropriation of public funds, worthless checks, and other complex litigation. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of new cases opened SG1/ PG1,2,3 50 60 70 Percent of cases resolved by plea SG1/ PG1,2,3 33% 38% 43% Percent of cases resolved by trial SG1/ PG1,2,3 20% 25% 30% 133 Org 11320 Paternity and Child Support Functional Statement The Paternity and Child Support Unit establishes paternity and child support services, and enforces, collects, and disburses child support obligations. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of support orders established SG2/ PG1,2,3 74% 75% 75% Percent of paternity establishments SG2/ PG1,2,3 99% 95% 98% Number of collections distributed SG2/ PG1,2,3 5,976 6,100 6,125 Number of cases opened SG2/ PG1,2,3 820 835 845 Org 11400 Solicitor General Functional Statement The Office of the Solicitor General provides legal representation for the Government in all criminal and civil appeals, administrative matters and writs of review; prepares, revises or reviews all documents in which the Government has an interest, including contracts, leases, permits, and rules and regulations; provides formal and informal opinions and advice on official Attorney General opinions; enforces ethics and conflicts of interest laws and provides administrative services to the Board of Land Use Appeals; provides legal counsel for all Executive Branch Boards and Commissions, the Parole Board, and the Civil Rights Commission; and revises and establishes contract procedures for all Government contracts, including construction contracts. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of Board and Commission meetings held SG1/ PG1,2,3 34 45 55 Number of administrative hearings held SG1/ PG1,2,3 14 23 32 Number of new opinions requested SG1/ PG1,2,3 22 30 36 Number of new contracts reviewed SG1/ PG1,2,3 102 118 125 Number of new appeals filed SG1/ PG1,2,3 108 153 165 Percent of appeals closed SG1/ PG1,2,3 87% 93% 95% Org 11600 Gaming Enforcement Functional Statement The Gaming Enforcement Unit implements the gaming laws of the United States Virgin Islands in conjunction with the Casino Commission. In addition to enforcing the activities of the land-based casinos, the activity center is also responsible for the regulation of internet gaming. 134 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average number of days to investigate employee applications SG1/ PG1,3 45 40 38 Average number of days to investigate non-employee applications SG1/ PG1,3 120 115 112 Percent compliance tests completed within 24 hours of request SG1/ PG1/3 100% 100% 100% Number of days to complete investigation of violations of gaming laws and regulations SG1/ PG1,3 25 20 18 135 DEPT OF JUSTICE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 6,679,433 - 7,801,352 8,295,773 FRINGE BENEFITS 1,982,855 - 2,936,284 2,859,112 SUPPLIES 65,290 - 42,748 45,000 OTHER SERVICES 2,498,548 - 1,579,552 1,177,408 UTILITY 921,964 - 935,716 277,031 TOTAL FUND- GENERAL FUND 12,148,088 - 13,295,652 12,654,323 TOTAL APPROPRIATED FUNDS 12,148,088 - 13,295,652 12,654,323 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - 40,000 OTHER SVS. & CHGS. - - 145,000 80,000 UTILITIES - - - - CAPITAL OUTLAYS - - 570,000 150,000 TOTAL NON-APPROPRIATED FUNDS - - 715,000 270,000 FEDERAL FUNDS PERSONNEL SERVICES 1,309,994 1,896,426 - 2,040,235 FRINGE BENEFITS 497,597 724,172 - 813,329 SUPPLIES 57,622 56,717 - 56,717 OTHER SVS. & CHGS. 1,534,695 1,507,525 - 3,218,277 UTILITIES 81,143 100,000 - 100,000 CAPITAL OUTLAYS - 56,634 - 112,649 TOTAL NON-APPROPRIATED FUNDS 3,481,051 4,341,474 - 6,341,207 GRAND TOTAL 15,629,139 4,341,474 14,010,652 19,265,530 136 DEPT OF JUSTICE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 11000 ATTORNEY GENERAL OFFIC 897,498 275,641 - - - - - 1,173,139 11010 DEPUTY ATTORNEY GENERA 324,000 98,358 - - - - - 422,358 11020 INSPECTION SERVICES 138,000 59,990 - - - - - 197,990 11100 BUDGET AND ACCOUNTING 282,872 126,648 15,000 957,412 277,031 - - 1,658,963 11120 CIVIL RIGHTS COMMISSIO 254,000 101,714 - - - - - 355,714 11200 MEDICAL EXAMINER 253,159 56,152 - - - - - 309,311 11210 CRIME LAB 82,000 26,649 - - - - - 108,649 11300 LEGAL SERVICES 4,213,625 1,128,122 - - - - - 5,341,747 11310 WHITE COLLAR CRIME 99,324 44,557 - - - - - 143,881 11320 PATERNITY CHILD SUPPOR 948,553 678,906 30,000 219,996 - - - 1,877,455 11400 SOLICITOR GENERAL OFFI 544,742 180,809 - - - - - 725,551 11600 GAMING ENFORCEMENT 258,000 81,565 - - - - - 339,565 TOTAL GENERAL FUND 8,295,773 2,859,112 45,000 1,177,408 277,031 - - 12,654,323 TOTAL APPROPRIATED FUNDS 8,295,773 2,859,112 45,000 1,177,408 277,031 - - 12,654,323 NON-APPROPRIATED FUNDS LOCAL FUNDS 11000 ATTORNEY GENERAL OFFIC - - 40,000 80,000 - 150,000 - 270,000 TOTAL LOCAL FUNDS - - 40,000 80,000 - 150,000 - 270,000 FEDERAL FUNDS 11000 ATTORNEY GENERAL OFFIC 198,935 85,426 6,717 117,268 - 112,649 - 520,995 11320 PATERNITY & CHILD SUPP 1,841,300 727,903 50,000 3,101,009 100,000 - - 5,820,212 TOTAL FEDERAL FUNDS 2,040,235 813,329 56,717 3,218,277 100,000 112,649 - 6,341,207 TOTAL NON-APPROPRIATED 2,040,235 813,329 96,717 3,298,277 100,000 262,649 - 6,611,207 GRAND TOTAL 10,336,008 3,672,441 141,717 4,475,685 377,031 262,649 - 19,265,530 137 Department of Justice - Federal Paul Coverdale Forensic Science Improvement Program Funding was awarded by the Coverdale Forensic Science Improvement Grants to provide the Virgin Islands Department of Justice’s (DOJ) Forensic Unit an opportunity to improve the quality and timeliness of forensic science and medical examiner services for the Territory. The funds supported the purchase and upgrade of laboratory equipment and supplies needed for forensic chemistry, specifically the analysis of drugs including controlled substances, pharmaceuticals, clandestine lab samples and medical examiner equipment. The funds also enabled scientific examination and analysis of evidentiary material in order to confirm or deny the presence of a controlled substance and/or to conduct sufficient analysis to conclusively identify the controlled substance in a sample. Further, monies from the grant provided scientific examination and analysis of evidence in order to conclusively identify the Medical Examiner’s evidentiary material. The Program funded training, conferences, symposia, professional development, and continuing education to enhance forensic scientists’ means of advancement and to allow them to remain current with technological advances in their areas of specialization. The fund also enabled scientists in the Forensic Drug Chemistry Unit to decrease the backlog of cases and provide medical examiner services. The Unit’s major accomplishment has been the identification of laboratory space, now in the final stages of lease negotiations. The Unit has identified sources and requested funds for purchase and acquisition of laboratory space equipment, and the Unit anticipates deliveries of laboratory and office supplies for the lab space. Smart Grant Program Funding awarded by the Smart Grant Program to the Virgin Islands Department of Justice has supported the Department’s accomplishments and made significant improvements within the Territory. The Virgin Islands Sexual Offenders Registry Unit is a newly formed unit within DOJ. In an effort to meet the mandates of the Adam Walsh Act and the Sexual Offender Registration and Community Protection Act, DOJ hired two (2) Sex Offender Registry Coordinators and one (1) Investigator. This addition augments territory-wide monitoring of offenders and absconders in both the St. Thomas/St. John and St. Croix Districts. The Program also solicited an additional Investigator to support monitoring efforts in the Territory and is seeking to fill the position shortly. Further, the program is in the process of securing additional resources to support the staff and their efforts to maintain the standards and intent of the Adam Walsh Act. The Program also gained connectivity with the National Crime Information Center (NCIC). The Unit has begun a Sexual Offenders Awareness Campaign, which is now in the planning and development phase. The Unit drafted fliers and posters in English and Spanish to educate the Territory’s population on issues related to sexual offenders. The campaign will also secure radio spots to strategically advertise throughout the year. In an effort to continue effective registration, monitoring, apprehension and management of sex offenders, the Unit collaborated with the local U.S. Marshall’s Office to conduct sex offenders monitoring and island–wide sweeps of sex offenders and verified physical addresses for those offenders in the United States Virgin Islands. Further, the United States Marshall’s Office assisted the Virgin Islands Sex Offender Registry Program by collecting off-island dispositions and obtaining judgments and sentencing for sexual offenders convicted in jurisdictions outside the United States Virgin Islands. The program continues to use creative approaches to implementing programs and securing resources to effectively manage, monitor and investigate offenders. 138 High Intensity Drug Trafficking Area (HIDTA) United States Virgin Islands There were many accomplishments for the Puerto Rico/U.S. Virgin Islands HIDTA in calendar year (CY) 2013. The main goal of every HIDTA is to disrupt and dismantle Drug Trafficking Organizations (DTO) and Money Laundering Organizations (MLO). Toward this end, 318 DTOs and MLOs were worked by HIDTA. The Strategy for 2013 was to dismantle or disrupt 63 of these. By year’s end, thirty-five (35) were actually disrupted and forty-one (41) dismantled for a total of seventy-six (76) DTOs and MLOs removed from operation. HIDTA implemented an aggressive training program to strengthen investigative skills in detecting money laundering schemes and to assist in reducing violent crimes. The training hours devoted to 1,782 law enforcement personnel totaled 32,799 hours. Public school training hours for students amounted to 4,875. The combined number of training hours totaled 44,512 hours. At the wholesale level HIDTA seized drugs and assets valued at $455,839,123 in CY 2013. DTO assets seized during CY 2013 were valued at $8.3 million and impacted DTOs and MLOs by reducing their access to vital resources. Puerto Rico/U.S. Virgin Islands’ HIDTA St. Thomas Major Organization Initiative received the 2013 Outstanding Task Force Award from the White House Office of National Drug Control Policy (ONDCP). The HIDTA Initiative received this distinction after making 28 arrests and seizing 40 kilograms of cocaine during the task force’s “Operation Franco’s Folly.” John R. Justice Student Loan Repayment Program In Fiscal Year 2013, the Department of Justice (DOJ) was awarded the John R. Justice Student Loan Repayment Program in the amount of $100,843. It is a challenge to recruit and retain well-trained, skilled prosecutors and public defenders. The goal of this program is to recruit and retain capable attorneys for the Virgin Islands Criminal Justice System. By establishing this program, DOJ widened its range of recruitment by offering student loan repayment incentives to prospective attorneys of the Virgin Islands Department of Justice (VIDOJ) and the Virgin Islands Public Defenders Office (VIPDO). DOJ offer these incentives to both new recruits of VIDOJ and the VIPDO and to existing staff, who have been employed for three or more years with VIDOJ and VIPDO. This program, still in its initial stage, will further serve VIDOJ and VIPDO by lowering the employee turnover rate in both departments. The Department of Justice intends to continue applying for this award annually. State Access and Visitation The Access and Visitation Grant had no expenditures in Fiscal Year 2013 and returned all funds ($100,000) to the grantor agency. The Program anticipates $100,000 for Fiscal Year 2015. Child Support Enforcement The Paternity and Child Support Program was awarded $4,239,371 in Fiscal Year 2013. The accomplishments for each program are as follows:  Paternity & Child Support Division (PCSD) implemented an Electronic Document Management (EDM) System that converted all of its paper files to electronic format. The EDM system allows PCSD to operate with fewer paper files, making the retrieval and storage of files and documents easier.  PCSD also created a website that allows non-custodial parents (NCP) to make payments online 24/7 with a debit or major credit card which, most NCPs report saves time.  PCSD performed enhancements of its Child Support Territorial Automated Reporting System (CSTARS) which now operates more efficiently and is more accessible for its customer base. It is easily updated to reflect the changing federal codes. The Program expects to receive $5,658,207 in Fiscal Year 2015. 139 State Services Portal (SSP) The United States Virgin Islands State Services Portal is a browser-based application that connects the state worker to the Child Support Enforcement Network (CSENet) where submission and responses are provided from States. State Services Portal is a system that provides various systems, applications and initiatives to assist state Child Support Programs. 140 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Justice 16.742 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT 100% - 63,517 63,517 63,517 - 10/01/14 - 9/30/15 GRANT PROGRAM - 31,758 63,517 FORMULA - - 95,275 92,610 16.750 SUPPORT FOR ADAM WALSH ACT IMPLEMENTATION 100% 268,032 - 268,032 268,000 - 10/01/14- 09/30/16 GRANT PROGRAM - 160,061 268,000 PROJECT - ADAM WALSH ACT 16,760 61,092 350,241 375,971 16.816 JOHN R. JUSTICE PROSECUTORS AND DEFENDERS 100% - - 100,843 100,843 - 10/01/14 - 09/30/16 INCENTIVE ACT - 100,843 100,843 FORMULA - JRJ GRANT PROGRAM - - 100,843 100,843 U.S. Department of Health and Human Services 93.563 CHILD SUPPORT ENFORCEMENT 66/34% - 4,239,371 3,822,407 5,820,212 2,998,291 10/01/14 - 09/30/15 FORMULA 3,348,415 3,822,407 5,820,212 - 3,348,415 3,822,407 5,820,212 U.S. Executive Office of the President 95.001 HIGH INTENSITY DRUG TRAFFICKING AREA 100% 86,675 - 86,675 88,635 - 01/01/15- 12/31/16 PROJECT - HIDTA 86,675 88,635 - 71,544 98,605 91,836 TOTAL ORG 110 AWARDS 354,707 4,302,888 4,341,474 6,341,207 TOTAL ORG 110 EXPENDITURES-CY AWARDS 3,348,415 4,201,744 6,341,207 TOTAL ORG 110 TOTAL EXPENDITURES-ALL AWARDS 16,760 3,481,051 4,467,371 6,481,472 Government of the Virgin Islands Listing of Federal Grants - 2015 ORG 110 DEPARTMENT OF JUSTICE 141 $9,008,731, 98% $150,000 2% General Fund Tourism Advertising Revolving Fund Appropriated Funds $9,158,731 OFFICE OF THE GOVERNOR Office of the Governor Bureau of Economic Research Energy Administration Office 142 Office of the Governor Message from the Governor The Office of the Governor functions pursuant to the mandates as authorized by Titles 2 and 3 of the Virgin Islands Code, the Revised Organic Act of 1954, the Elective Governor’s Act (US Public Law 90-490) approved August 23, 1968 and Acts No. 5250 and 4440 of March 9, 1977 and August 31, 1980, respectively. The Office of the Governor exercises authority over the departments, agencies, and instrumentalities of the United States. Virgin Islands Government. The Units within the Office of the Governor are: Policy (to include Health Reform and Americans with Disabilities Act (ADA)), Administration, Protocol, Legal Counsel, Public Relations, and Executive Security. The Bureau of Economic Research is a division within the Office of the Governor. The Office of the Governor remains committed to its mission, “To improve the economic well being and quality of life for Virgin Islanders while building a solid foundation upon which future generations will thrive” and its strategic goal, “To build a government that will rate substantially higher in the eyes of the citizenry and achieve the greatest potential our islands can attain.” The Office of the Governor emphasizes five (5) cornerstones of our long-term future:  Economic Development  Public Safety  Education  Health  Energy Accordingly, the Governor hosted a session with Cabinet members to map out these strategic priorities and members of the Policy Team have developed priority areas for immediate review with corrective action plans being formulated and implemented. The Bureau of Economic Research continues to monitor the impact of the HOVENSA oil refinery closure, disseminate economic information, and provide economic and statistical data, revenue projections, and economic impact studies related to the Virgin Islands economy. The Bureau of Economic Research Fiscal Year 2013 and 2014 accomplishments to date are as follows:  Received approval of the final 2012 Comprehensive Economic Development Strategy Update Report (CEDS). The 2012 CEDS Update and anticipated 2013 Update reports are both intended to serve as a policy guide to assist the Territory in identifying existing economic development opportunities and constraints.  Prepared estimates of Territorial Gross Domestic Product (GDP) for both 2011 and 2012 in Fiscal Year 2013.  Analyzed the fiscal impact of impending federal sequestration on the Fiscal Year 2013 Budget and the Virgin Islands economy.  Provided economic research direction for the Governor's Marine Economic Development Council by reviewing marine industry based business receipts information from the Bureau of Internal Revenue, and developed a North American Standard Industrial Classification or NASIC based system to query marine industry business license and business receipt information on a continuing basis.  Convened discussions with the Department of Licensing and Consumer Affairs pertaining to business licenses classifications for the marine industry based on NASIC coding. The Policy Unit of the Governor’s Office collaborated with department and agency heads to provide guidance on policy implementation, assisted with accomplishing goals and objectives, monitored federal and local expenditures 143 and drawdowns, assisted with the implementation of legislation, determined opportunities for collaboration, reduction of duplication of effort, and identify opportunities for resource sharing. This process is crucial to ensuring that a coordinated multi-agency stance is conveyed to the Legislative Branch as well as to the general public. Highlights of the Policy and Administration Unit’s Fiscal Year 2013 and Fiscal Year 2014 accomplishments to date are as follows:  Managed the revenues and expenditures of the Territory through the work of the financial team.  Assisted with the negotiations and purchase of two new ferries for the St. John/St. Thomas route, which will be certified by the U.S. Coast Guard. Advertisements for bids for the St. Croix ferry route are being re- advertised.  Assisted with the interagency reassignment of four (4) government properties to allow for better public and private use.  Collaborated with the Division of Libraries to accomplish the grand opening of the Turnbull Regional Library.  Collaborated with the Virgin Islands Housing Authority to establish the first Advisory Board consisting of six (6) members to date which will become a permanent board as we move forward to the return of local control from HUD to GVI of VIHA, and the development of a new cooperation agreement which will be the basis for the reestablishment of local control.  Coordinated Department of Interior visits to the Salt River site and collaborated with University of the Virgin Islands and three (3) state universities on development of a state-of-the-art Marine Research Center.  Established a V.I. Marine Economic Development Council to coordinate marine industry sector inquiries and responses and developing clarification for marine tax exemptions, in accordance with Executive Order 448-2009.  Coordinated infrastructure development tours with Senior Congressmen and VIPA, WICO, and DPW in both island districts.  Hosted Marine Economic Development meeting with Chairman of the House Transportation Committee to result in sponsorship of legislation and passage through the House of Representatives of amendments to the six (6) Passenger Safety Requirements to enhance our marine charter fleet. Similar legislation is being developed for the U.S. Senate.  Assisted VIHA with variance appeals for parking to facilitate development of the Sugar Estate Senior Housing Development; followed the award of an additional $525,000 in Low Income Tax Credits through VIHFA to the developer for conditional use in this project.  Coordinated the 6th Inter-Virgin Islands Council meeting to bring together leaders from the United States and British Virgin Islands to work together to solve mutual concerns and advance common interests and to continue collaborative efforts and cooperation between the two governments. The BVI received an overview of the territory’s 911 Call Center and other developments including joint territorial training on newly acquired microfilm equipment to digitize historical documents and data, discussions on a U.S. Customs and Border Protection patrol facility in the BVI, and earlier operating hours for Customs and Border Protection to accommodate BVI residents and visitors travelling on early flights from St. Thomas. Additionally, as a result of the Inter-Virgin Islands Council meetings, mitigation measures have been put in place at the BVI’s Pockwood Pond solid waste incinerator; hence, DPNR has not received complaints primarily from Coral Bay, St. John residents previously affected by the smoke from the dumpsite burnings.  Worked with both district hospital board’s leadership and the territorial board on fiscal, and medical service provisions and new initiatives.  In collaboration with the Office of Management and Budget, coordinated the Government of the Virgin Islands submissions and successful awarding of technical assistance grants, capital improvement grants, and other grants for the Government of the Virgin Islands.  Continue to collaborate with the Virgin Islands Police Department with the Shotspotter System, which is in its second (2nd)year. This system continues to provide the VIPD with qualified reviews of gunfire alerts and various reports. 144  Collaborated with federal partners as we take steps necessary to implement the Cease Fire Model of the National Network for Safe Communities.  Submitted legislation on pension reform which reflects the Pension Reform Task Force and GERS recommendations.  Collaborated with the Department of Public Works and the Department of Justice on the St. Croix Bike Path Project which is approximately thirty percent (30%) complete.  Coordinated the RFP process resulting in the selection of a design/build contractor for the Paul E. Joseph Stadium.  Collaborated with the Attorney General’s Office and the Virgin Islands Police Department to assist with the developing of a biennial Caribbean Border Counter Narcotics Strategy. The strategy will specifically articulate the Administration’s plans to substantially reduce the flow of illicit drugs and drug proceeds into and out of the Caribbean Border, Puerto Rico, and the United States Virgin Islands with a focus on reducing drug related violence.  Distributed six (6) free books written by local authors and books donated by Scholastic, along with forms to track students reading progress for the Governor’s 5th Annual Summer Reading Challenge. At the close of summer 2013, over six hundred (600) students territory-wide read at least five (5) books. This project distributed over seven thousand (7,000) books and was funded totally by private sector contributions. The 2013 Summer Reading Challenge marked the highest participation of students since the program’s inception.  Continues to administer policies and procedures, coordinate day to day operations, compile the annual budget, monitor appropriated and allotted funds, and manage personnel activities and process personnel and payment documents in a timely manner. The Governor’s Office ADA Unit continues to ensure that our special needs students and parents receive the support and services that they need and that we are required to provide, coordinates training programs, provides support for the disabled in the community, provide a bridge between the Division of Special Education and parents, and assists government entities and instrumentalities with the establishment of compliance teams. The Governor’s Office ADA Unit’s Fiscal Year 2013 and Fiscal Year 2014 accomplishments to date are as follows:  Conducted Self-Evaluation and Transition Plan (SETP) Training for every entity of the GVI including the Legislative and Judicial branches. Assessments were conducted in the areas of communication, employment policies and procedures, services, activities and programs, and facilities to ensure that the GVI is making accommodations for individuals with disabilities and visitors to our shores in compliance with the ADA. The success of the SETP program is evident, as for the first time, in compliance with the ADA, sign language interpreters are being used and simulcast on the local channels. Many Government offices are making reasonable accommodations for individuals with hearing impairment and securing sign language interpreters within their agencies by paying for designated front line employees to attend sign language classes offered locally at the University Center for Excellence in Developmental Disabilities. More disabled parking spaces are evident today than four (4) years ago and access into government agencies is reasonably accommodated for individuals who use mobility devices.  Collaborated with the Department of Labor and community stakeholders to enhance the employment opportunities for individuals with disabilities in the Territory (Disability Stakeholders Panel).  Collaborated with the Department of Justice on working with departments and agencies that currently have pending ADA violations.  Collaborated with the ADA Northeast Center at Cornell University to conduct Territory Wide ADA Train the Trainer Network in the Virgin Islands.  Collaborated with the Virgin Islands Autism Network to bring awareness to the cause of Autism in the Territory by participating in the 7th Annual Conference on Autism in the Territory. The Office of Public Relations continues to nurture its working relationship with members of the mainstream media to portray the work of the administration and the wider government in a positive light. At the same time, 145 establishing relationships with media outlets throughout the Caribbean region as well as on the U.S. mainland. Additionally, the Government Access Channel remains functional in both districts and is working to keep pace with the advances being made on the cable television distribution system. The Office of Public Relations and the Government Access Channel Fiscal Year 2013 and Fiscal Year 2014 accomplishments to date are as follows:  Continues to manage the public messaging of Governor John P. de Jongh, Jr. and oversees the release of public information across the Executive Branch of the GVI. The office continues to interface each day with countless local, regional, national, and international news gathering organizations seeking comment on a myriad of issues relating to the Virgin Islands.  Continues to communicate with the press primarily by e-mail and distributes news releases, audio and video clips, photographs, and other electronic media support to the commercial press. Additionally, all requests for booklet messages, proclamations, and one on one opportunities with the governor are managed through the public relations office.  Government Access Channel and its territory-wide three (3) member staff continues to provide a plethora of information in the public domain. From activities of Executive Branch agencies to news conferences called by the Governor, the information is readily available on both channels---6 on St. Croix and 10 in St. Thomas-St. John. Additionally, the channels provide audio and video support to commercial television stations and other news gathering organizations. There has been a dramatic increase in the number of hours that each channel is providing coverage of local events in government. When the channels are not providing such coverage, other information from the Departments of Education and Labor is provided to viewers of the Government Access Channel.  Less visible to the public is the constant upgrading of the channels delivery systems to ensure they are as technically advanced as other channels occupying space on the Innovative Cable Television System.  Expanded its use of technology to more efficiently service the needs of the recognized news media through audio and video distribution. The Children and Family Council’s Early Childhood Advisory Committee (ECAC) is charged by Governor de Jongh with developing a coordinated system of high quality early care and education that ensures all children and families in the Territory are supported, so that children can begin school safe, healthy, ready to learn, and succeed. To date, the ECAC’s accomplishments include:  Successfully implemented the three (3) year State Advisory Grant program through the use of federal funds and completion of a plan for sustainability. The Committee brought together public and private stakeholders who conducted programs for children birth to age eight (8). Through inter-agency collaboration, the committee sought to create a system to streamline services for young children and their families. The Committee created a yearly strategic report, published Infant & Toddler Developmental Guidelines, and provided recommendations for a professional development system for persons in the early childhood workforce.  Assisted with the drafting of legislation for the Children and Families Council and the Early Childhood Advisory Committees. These bodies are currently established by executive order but need to be given more permanence. The Improving Head Start Act of 2007 mandates that states establish an Early Childhood Advisory Committee and more federal grants are requiring the participation of an advisory committee in order to qualify for funding.  Successfully procured an Early Childhood Comprehensive System Grant (ECCS) from the Health Resources & Services Administration to address maternal and child health by building a trauma- informed early childhood system. 146  Monitored the Governor’s priorities in the area of mental health, one being the progress of the Mental Health Consent Decree Commission to create the five (5) year Strategic Plan for a mental health system for the Virgin Islands.  Monitored the progress and implementation of the longitudinal data system- the Virgin Islands Virtual Information System, VIVIS, and its integration with the Early Childhood Data System.  Monitored the Territory’s eligibility for federal preschool funding under the President’s Preschool for All Initiative.  Continues to monitor the progress of the Post Compliance Task Force responsible for removing the Virgin Islands from its “high-risk” status in regarding to federal funds and eliminating the need for the third party fiduciary. The First Lady of the Territory, Mrs. Cecile de Jongh, continues to be instrumental in advancing various agendas related to our youth. Highlights of her accomplishments are as follows:  Held a Mental Health Essay Contest and provided prizes to three (3) finalists in each school district.  Continues to encourage children in the Virgin Islands to learn the sport of tennis and has begun a fundraising campaign to construct additional tennis courts.  Raised funds to install chess tables in select parks across the territory. To date chess tables were installed at all four (4) parks selected on St. Thomas - Emancipation Garden, Roosevelt Park, Lindberg Bay Water Park and Alvin M. McBean Ballpark. Chess tables have been installed at two (2) parks on St. Croix to date - Altona Lagoon and the Vincent Mason Jr. Resort Pool. Four (4) Granite Type Chess Tables donated by a local company will be placed in Limpritch Park in Christiansted.  Continues to raise awareness on the accomplishments of Virgin Islands women by highlighting the outstanding contributions during Women’s History Month. The 2014 Theme was “Celebrating Women of Character, Courage and Commitment, and the First Lady paid tribute to extraordinary and often unrecognized women in our community.  Collaborated with the Department of Health, Division of Mental Health, Alcoholism and Drug Dependence Services to spread awareness of Mental Illness to include PSA’s-talk shows, an art contest, and more.  Continues to collect and distribute personal hygiene care packages to the homeless in our community, Bethlehem House and Catholic Charities. Along with the Office of the Governor, departments, agencies, and instrumentalities of this government play an integral role in support of the primary objective of making government more accountable, transparent, efficient, and responsive to the needs of the stakeholders - the citizens and residents of the Virgin Islands. We must work together to accomplish the following performance goals:  Enhance service delivery;  Promote fiscal accountability;  Stimulate economic activity;  Engage the public in the decision making process; and  Provide timely, accurate, and thorough information to the public. 147 OFFICE OF THE GOVERNOR Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND GENERAL FUND PERSONNEL SERVICES 4,508,370 - 4,425,756 5,226,432 FRINGE BENEFITS 1,608,240 - 1,553,790 1,643,924 SUPPLIES 341,458 - 182,675 207,762 OTHER SERVICES 2,104,973 - 1,557,387 1,416,550 UTILITY 601,774 - 7,289,973 514,063 CAPITAL PROJECTS 24,906 - - - TOTAL FUND- GENERAL FUND 9,189,721 - 15,009,581 9,008,731 TOURISM AD REVOLVING OTHER SERVICES 153,134 - 150,000 150,000 TOTAL FUND- TOURISM AD REVOLVING 153,134 - 150,000 150,000 TOTAL APPROPRIATED FUNDS 9,342,855 - 15,159,581 9,158,731 NON-APPROPRIATED FUNDS FEDERAL FUNDS PERSONNEL SERVICES 20,072 - - - FRINGE BENEFITS 6,489 - - - SUPPLIES - - - - OTHER SVS. & CHGS. 652,630 - - - TOTAL NON-APPROPRIATED FUNDS 679,191 - - - ARRA FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. 453,212 - - - UTILITIES - - - - TOTAL NON-APPROPRIATED FUNDS 453,212 - - - GRAND TOTAL 10,475,258 - 15,159,581 9,158,731 148 OFFICE OF THE GOVERNOR Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 20000 OFFICE OF THE GOVERNOR 4,807,067 1,512,075 197,587 1,357,525 497,263 - - 8,371,517 20030 ECONOMIC RESEARCH 419,365 131,849 10,175 59,025 16,800 - - 637,214 TOTAL GENERAL FUND 5,226,432 1,643,924 207,762 1,416,550 514,063 - - 9,008,731 TOURISM AD REVOLVING 20030 ECONOMIC RESEARCH - - - 150,000 - - - 150,000 TOTAL TOURISM AD REVOLVING - - - 150,000 - - - 150,000 TOTAL APPROPRIATED FUNDS 5,226,432 1,643,924 207,762 1,566,550 514,063 - - 9,158,731 NON-APPROPRIATED FUNDS TOTAL TOTAL NON-APPROPRIATED GRAND TOTAL 149 Office of the Governor - Federal Economic, Social, and Political Development of the Territories Program Grant (Coral Reef Initiative) The Government of the United States Virgin Islands, through the Office of the Governor (OOG), submitted a grant application to DOI-OIA for funding to determine the next steps in the partnership to develop the proposed Marine Research and Education Center (MREC) at Salt River Bay National Historical Park and Ecological Preserve on St. Croix, United States Virgin Islands. The grant was awarded for the period July 1, 2013 through January 31, 2015 with funding in the amount of $150,000. The development of an MREC will provide numerous opportunities for quality scientific endeavors with renowned universities and demonstration projects which would encourage corporate participation. This initiative builds on our co-management relationships with the National Park Service and the U.S. Department of the Interior with respect to Salt River, and will highlight St. Croix as a location for marine research and education, especially at a time when incorporating better management of our natural resources is key to their and our sustainability. The partnership, led by UVI, will include three (3) other universities and will help to provide the Territory as a research center, leading to new areas of exploration and commercial innovations. After entering into the required professional services contact with a Project Manager to support the process and accomplish the goals of the grant, OOG development staff participated in initial meetings with the University of the Virgin Islands, the Project Manager, and the National Park Service representatives (federal and local). Discussions included how to achieve a project overview, the Readiness Assessment, Capacity Building and Development Audit, Feasibility Study, and Fundraising Plan for the MREC. The primary objective is to complete the above within a specific timeline and present it to a Development Advisory Board of the National Park Service in July 2014. Through outreach and parallel discussions, continued development and refinement of the MREC project are now ongoing with the university partners called the Joint Institute for Caribbean Marine Studies (JICMS). The schematic design has been reviewed and recommendations for modifications have been made to match the results of the planned fundraising to the phased development. A business plan is being developed for immediate review and interviews have begun as part of the development of a Capacity Building Audit and Fundraising Feasibility study, which are anticipated to be completed by April 2014. A Readiness Assessment Guide was developed and distributed as part of the development of a Readiness Assessment, which will be done after completion of the Fundraising Feasibility Study. Early Childhood Comprehensive Systems Grant The Office of the Governor in conjunction with the Committee on Early Childhood Education and Care (ECAC), applied for and received the Early Childhood Comprehensive System (ECCS) Grant, administered by the U.S. Department of Health and Human Services Health Resources and Services Administration (HRSA). The grant and project is for a period of three years starting from August 1, 2013 to July 31, 2016 and funding is in the amount of $139,876. The purpose of the United States Virgin Islands ECCS Grant is to mitigate toxic stress in infancy and early childhood through the development of a trauma-informed child and family promoting service system, and by a protective factors approach to strengthen and support families in their roles as nurturers of children. The Virgin Islands ECCS Grant approach focuses broadly across multiple systems, coordinates existing trauma prevention activities with medical homes, and integrates collective impact strategies. This is done in an effort to increase the quality, availability, effectiveness, and coordination of early childhood services in the Virgin Islands that are designed to strengthen families and mitigate toxic stress and trauma. 150 The ECAC and its Strengthening Families Work Group will lead the strategic planning process and provide guidance and oversight to the project. With the ECAC and its Strengthening Families Work Group serving as the planning and implementation team, it is assured that all aspects of the project will be aligned with other early childhood initiatives within the Territory. Some accomplishments of the grant to-date include the following: the Strengthening Families Workgroup has been meeting and discussing the plans for implementation of the grant; the job description for a Project Coordinator was approved and a solicitation for applicants was issued; three responses for possible candidates have been received and the interview process is being planned; and the Project Director has participated in conference calls with the HRSA Project Officer and other state ECCS directors. The United States Virgin Islands’ ECCS Program is committed to a process of Continuous Quality Improvement (CQI) through regular data collection and analysis at the program, community, and territorial level. CQI will be driven and supported through community and local and state level efforts. The ECCS Coordinator will work with key partners from the Departments of Health, Human Services, and Education and the FQHC’s to form a core ECCS CQI team and review data with provider agencies, to examine successes and identify where improvements may be needed. Data will also be reviewed at the community and local level to inform systems-level change through the efforts of each program individually and collectively. Health Insurance Exchange Planning and Implementation Grant The United States Virgin Islands submitted a grant application under the Funding Opportunity Announcement entitled “Territory Cooperative Agreements for the Affordable Care Act’s Exchanges”. The Territory sought to explore options for establishing a Health Benefit Exchange (“Exchange”). The Affordable Care Act of 2010 (“ACA”) presents exciting opportunities, as well as some challenges, for the United States Territories. In the Virgin Islands, nearly 29% of the population lacks health insurance. This is almost twice as much as the comparable population in the United States at large. The ACA authorized increased federal funds to support health care in the U.S. Territories, and the Virgin Islands planned to use these funds to reduce the number of uninsured and to move toward parity with the U.S. mainland in health reform efforts. The Territory entered into a cooperative agreement to receive funds of $1 million to evaluate whether an Exchange is a practicable means of achieving these goals. The Territory’s work under the Establishment Grant, for the period from March 22, 2011 through March 21, 2013, focused on all core areas listed in the funding notice, with particular emphasis on the following six activities:  Researching the Territory’s private insurance market, with the goal of increasing participation in the Exchange by individuals and small employers.  Conducting stakeholders’ interviews and focus groups with individuals and employers, with an emphasis on accessing hard-to-reach uninsured individuals.  Developing a program model for the prospective Exchange and associated premium and cost-sharing assistance (“subsidies”), including an analysis of how best to ensure continuity of coverage between the Virgin Islands’ Medicaid program (Medical Assistance Program, or “MAP”) and the Exchange subsidies.  Exploring Exchange governance models, especially the feasibility of a regional Exchange involving one or more States.  Determining the legislative and regulatory actions within the Territory that are needed to establish the Exchange.  Conducting a gap analysis to identify needed improvements in information systems in order to implement the Exchange. This analysis focused on the demographics of the Territory’s insurance market, the Territory’s budgetary capability of offering subsidies, and the relationship between Exchange subsidies and a potential Medicaid expansion. 151 Upon completion of the requisite studies mentioned in the activities, the Health Reform and Implementation Task Force recommended to Governor John P. deJongh in June 2013 to forego establishment of an Insurance Exchange, and instead to expand the existing Medicaid program in the Territory. Medicaid expansion would focus on increasing income eligibility ceilings for existing categories as well as adding two (2) new covered groups to include former foster children and childless adults. The Phase I income level increases for pregnant women and children up to $6,500/year was completed in August 2013, and the other phases are to be completed by the summer of 2014. The basis for this decision involved lack of the USVI securing a willing partnership state for exchange development; lack of the federal government running a federal exchange for territories; lack of available funding to develop exchange infrastructure, staffing, governing body, and management; and federal specification that exchange funding provided to the United States Virgin Islands could only be used for premium subsidies and cost-sharing assistance rather than exchange development. 152 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Commerce 11.307 ECONOMIC ADJUSTMENT ASSSISTANCE 88/12% - 440,000 - - - 01/01/13 - 01/10/15 PROJECT - - - - - 200,000 240,000 U.S. Department of the Interior 15.875 ECONOMIC, SOCIAL,ADD POLITICAL DEVELOPMENT OF 100% - 150,000 - - - 07/01/13 - 01/31/15 TERRITORIES- CORAL REEF INITIATIVE PROGRAM - - - FORMULA / PROJECT / DIRECT PAYMENT WITH - - 150,000 - UNRESTRICTED USE U.S. Department of Health and Human Services 93.110 MATERNAL AND CHILD HEALTH FEDERAL CONSOLIDATION 100% - 139,876 - - - 08/01/13 - 07/31/14 PROGRAMS - - - PROJECT GRANTS - - 139,876 - 93.525 AFFORDABLE CARE ACT HEALTH INSURANCE EXCHANGE 100% 1,000,000 - - - - 03/22/11 - 3/20/13 COOPERATIVE AGREEMENTS - ACA - - - 146,420 679,191 - - TOTAL ORG 200 AWARDS 1,000,000 729,876 - - - TOTAL ORG 200 EXPENDITURES-CY AWARDS - - - TOTAL ORG 200 TOTAL EXPENDITURES-ALL AWARDS 146,420 679,191 489,876 240,000 ORG 200 OFFICE OF THE GOVERNOR Government of the Virgin Islands Listing of Federal Grants - 2015 153 Office of the Governor - ARRA State Advisory Council Grant In response to the need to improve coordination and collaboration among public and private entities focused on the care and education of young children, the federal government mandated the creation of state early childhood advisory councils through the Improving Head Start Act of 2007. Through Executive Order on June 2, 2008, Governor John P. de Jongh, Jr. established the Virgin Islands Early Childhood Advisory Committee (ECAC) as a standing committee of the Children and Families Council pursuant to the Act. Though the Act mandated that the councils be funded, funding was not made available until grants were announced as part of the American Recovery and Reinvestment Act (ARRA). The Office of the Governor submitted a grant application to the Department of Health and Human Services’ Administration for Children and Families for a three year grant in the amount of $664,277, and pledged a 70% match which resulted from the overmatch amount that the V.I. Department of Human Services pays to the federal government to provide Head Start services. The grant was awarded for the period of August 1, 2010 to July 31, 2013. Each year of the three year grant, the ECAC gathered information from programs that provided services to young children and their families. This information is updated yearly and was published in the 2011, 2012, and 2013 editions of the ECAC Strategic Report in sections entitled, "Needs Assessment" and "Current Status of the Quality and Availability of Programs and Services". The ECAC has been working with the Office of the Governor to stay informed and advocate for the Territory to be included in President Obama's early childhood initiatives, first announced in his 2013 State of the Union Address. According to the U.S. Department of Education Office of Early Learning, the territories will be included in the President's proposal; however, we need to remain vigilant, watching this legislation as it progresses through Congress. If passed, and is included in the Federal FY 2014 budget, there will be potential for Federal Funding to support the implementation of Pre-K in the Virgin Islands in the President’s Preschool Development Grants and Preschool for All. VI Infant & Toddler Developmental Guidelines, published in July 2013, emphasize how adults can effectively respond to, engage, and interact with infants and toddlers to build positive relationships that facilitate development and learning. The Quality Education Work Group of the ECAC served as the group tasked with the creation of the Guidelines. Members of the Work Group reviewed Infant & Toddler guidelines from other states and reviewed research concerning child growth and development, as well as research about best practices from the field. Language is being written to establish the ECAC and the Children and Families Council in statute under the Office of the Governor. A provision for funding was established in the 2014 budget of the Office of the Governor to continue the work that has begun through the funding of the State Advisory Grant. The bills to provide Pre-K funding currently being proposed in Congress include a percentage of funding for state early childhood advisory committees, and we remain vigilant and confident that the Virgin Islands will benefit from this opportunity. 154 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Health and Human Services 93.708 AMERICAN RECOVERY AND REINVESTMENT ACT 100% 664,277 - - - 08/01/10 - 07/31/13 ADMINISTRATION FOR CHILDREN AND FAMILIES - - - PROJECT GRANTS 210,273 453,212 - - TOTAL ORG 200 AWARDS 664,277 - - - TOTAL ORG 200 EXPENDITURES-CY AWARDS - - - TOTAL ORG 200 TOTAL EXPENDITURES-ALL AWARDS 210,273 453,212 - - Government of the Virgin Islands Listing of ARRA Federal Grants - 2015 ORG 200 OFFICE OF THE GOVERNOR 155 $2,047,907 52% $1,905,600 48% General Fund Indirect Cost Appropriated Funds $3,953,507 Budget Administration Federal Programs Policy Formulation/Policy Evaluation OFFICE OF MANAGEMENT AND BUDGET 156 Office of Management and Budget Message from the Director of the Office of Management and Budget The management and staff of the United States Virgin Islands Office of Management and Budget (OMB) are dedicated to this core mission: “to improve public services.” Our mission is embedded within Title 3, Section 4 of the Virgin Islands Code (VIC) which requires the development and evaluation of improved performance-based plans and aligned budgets for the organization, coordination, and management of the Executive Branch of Government with the goal of providing efficient and effective service. This mandate requires OMB to promote the use of best practices in budgeting and performance management throughout the Government of the United States Virgin Islands (GVI) despite shifting demographics, competing interests and priorities, shrinking revenue, increasing operational costs, evolving tech systems, and political realities. Through the processes of budget formulation and execution, OMB instills in finance and program managers the importance of technique in managerial planning, review, and evaluation. To accomplish our vision of “Transforming Government through Performance,” OMB promotes the principles of Performance Management (PM) and encourages all managers throughout the government to adopt them. Responsibilities of the Director of OMB are mandated by Title 2, Sections 22, 23, 26 and 27, VIC Executive Order No. 371-1997. The Virgin Islands Code requires an organizational structure composed of these Units: Policy Management, Budget Administration, Management Information Systems, and Federal Grants Management. The following are key mandates:  Administer appropriations throughout the fiscal year  Ensure that allotment funding does not exceed available resources  Prepare the annual Executive Budget in accordance with law  Perform fiscal analyses and evaluations of departments and agencies  Monitor federal programs Each unit of OMB develops and implements sound fiscal and managerial practices to ensure minimal audit findings and the highest and best use of all resources. OMB’s performance goals have been streamlined as follows:  Increase the timeliness and quality of key financial reports  Enhance financial management practices  Increase monitoring of audit findings To improve the delivery of public services, OMB commits to providing financial management leadership and guidance. As the lead agency charged with responsibility for managing government resources, OMB‘s customers and stakeholders rely on the Office to ensure proper resource-management by government departments and agencies. Customers and stakeholders include other departments and agencies, non-profit organizations, private industry, investors, bondholders, and the public. The GVI is well on its way to exiting from the mandate of Third Party Fiduciary oversight. Significant progress regarding the issues outlined in the Special Conditions, and tracked via the Corrective Action Plan (CAP) Reports has been achieved during Calendar Year 2013, and is ongoing. OMB’s goal is to closely monitor the activities of the Third Party Fiduciary by creating a joint action plan to ensure adherence to the Compliance Agreement and move the GVI out of “high risk” status. Calendar Year 2014 is a year of achievement marked by various milestones through the coordinated efforts of the Third Party Fiduciary, the impacted GVI Agencies, and OMB, as facilitator. Such milestones include completing the Policies and Procedures and finalizing the 2013 Baseline Inventory for the Department of Human Services (DHS), and Policies and Procedures for Property by the Department of Property and Procurement. 157 Biennial budgeting is a reform that can bring about a more thoughtful, deliberative budgeting process. When properly implemented, biennial budgeting fosters long-term planning, allows more time for program review and evaluation, and cuts down on expenses. However, its success lies in implementation. The implementation of a biennial budget for the Government of the Virgin Islands has been delayed for Fiscal Year 2015 and OMB looks forward to its application in the Fiscal Year 2016 Executive Budget submission. Despite challenges in staff retention and recruitment, the thirty-four (34) highly skilled employees of OMB remain dedicated to the effective management of the Territory’s resources. As the demand for more and better government services continues to rise, OMB explores best practices in financial and performance management. The management and staff of OMB remain committed to working with other members of the Financial Team to adopt and apply best practices throughout the Government. 158 Office of Management and Budget ORGANIZATIONAL TYPE: Administrative Strategic Goal: 1. Enhance the use of the Territory’s resources. Performance Goals: 1. Increase the timeliness and quality of key financial reports. 2. Increase monitoring of audit findings. 3. Enhance financial management practices. Org 21100 Budget Administration Unit Functional Statement: The Budget Administration (BA) Unit ensures the release of annual and multi-year appropriations on a monthly, quarterly and “as needed” basis; enters federal budget awards and revisions on the Enterprise Resource Planning (ERP) system; reviews and adjusts spending plans; processes Requests for Appropriation Transfers; maintains personnel listings; processes personnel requisitions and per diems; updates fund balances; and prepares projections and analyses. Org 21120 Federal Grants Management Unit Functional Statement: The Federal Grants Management Unit (FGMU) monitors grant recipients’ compliance with financial and non- financial objectives of Federal awards; develops and implements the government-wide Cost Allocation Plan and the Indirect Cost-related proposals; initiates the Intergovernmental Review Process; monitors funds awarded by the U. S. Department of the Interior’s Office of Insular Affairs; assists departments and agencies with grant administration, training and application issues; and monitors implementation of the Corrective Action Plan for the annual Single Audit. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of quarterly allotments released within five (5) working days of the quarter SG1/ PG1 70% 70% 70% Percentage of quarterly financial reports issued within fifteen (15) days of each quarter SG1/ PG1 70% 70% 70% Percentage of internal monthly reports released within ten (10) working days of each month SG1/ PG1 70% 70% 70% 159 Org 21210 Policy Management Unit Functional Statement: The Policy Management Unit (PMU) formulates and compiles the Governor’s Executive Budget; assesses, evaluates, and reports on all essential governmental departments’ and agencies’ performance; develops fiscal policies; analyzes and reviews projected revenues; drafts budget-related legislation; and analyzes legislative bills. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of departments monitored quarterly for timely submission of financial reports SG1/ PG1 98% 75% 80% Percentage of auditees contacted quarterly for resolution of findings SG1/ PG2 100% 75% 80% Percentage of programs monitored quarterly regarding reconciliations SG1/ PG3 98% 75% 80% Key Performance Indicators SG/PG FY 13 Actual FY 14 Esitmate FY 15 Projected Percentage of performance assessments of departments and agencies conducted SG1/ PG3 n/a 80% 60% 160 OFFICE OF MANAGEMENT & BUDGET Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,206,327 - 1,392,656 1,238,132 FRINGE BENEFITS 428,206 - 535,857 472,047 SUPPLIES 34,851 - 24,895 25,002 OTHER SERVICES 161,316 - 127,693 238,726 UTILITY 64,397 - 71,085 74,000 CAPITAL PROJECTS 100,975 - - - MISCELLANEOUS 1,103 - - - TOTAL FUND- GENERAL FUND 1,997,175 - 2,152,187 2,047,907 PERSONNEL SERVICES 510,238 - 686,477 815,691 FRINGE BENEFITS 200,675 - 256,558 315,909 SUPPLIES 17,262 - 190,457 35,000 OTHER SERVICES 305,728 - 476,354 699,000 UTILITY 18,333 - 50,000 40,000 CAPITAL PROJECTS 1,375 - 78,990 - TOTAL FUND- INDIRECT COST 1,053,612 - 1,738,836 1,905,600 TOTAL APPROPRIATED FUNDS 3,050,786 - 3,891,023 3,953,507 161 OFFICE OF MANAGEMENT & BUDGET Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 21100 BUDGET ADMINISTRATION 775,904 295,412 20,002 198,682 74,000 - - 1,364,000 21210 POLICY FORMULA PROG EV 462,228 176,636 5,000 40,044 - - - 683,908 TOTAL GENERAL FUND 1,238,132 472,047 25,002 238,726 74,000 - - 2,047,907 INDIRECT COST 21200 FEDERAL PROGRAMS 815,691 315,909 35,000 699,000 40,000 - - 1,905,600 TOTAL INDIRECT COST 815,691 315,909 35,000 699,000 40,000 - - 1,905,600 TOTAL APPROPRIATED FUNDS 2,053,823 787,956 60,002 937,726 114,000 - - 3,953,507 162 $2,503,164 69% $442,650 12% $692,320 19% General Fund Indirect Cost Fund Union Arbitration Award Fund Appropriated Funds $3,638,134 Administration Recruitment and Classification Records Administration Training Office of Collective Bargaining DIVISION OF PERSONNEL 163 Division of Personnel Message from the Director of the Division of Personnel The management and staff of the Division of Personnel continue to pursue our new mission of ensuring that the right people are in the right place at the right time in support of the mission of the Government of the United States Virgin Islands (GVI). We support this mission by managing our six (6) primary strategic goals: 1) value, encourage, and support a diverse workforce; 2) continually improve individual and organizational effectiveness; 3) anticipate and meet the changing needs of the workforce/family; 4) champion career and professional growth; 5) create and enhance strategic partnerships; and 6) enhance services through technology. The Division functions as the Human Resources Management (HRM) and consulting arm of the Executive Branch of the GVI. As a critical component of the Executive Office of the Governor, the Division is responsible for the daily administration of the Personnel Merit System, administration of the Group Health, Dental, Vision, and Life Insurance Plans for all active personnel and retirees of all branches of the GVI, the Records Management and Archives of all Official Personnel Records (OPR), and the Comprehensive Government Employee Development Program. The Division’s mandate can be found in the Virgin Islands Code, Title 3, Chapter 25, Sections 451 through 667, as well as in the Personnel Rules and Regulations Handbook, Sub-Chapter 472, Sections 91 through 103. The Division is comprised of seven (7) units: the Director’s Office, Administrative and Fiscal Services, Recruitment and Classification, Employee Development, NOPA/Records Administration, Human Resources Information System (HRIS), and the Group Health Insurance Office. Each unit strives to meet its strategic goals to achieve the Division’s overall mission and the Governor’s mandates. All units are dedicated to re-establishing confidence in the employment process and avoiding time-consuming and costly grievance proceedings and awards by establishing policies and procedures that provide guidance to human resource professionals and employees about legislation, rules, and regulations affecting employment and labor relations. For the past seven (7) years, I have had the honor of serving as the Director while the Division navigated the Territory’s fiscal crisis, a crisis that slowed many and derailed most noteworthy human resources initiatives. Despite the challenges, the Division was able to accomplish many major goals with the overall intent of moving the Territory’s human resources management forward. The Division implemented new guidelines to expedite the hiring of personnel into government service and streamlined the hiring process by transitioning from a paper NOPA to an electronic NOPA approver workflow; conducted a comprehensive classification study to properly classify positions in accordance with Title 3, Chapter 25, §451(a); completed the long awaited Retroactive Wage project to identify wages owed to more than 11,000 unionized employee/retirees; implemented the GVI Wellness program to assist employees/retirees to understand how their lifestyle decisions directly impact our insurance premiums; launched the Certified Public Managers program to standardize the manner in which we prepare our supervisors/managers for leadership positions; and increased the level of creditability within the Human Resources officer ranks by orchestrating an opportunity for thirty-one (31) HR officers to earn their IPMA-CP credentials from the International Personnel Management Association for Human Resources. To continue improving the delivery and efficiency of HR services in Fiscal Year 2015, the Division will focus on a number of new policy developments and on HR restructuring. The policies will reflect changes the governmental workforce has experienced since 1981 when the personnel rules and regulations were last published. These policies and programs will come out in a new employee handbook to replace the 1994 version currently available. The revised handbook will be an indispensable workplace tool that will help the GVI communicate with and manage its employees, as well as streamline organizational efforts. The handbook will explain clearly to employees what the GVI expects from them and what they can expect from the GVI. In addition to relaying basic information, the handbook will impart GVI culture, values, and history from the very start, during the critical “on board” and 164 orientation timeframe; for current employees, the updated handbook will prevent misunderstandings and promote consistency and fair treatment throughout the government. Another important goal of the Division is for GVI to look to HR as a source for the development of our workforce. In Human Resource Management (HRM), humans are the driving forces to success through their learned skills and innate abilities. Therefore, restructuring the HR department and its functions will enable management to access more innovative ideas for more effective and impressive designs that result in accomplishing the goals and objectives of the GVI. When HR develops, the Government improves. To ensure that our governmental structure and operations remain sustainable, restructuring the HR department is the first step toward consistent development and growth. Fiscal Year 2015 will be one of continued financial challenge for the Division of Personnel and the Territory as a whole. However, the Division will endeavor to make the appropriate changes to effectively and efficiently face these challenges and demands. With our dedicated staff, the Division will continue to take the requisite steps to become a true, human resource partner for our clients as we align our strategic goals with the Governor’s vision of bringing the GVI in line with current human capital management standards. Guided by this vision, we continue our commitment of “Doing the People’s Business.” 165 Division of Personnel ORGANIZATIONAL TYPE: Administrative and Service Strategic Goals: 1. Value, encourage, and support a diverse workforce. 2. Continually improve individual and organizational effectiveness. 3. Anticipate and meet the changing needs of the workforce /family. 4. Create and enhance strategic partnerships. 5. Enhance services through technology. Performance Goals: 1. Offer wellness and work-life programs that improve employee health and well-being and promote a healthy work environment. 2. Ensure that classification plans and job specifications promote the career mobility of GVI employees by focusing on transferable knowledge, skills, and abilities. 3. Establish and enhance partnerships with departments to anticipate and respond to changes, priorities, and staffing trends, and support succession planning efforts. 4. Develop recruitment and selection plans with departments that are cost-effective, content-valid and measurable. 5. Provide quality, cost-effective training and development designed to increase individual and organizational productivity and enrichment. 6. Create, promote, and foster an organizational environment that values development, diversity, and growth opportunities for all employees. 7. Eliminate artificial employment barriers by ensuring that qualifications, knowledge, skills and abilities required are appropriate for successful job performance. 8. Provide training to supervisors and managers to assist them in developing enhanced skills in employee relations. 9. Provide ongoing leadership and support to the organization’s succession efforts. 10. Continue to enhance services through technology. Org 22000/22030 Administration Functional Statement The Administration Unit, which includes the Human Resource Information Systems, Group Health Insurance, and Records Management, ensures that the mandates of the Division of Personnel are carried out, pursuant to Title 3, Chapter 25, Virgin Islands Code. This Unit strives to provide fair, consistent and timely human resource services to GVI employees and the public. The orchestrated effort of this Unit ensures the continued progression of the Division as a strategic partner with our clients. 166 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of participants in sponsored Wellness and Work-Life Programs and activities SG 1,3/ PG 1 30% 75% 80% Percent of Health Risk Assessments completed of Active Employees SG 1.3/ PG 1 17% 50% 75% Number of Health Insurance Open Enrollment forms processed within 30 days between 30 and 60 days online SG 3,5/ PG 1 312 8 0 3500 250 3500 3500 500 1500 Number of policies made available to HR community within 5 business days (e.g., Executive Orders, Bills enacted into laws, or Personnel policies) SG 2,4/ PG 3 - 10 36 Number of Succession Management Plans Created SG 2/ PG 3,4 0 10 10 Number of best practice sharing forums Human Resources topics General Management topics SG 3/ PG 8,9 12 12 12 8 12 8 Number of Public Communication Campaigns SG 1,4/ PG 10 5 4 4 Percent of diversity in Workforce as representation of Territory SG 1/ PG 6 - 50% 50% Percent of Customer Survey respondents rating overall satisfaction with service as good or better SG 2/ PG 5,10 - 80% 90% Org 22010 Recruitment and Classification Functional Statement The Recruitment and Classification Unit recruits the most qualified candidates for approximately one thousand three hundred (1,300) position classes within government service. This Unit processes applications, conducts interviews and qualification evaluations, administers examinations, and conducts job evaluations to determine proper grade levels. This Section also determines the proper classification of positions, establishes or deletes position classes, and reallocates positions to their proper classification within the Personnel Merit System. 167 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of applicants SG 3,5/ PG 7,3,4 350 450 500 Percent of positions filled within 60 days SG 3/ PG 4 10% 95% 80% Percent of classifications reviewed SG 3/ PG 2 10% 10% 10% Number of classification studies completed SG 2/ PG 2 5 10 10 Percent of classified Positions filled with Internal candidates Management Non-Management SG 2,3/ PG 7,3,4 5 20 80 15 80 15 Org 22040 Training Functional Statement The Training and Development Unit is responsible for providing quality training and development to enhance the knowledge and skills of the Executive Branch workforce. The Unit provides training and development activities in various soft skills topics such as customer service, interpersonal communication, conflict management, team work, and time management; workplace policies such as sexual harassment; and job-specific skills such as management and human resources. The Unit also provides training in relevant business computer software programs as required by our clients. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of Training Participants: Soft Skill Courses Certified Managers Program (CPM) Information Technology Course Online/Video Conference Courses SG 2/ PG 4 1,000 30 1.000 500 1,000 30 - 250 1,000 30 - 250 Percent of training participants rating trainings as good or better SG 2/ PG 4 90% 90% 90% 168 Message from the Chief Negotiator The Office of Collective Bargaining (OCB) has continuously strived to provide timely negotiated collective bargaining agreements in a fair and equitable manner, that will foster good labor relations and fulfill legal mandates. OCB believes in enhancing the relationship between labor and management and acknowledging employees’ financial needs, while remaining cognizant of the adverse economic condition of the government with its projected deficit. OCB is one of the smallest agencies in the Government of the Virgin Islands (GVI); however, it is charged with vast responsibilities. Established by statute, Act No. 4440, OCB was created under the Office of the Governor; however, for funding purposes, pursuant to Act No. 6305, OCB comes under the Division of Personnel. The Office serves as the exclusive representative for the Executive Branch, and its departments and agencies, in all collective bargaining proceedings. The Office assists the Governor in the formulation of labor policies and strategies for collective bargaining, and coordinates the Government’s position in labor mediation, arbitration, civil, and administrative proceedings. The Office is comprised of a Chief Negotiator, an Executive Assistant, two (2) Labor Relations Specialists, a Director of Financial Services, a Paralegal and an Administrative Secretary. Additionally, one (1) Assistant Attorney General is permanently assigned to OCB and is funded by the Department of Justice. Critical responsibilities of the OCB include managing its case log and representing the government in labor management disputes. These cases include, but are not limited to, cases via the arbitration process, unfair labor practice charges, unit clarification, representation, decertification, civil, impasse proceedings, and Equal Employment Opportunity Commission (EEOC) cases. There are currently thirty three (33) collective bargaining agreements, of which thirteen (13) exclusive union representatives are parties to those agreements. Of the thirty three (33) agreements, six (6) are current. Those not current are extended on a day-to-day basis by agreement of the parties, or are currently in ongoing negotiations. The goal of the OCB is to reduce unfair labor practice cases and rights arbitration, and to recognize financial needs of the employees while being cognizant of the adverse economic condition of the government. Performance goals are to negotiate contracts timely, reduce the current case backlog, and improve labor relations between management, labor unions, members and employees. The Office intends to preserve management rights and prerogatives that have been provided statutorily and contractually. The ongoing education of supervisors, managers, and department heads on the aspects of labor practices, managing grievances, and contract administration is an important function of the OCB. Therefore, OCB will continue to provide training opportunities to senior management of departments, divisions, and agencies to help them better serve their employees. The relationship of the OCB with union representatives and labor unions requires continuous dialog to ascertain ways to improve communication, appreciation, and understanding of each other’s roles and common objectives. The Office is amenable to working with union representatives and labor unions in a collaborative manner, and to improve labor-management relations in conjunction with the Public Employee Relations Board. The OCB will meet the challenges in Fiscal Year 2015 by continuing to adhere to the austerity measures put in place by the GVI by decreasing spending, conserving energy, reducing travel, and minimizing supply use. 169 Office of Collective Bargaining ORGANIZATIONAL TYPE: Administrative and Service Strategic Goals: 1. To reduce Rights Arbitration (RA) cases 2. To Reduce Unfair Labor Practice (ULPC) cases 3. To increase the level of education/training to departments and agencies 4. To bring union contracts current Performance Goals: 1. Negotiate contracts timely 2. Reduce the current case backlog 3. Improve labor relations between management, labor unions, members, and employees 4. Provide education/training to departments/agencies Org 22100 Office of Collective Bargaining Functional Statement The Office of Collective Bargaining is required to negotiate all collective bargaining agreements of the Executive Branch; represent the Executive Branch in all labor relation proceedings including mediation, arbitration, and other administrative matters before the Public Employees Relations Board; represent the Government in civil cases pertaining to labor matters; assist the Governor in formulating labor policies for collective bargaining and plan strategies for such bargaining. Note: There continues to be an increase in the number of grievances filed by Unions. There is also reluctance on the part of many Unions to conclude negotiations until such time that wages can be discussed. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of current union agreements SG4/ PG1 5 15 15 Number of open cases (backlog) SG1,2/ PG2 227 220 250 Number of employee training and development seminars SG3/ PG 3,4 5 8 10 Number of hearings scheduled and concluded: Arbitrations Mediations SG1,2/ PG2 52 17 30 20 30 20 170 DIVISION OF PERSONNEL Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,383,661 - 1,575,095 1,483,296 FRINGE BENEFITS 550,414 - 638,279 615,382 SUPPLIES 17,352 - 20,000 18,000 OTHER SERVICES 357,912 - 249,300 236,486 UTILITY 198,631 - 140,000 150,000 TOTAL FUND- GENERAL FUND 2,507,969 - 2,622,673 2,503,164 PERSONNEL SERVICES 284,521 - 277,545 310,270 FRINGE BENEFITS 88,530 - 93,276 105,380 SUPPLIES 9,901 - 3,000 2,000 OTHER SERVICES 33,405 - 20,000 25,000 TOTAL FUND- INDIRECT COST 416,357 - 393,821 442,650 PERSONNEL SERVICES 317,166 - 687,704 436,368 FRINGE BENEFITS 117,609 - 258,642 153,815 SUPPLIES 12,092 - 37,820 13,000 OTHER SERVICES 173,670 - 331,191 72,637 UTILITY 20,550 - 37,100 16,500 CAPITAL PROJECTS 25,000 - 25,000 - TOTAL FUND- UNION ARBITRAION AWARD 666,087 - 1,377,457 692,320 TOTAL APPROPRIATED FUNDS 3,590,413 - 4,393,951 3,638,134 171 DIVISION OF PERSONNEL Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 22000 ADMINISTRATION 852,182 322,791 15,000 189,486 125,000 - - 1,504,459 22010 CLASSIFICATION 273,722 117,955 - - - - - 391,677 22030 RECORDS ADMINISTRATION 311,309 144,930 3,000 47,000 25,000 - - 531,239 22040 TRAINING 46,083 29,706 - - - - - 75,789 TOTAL GENERAL FUND 1,483,296 615,382 18,000 236,486 150,000 - - 2,503,164 INDIRECT COST 22000 ADMINISTRATION 310,270 105,380 2,000 25,000 - - - 442,650 TOTAL INDIRECT COST 310,270 105,380 2,000 25,000 - - - 442,650 UNION ARBITRAION AWARD 22100 OFFICE OF COLLECTIVE B 436,368 153,815 13,000 72,637 16,500 - - 692,320 TOTAL UNION ARBITRAION AWARD 436,368 153,815 13,000 72,637 16,500 - - 692,320 TOTAL APPROPRIATED FUNDS 2,229,934 874,577 33,000 334,123 166,500 - - 3,638,134 172 4,591,421 67% 1,523,427 22% 724,572 11% General Fund Federal Funds Emer. Svc. Special Fund Appropriated Funds Non- Appropriated Funds $6,839,420 Administrative & Financial Services Operations Grants Management Preparedness Logistics VIRGIN ISLANDS TERRITORIAL EMERGENCY MANAGEMENT AGENCY 173 Virgin Islands Emergency Management Agency Message from the Director of the Virgin Islands Territorial Emergency Management Agency The Virgin Islands Territorial Emergency Management Agency (VITEMA) is the lead emergency management agency for the Territory as defined in the Virgin Islands Code, Title 23, Chapter 10. VITEMA’s mission is to prepare and coordinate response to and recovery from all hazards and threats that may impact the Virgin Islands. As a member of the public safety arm of the Government, VITEMA assists police, fire, and medical through efficient 911 services and through the Fusion Center. In the past, VITEMA focused the majority of its planning and training efforts on preparedness for hurricanes and coastal storms. Today, VITEMA places an equal degree of emphasis on earthquake and tsunami-readiness and on anti-terrorism training. The Territory prioritizes a high level of readiness in order to effectively respond to natural disasters, especially in light of recent earthquake and tsunami events in Japan, Haiti, and Chile. As part of reorganization, VITEMA enhanced organizational and technological operations and links that promote all-hazard preparedness; however, understaffing and reduction in federal funds jeopardize the effectiveness of these advancements. Along with similar agencies throughout the Caribbean Region, VITEMA faces a rapidly changing emergency/disaster management environment. Therefore, the Territory needs to reposition its focus on the strategic challenges and opportunities that redefine emergency/disaster management in the Caribbean: climate change, cyber-security, and increasingly volatile and unpredictable hazards and disasters. These challenges require new technologies, trained and qualified personnel, and best practices. Self-sustainability is the key in this region, so the Territory must boldly address the changing environment and attitudes and rely on comparative advantages, networks of alliances and quality human capital. This tactic will help shape, prepare, and position the Agency for success. The Government of the Virgin Islands and the Agency face a changing and uncertain fiscal environment, at both the federal and central government levels. Therefore, it is essential that VITEMA works closely with the Legislature and with the Executive Branch to ensure sufficient resources are made available to train, prepare, mitigate, and respond to all disasters in order to safeguard life and property. VITEMA stands ready to work in partnership locally, regionally, and globally. Through continuous dialogue with partners, the Agency hopes to transition and transform into the preeminent emergency management agency in the Caribbean. 174 Virgin Islands Territorial Emergency Management Agency ORGANIZATIONAL TYPE: Regulatory & Enforcement, Administration, Social Strategic Goals 1. Optimize the agency’s human, physical, and financial resources. 2. Enhance abilities to prepare and coordinate emergency response and recovery effort. 3. Collect, maintain, process, and communicate intelligence data to all law enforcement and first responders. Performance Goals: 1. Elevate awareness. 2. Respond effectively with a network of partners. 3. Restore the Territory to pre-disaster condition. Org 23000 Administration and Finance Functional Statement The Administration and Finance Division manages and monitors the human and financial resources of the Agency, facilitating the capabilities of the various divisions to protect the lives and property of the Territory’s citizens and visitors as VITEMA strengthens abilities to prepare for, respond to, mitigate against, and recover from all natural/man-made hazards. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average number of business days to process vendor payments (Baseline=0) (Goal= 25 days in 2013) SG1/ PG1,2 25 days 25 days 25 days Average turnaround days between draw request and revenue posting (Baseline=0) (Goal=25 days in 2013) SG1/ PG1,2 25 days 10 days 10 days Org 23010 Operations Functional Statement The Operations Division coordinates response and recovery activities while maintaining a manageable span of control of the Territory’s available resources. The Division manages operations directed toward reducing the risk to lives and property from all hazards prior to, during, and after any emergency incident in addition to establishing situational control and restoring normal conditions. The Division is responsible for processing and disseminating intelligence data to all law enforcement entities that assist with surveillance of major crimes and is also tasked with operating and maintaining the necessary equipment to communicate with Police, Fire, Emergency Medical Services, Rescue, and all other governmental agencies both local and Federal. 175 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of hours to disseminate final intelligence reports (Baseline=24 hours) (Goal= reduce by 25% annually) SG2,3/ PG2 18 hrs 13.5hrs 10.13 hrs Percent of increase in nationally certified ECC operators (Baseline=0) (Goal=Increase by 25% annually)(Goal remains the same as goal was not met in FY 2014) SG1/ PG2 25% 50% 50% Percent of increase in EOC members that are ICS and NIMS compliant (Baseline=25% are compliant) (Goal=increase by 25% annually) (Goal=remain the same as FY 2014 as goal was not met) SG1/ PG1,2 50% 50% 50% Org 23020 Grants Managements Functional Statement The Grants Management Division obtains, administers and monitors federal funds that facilitate the Territory’s first responders, emergency management personnel, intelligence personnel and citizens’ abilities to prepare for, respond to, mitigate against, and recover from natural/manmade disasters (biochemical, cyber-terrorism, etc.), and coordinates communication and disseminates information between local and federal law enforcement partners. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of increase in site visits (Baseline=0%) Goal=increase by 25% annually) (Goal remains the same as goal was not met in FY 2014) SG1/ PG1,3 25% 50% 50% Average number of turn around days between expenditure processing and draw request (Baseline=30 days) (Goal=decrease by 10% annually) SG1/ PG2 27 days 24 days 22 days Average number of days to submit Federal Grant Reports (Baseline=40 days) (Goal=decrease by 10% annually) SG1/ PG2,3 36 days 32 days 29 days 176 Org 23030 Preparedness Functional Statement The Preparedness Division prepares the Territory’s private sector, public sector and non-governmental organizations to protect lives and property from all hazards through planning, training, exercising and educating. The Division provides citizens with the tools to make informed decisions to respond to and recover from any hazard that may threaten their lives and property. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected The number of training and outreach presentations annually (Baseline=1) (Goal=increase to 4 in 2013) (Goal= increase to 1 per month in 2014) (Goal remains the same in FY 2015) SG1/ PG1,3 4 12 12 Percent of on-site evaluation of real time incidents annually (Baseline=0) (Goal=increase to 20% in 2013)(Goal=remain the same in 2014)(Goal reduced by 5% as 1st responders are more acclimated in ICS and NISM framework) SG1,2/ PG1,2 20% 20% 15% Percentage of segments from each plan tested in an exercise annually (Baseline=0) (Goal=Increase to 30% in 2013) (Goal remains the same in 2014) SG1/ PG1,2 30% 30% 50% Org 23040 Logistics Functional Statement The Logistics Division provides essential IT/Communication services and technological tools critical to maintaining public safety in the Territory. Logistics also provides for all of VITEMA’s support needs relative to inventory of resources, facilities management, transportation, supplies, food, fuel, and maintenance. 177 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of downtime in radio communication SG1,2,3/ PG1,2 25% 50% 50% Percent of increase in IT staff’s efficiency in applications and systems (Baseline =0) (Goal=increase by 25% in 2013) (Goal remains the same for 2014) SG1/ PG1,2 25% 25% 25% Energy consumption usage (kilowatt hrs.) KWH Baseline=(quarterly 351,647) (Goal=by 10% in 2013) (Goal remains the same for FY 2015) SG1/ PG1,2 1,265,929 KWH 1,139,337 KWH 1,139,337 KWH 178 VITEMA Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 2,157,728 - 2,233,815 2,502,043 FRINGE BENEFITS 776,552 - 949,837 913,953 SUPPLIES 38,660 - 32,124 63,298 OTHER SERVICES 599,533 - 674,649 710,903 UTILITY 401,598 - 515,712 401,224 TOTAL FUND- GENERAL FUND 3,974,071 - 4,406,138 4,591,421 TOTAL APPROPRIATED FUNDS 3,974,071 - 4,406,138 4,591,421 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 5,856 - 20,000 23,729 OTHER SVS. & CHGS. 454,961 - 580,000 700,843 UTILITIES - - - - TOTAL NON-APPROPRIATED FUNDS 460,817 - 600,000 724,572 FEDERAL FUNDS PERSONNEL SERVICES 604,621 785,273 - 739,028 FRINGE BENEFITS 216,182 308,961 - 296,087 SUPPLIES 150,347 71,184 - 1,158 OTHER SVS. & CHGS. 240,594 694,043 - 487,154 CAPITAL OUTLAYS 4,562,419 201,321 - - TOTAL NON-APPROPRIATED FUNDS 5,774,163 2,060,782 - 1,523,427 GRAND TOTAL 10,209,051 2,060,782 5,006,138 6,839,420 179 VITEMA Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 23000 ADMINISTRATION & FINAN 907,000 184,734 8,000 78,224 - - - 1,177,958 23010 OPERATIONS 1,095,525 531,410 - - - - - 1,626,935 23020 GRANTS MANAGEMENT OFFI 324,950 125,581 - - - - - 450,531 23030 PREPAREDNESS 5,000 3,918 400 1,200 - - - 10,518 23040 LOGISTICS 169,568 68,310 54,898 631,479 401,224 - - 1,325,479 TOTAL GENERAL FUND 2,502,043 913,953 63,298 710,903 401,224 - - 4,591,421 TOTAL APPROPRIATED FUNDS 2,502,043 913,953 63,298 710,903 401,224 - - 4,591,421 NON-APPROPRIATED FUNDS LOCAL FUNDS 23010 OPERATIONS - - 23,729 700,843 - - - 724,572 TOTAL LOCAL FUNDS - - 23,729 700,843 - - - 724,572 FEDERAL FUNDS 23030 PREPAREDNESS 739,028 296,087 1,158 487,154 - - - 1,523,427 TOTAL FEDERAL FUNDS 739,028 296,087 1,158 487,154 - - - 1,523,427 TOTAL NON-APPROPRIATED 739,028 296,087 24,887 1,187,997 - - - 2,247,999 GRAND TOTAL 3,241,071 1,210,040 88,185 1,898,900 401,224 - - 6,839,420 180 Virgin Islands Territorial Emergency Management Agency - Federal The Virgin Islands Territorial Emergency Management Agency (VITEMA) has several grants that the agency spearheads. They are the Homeland Security Grant Program; the Emergency Management Performance Grants; the Public Assistance Grant Program; the Hazard Mitigation Grant Program; the Buffer Zone Protection Program; the Pre-Disaster Mitigation Competitive Grant; and the Medical Reserve Corps Grant. The Homeland Security Grant Program enhances public information and warning, and medical surge capabilities; Citizen Corps; public safety channels; the Territory’s 911 systems; and the development of the Fusion Center- Statewide Information System. It also provides for planning, training, and exercise for the Urban Search and Rescue. Its accomplishments from the FY 2013 federal funding for Homeland Security Grant were relative to the installation of emergency sirens in the St. Thomas and St. John District. Installation in the St. Croix District will be completed in FY 2014, in addition to training and exercises that integrate the testing of medical surge capabilities; the establishment of the TEEN CERT Program and the training of TEEN CERT volunteers; and training of the 911 operators in computer aided dispatch. The Homeland Security Grant Program received $854,000. The Emergency Management Performance Grants’ objectives are to provide communication during an all-hazard event; provide a mass alert notification system; create a redundant public warning system; and provide training. The accomplishments of the Emergency Management Performance Grants involve the initiation of the procurement of replacement parts, in addition to repairs to the Mobile Emergency Operations Communications and Incident Command vehicles; and an MOU with New York State Department of Homeland Security/Emergency Management. The Emergency Management Performance Grants received $943,709. The Public Assistance Grant Program is funded from a disaster grant that is only awarded in the event of a disaster declaration as. Its objective is to restore public facilities and roads to their pre-disaster conditions. The accomplishments of the Public Assistance Grant Program are the following: closed the majority of open sub- grantees under the November Flood Event (2003) and Tropical Storm Jeanne (four (4) sub-grantees remain open for the November Flood Event and one (1) remains open for Tropical Storm Jeanne); execution of the 120-Day Plan in an effort to expedite the expenditure of grant funds and the drawdown of Federal monies; and completed drawdowns for the November Flood Event, Tropical Storm Jeanne, Hurricane Omar, and Tropical Storm Tomas. The Public Assistance Grant Program anticipates to receive $44,300 in Fiscal Year 2015. The Hazard Mitigation Grant Program objective is to fund mitigation opportunities that prevent repeated loss as a result of a natural disaster. The accomplishments of the Hazard Mitigation Grant Program are the following: completed all FEMA-1807-DR-VI projects totaling $894,545.80 in Federal Share funding (The projects included installation of shutters at St. Thomas Public Works Headquarters, St. Thomas Human Services Knud Hansen Complex, St. Thomas Education Headquarters, St. Croix American Red Cross, St. Croix Henderson Fire Station, St. Croix Rohlsen Airport, and St. John Decastro Clinic); high impact windows at St. Thomas Property and Procurement; and roll-up doors at St. Croix Gibbs Fire Station. The National Earthquake Hazards Reduction Program expects to receive $34,500 for Fiscal Year 2015. The Buffer Zone Protection Program’s objective is to protect critical infrastructure. The accomplishments of the Buffer Zone Protection Program included partial completion of security lighting and fencing at VITEMA Headquarters on St. Thomas. The Pre-Disaster Mitigation Competitive Grant’s objective is hazard mitigation planning and the implementation of mitigation projects prior to a disaster event. The accomplishments of the Pre-Disaster Mitigation Competitive Grant included completion of all Pre-Disaster Mitigation projects, inclusive of the installation of underground electrical system and transformers in Christiansted, St. Croix, and around Main Street on St. Thomas. The Pre- Disaster Mitigation Competitive Grant anticipates to receive $494,364 in Fiscal Year 2015. The Medical Reserve Corps Grant engages volunteers to strengthen public health, emergency response, and community resilience and does not anticipate the receipt of any funding for Fiscal Year 2015. 181 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Health and Human Services 93.008 MEDICAL RESERVE CORPS SMALL GRANT PROGRAM 100% 10,000 11,000 - - - COOPERATIVE AGREEMENT - MRC - - - 7,020 - - 13,980 U.S. Department of Homeland Security 97.036 DISASTER GRANTS-PUBLIC ASSISTANCE GRANT PROGRAM 100% - - - 44,300 - 10/01/14-09/30/15 PROJECT-PA - - 44,300 - - - 44,300 97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS 100% 1,811,481 - 943,709 - - 10/01/13-09/30/15 A FORMULA - EMPG - - - 346,955 585,634 918,052 943,709 97.047 PRE-DISASTER MITIGATION 100% 4,014,326 - - 494,364 - 09/01/14-08/31/16 PROJECT - PDM - - 494,364 - 3,967,504 - 494,364 97.055 INTEROPERABLE EMERGENCY COMMUNICATIONS 100% - - - - - PROJECT - - - - - - - 97.067 HOMELAND SECURITY GRANT PROGRAM 100% 3,328,495 - 854,000 - - 09/01/14-08/31/16 B FORMULA - HSGP - - - 513,882 962,864 1,378,829 854,000 97.078 BUFFER ZONE PROTECTION PROGRAM 100% 200,000 - - - - 04/01/09-03/31/13 PROJECT - BZPP - - - - 182,066 - - 97.082 EARTHQUAKE CONSORTIUM 100% 92,000 - - 34,500 - 10/01/14-09/30/15 COOPERATIVE AGREEMENTS - EARTHQUAKE - - 34,500 CONSORTIUM AND STATE ASSISTANCE 9,975 76,095 800 34,500 11.467 METEROLOGIC & HYDROLOGIC MODERNIZATION DEVELOP 100% - 90,280 263,073 - - 9/01/14-08/31/15 PROJECT - MHMD - - - - - 82,280 263,073 TOTAL ORG 230 AWARDS 9,456,302 101,280 2,060,782 573,164 - TOTAL ORG 230 EXPENDITURES-CY AWARDS - - 573,164 TOTAL ORG 230 TOTAL EXPENDITURES-ALL AWARDS 877,832 5,774,163 2,379,961 2,647,926 A. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit amount of $608,951 B. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit amount of $341,312 Government of the Virgin Islands Listing of Federal Grants - 2015 ORG 230 VI TERRITORIAL EMERGENCY MANAGEMENT AGENCY 02/15/13-until expended 182 2,158,973 96% 81,447 4% General Fund Federal Funds $2,240,420 Non-Appropriated Funds Appropriated Funds Bureau of Information Technology BUREAU OF INFORMATION TECHNOLOGY 183 Bureau of Information Technology Message from the Director for the Bureau of Information Technology The Bureau of Information Technology (BIT) has two major responsibilities. One is to establish, maintain, and improve the United States Virgin Islands 911 emergency communications infrastructure for our public safety responders. The other primary responsibility is to establish, maintain, and improve the IT environment for the Government of the United States Virgin Islands (GVI). Empowered by Act No. 6634, the Bureau of Information Technology has developed a comprehensive strategy that changes the culture of computing in the United States Virgin Islands by leveraging innovative technology solutions to facilitate the business of government in a resident- centric environment. That strategy primarily uses consolidation, collaboration, and clout. BIT serves as a change agent to achieve the goals of improving government efficiency, reducing cost of government operations, increasing the revenue-generating capacity of revenue-generating agencies, increasing employee engagement, improving community satisfaction, and improving the quality of life for residents and visitors of the United States Virgin Islands. As the GVI’s central agency for information technology, BIT uses its strategic framework to improve operational efficiency and to serve as a strategic asset to government agency partners. BIT has prioritized working diligently with key stakeholders to establish an Information Technology (IT) infrastructure to facilitate efficient government operations. The IT infrastructure is a critical strategic resource to enable departments and agencies to fulfill their mandates. Fiscal Year 2014 has been an extremely busy and productive year for the Bureau of Information Technology. Regarding the 911 emergency communications infrastructure, the Bureau of Information Technology has two major initiatives. One is the $1.5 million 911 Tower Site Enhancement Project, which we initiated in June 2013. Our second initiative is the Territory’s participation in the federally funded FirstNet State and Local Implementation Grant Program (SLIGP). These initiatives are proceeding as planned. From the IT perspective, BIT has successfully completed the installation and establishment of a private cloud for the Government of the United States Virgin Islands. This government cloud provides centralized server and storage services for government agencies and serves as the GVI’s disaster recovery/business continuity platform. We also completed the implementation of Microsoft Office 365 which provides government employees with basic email communication, office automation, and collaboration tools necessary to do their jobs. We continued our efforts to ensure that government agencies have appropriate broadband access either via BIT’s microwave network or the viNGN broadband infrastructure through an authorized Internet Service Provider (ISP). We continue to promote the use of our unified Voice over IP (VoIP) telephone system as well as the video conferencing infrastructure established last fiscal year. We are also installing the network, systems, desktop, and device management tools to allow our IT professionals to support state-of-the-art IT infrastructure. The Bureau of Information Technology spent Fiscal Year 2014 establishing the necessary infrastructure and plans to ensure that the GVI leverages the infrastructure and maximizes its benefits to achieve our collective and individual goals for Fiscal Year 2015. Operational efficiency can only be achieved by balancing the deployment of skilled people, streamlined processes, and innovative technology solutions. 184 Bureau of Information Technology ORGANIZATIONAL TYPE: Policy/Service Strategic Goal: 1. Develop and manage a comprehensive information technology program for the Government of the Virgin Islands. Performance Goals: 1. Continually improve the Enterprise Virtual Private Network (EVPN). 2. Provide timely, accurate information and assistance. Org 26000 Bureau of Information Technology Functional Statement The Bureau of Information Technology develops a comprehensive technology strategy, which includes network management (operations, monitoring, and maintenance); managed services via equipment and hardware installation; software application implementation; customer service and help desk assistance; and information technology project planning, management, auditing, and reporting. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of day(s) to resolve network service interruptions and outages SG1/ PG1,2 1 day 1.75 days 1.50 days Number of days to approve a planned information technology (IT) purchase (cycle time) SG1/ PG1,2 1.875 days 2.75 days 2.50 days 185 BUREAU OF INFOMATION TECHNOLOGY Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 782,837 - 865,598 865,597 FRINGE BENEFITS 281,185 - 314,987 356,743 SUPPLIES 32,710 - 61,134 35,069 OTHER SERVICES 1,095,223 - 915,012 746,564 UTILITY 134,325 - 155,000 155,000 CAPITAL PROJECTS 61,075 - - - TOTAL FUND- GENERAL FUND 2,387,354 - 2,311,731 2,158,973 TOTAL APPROPRIATED FUNDS 2,387,354 - 2,311,731 2,158,973 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS - - - - FEDERAL FUNDS PERSONNEL SERVICES - - - 65,000 FRINGE BENEFITS - - - 16,447 TOTAL NON-APPROPRIATED FUNDS - - - 81,447 GRAND TOTAL 2,387,354 - 2,311,731 2,240,420 186 BUREAU OF INFOMATION TECHNOLOGY Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 26000 BUREAU OF INFORMATION 865,597 356,743 35,069 746,564 155,000 - - 2,158,973 TOTAL GENERAL FUND 865,597 356,743 35,069 746,564 155,000 - - 2,158,973 TOTAL APPROPRIATED FUNDS 865,597 356,743 35,069 746,564 155,000 - - 2,158,973 NON-APPROPRIATED FUNDS FEDERAL FUNDS 26000 BUREAU OF INFORMATION 65,000 16,447 - - - - - 81,447 TOTAL FEDERAL FUNDS 65,000 16,447 - - - - - 81,447 TOTAL NON-APPROPRIATED 65,000 16,447 - - - - - 81,447 GRAND TOTAL 930,597 373,190 35,069 746,564 155,000 - - 2,240,420 187 Bureau of Information Technology - Federal In the latter part of Fiscal Year 2013, the Bureau of Information Technology (BIT) was awarded funds for the State and Local Implementation Grant Program (SLIGP) in the amount of $515,628. The funds will be used exclusively to assist the Territory in preparing for the deployment of a nation-wide broadband network dedicated to public safety. The program involves outreach efforts to Virgin Islanders and the identification and selection of a governing body to assist with potential issues related to network design, such as challenges with jurisdiction, use of land and facilities, and access to coverage needs. BIT anticipates no new funds for Fiscal Year 2015. 188 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Commerce 11.549 STATE AND LOCAL IMPLEMENTATION GRANT PROGRAM 100% - 515,628 - - - 08/1/13-07/31/16 A PROJECT - SLIGP - - - - - 201,359 314,269 TOTAL ORG 260 AWARDS - 515,628 - - - TOTAL ORG 260 EXPENDITURES-CY AWARDS - - - TOTAL ORG 260 TOTAL EXPENDITURES-ALL AWARDS - - 201,359 314,269 A - Balance of $314,269 c/f; $81,447 for PS & FB ORG 260 BUREAU OF INFORMATION TECHNOLOGY Government of the Virgin Islands Listing of Federal Grants - 2015 189 1,258,837 77% 382,052 23% General Fund Federal Funds Appropriated Funds $1,640,889 Non-Appropriated Funds Bureau of Information Technology VIRGIN ISLANDS ENERGY OFFICE 190 Virgin Islands Energy Office Message from the Director of the Virgin Islands Energy Office The Virgin Islands Energy Office (VIEO) was established by Executive Order 182-1974 to devise and execute energy policy. The mission of the Virgin Islands Energy Office is to promote sustainable energy policies in the Virgin Islands and encompasses energy production, distribution and consumption through training, outreach, financial incentives, and technical assistance. The VIEO establishes, monitors, and coordinates the integration of policies relating to conservation, use, control, distribution, and allocation of energy with respect to all energy matters. The VIEO is also the state-designated agency for the planning, implementation, oversight, and administration of federal funds to include the State Energy Program (SEP), the Weatherization Assistance Program (WAP), the Stripper Well Expenditure Plan, and the energy programs of the American Recovery and Reinvestment Act (ARRA) of 2009. The Virgin Islands Energy Office has four strategic priorities: 1) reduce the cost of energy, 2) increase efficiency of energy use and production, 3) increase fuel diversity, and 4) promote clean energy production. Those priorities are encapsulated in the Governor’s stated goal of reducing our dependency on fossil fuel for power production by 60% before the year 2025. Key to these efforts is the Government’s leading by example. The VIEO concluded a 14-month energy efficiency retrofit for schools and other Department of Education facilities this past fiscal year. The project was a $10.8 million bond-financed initiative that used an energy performance contract to replace lighting and plumbing systems with more efficient systems. We are pleased to have been able to execute this project and upgrade our school buildings for the benefit of Virgin Islands students and faculty. In the upcoming fiscal year, the VIEO will be undertaking a similar initiative on behalf of the hospitals in the Territory. This project is expected to be valued at more than $20 million and will replace critical building systems and generate significant energy savings for those facilities. Fiscal Year 2014 also saw the end of the global partnership, Energy Development in Island Nations, which supported clean energy development in the Territory since 2010. However, the VIEO continues to collaborate with the Virgin Islands Water and Power Authority, the federal Department of Energy, and the Department of the Interior through an initiative branded ViEnergize. The VIEO also maintains its professional network in the energy industry that includes other state energy offices, the energy policy advisors of state governors, energy ministers from the various Caribbean islands, and non-governmental organizations. The VIEO continues its partnership with local entities to further the development of energy resources in the Territory. The Virgin Islands is in the midst of a significant transformation in its energy sector necessitated by the current challenges facing the Territory. However, those challenges have generated innovation and focus and prompted rapid development of our energy infrastructure and resources. The Virgin Islands Energy Office is pleased to be at the forefront of these efforts. 191 Virgin Islands Energy Office ORGANIZATIONAL TYPE: Policy/Service Strategic Goals: 1. Reduce the cost of energy. 2. Increase efficiency of energy use and production. 3. Increase fuel diversity. 4. Promote clean energy development. Performance Goals: 1. Increase the efficiency of energy use in residential homes. 2. Increase the efficiency of energy use in government-owned buildings. 3. Introduce alternative fuel vehicles to the Government fleet. 4. Increase the public’s knowledge of clean energy resources. 5. Provide financing for clean energy. Org 27500 Energy Office Functional Statement The Energy Office oversees developing, planning, and implementing of all applicable U.S. Department of Energy (USDOE) grant programs, thereby ensuring efficiency and accountability of all energy conservation/renewable energy programs. This center is also responsible for the implementation, monitoring, and evaluation of the State Energy Program (SEP). Key Performance Indicators SG/PG FY 14 Target FY 15 Projected Weatherize low income homes SG2/ PG1 114 75 Reduce government electric energy consumption SG2/ PG2 1.5% 1.5% Reduce energy consumption in public hospitals SG2/ PG2 - 5% Promote alternative fuel & fleet management options to the government to reduce reliance on fossil fuels - 1% Facilitate loans and rebates for renewable energy and energy efficiency measures SG4/PG5 35 50 Conduct inter-agency, public, and school outreach events SG4/PG4 48 60 192 VI ENERGY OFFICE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES - - 786,481 660,978 FRINGE BENEFITS - - 274,889 255,530 SUPPLIES - - 12,500 16,505 OTHER SERVICES - - 283,412 278,242 UTILITY - - 57,584 47,582 TOTAL FUND- GENERAL FUND - - 1,414,866 1,258,837 TOTAL APPROPRIATED FUNDS - - 1,414,866 1,258,837 NON-APPROPRIATED FUNDS FEDERAL FUNDS PERSONNEL SERVICES 36,702 30,000 - 75,000 FRINGE BENEFITS 11,588 10,259 - 27,216 SUPPLIES 3,531 4,000 - 29,070 OTHER SVS. & CHGS. 130,703 84,131 - 250,766 UTILITIES 6,824 5,070 - - CAPITAL OUTLAYS - 63,000 - - TOTAL NON-APPROPRIATED FUNDS 189,348 196,460 - 382,052 FEDERAL FUNDS PERSONNEL SERVICES 78,780 - - - FRINGE BENEFITS 21,976 - - - SUPPLIES 19,660 - - - OTHER SVS. & CHGS. 2,641,766 - - - UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS 2,762,182 - - - GRAND TOTAL 2,951,530 196,460 1,414,866 1,640,889 193 VI ENERGY OFFICE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 27500 VI ENERGY OFFICE 660,978 255,530 16,505 278,242 47,582 - - 1,258,837 TOTAL GENERAL FUND 660,978 255,530 16,505 278,242 47,582 - - 1,258,837 TOTAL APPROPRIATED FUNDS 660,978 255,530 16,505 278,242 47,582 - - 1,258,837 NON-APPROPRIATED FUNDS FEDERAL FUNDS 20500 ENERGY OFFICE 75,000 27,216 29,070 250,766 - - - 382,052 TOTAL FEDERAL FUNDS 75,000 27,216 29,070 250,766 - - - 382,052 TOTAL NON-APPROPRIATED 75,000 27,216 29,070 250,766 - - - 382,052 GRAND TOTAL 735,978 282,746 45,575 529,008 47,582 - - 1,640,889 194 Virgin Islands Energy Office - Federal State Energy Program (SEP) $196,460.00 The purpose of the State Energy Program is to provide leadership to maximize the benefits of energy efficiency and renewable energy through communication and outreach activities, technological deployment, and access to new partnerships and resources. During Fiscal Year 2013, the Program was awarded $155,000 to continue to fulfil its objectives. The Federal Shutdown during FY 2013 resulted in a 6% decrease of the awarded funds based on the SEP’s Fiscal Year 2013 Formula Allocation from the Department of Energy. During Fiscal Year 2013, the Program made these accomplishments: a) conducted Green Buildings Workshop for government facility managers; b) conducted International Energy Conservation Code Training for architects, engineers, and draftsmen; c) acquired four (4) small wind anemometers for measuring wind resources at potential wind turbine sites; and d) issued $31,750 in solar water heater rebates. For Fiscal Year 2015, the Program anticipates receiving $196,460. Weatherization Assistance Program (WAP) $185,592 VIEO received the first WAP Grant in 2009 of $520,762.00 over a five year period. During Fiscal Year 2013, no additional funding was received for this Program due to unspent ARRA-WAP funds. Presently, the Program spent $217,595.45 and weatherized 149 homes. WAP seeks to enable low-income families to permanently reduce their energy bills by making their homes more energy efficient. Applying the most advanced technologies and testing protocols available in the housing industry, the Program addresses the energy performance in dwellings of needy families. The Program was awarded $31,661 in Fiscal Year 2013. In Fiscal Year 2015, the Program projects to receive $185,592 to continue with the fulfilment of its objectives. 195 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Energy 81.041 STATE ENERGY PROGRAM 100% 340,000 155,000 196,460 196,460 - 10/01/14-09/30/15 FORMULA / PROJECT / DISSEMINATION OF - 146,359 196,460 196,460 TECHNICAL INFORMATION - SEP 118,118 156,714 416,628 196,460 81.042 WEATHERIZATION ASSISTANCE FOR LOW-INCOME 100% 431,420 - - 185,592 - 10/01/14-09/30/15 PERSONS - - - 185,592 FORMULA / PROJECT - WAP 184,961 32,634 213,825 185,592 TOTAL ORG 270 AWARDS 771,420 155,000 196,460 382,052 - TOTAL ORG 270 EXPENDITURES-CY AWARDS 146,359 196,460 382,052 TOTAL ORG 270 TOTAL EXPENDITURES-ALL AWARDS 303,079 189,348 630,453 382,052 ORG 270 ENERGY OFFICE Government of the Virgin Islands Listing of Federal Grants - 2015 196 Virgin Islands Energy Office - ARRA American Recovery and Reinvestment Act’s Energy Efficiency and Conservation Block Grant (ARRA- EECBG)—3 Year Grant of $9,593,000 The Virgin Islands Energy Office (V.I.E.O.) was awarded $9,593,000 in Fiscal Year 2009 for the ARRA Energy Efficiency and Conservation Block Grant (EECBG). The ARRA-EECBG Program expired on September 27, 2013. The program provided financial and technical assistance to assist state and local governments to create and implement a variety of energy efficiency and conservation projects with the following objectives. 1. Reduce fossil fuel emissions. 2. Reduce total energy use. 3. Improve energy efficiency in transportation, building, and other appropriate sectors. 4. Accelerate the deployment of market-ready distributed renewable energy technologies. During Fiscal Year 2013, the Program expended $698,502 to complete installations of a) a landfill methane generator at Bovoni landfill, b) solar-powered LED decorative lights on the Christensted Boardwalk, and c) streetlight controllers for the public streetlights. Since this is a one-time award, the Program does not project receipt of any funding in Fiscal Year 2015. American Recovery and Reinvestment Act’s State Energy Grant Program (ARRA-SEP)—3 Year Grant of $20,678,000 The Virgin Islands Energy Office was awarded $20,678,000 in Fiscal Year 2009 for the ARRA State Energy Program (ARRA-SEP). The office expended $1,991,441 in Fiscal 2013 and $18,638,298 in Fiscal Year 2012 and prior years. As of January 31, 2013, cumulative expenditures from this grant were $19,832,652. Remaining funds must be liquidated within 90 days of the grant’s expiration. The program provided grants and technical assistance to states and United States territories to promote energy conservation and to reduce the growth of energy demand in ways that are consistent with the national energy goals. Following are the primary goals established for ARRA-SEP. 1. Increase energy efficiency by reducing energy costs of and consumption by consumers, businesses and government. 2. Reduce reliance on imported energy. 3. Improve the reliability of electricity and fuel supply and the delivery of energy services. 4. Reduce the environmental impact of energy production and use. The Program received $2,103,995.87 during Fiscal Year 2013 and used these funds in 2013 to a) install five utility- scale wind measuring devices on potential wind farm sites on St. Thomas and St. Croix, b) fund the installation of solar water heaters in V.I. Housing Finance Authority’s moderate income homes, and c) fully expend the remaining ARRA funds earmarked for solar water heater rebates and loans. The Program does not project receipt of funds in Fiscal Year 2015. 197 American Recovery and Reinvestment Act’s Weatherization Assistance Program (ARRA-WAP)—3 Year Grant— $1,827,182.00 The Virgin Islands Energy Office was awarded $1,827,182 in Fiscal Year 2009 for the ARRA Weatherization Assistance Program (ARRA-WAP). VIEO is in the process of closing this grant, having weatherized 630 homes to date at a cost of $ 1,810,353. All funds must be liquidated within 90 days of the grant expiration. The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings owned or occupied by low-income persons, reduce their total residential expenditures, and improve their health and safety. The priority population for the Weatherization Assistance Program includes individuals who are particularly vulnerable such as the elderly, people with disabilities, families with children, high residential energy users, and households with high-energy burdens. The program has installed energy efficient refrigerators, compact florescent light bulbs (CFLs), water heater timers, solar water heaters, faucet aerators, low flow showerheads and power strips in the homes of eligible clients. During Fiscal Year 2013, ARRA WAP expended $72,239. ARRA-WAP was a one-time grant that ended when the monies were spent; thus, there is no projection for FY 2015. 198 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Energy 81.041 STATE ENERGY PROGRAM 100% 20,678,000 - - - - 04/23/09-04/31/13 FORMULA / PROJECT / DISSEMINATION OF - - - TECHNICAL INFORMATION - SEP 18,638,298 1,991,441 - - 81.042 WEATHERIZATION ASSISTANCE FOR LOW-INCOME 100% 1,827,182 - - - - 04/01/09-09/30/13 PERSONS - - - FORMULA / PROJECT - WAP 1,738,114 72,239 - - 81.128 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT 100% 9,535,000 - - - - 09/28/09-09/27/13 PROGRAM - - - FORMULA / PROJECT - EECBG 8,738,969 698,502 - - TOTAL ORG 270 AWARDS 32,040,182 - - - - TOTAL ORG 270 EXPENDITURES-CY AWARDS - - - - TOTAL ORG 270 TOTAL EXPENDITURES-ALL AWARDS 29,115,381 2,762,182 - - - Government of the Virgin Islands Listing of ARRA Federal Grants - 2015 ORG 270 ENERGY OFFICE 199 $1,334,478 20% $5,256,634 80% General Fund Federal Funds Appropriated Funds Non-Appropriated Funds $6,591,112 Administrative Services Maintenance Security OFFICE OF THE ADJUTANT GENERAL 200 Office of the Adjutant General Message from the Adjutant General The Office of the Adjutant General (OTAG) is committed to the safety and security of the people of the Virgin Islands. OTAG’s mission is to plan, coordinate, and implement support of Territorial responders to natural and man-made disasters, civil disturbances, foreign and domestic threats, and Weapons of Mass Destruction (WMD). As a result, OTAG personnel continually train and regularly update policies relative to the Office’s support role. OTAG staff interacts with other local and federal personnel, creating open lines of communication and developing a group of highly trained and knowledgeable individuals who provide administrative support to the Virgin Islands National Guard (VING). The mandate of the Administrative staff is to carry out their mission through training and planned exercises and to develop departmental skills in an ever-evolving technological environment. The strategic goal of OTAG is to provide professional and timely support to the VI National Guard in their endeavor to protect and secure the people and property of the United States Virgin Islands from natural disasters and all other threats. OTAG was enacted by Executive Order No. 304-1987. Through its revised structure, by Act No. 7074, the Agency now consists of the following divisions: Administrative Services, Maintenance, and Security. Each division of OTAG develops and implements policies and procedures in support of the key strategic objectives of the VI National Guard in conducting their federal and local missions. There are three (3) collective performance goals: 1) to promote operational effectiveness; 2) to have a safe and secure Territory through effective and efficient preparedness; and 3) to build a comprehensive Territorial support capability for responding to all threats. The Administrative Division’s function is to provide financial and administrative services to each division of OTAG and the VI National Guard. The key goal is to implement good financial management practices and ensure that funds, both Federal and local, are spent within the funding time limit. Further, OTAG’s personnel seek to meet the timeline and enhance the quality of each financial report submitted to government agencies, especially to the Office of the Governor, Office of Management and Budget, and the Department of Finance. The Maintenance Division’s purpose is to sustain, restore, and modernize all the facilities and properties of the VI National Guard and OTAG. The Division also supports the Construction and Facilities Management Office within OTAG. Its key responsibility is to provide for new Military Construction (MILCON) within the Territory, with an eye to environmental concerns, thereby ensuring compliance with all federal mandates. The Security Division is responsible for providing protection to all VING personnel, facilities, and other properties. The Division seeks to improve this capability by increasing its training readiness and work force to meet the growing deployment needs in the global war on terror. OTAG will continue to educate and train its staff to support the Virgin Islands National Guard, the Territory’s first line of defense, in achieving their goal of protecting, securing, and mitigating damage from natural and man-made disasters to the properties of the people of the United States Virgin Islands. 201 Office of the Adjutant General ORGANIZATIONAL TYPE: Service Strategic Goals: 1. Provide professional and timely support to the Virgin Islands National Guard and the Territory. 2. Ensure the protection and security of the Territory from natural disasters and domestic and foreign threats. Performance Goals: 1. Promote operational effectiveness. 2. Establish a safe and secure VING and OTAG through effective and efficient preparedness. 3. Secure the Territory by efficient and effective preparedness when responding to natural or man-made disasters. Org 28000 Administrative Services Functional Statement The Administrative Services Unit administers and supervises the administrative activities and operations of OTAG. The functions of the Unit are budgeting, fiscal control, personnel, and administrative management. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent invoices turned around within 1 day* SG1/ PG1 97% 98% 98% Percent of reconciled invoices * SG1/ PG1 98% 100% 97% Percent of reconciled requisitions* SG1/ PG1 98% 100% 97% Percent of reconciliations with accurate information SG1/ PG1 98% 98% 98% *Based on total numbers Org 28010 Maintenance Division Functional Statement The Maintenance Division provides operational supplies for building repairs and maintenance, custodial services, grounds-keeping and environmental protection services for VING facilities. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of facilities in compliance with VI building codes* SG1/ PG2 95% 97% 98% Number of work orders received SG2/ PG2 220 250 230 Percent of work orders completed* SG2/ PG2 55% 65% 75% *Based on total numbers 202 Org 28020 Security Functional Statement The Security Division provides protection for all VING personnel, facilities, and property. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of security breaches (facilities) SG2/PG3 1 0 0 203 OFFICE OF THE ADJUTANT GENERAL Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 296,929 - 394,837 384,899 FRINGE BENEFITS 104,528 - 144,490 157,957 SUPPLIES 40,101 - 59,964 34,481 OTHER SERVICES 255,407 - 249,046 241,551 UTILITY 408,663 - 423,456 460,043 CAPITAL PROJECTS 26,267 - 125,000 55,547 TOTAL FUND- GENERAL FUND 1,131,894 - 1,396,793 1,334,478 TOTAL APPROPRIATED FUNDS 1,131,894 - 1,396,793 1,334,478 NON-APPROPRIATED FUNDS FEDERAL FUNDS PERSONNEL SERVICES 1,419,133 1,375,869 - 1,453,642 FRINGE BENEFITS 578,415 620,023 - 669,473 SUPPLIES 82,308 85,602 - 85,604 OTHER SVS. & CHGS. 863,059 1,741,848 - 1,771,993 UTILITIES 1,482,537 772,106 - 852,922 CAPITAL OUTLAYS 10,448 423,000 - 423,000 TOTAL NON-APPROPRIATED FUNDS 4,435,900 5,018,448 - 5,256,634 GRAND TOTAL 5,567,794 5,018,448 1,396,793 6,591,112 204 OFFICE OF THE ADJUTANT GENERAL Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 28000 ADMINISTRATIVE SERVICE 322,196 122,900 20,381 72,722 59,042 - - 597,241 28010 MAINTENANCE 62,703 35,057 14,100 168,829 401,001 55,547 - 737,237 TOTAL GENERAL FUND 384,899 157,957 34,481 241,551 460,043 55,547 - 1,334,478 TOTAL APPROPRIATED FUNDS 384,899 157,957 34,481 241,551 460,043 55,547 - 1,334,478 NON-APPROPRIATED FUNDS FEDERAL FUNDS 28000 ADMINISTRATION SERVICE 100,000 42,130 9,072 337,000 82,922 3,000 - 574,124 28010 MAINTENANCE 536,632 217,369 46,000 1,346,966 770,000 400,000 - 3,316,967 28020 SECURITY 817,010 409,974 30,532 88,027 - 20,000 - 1,365,543 TOTAL FEDERAL FUNDS 1,453,642 669,473 85,604 1,771,993 852,922 423,000 - 5,256,634 TOTAL NON-APPROPRIATED 1,453,642 669,473 85,604 1,771,993 852,922 423,000 - 5,256,634 GRAND TOTAL 1,838,541 827,430 120,085 2,013,544 1,312,965 478,547 - 6,591,112 205 The Office of the Adjutant General - Federal Territorial and Federal Governments share in the funding and staffing of the Office of the Adjutant General (OTAG); the Federal Government provides the greater share of resources. The General Fund primarily supports territorial functions and provides a match for the Federal Funds. The OTAG is responsible for contracting with the United States Property and Fiscal Office through a Master Cooperative Agreement (MCA) to provide services to the Virgin Islands National Guard (VING). This agreement is a contract between the territorial and federal governments that divide or share some of the costs for operating and maintaining the VING. The Territory receives federal funds as reimbursements for federally-required programs and as federal matching funds under the Master Cooperative Agreement. The arrangements for paying several of the VING’s activities are laid out in the MCA. Under the MCA, the Government of the Virgin Islands further benefits through the employment of additional territorial personnel. In each state and territory, the National Guard has a separate contract containing similar general provisions but covering different programs and priorities, as reflected in the separate missions of the state and territorial guard units. In the Virgin Islands, the MCA is comprised of eight (8) appendices: ARNG Air Operating and Maintenance Program, $111,994; ARNG Distance Learning, $161,183; ARNG Telecommunication, $205,000; ARNG Anti- Terrorism Program, $95,947; ARNG Environmental Program, $346,339; Real Property Operations & Maintenance, $2,970,628; Army Security Guard Payroll, $1,165,954; and ARNG Electronic Security System $199,589. In many programs of the VING, the federal government funds 75% of the costs while the Territory provides the remaining 25%. In these programs, the MCA requires that each expense—from rent and salaries to office supplies and telephone bills—is funded by the same 75/25 Federal/Territorial split. Other VING activities are 100% federally funded. Army National Guard Facilities Programs The Facilities Program under the MCA provides federal support and services to the Territory through the VING for the operation and maintenance of authorized facilities. This support includes federal funding for leases, custodial services, grounds maintenance, pest control, utilities, solid waste management, master planning, real property administration, energy management, fire and emergency services, related engineering management, and costs of salaries and fringe benefits for personnel to administer the programs. VING also receives federal funding for real property maintenance and repair and for restoration, construction or alteration of facilities. Along with services named above, in FY 2013 the Program procured equipment, supplies and contract services for general real property maintenance and repair. Funding (in excess of $25,000) was applied to larger dollar projects for facilities maintenance, roadway improvements, and fencing upgrades at VING facilities on St. Thomas and St. Croix. Environmental Programs Resources Management The Environmental Program provides federal support for environmental projects, programs and services initiated by the VING that are necessary to comply with military, federal, and territorial environmental laws and regulations. The Environmental program also supports natural and cultural resources management and programs of the VING. Fiscal Year 2013 expenditures, in addition to personnel costs, include the use of funds for a variety of routine environmental services, such as water quality testing, environmental permit fees, and disposal of hazardous waste. This Unit also used funds on contracts for both environmental and historic preservation plans, hazardous material handling and hazardous waste management training courses for VING personnel dealing with hazardous material in their jobs, and other environmental training for the VING population. 206 Electronic Security System Program The Electronic Security System (ESS) program provides 100% federal support to the VING for installation and operation of electronic security systems to include intrusion detection systems, closed circuit TV, and electronic entry and access control equipment. The Program covers contract services, procurement of equipment and supplies, and salary and fringe benefits costs of employees working in the program. In Fiscal Year 2013, the Program hired and trained an ESS Manager in August and purchased supplies and equipment to maintain the electronic security systems throughout the VING on both St. Thomas and St. Croix. Army Security Guards The Army Security Guards Program provided employment to twenty-four (24) Base Security Guards for Fiscal Year 2013. The Virgin Islands National Guard’s Office of the Adjutant General will retain all personnel currently employed under this program for Fiscal Year 2014. The funds received under this program are for payroll and fringe benefits costs. The Base Security Guards continue to give excellent support in securing the facilities and personnel of the VING. Expenditures for Telecommunications, Distance Learning, Air Operating and Maintenance, and Anti-Terrorism programs consisted of payroll, office and cleaning supplies and monthly operating expenses. 207 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Defense 12.401 NATIONAL GUARD MILITARY OPERATIONS AND 88/12% - 5,499,416 5,018,448 5,256,634 637,407 10/01/14-9/30/15 A MAINTENANCE (O&M) PROJECTS 4,435,900 5,018,448 5,256,634 PROJECT - 4,435,900 5,018,448 5,256,634 TOTAL ORG 280 AWARDS - 5,499,416 5,018,448 5,256,634 637,407 TOTAL ORG 280 EXPENDITURES-CY AWARDS 4,435,900 5,018,448 5,256,634 TOTAL ORG 280 TOTAL EXPENDITURES-ALL AWARDS - 4,435,900 5,018,448 5,256,634 A. The Match/Ratio Federa/Local of 88/12 represents an average. Some programs are 75/25 and others are 100% ORG 280 OFFICE OF THE ADJUTANT GENERAL Government of the Virgin Islands Listing of Federal Grants - 2015 208 $309,787 67% $154,800 33% General Fund V.I. Lottery & Taxi Medallion Auction Proceeds Appropriated Funds Non-Appropriated Funds $464,587 Veterans Affairs OFFICE OF VETERANS AFFAIRS 209 Office of Veterans Affairs Message from the Director of the Office of Veterans Affairs The mission of the Office of Veterans Affairs (OVA) is to provide information and services regarding benefits and entitlements to all veterans residing in the Virgin Islands. OVA compiles data concerning veterans; informs veterans of available benefits regarding employment, health, education, homeownership, and burial; and assists with processing and filing of related claims. Further, OVA interacts and coordinates with local and federal agencies regarding matters of interest to veterans and recommends legislation to the Governor affecting veterans and their families. OVA set the following goals:  We commit to serving all veterans in a professional manner; our primary focus is customer satisfaction. We revised our performance goals and strategic goals to reflect this priority. The Office implemented a customer satisfaction survey to determine how well we meet the expectations of our veterans and their families. The survey also seeks to document the quality of service at the community-based Outpatient Clinic operated by the Veterans Administration/ Caribbean Healthcare System. We geared up our efforts to bridge the gap between the Federal Health System and the needs of our veterans. OVA continues to provide more reliable essential services to our veterans on all three islands.  We completed installation for our data system so as to document and record all veterans in the Virgin Islands. At this stage, we have completed about 75% of records and hope to finish this fiscal year.  The Office assists the American Legion District 10 of the Virgin Islands in training their service officers to assist other veterans in filing claims or in any other area of need.  OVA continues to train staff and update them on new and existing changes in both federal and local veteran’s benefits. OVA currently has a staff of four (4) employees and anticipates hiring another employee for the St. Croix office. Although few in numbers, our staff is knowledgeable and quickly responds to facilitate veterans’ services. We are dedicated to our veterans and link them with related resources and assistance. The following are among OVA’s accomplishments:  OVA educates veterans through regular promotion and outreach.  We create new activities, e.g. The Healthy Veteran Walk, to augment ongoing, traditional events.  We inform veterans of changes in opportunities and benefits via our radio program on WSTA 1340 every Monday from 7:30 p.m. to 8:00 p.m. We look forward to continuing to work closely with all government agencies serving veterans: the Veterans Administration (Medical and Benefits sections), Disabled American Veterans, and the Vocational Rehabilitation and Employment Division of the Veterans Administration. OVA retains links with profit and non-profit agencies to ensure comprehensive assistance for our homeless and needy veterans. 210 Office of Veterans Affairs ORGANIZATIONAL TYPE: Service Strategic Goals: 1. Inform United States Virgin Islands veterans of available benefits relating to employment, health, education, homeownership, and burial and assist with processing and filing related claims. 2. Interact and coordinate with local and federal agencies regarding matters of interest to veterans. 3. Recommend legislation to the Governor affecting veterans and their families. Performance Goal: 1. Facilitate a process that ensures the receipt of all benefits and entitlements by eligible veterans. Org 29000 Veterans Affairs Functional Statement The Office of Veterans Affairs compiles data concerning veterans; informs USVI veterans of available benefits regarding employment, health, education, homeownership, and burial; and assists with processing and filing related claims. The Office of Veterans Affairs also interacts and coordinates with local and federal agencies regarding matters of interest to veterans. Additionally, the Office recommends legislation to the Governor affecting veterans and their families. Key Performance Indicator(s) SG/PG FY 13 Actual FY 14 Estimate FY 15 Target Average customer satisfaction rating for courtesy (based on 1 to 5 rating scale) SG1,2,3/ PG1 2 2 2 Average customer satisfaction rating for knowledge (based on 1 to 5 rating scale) SG1,2,3/ PG1 2 2 2 Average customer satisfaction rating for respectfulness (based on 1 to 5 rating scale) SG1,2,3/ PG1 2 2 2 211 OFFICE OF VETERAN AFFAIRS Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 205,978 - 239,588 216,163 FRINGE BENEFITS 72,438 - 94,139 93,624 TOTAL FUND- GENERAL FUND 278,416 - 333,727 309,787 TOTAL APPROPRIATED FUNDS 278,416 - 333,727 309,787 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. 156,143 - 153,900 154,800 UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS 156,143 - 153,900 154,800 GRAND TOTAL 434,559 - 487,627 464,587 212 OFFICE OF VETERAN AFFAIRS Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 29000 VETERANS AFFAIRS 216,163 93,624 - - - - - 309,787 TOTAL GENERAL FUND 216,163 93,624 - - - - - 309,787 TOTAL APPROPRIATED FUNDS 216,163 93,624 - - - - - 309,787 NON-APPROPRIATED FUNDS LOCAL FUNDS 29000 VETERANS AFFAIRS - - - 154,800 - - - 154,800 TOTAL LOCAL FUNDS - - - 154,800 - - - 154,800 TOTAL NON-APPROPRIATED - - - 154,800 - - - 154,800 GRAND TOTAL 216,163 93,624 - 154,800 - - - 464,587 213 $6,730,720 46% $3,000,000 20% $283,245 2% $3,551,617 24% $200,000 1% $984,455 7% General Fund Commissioner of Insurance Administration Fund Corporation Division Revolving Fund Financial Services Fund Recorder of Deeds Revolving Fund Tax Assessor Revol. Fund Appropriated Funds Non-Appropriated Funds $14,750,037 Administration Real Property Tax Division Recorder of Deeds Banking and Insurance Corporation and Trademarks OFFICE OF LIEUTENANT GOVERNOR 214 Office of the Lieutenant Governor Message from the Lieutenant Governor The Office of the Lieutenant Governor continues to fulfill its regulatory responsibilities of monitoring the activities of banks, including the recently legislated international banks, insurance companies, and other financial institutions operating in the Territory; by processing requests for articles of incorporation, insurance licenses, recording of deeds; and by assessing all real property taxes in a courteous, professional, efficient, and timely manner. The Lieutenant Governor is the Secretary of State, the Chairman of the Banking Board, the Commissioner of Insurance, and has direct responsibility over five (5) major divisions and three (3) subdivisions. The five (5) Divisions are Administration and Financial Management, Banking and Insurance, Real Property Tax, Recorder of Deeds, and Corporation and Trademarks. The three (3) Subdivisions are V.I. Passport Acceptance Facility, Notary, and Virgin Islands State Health Insurance Assistance Program (VI SHIP)/Medicare. The functions and duties of the Banking Board are described in Title 9 of the Virgin Islands Code. The Lieutenant Governor is the ex-officio Chairman of the Board, which regulates and supervises domestic and foreign banking institutions and small loan companies operating in the Territory. The Board has the responsibility to promulgate and enforce laws, rules, and regulations, and ensure compliance with banking practices. The functions and duties of the Insurance Division are found in Title 22 of the Virgin Islands Code. The Commissioner of Insurance has the authority to enforce the statutory provisions of this title, promulgate rules and regulations, conduct investigations when possible violations exist, hold hearings, and bring actions against violators in a court of law. Additionally, the Commissioner is responsible for licensing insurance companies, agents, and brokers, as well as examining records of companies and agents. The Commissioner may revoke licenses for cause. Finally, the Commissioner is responsible for reviewing products offered by companies and for administering qualifying examinations to agents and brokers. Title 33, Sections 2363 and 2402 of the Virgin Islands Code authorizes the Governor to appoint a Tax Assessor who shall be attached to the Office of the Lieutenant Governor and perform the functions and duties under the supervision and control of the Lieutenant Governor. The Office of the Tax Assessor is charged with the responsibility and authority of assessing and taxing all real property in the Virgin Islands. Act No. 6976 transferred the duties ancillary to the collection of real property taxes and public sewer fees from the Department of Finance to the Office of the Lieutenant Governor. The Recorders of Deeds for the District of St. Thomas/St. John and the District of St. Croix, perform functions outlined in Title 33, Section 2362 and Title 28, Chapters 7 and 33 of the Virgin Islands Code, and Title 11a of the Uniform Commercial Code. The Recorder of Deeds acts as a custodian of all legal instruments relative to real and personal properties. Title 33, Section 124, Virgin Islands Code, sets guidelines for the sale of Internal Revenue Stamps by the Recorder of Deeds. All revenue collections, carried out by the Recorder of Deeds in accordance with the law, are reported monthly. Title 13, Title 11, Chapter 21, Title 11A, Title 14, Section 611, and Title 26 of the Virgin Islands Code govern the functions and administration of the Division of Corporation and Trademarks. The Division of Corporation and Trademarks processes registration/applications for all business entities and maintains their status in the Territory of the United States Virgin Islands. Businesses currently registered with this Division include domestic, exempt, foreign, foreign sales, Virgin Islands foreign sales, cooperative and nonprofit corporations, domestic and foreign sole proprietors, domestic partnerships, domestic and foreign limited partnerships, domestic and foreign limited liability partnerships, limited liability partnerships, domestic and foreign limited liability companies, and federally registered trademarks. 215 Additionally, this Division processes and maintains the Territory’s Uniform Commercial Code (UCC) registry. Fiscal Year 2013 Accomplishments  Continued providing staff cross training on all functions of the Division  Maintained the processing time of the recording of deeds to one day  Added National Insurance Producers Licensing software to assist in the licensing of Insurance agents and brokers  NAIC completed a preliminary training and evaluation of the Division’s examination process and is currently working on a full plan to introduce Risk-Based Examinations to the Division Examiners  Adopted the interim rules and regulations issued by the federal Department of Health and Human Services for the implementation of the Affordable Care Act (ACA)  Provided opportunities to the Banking and Insurance staff for advanced training online or via travel outside of the Territory  Posted Abandoned Property Listing for 2011 on website for the Office of the Lt. Governor  Issued over 1,200 licenses to Insurance and Financial entities including 126 new entities  Registered over 8,000 Securities Dealer Broker Agents  Issued the 2011 and 2012 property tax bills in calendar year 2013 and reissued numerous 2011 tax bills via email, thus providing a cost effective solution for mail distribution  Provided extended services to customers through several outreach efforts to include Annual Passport Day events and others  Participated in the Passport Day event on March 9, 2013  Completed the U.S. Department of State Web training and the Annual Certification for passports Agencies by January 31, 2013  Worked closely with the Office of the Delegate to enable a more expedited service for persons with travel emergencies.  Designated St. John as a passport facility to afford better record keeping and timely transmission of applications from the St. John location VI Ship Accomplishments  Hosted town hall meetings on St. Thomas and St. Croix in conjunction with CMS  Participated in several radio programs throughout the community, including WGOD, AARP radio program, Community Digest, 107.9FM DaVybe and 1340AM with Addie Ottley 216  Participated in many outreach activities, such as pre-retirement workshops at GERS, SMP (Senior Medicare Patrol) health fair and the Rotary Club health fair, VI Legislature’s Health Fair on all three islands, Banco Popular Pre-Retirement workshop, Project Homeless Connect, Antigua Barbuda Association, Diamond Pharmacy, Doctor’s Choice Pharmacy, Anna’s Retreat Center, Association for Independent Living, Faith Wesleyan Church, Central Seventh Day Adventist, First Assembly of God, Church of God Of Prophecy, Bovoni Baptist, Central Seventh Day Adventist Church, Lutheran Social Services, Whim Gardens, and several other churches  Educated many different government and community organizations about the provisions to the Affordable Care Act that directly affect our Medicare beneficiaries  Launched an aggressive media campaign to remind the public about the new dates for Open Enrollment Period, placing ads on many of the local radio stations and a commercial on the Government Access Channel  Enrolled 603 Medicare Beneficiaries in Medicare Part D during the 2012 Open Enrollment Period  Performed extensive outreach to inform Medicare Beneficiaries that the Community CCRx Part D Plan was ending its contract with Medicare and that they had to enroll in the AARP Preferred Plan because that is the only plan available in the Territory for 2013  Participated in a Health Care Outreach hosted by the Virgin Islands Medical Institute  Participated in Health Disparities Conference hosted by the University of the Virgin Islands  Participated in many webinars and conference calls scheduled by CMS that provided training in several areas such as Durable Medical Equipment, Volunteer Management, Affordable Care Act and Medicare Part D, to name a few  Maintains partnerships with programs such as the Senior Community Service Employment Program (SCSEP) and serves as a host agency for one of their senior employees MIS Accomplishments:  Completed desktop replacements in critical areas and assessed for upgrades  Launched GIS project to create a territory-wide platform  Upgraded property tax data collection systems  Implemented new recyclable and reusable toner process  Completed the overhaul of network replication topology 217 Office of the Lieutenant Governor ORGANIZATIONAL TYPE: Administrative and Regulatory Strategic Goals: 1. Regulate and monitor the activities of banks, insurance companies, and other financial institutions. 2. Ensure the public receives courteous, professional, efficient, and timely service. 3. Ensure the GIS Parcel Data Management System is complete and fully functional. 4. Ensure equity in valuation of real properties. Performance Goals: 1. Promote safety and security through the issuance of local and national legal documents. 2. Establish market value. 3. Collect taxes and fees. 4. Promote operational efficiency. 5. Ensure solvency in financial institutions. 6. Monitor compliance. Org 30000 Administration Functional Statement The Administration Division oversees the daily operations of the Office of the Lieutenant Governor, which is comprised of four (4) other Divisions. It facilitates the procurement of goods and services and centralizes the maintenance of all personnel, time and attendance activities, and financial records. In addition, this Division is responsible for the administration and regulation of passport and notary processes. Org 30100 Real Property Tax Assessment Functional Statement The Real Property Tax Division assesses all real property in the United States Virgin Islands, updates tax maps to levels of acceptance for location of real property, maintains updated tax assessment rolls for all federally and locally owned properties, and dispenses corresponding bills. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of commercial properties revaluated SG4/ PG2,3 100% 100% 100% Percent of new residential properties revaluated based on total inventory SG4/ PG2,3 100% 100% 100% 218 Org 30120 Real Property Tax Collection Functional Statement The Real Property Tax Division collects all real property taxes for the United States Virgin Islands, issues property tax clearance letters, enforces real property tax payments, and updates all real property tax collection records. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of revenue collected based on total projected revenue SG2/ PG3,4,6 80% 80% 80% Number of days to issue tax clearance letters SG2/ PG3,4,6 2 days 1.5 days 1.5 days Org 30200 Recorder of Deeds Functional Statement The Recorder of Deeds Office is responsible for recording and filing federal and local deeds, mortgages, contracts, liens, mortgage releases, and all other legal instruments relating to the transfer of title and encumbrances on all real and personal property. It is also responsible for the sale of all revenue stamps. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of documents processed SG2,3/ PG2,3,4 98% 98% 98% Org 30300 Banking and Insurance Functional Statement The Division of Banking and Insurance serves as the regulatory administrative agency with responsibility to regulate all banking, insurance, securities, and financial services in the Territory. Key Performance Indicators* SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of all examinations conducted on regulated entities and persons SG1,2/ PG1,4,5,6 95% 95% 95% Percentage of monthly, quarterly, semi-annual and annual reviews from licensed entities based on FY goals SG1,2/ PG1,4,5,6 90% 100% 100% Percentage of quarterly Premium tax filings submitted/annual reconciliation based on total required SG1,2/ PG1,4,5,6 100% 100% 100% 219 Percentage of new/renewal applicants reviewed for issuance of licenses and securities registration SG1,2/ PG1,4,5,6 95% 100% 100% Percentage of insurance rates and policy forms reviewed annually based on total received SG1,2/ PG1,4,5,6 65% 95% 95% Percentage of complaints/inquiries completed based on total received SG1,2/ PG1,4,5,6 80% 85% 85% Percentage of abandoned property claims processed based on total received SG1,2/ PG1,4,5,6 95% 100% 100% Percentage of Regulation D filings, Federally Covered Securities and Notice Filings by Federally Covered Investment Advisers; Filings by Broker-Dealer and Broker-Dealer Agents; Investment Adviser and Investment Adviser Representatives to be processed SG1,2/ PG1,4,5,6 100% 100% 100% *The Key Performance Indicators noted above address the following statutes: Title 9 V.I.C.: financial institutions; securities registration; money transmitters; mortgage brokers, lenders and originators; savings and loan associations; small loan companies; non-bank ATM’s; Title 12A, Ch. 7 V.I.C.: debt management providers; Title 22 V.I.C.: alternative markets; adjusters; air ambulance; apprentices; bail bonds companies; captives; insurance agencies and companies; non-resident/resident agents and brokers; premium finance companies; risk retention groups; self-insurance; solicitors; surplus lines insurers; title companies; TPA’s; and Title 28, Ch. 29 V.I.C. – unclaimed property holder and owner. Org 30400 Corporation and Trademarks Functional Statement The Corporation and Trademarks Division is responsible for registration of articles of incorporation; amendments for acquisitions and mergers; V.I. foreign sales corporations; exempt companies; domestic, foreign and non-profit corporations and limited liability partnerships; changes of names and trademarks; the Uniform Commercial Code; the computation of franchise taxes; and review and filing of annual reports and financial statements. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of new business entity filings processed (Trade names, Corp., LP, LLP and LLC) SG2/ PG1,3,4,6 80% 75% 75% Percent of total UCC filings processed SG2/ PG1,3,4,6 95% 95% 95% Percent of Good Standing Requests/Certificates processed SG2/ PG1,3,4,6 90% 90% 90% 220 OFFICE OF LT. GOVERNOR Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 3,763,427 - 4,146,660 4,586,557 FRINGE BENEFITS 1,489,768 - 1,737,200 1,844,127 SUPPLIES 173,157 - 100,098 100,036 OTHER SERVICES 489,430 - 17,188 100,000 UTILITY 177,200 - 404,382 100,000 CAPITAL PROJECTS 951 - - - MISCELLANEOUS - - 300,000 - TOTAL FUND- GENERAL FUND 6,093,933 - 6,705,528 6,730,720 TOTAL APPROPRIATED FUNDS 6,093,933 - 6,705,528 6,730,720 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES 1,790,313 - 2,154,048 2,633,446 FRINGE BENEFITS 655,653 - 816,686 1,001,183 SUPPLIES 332,925 - 945,515 515,755 OTHER SVS. & CHGS. 3,398,096 - 2,736,676 3,260,691 UTILITIES 431,564 - 572,274 427,742 CAPITAL OUTLAYS 85,584 - 294,737 180,500 TOTAL NON-APPROPRIATED FUNDS 6,694,135 - 7,519,936 8,019,317 FEDERAL FUNDS PERSONNEL SERVICES 53,487 - - - FRINGE BENEFITS 20,325 - - - SUPPLIES 3,316 3,000 - - OTHER SVS. & CHGS. 27,093 41,227 - - CAPITAL OUTLAYS 6,100 3,000 - - TOTAL NON-APPROPRIATED FUNDS 110,321 47,227 - - GRAND TOTAL 12,898,389 47,227 14,225,464 14,750,037 221 OFFICE OF LT. GOVERNOR Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 30000 ADMINISTRATION 1,695,747 632,248 100,036 100,000 58,000 - - 2,586,031 30100 REAL PROP TAX DIV 1,645,190 687,597 - - 42,000 - - 2,374,787 30120 PROPERTY TAX COLLECTIO 483,288 219,740 - - - - - 703,028 30200 RECORDER OF DEEDS 307,323 125,495 - - - - - 432,818 30400 CORPORATIONS AND TRADE 455,009 179,047 - - - - - 634,056 TOTAL GENERAL FUND 4,586,557 1,844,127 100,036 100,000 100,000 - - 6,730,720 TOTAL APPROPRIATED FUNDS 4,586,557 1,844,127 100,036 100,000 100,000 - - 6,730,720 NON-APPROPRIATED FUNDS LOCAL FUNDS 30100 REAL PROP. TAX DIV. - - 80,250 856,905 47,300 - - 984,455 30200 RECORDER OF DEEDS - - 41,450 153,800 4,750 - - 200,000 30300 BANK & INSURANCE 1,954,129 757,363 8,000 249,816 30,692 - - 3,000,000 30320 FINANCIAL SERVICES 679,317 243,820 305,000 1,835,980 337,500 150,000 - 3,551,617 30400 CORPS. & TRADEMARKS - - 81,055 164,190 7,500 30,500 - 283,245 TOTAL LOCAL FUNDS 2,633,446 1,001,183 515,755 3,260,691 427,742 180,500 - 8,019,317 FEDERAL FUNDS 30300 BANK & INSURANCE - - - - - - - - TOTAL FEDERAL FUNDS - - - - - - - - TOTAL NON-APPROPRIATED 2,633,446 1,001,183 515,755 3,260,691 427,742 180,500 - 8,019,317 GRAND TOTAL 7,220,003 2,845,310 615,791 3,360,691 527,742 180,500 - 14,750,037 222 Office of the Lieutenant Governor - Federal Affordable Care Act – Consumer Assistance Program Grants The Division of Banking and Insurance of the Office of the Lieutenant Governor (LGO) received two Consumer Assistance Program Grants from the Department of Health and Human Services (HHS), for the purpose of implementing the Affordable Care Act Consumer Assistance Program in the United States Virgin Islands. The Division is the designated Health Insurance Consumer Assistance Agency and it is responsible for all consumer protection issues. An initial award of $149,880 was received on October 15, 2010 and later extended until October 14, 2012. A second award of $200,000 was granted on August 24, 2012, which was extended for one year and will expire on August 23, 2014. These awards have been used to support the Division’s objectives, based on the Affordable Care Act, relative to investigating consumer complaints, collecting complainant data, assisting with claims and appeals, and organizing awareness campaigns to inform both insured and uninsured residents. Moreover, the funding allowed the Division to hire two Consumer Protection Officers, one in each district, and provide training to the staff who delivers services relative to the Affordable Care Act. The officers took part in seven educational training sessions. For the grant period beginning August 24, 2012 to present, the Division assisted customers with five complaints and inquiries, four (4) are closed and one (1) remains open. To meet the mandates of the Affordable Care Act Consumer Assistance Program, the Division amended its State- Based Systems (SBS) License Agreement on January 13, 2010 to include the ability to upload complaints and collect demographics and other required data for subsequent submission to HHS relative to the Consumer Assistance Program. The Divisions’ Outreach Program took part in a radio program on September 14, 2012, which provided health insurance information to the Spanish-speaking community. The outreach continues to place advertisements in local newspapers to create awareness as well as to provide consumer protection information to the community. The outreach program also created brochures and other written materials in English and Spanish. The program has and will continue to use broadcast media to further its outreach. One spot was featured on the Virgin Islands Government Access Channel. The most recent outreach activity was during the 2014 St. Croix Agriculture and Food Fair, where approximately three hundred eighty-five (385) members of the community received services. The Office of the Lieutenant Governor does not expect to receive any future federal funding for this program. Grants to States for Health Insurance Premiums Rate Review - Cycle 1 The objective of the U.S. Virgin Islands Rate Review Grant Project was to identify the major territorial insurers’ health plans and health maintenance organizations (carriers), their market shares by carrier, aggregate premiums in these markets by carrier, and rates and loss ratios. The reviewers interpreted the study results to predict the effect on premiums of meeting the new federal minimum loss ratios, particularly the effect on the competitive market in the United States Virgin Islands and the effect on the solvency of individual carriers. The reviewers also requested data from carriers to analyze actual historical premium trends in the marketplace for an extensive analysis of premium trends. This analysis formed the basis for the development of a rate review infrastructure that will collect, analyze, and report meaningful data regarding rate filings, reviews, and the approval/disapproval process to the HHS Secretary. This information will be used to enhance the current review capacity. The study was done by Milliman, LLC of Puerto Rico. The grant was awarded on March 29, 2011, and a revised budget was submitted on April 29, 2011. The division requested and received a one-year no-cost extension in January, 2012. Since then, LGO has used the local implementation process. Local finance accounts were established to facilitate draw downs. Final terms were reached and Milliman has responded with all the necessary requirements. Once the contract is signed by both 223 parties, it will be submitted to the Department of Property and Procurement, then the Department of Justice, and finally to the Governor for execution. That process may take approximately eight (8) to twelve (12) weeks. The project computer was delivered and a bid was received for the website. The bidder was asked to provide supporting documents. The bidder is qualified, so LGO anticipates awarding the contract to the bidder and expects completion within one month of finalizing the contract, which may take ninety (90) days. A no-cost extension was requested until December 2014 to complete the task. As part of a comprehensive effort by the United States Virgin Islands to implement the Affordable Care Act, the Premium Rate Review Project is partnering with the Health Insurance Exchange Program (Office of the Governor) to collaborate on any effort that is mutually beneficial. The Territory’s Health Reform Task Force Coordinator is involved in monitoring the progress of both grants and expects smooth coordination and cooperation between the two efforts, including monthly meetings to discuss progress. 224 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Health and Human Services 93.324 STATE HEALTH INSURANCE ASSISTANCE PROGRAM 100% - - 47,227 - 04/01/15-03/31/16 COOPERATIVE AGREEMENTS - 33,013 - - - 33,013 14,214 93.511 AFFORDABLE CARE ACT (ACA) GRANTS TO STATES FOR 100% 304,913 - - - - 03/28/11-03/27/13 HEALTH INSURANCE PREMIUM REVIEW - - - PROJECT - PREMIUM REVIEW GRANTS 246,400 4,185 - - 93.519 AFFORDABLE CARE ACT (ACA) - CONSUMER ASSISTANCE 100% 349,880 - - - - 10/15/10-10/14/12 PROGRAM GRANTS - - - PROJECT 111,289 77,837 160,754 - 93.779 CENTER FOR MEDICARE & MEDICAID SERVICES RESEARCH, 100% 41,275 - - - - 04/01/12-03/31/13 DEMONSTRATIONS & EVALUATIONS - - - PROJECT - CMS RESEARCH 2,811 28,299 - - TOTAL ORG 300 AWARDS 696,068 - 47,227 - TOTAL ORG 300 EXPENDITURES-CY AWARDS - 33,013 - TOTAL ORG 300 TOTAL EXPENDITURES-ALL AWARDS 360,500 110,321 193,767 14,214 ORG 300 OFFICE OF THE LIEUTENANT GOVERNOR Government of the Virgin Islands Listing of Federal Grants - 2015 225 $11,060,069 99.53% $50,000 0.47% General Fund Casino Revolving Fund Appropriated Funds Non-Appropriated Funds $11,110,069 Director’s Office Audit Enforcement Processing Delinquent Records Computer Operations BUREAU OF INTERNAL REVENUE 226 Bureau of Internal Revenue Message from the Director of Bureau of Internal Revenue The Virgin Islands Bureau of Internal Revenue’s primary mission is the administration and enforcement of the Internal Revenue and local tax laws of the Virgin Islands. The Virgin Islands Bureau of Internal Revenue (Bureau) was created in August 1980 as a separate independent agency of the Government of the Virgin Islands and maintains offices on all three islands. As the major revenue collection agency of the Government, the Bureau is required to maintain the human capital and technical resources needed to succeed in its mission. The Bureau has jurisdiction over the internal revenue taxes of the Virgin Islands, including income, gross receipts, excise, highway users, hotel room, entertainment, and fuel taxes. The Naval Service Appropriation Act of 1922 established a “mirror” system of taxation in the Virgin Islands for income tax purposes, so that the Internal Revenue Code applies by substituting the Virgin Islands for the United States wherever necessary to obtain full effect in the Virgin Islands. The Virgin Islands mirrored income tax system necessitates an on-going working relationship with the Internal Revenue Service and the United States Department of the Treasury. The Bureau is under the supervision of a Director, Deputy Director of Operations, and department chiefs. The main branches are Processing, Delinquent Accounts and Returns, Audit, and Computer Operations. The Director’s Office is responsible for the overall operations of the Bureau. This Office sets the policy for administering the tax laws, and includes the Federal Disclosure Office, the Criminal Investigations Division, the Office of Chief Counsel, the Reviewer/Conferee, and the Business Office. The Bureau’s strategic goals are to promote voluntary compliance with the Internal Revenue tax laws and to collect the tax revenues owed to the Government of the Virgin Islands. The Audit Enforcement Branch is responsible for ensuring the highest degree of voluntary compliance with the Internal Revenue tax laws through office and field examinations. The performance indicators for the Audit Branch are to increase the number of office and field audits conducted and to provide taxpayer assistance for tax filings. Revenue Agents receive training from the Internal Revenue Service in the use of available examination tools. Recently, the agents received training from an on-the-job instructor, who accompanied the audit staff on their audits. The Delinquent Accounts and Returns Branch is responsible for the collection of the delinquent taxes and for securing tax returns, using various collection tools available to them as a matter of law. This area also relies on training from the Internal Revenue Service to ensure that the revenue officers are knowledgeable in the latest collection trends and tactics. The performance goals of this Branch are to increase the number of delinquent returns secured and to increase the dollar amount of delinquent taxes collected. The Processing and Accounts Branch is responsible for processing all tax returns and collecting and depositing all tax revenues. The main goals for the Processing Branch are to correct imperfect income tax returns within ninety (90) days of receipt and to process all types of returns within forty-five (45) days of receipt of the return. The Computer Operations Branch was established to implement and support an automated tax administration system. The performance objective for the Computer Operations Branch is to increase the number of assessments and bills generated. During Fiscal Year 2013, the Bureau processed 26,084 units of income tax refunds totaling $72.6 million. As the grantee of $1.125 million dollars from the Department of Interior in Fiscal Year 2011, the Bureau continued to provide formal on-the-job audit training to both the Audit and the Delinquent Accounts and Returns Branches, thereby safeguarding the Bureau’s systems to allow for the receipt of federal tax information from the Internal Revenue Service. A significant improvement was made to the Cashier and Receipt module, allowing for the upfront scanning of the tax returns received at the Bureau. The Bureau continues to explore areas of improvement that would enhance the quality of service to taxpayers. We recognize that this requires a continued 227 investment in human resources and in related technological support structure. These are essential requirements that will enable the Bureau to effectively administer and enforce the tax laws of the Virgin Islands. Bureau of Internal Revenue ORGANIZATIONAL TYPE: Administrative Strategic Goals: 1. Administer and enforce the tax laws of the Virgin Islands. Performance Goals: 1. Process and collect in a timely manner. 2. Enforce taxpayer compliance. Org 34000 Director’s Office Functional Statement The Director’s Office is responsible for the overall operation of the Virgin Islands Bureau of Internal Revenue and for administering and enforcing Internal Revenue Tax Laws of the United States Virgin Islands. The Office makes policy decisions, rulings, and interpretations of Internal Revenue Tax Laws. The Office of Chief Counsel, the Criminal Investigation Division, the Reviewer/Conferee, and the Federal Disclosure Units are all part of the Director’s Office. Org 34010 Audit Enforcement Functional Statement The Audit Enforcement Branch is responsible for ensuring the highest degree of voluntary compliance of Internal Revenue Tax Laws through field and office audit examinations. The branch also oversees preparation assistance for income tax returns and reviews Economic Development Commission (EDC) beneficiary information. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of office audits conducted SG1/ PG2 843 1,800 1800 Number of field audits conducted SG1/ PG2 309 230 300 Org 34020 Processing Functional Statement The Processing and Accounts Branch is responsible for processing all tax returns, collecting and depositing all tax revenues, maintaining accurate taxpayer information, generating assessments and issuing notices of taxes due, providing tax collection services at ports of entry, and providing taxpayer assistance. 228 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of returns corrected within 90 days of receipt SG1/ PG1 78.3% 90% 90% Percent of income tax returns processed within 45 days of receipt SG1/ PG1 58.3% 95% 90% Org 34030 Delinquent Accounts Functional Statement The Delinquent Accounts and Returns (DAR) Branch is responsible for the collection of all delinquent taxes and tax returns and uses various collection tools. This Branch facilitates voluntary compliance by assisting taxpayers in satisfying delinquent obligations. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Amount collected from delinquent accounts (millions) SG1/ PG2G $31 $33 $33 Number of delinquent returns secured SG1/ PG2 2,489 2200 2200 Org 34050 Computer Operations Functional Statement The Computer Operations Branch was established to implement and support an automated tax administration system, including the creation of an Individual and Business Master Tax File. This system provides data processing support services; processes assessments, tax bills, and tax refunds; and maintains the historical database. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of assessments processed SG1/ PG2PG 49,967 50,000 50,000 Number of bills generated SG1/ PG1PG 30,668 25,000 25,000 229 BUREAU OF INTERNAL REVENUE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 4,376,454 - 4,957,725 5,874,244 FRINGE BENEFITS 1,735,016 - 2,105,266 2,499,825 SUPPLIES 89,137 - 130,500 117,500 OTHER SERVICES 2,176,112 - 1,257,610 2,073,500 UTILITY 303,613 - 1,160,562 370,000 CAPITAL PROJECTS 55,214 - 50,000 125,000 TOTAL FUND- GENERAL FUND 8,735,547 - 9,661,663 11,060,069 TOTAL APPROPRIATED FUNDS 8,735,547 - 9,661,663 11,060,069 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 3,676 - 10,000 10,000 OTHER SVS. & CHGS. 22,482 - 40,000 40,000 UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS 26,158 - 50,000 50,000 FEDERAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. 675,329 - - - UTILITIES - - - - CAPITAL OUTLAYS 114,850 - - - TOTAL NON-APPROPRIATED FUNDS 790,179 - - - GRAND TOTAL 9,551,884 - 9,711,663 11,110,069 230 BUREAU OF INTERNAL REVENUE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 34000 DIRECTORS OFFICE 1,016,044 374,777 117,500 2,073,500 370,000 125,000 - 4,076,821 34010 AUDIT ENFORCEMENT 994,748 398,569 - - - - - 1,393,317 34020 PROCESSING BRANCH 2,210,970 1,028,508 - - - - - 3,239,478 34030 DELINQUENT ACCOUNTS 1,299,041 552,182 - - - - - 1,851,223 34050 COMPUTER OPERATIONS 353,441 145,789 - - - - - 499,230 TOTAL GENERAL FUND 5,874,244 2,499,825 117,500 2,073,500 370,000 125,000 - 11,060,069 TOTAL APPROPRIATED FUNDS 5,874,244 2,499,825 117,500 2,073,500 370,000 125,000 - 11,060,069 NON-APPROPRIATED FUNDS LOCAL FUNDS 34000 DIRECTOR'S OFFICE - - 10,000 40,000 - - - 50,000 TOTAL LOCAL FUNDS - - 10,000 40,000 - - - 50,000 TOTAL NON-APPROPRIATED - - 10,000 40,000 - - - 50,000 GRAND TOTAL 5,874,244 2,499,825 127,500 2,113,500 370,000 125,000 - 11,110,069 231 Bureau of Internal Revenue – Federal The Virgin Islands Bureau of Internal Revenue (“Bureau”) is a recipient of the Economic, Social and Political Development of the Territories award. The United States Department of the Interior’s Office of Insular Affairs (DOI-OIA) provides funding for Technical Assistance projects to respond directly to the immediate needs, challenges, and individual requirements of local agencies and organizations. Technical Assistance funding allows for the administration of short-term projects to promote the development of the United States-affiliated insular areas and to facilitate greater self-governance and self-sufficiency. The Bureau received federal funding in Fiscal Years 2010 and 2012 to convert the Bureau’s Excise Tax System into the Bureau’s Virgin Islands Tax (VITAX) System and to develop a highly secure environment that will support processing and transmission of Federal tax information in conjunction with the IRS. The current system operates on a Microsoft Access Database in which transaction processing and reporting are extremely limited; this system is not compatible with the Bureau’s AS400 RPG main operating system for processing tax returns. The funds were available until Fiscal Year 2013. The Bureau anticipates no additional funds for Fiscal Year 2015. 232 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of the Interior 15.875 ECONOMIC, SOCIAL, & POLITICAL DEVELOPMENT OF THE 100% 1,650,000 - - - 08/24/11-12/31/14 TERRITORIES - - - DIRECT PAYMENTS WITH UNRESTRICTED USE / 188,597 790,179 310,571 360,653 FORMULA / PROJECT TOTAL ORG 340 AWARDS 1,650,000 - - - - TOTAL ORG 340 EXPENDITURES-CY AWARDS - - - TOTAL ORG 340 TOTAL EXPENDITURES-ALL AWARDS 188,597 790,179 310,571 360,653 ORG 340 BUREAU OF INTERNAL REVENUE Government of the Virgin Islands Listing of Federal Grants - 2015 233 $540,153 18.1% $1,447,005 48.4% $1,000,000 , 33.5% Personalized License Plate Fund General Fund Bureau of Motor Vehicles Fund Appropriated Funds Non-Appropriated Funds $2,987,158 Office of the Director Administration Drivers Licensing and Identification Registration and Inspection Records Management and Information Systems BUREAU OF MOTOR VEHICLES 234 Bureau of Motor Vehicles Message from the Director of the Bureau of Motor Vehicles The Bureau of Motor Vehicles (BMV) was established under Title 3, Virgin Islands Code, §227-232 as amended, with responsibility to exercise general control over the administration of laws, the collection of fees relating to the licensing of motor vehicle operators, and the registration and licensing of motor vehicles as provided by law. The two divisions of the Agency are Administrative Support Services and Customer Services. The Administrative Support Services Division is comprised of the Director and his support staff. Under the leadership of the Director, the unit provides overall direction, organization, leadership, logistical, administrative, contractual and financial support to all activities. The Customer Services Division has three units: Driver’s Licensing and Identification, Registration and Inspection, and Records Management. The units are responsible for providing the motoring public with driver’s licenses, vehicle registration, and other related services. BMV’s mission is to deliver coordinated customer services to the motoring public and to contribute to the community’s safety. During Fiscal Year 2013, BMV continued to improve services to the motoring public and has accomplished several goals and met numerous objectives; however, we did not meet desired expectations in our performance goals and performance indicators. Of the four performance indicators, we met two. The two performance indicators that we did not meet were the “Average retrieval time of records for lost driver’s licenses” and “Downtime for the driver’s license and vehicle registration IT network.” With the advent of a new driver’s license software in place in February 2014, all source documents will be placed on a server rather than on hard copy files, rendering information more readily accessible to management and staff. We have begun the process of hiring a Systems Analyst to improve performance of the MIS Section, and we have recently hired a Computer Operator II to provide needed technical support. BMV has completed the Real ID Driver’s License and Identification Card software development and is going through the testing and implementation phase. The facial recognition software is completed and quality assurance tests are underway. We completed and submitted 31 of 39 benchmarks and submitted the Real ID Act driver’s license certification package to the Department of Homeland Security. The BMV has also completed training on the system to access the electronic verification of vital events nationwide and to verify birth records in accordance with the Real ID Act of 2005. BMV has also provided 24-hour access to the Bureau of Motor Vehicles’ database of driver’s licenses and vehicle registrations to the investigative arm of law enforcement and the Department of Justice to assist case-resolution. This Office has developed and submitted Critical Hiring Plans through the Division of Personnel, contingency plans to OMB for the Governor’s approval, and has participated in negotiations between the United Steelworkers Union and the Government. We have purchased twenty-three servers needed to provide the hardware platform for the new driver’s license system and installed additional security cameras. We have submitted two grant packages to the Division of Highway Safety totaling $730,000 to a) fund the Motorcycle Safety Education Program and the vehicle registration system and b) accommodate on-line registration and kiosk systems in the Virgin Islands, which will help to reduce the volume of customers physically doing business at the Bureau. We have provided amendments to, and successfully supported legislation for, a territorial identification card for residents of the United States Virgin Islands and identified a funding source through Project Funding Worldwide to construct the new BMV building on St. Croix, the site for which is undergoing assessment. The project is shovel- ready and estimated to cost $5.5 million dollars. BMV has also gained successful approval of a $52,250 grant from the U.S. Department of Interior to repair the St. John Inspection Lane and has identified a new building site on St. Thomas and plans to relocate the Bureau of Motor Vehicles operations to that site. BMV’s future plans entail a) construction of an Administrative Office Building on St. Croix; b) implementation of Act No. 7077, Virgin Islands Motorcycle Safety Education Act of 2009, the Commercial Motor Vehicle Inspection Act of 2010; and c) full compliance with the Real ID Act of 2005. 235 Bureau of Motor Vehicles ORGANIZATIONAL TYPE: Service Strategic Goal: 1. Provide quality service that will result in safer roads and highways Performance Goal: 1. Provide timely and accurate information and services Org 36000 Office of the Director Functional Statement The Office of the Director ensures that the Bureau provides the most productive, efficient, cost-effective, and coordinated delivery of services. The Office of the Director identified several initiatives for implementation during Fiscal Year 2014: 1) breaking ground for an administrative office building on St. Croix; 2) implementation of Act No. 7077, Virgin Islands Motorcycle Safety Education Act of 2009; 3) implementation of the Commercial Motor Vehicle Inspection Act of 2010; and 4) initiation of several new services and fees which will increase General Fund revenues. Org 36010 Administration Functional Statement Administration provides all administrative, logistical, contractual, and financial support for the daily operations of the Bureau of Motor Vehicles (BMV). Related duties include the management of all correspondence; the preparation of monthly, quarterly, and annual reports; and the collection of statistical data on driver’s licenses and vehicle registrations. The Administrative Division plans to implement during Fiscal Year 2014 a fully automated Human Resources (HR) section; a planned enforcement of Standard Operating Procedures (SOPs) for the HR and Payroll sections; and the introduction of an in-house accounting structure to facilitate timely fiscal recording and reporting of allotments and expenditures for both local and federal funds as well as revenues collected. Org 36100 Drivers Licensing and Identification Functional Statement Drivers’ Licensing and Identification manages the drivers’ license program through administration of written and practical driver tests and issuance of drivers’ licenses. The Unit also prepares and maintains records and other required forms. 236 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average waiting time of customers for driver’s licensing and identification SG1/ PG1 20 min. 25 min. 25 min. Average record retrieval time (Lost License) SG1/ PG1 26 min. 25 min. 25 min. Org 36110 Registration and Inspection Functional Statement Registration and Inspection inspects vehicles to ensure that they are roadworthy and insured for the period of registration and that each meets legal requirements on tinted glass. Inspectors also verify accuracy and validity of information on the registration certificate. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average waiting time per vehicle (non-commercial and taxi) during registration and inspection SG1/ PG1 28 min. 35 min. 35 min. Org 36120 Records Management and Information Systems Functional Statement Records Management and Information Systems ensure that the BMV employees have the most updated automation and communication technology. Responsibilities include system upgrades and training of employees for coordination with the appropriate agencies to solve information technology problems. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Downtime for the driver’s license and vehicle registration IT network SG1/ PG1 1,135 min. 240 min. 240 min. 237 BUREAU OF MOTOR VEHICLES Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 865,369 - 932,204 952,480 FRINGE BENEFITS 417,456 - 461,149 492,866 SUPPLIES 6,232 - - - OTHER SERVICES 81,263 - 66,599 - UTILITY 133,115 - 106,000 1,659 TOTAL FUND- GENERAL FUND 1,503,435 - 1,565,952 1,447,005 PERSONNEL SERVICES 365,686 - 517,042 551,003 FRINGE BENEFITS 166,854 - 238,332 250,755 SUPPLIES 180,792 - 70,350 40,805 OTHER SERVICES 311,607 - 105,044 57,437 UTILITY 28,455 - 69,232 100,000 CAPITAL PROJECTS 62,806 - - - TOTAL FUND- BUREAU OF MOTOR VEHCILES 1,116,201 - 1,000,000 1,000,000 TOTAL APPROPRIATED FUNDS 2,619,636 - 2,565,952 2,447,005 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 317,807 - 321,927 181,330 OTHER SVS. & CHGS. 302,168 - 321,927 258,823 UTILITIES 70,000 - - 100,000 CAPITAL OUTLAYS TOTAL NON-APPROPRIATED FUNDS 689,975 - 643,854 540,153 FEDERAL FUNDS PERSONNEL SERVICES 2,432 - - - FRINGE BENEFITS 558 - - - SUPPLIES 48,000 - - - OTHER SVS. & CHGS. 534,613 - - - UTILITIES - - - - CAPITAL OUTLAYS 453,609 - - - TOTAL NON-APPROPRIATED FUNDS 1,039,212 - - - GRAND TOTAL 4,348,823 - 3,209,806 2,987,158 238 BUREAU OF MOTOR VEHICLES Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 36000 OFFICE OF THE DIRECTOR 148,200 56,289 - - - - - 204,489 36010 ADMINISTRATION 252,321 119,101 - - 1,659 - - 373,081 36100 DRIVER LICENSING AND I 199,580 117,301 - - - - - 316,881 36110 REGISTRATION AND INSPE 329,526 184,988 - - - - - 514,514 36120 RECORDS MANAGE INFO SY 22,853 15,185 - - - - - 38,038 TOTAL GENERAL FUND 952,480 492,866 - - 1,659 - - 1,447,005 BUREAU OF MOTOR VEHCILES 36010 ADMINISTRATION 233,501 118,761 40,805 57,437 100,000 - - 550,504 36110 REGISTRATION AND INSPE 225,916 98,852 - - - - - 324,768 36120 RECORDS MANAGE INFO SY 91,586 33,142 - - - - - 124,728 551,003 TOTAL BUREAU OF MOTOR VEHCILES 250,755 40,805 57,437 100,000 - - 1,000,000 TOTAL APPROPRIATED FUNDS 1,503,483 743,621 40,805 57,437 101,659 - - 2,447,005 NON-APPROPRIATED FUNDS LOCAL FUNDS 36110 REGISTRATION AND INSPE - - 181,330 258,823 100,000 - - 540,153 TOTAL LOCAL FUNDS - - 181,330 258,823 100,000 - - 540,153 TOTAL NON-APPROPRIATED - - 181,330 258,823 100,000 - - 540,153 GRAND TOTAL 1,503,483 743,621 222,135 316,260 201,659 - - 2,987,158 239 Bureau of Motor Vehicles – Federal The Virgin Islands Bureau of Motor Vehicles (BMV), established on October 12, 2005, is responsible for providing the Territory’s approximately 110,000 residents with Driver’s Licenses (DL), Commercial Driver’s Licenses (CDL), Vehicle Registration and Titles, and other related services. The BMV has completed thirty seven (37) of the thirty nine (39) REAL ID benchmarks for full compliance in accordance with the REAL ID Act. The benchmarks cover driver’s license card security, biometrics, facility hardening, document authentication and verification, and federated database connectivity. BMV procured and successfully installed twenty-three (23) servers with the required operating and database software at VIBMV’s St. Croix location. BMV has also taken concrete steps for the cleansing and migration of its existing database into the new system to provide single recordkeeping for all districts. BMV implemented both facial and fingerprint matching and recognition capabilities along with its verification panel for 1-1 and 1-many matches. These measures will help prevent fraud and improve the credentials’ credibility while providing law enforcement agencies with a single driver database access capability. As of November 2013, BMV’s vendor for REAL ID software successfully completed the software development work on the REAL ID DL/ID card and successfully deployed the software on VIBMV servers with rigorous quality assurance software. The full modernization system for Driver’s License System and REAL ID software meets the current and future needs of the Agency. The vendor also completed and installed the software for background verification for manual 1-1 and 1-many verification of records that may not go through the automated verification process. This will allow BMV to easily flag fraudulent records after detail investigation. BMV is in process of procuring new printers and scanners to provide quick and efficient service to its customers throughout the districts. Printers will be used to issue temporary credentials while scanners capture supporting documents. The BMV is configuring and testing the new driver’s license printers; the BMV Intranet is undergoing reconfiguration to accommodate additional hardware devices for the network. With the introduction of its new system in 2014, the BMV provides REAL ID credentials (DL, CDL) and identification cards at offices throughout the Territory. These vital services of BMV will ensure safer operation on roads and highways and will enable the Bureau to collect and share accurate information about residents with law enforcement agencies, such as the Virgin Islands Police Department. BMV continuously improves its driver and vehicle systems, processes, and services but still grapples with many critical deficiencies that directly impede collection and timely exchange with law enforcement. BMV successfully installed a central issuance printing system at its St. Croix location. The system will allow VIBMV to issue temporary credentials over the counter; however, REAL ID credentials will be issued through a central issuance process. The vendor assists the Bureau in designing the REAL ID DL/ID card with varied security features and provides the secure card stock. BMV is currently evaluating the card design process. After making necessary adjustments, the Bureau will finalize content design. BMV completed major progress in moving towards REAL ID compliance to include software, hardware, and electronic connectivity to federal databases (Social Security, U.S. Passport, Department of State, Electronic Verification of Vital Entitlement) for document verification. BMV has completed the installation of additional security cameras to cover the perimeter of the REAL ID printing room and all drivers’ license station locations in the St. Thomas-St. John and St. Croix Districts. The Bureau of Motor Vehicles aims to launch the REAL ID DL/ID card project by mid-2014. 240 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Homeland Security 97.089 DRIVER'S LICENSE SECURITY GRANT PROGRAM 100% 1,998,371 - - - - 09/01/11-08/31/14 PROJECT - REAL ID PROGRAM - - - 731,035 1,039,212 228,124 - TOTAL ORG 360 AWARDS 1,998,371 - - - - TOTAL ORG 360 EXPENDITURES-CY AWARDS - - - TOTAL ORG 360 TOTAL EXPENDITURES-ALL AWARDS 731,035 1,039,212 228,124 - ORG 360 BUREAU OF MOTOR VEHICLE Government of the Virgin Islands Listing of Federal Grants - 2015 241 $4,184,143 34.9% 1,121,630 9.3% $250,000 2.0% $5,815,790 48.4% $634,401 5.3% General Fund Government Insurance Fund Casino Revenue Fund Federal Funds Departmental Indirect Cost Fund Non-Appropriated Funds Appropriated Funds $12,005,964 Hearings and Appeals Labor Relations Apprenticeship and Training Youth Employment Workforce Investment Act Administration Occupational Safety and Health Worker’s Compensation Labor Statistics Business and Administration Planning, Research and Monitoring DEPARTMENT OF LABOR 242 Department of Labor Message from the Commissioner of the Department of Labor The Virgin Islands Department of Labor (VIDOL) receives its authority pursuant to Titles 3, 24, 27, and 29 of the Virgin Islands Code, the Workforce Investment Act of 1998, the OSHA Act of 1970 and other federal laws which require the development of an administrative structure to govern and enforce fair labor standards that protect the people of the Virgin Islands from any threat to health, ethical values, and their general welfare. VIDOL is a service- oriented, regulatory, and social organization. Executive Order 309-1989 defines the organizational structure of VIDOL and requires the following divisions/units: Division of Occupational Safety and Health (DOSH); Division of Workers’ Compensation (DWC); Division of Labor Relations (DLR); Bureau of Labor Statistics (BLS); Division of Administration (DA); Hearings and Appeals Unit (HA); Planning, Research and Monitoring (PRM); Division of Job Service (DJS); Division of Training (DT); and Division of Unemployment Insurance (UI). VIDOL’s mission is to administer a system of effective programs and services designed to develop, protect, and maintain a viable workforce. The information contained in this report highlights our accomplishments for Fiscal Year 2013 and our efforts to fulfill strategic goals: 1) to develop a talented workforce, 2) to protect the workforce, and 3) to provide failsafe, responsive programs that strengthen the workforce system in support of the Governor’s initiatives on Health, Safety, Education, Economic Development, and Energy. Public Outreach and Awareness are key components in accomplishing the VIDOL mission. Through public outreach we strive to provide education about our programs, services, and the Virgin Islands Labor laws. In Fiscal Year 2013, outreach efforts included the following events: Employer Educational Breakfast Seminars, The Chamber of Commerce “Business After Hours,” VIDOL’s 2013 Motivational Empowerment & Employment Connection (MEE Connect) Symposium, and DOSH/UI Seminars. Over 1,200 individuals benefited from the wealth of information shared at these events. The VIDOL workforce teams participated in networking efforts to promote VIDOL services to employers, job seekers, youth, incumbent workers, and the general public. The Division of Occupational Safety and Health (DOSH) ensures, as far as possible, a safe and healthful working environment for all public sector employers and employees of the United States Virgin Islands. During Fiscal Year 2013, the Division implemented the DOSH Project Management Database, which is a tool used to track activities of the program, e.g. open cases, staff tasking, case files, and contest dates. DOSH also created an online complaint form. These measures provide streamlined solutions for public sector customers to file complaints. The Division implemented The Whistleblower Program and distributed posters in both English and Spanish to public sector businesses. The law assures Whistleblowers protection from retaliation. In addition, DOSH conducted 41 inspections and continuously and aggressively works on closing outstanding inspections. The Division of Workers’ Compensation Division (DWC) strives to minimize the adverse impact of work-related injuries on the employees and employers of the Territory by providing temporary medical and disability benefits for work-related injuries and diseases. During Fiscal Year 2013, the 30th Legislature appropriated $10 million to help pay down outstanding invoices owed by the Workers’ Compensation program. As a result, DWC was able to pay $12.7 million to injured workers and medical service providers. In addition, Attorneys aggressively settled third party lawsuits which resulted in a $258,511 reimbursement to the Government Insurance Fund. The Division of Labor Relations (DLR) provides protection of workers’ rights, regulates the employment practices of employers, promotes job opportunities for residents of the Territory, and encourages a healthier, more harmonious relationship between and among labor unions, the private business sector, and the government. During Fiscal Year 2013 DLR investigated 55 wage claims which resulted in the collection of $49,545 in back wages owed to employees. Further DLR closed 157 cases, facilitated 78 discrimination cases, and addressed 3,204 inquiries concerning labor law matters. The Hearings and Appeals (HA) Unit provides a fair, balanced and efficient forum for the timely adjudication of 243 statutory disputes involving matters related to Wrongful Discharge, Unemployment Insurance, Employment Discrimination, Workers’ Compensation, and Occupational Safety & Health. A total of 543 Wrongful Discharge (WD)/Unemployment Insurance (UI) cases were filed, scheduled, and adjudicated, with motion hearings held and/or dismissed, orders issued, settled, or closed during Fiscal Year 2013. The HA participated in the United States Department of Labor Employment and Training Administration 2013 Annual Review of States UI Appeals Quarterly Self Evaluation, which provides a method for States and the Territory to evaluate their UI appeals process to determine both quality and timeliness. The Division of Job Service provides a viable and highly effective labor exchange system for the Territory by connecting job seekers with suitable jobs and employers with qualified/skilled workers. During Fiscal Year 2013, 11,288 customers accessed the Virgin Islands Electronic Workforce System (VIeWs). Of that number, 62% were external; 3,561 were new customers. VIeWs registered 1,913 job openings and conducted 23,963 job referrals, resulting in 422 hires. The number of hires could be higher since 62% of the individuals who accessed the system for their job-related needs do not necessarily report their success in finding a job through the system. In addition, over 300 customers visited the Virgin Islands Next Generation Network, Inc. (viNGN) Public Computer Centers (PCC) to conduct their job search activities. The Division of Training targets youth and adults in the development and implementation of programs designed to address the needs of unskilled job seekers, the economically disadvantaged, the older worker, the unemployed, the underemployed, dislocated workers, and individuals with serious barriers to employment. The 2013 Summer Youth Work Experience Program (SYWEP) provided paid work experience to 600 participants. The awarded 152 Workforce Investment Act (WIA) scholarships for training in the following areas and fields: Certified Nursing Assistant, Online Diploma, TechWorks, Youth Leadership, Pre-GED and Excel Plus customized training, Home Health Aide, Auto-Skills, EKG Technician, Admin Assistant, Early Childhood, Child Day Care, Basic Computer, and Biology. In addition, 113 participants benefited from training in the areas of Culinary Arts, Life Skills and Hospitality, NCCER Core, Entrepreneurship 101, Construction Skills Training, Marine Mechanics, and Job Readiness. The Division also provides academic remediation in Reading and Math, College Preparedness, and Counseling for customers. One hundred thirty four (134) students have profiles and are enrolled in Jobs for America’s Graduates – Virgin Islands (JAGVI) program at the four JAGVI sites that have an active Career Association and Advisory Council. JAGVI Career Specialists maintain an average of 127.42 contact hours in the areas of academic remediation, career association, community service, employability skills instructions, field trips and quest speakers, guidance and counseling, and work-based learning. The Division of Unemployment Insurance administers income support to eligible workers, who become unemployed through no fault of their own, by systematically accumulating funds from employers during periods of employment from which benefits may be paid. The UI disbursed $38.3 Million in benefit payments to dislocated workers under the regular UI program and four tiers of the Extended Benefit Compensation (EUC 2008) program. During this period, UI was awarded $4.2 Million in Supplemental Budget Requests (SBR) to implement Program Integrity and Performance System Improvements to help reduce the improper payment rate in the Virgin Islands and to implement the Virgin Islands Reemployment and Eligibility Assessment (REA) program to help unemployed workers reenter the workforce. In addition, the Benefit Payment Control System (BPC), which has the capacity to cross-match our benefit database with the National Directory of New Hires (NDNH) and the State Directory of New Hires (SDNH) to identify potential fraud cases, detected 41 overpayments totaling $66,805. Benefits recovered thus far totaled $21,343. Further, the VI Government paid on time the interest due on the Title XII Advances (UI Trust Fund Loans) in the amount of $1.6 Million for Fiscal Year 2013 on behalf of the Territory’s employers. The Bureau of Labor Statistics (BLS) is federally mandated with the responsibility of collecting, compiling, arranging, analyzing and publishing statistics on wage, working hours, labor conditions, and living costs. The BLS publishes information for planners, policymakers, decision-makers, incumbent workers, and job seekers to help them make informed decisions. The BLS completed and transmitted the Annual Industry and Occupational Projection to the USDOL and continues to publish vital Labor Market Information (LMI) on the LMI portal at www.vidol.gov . During Fiscal Year 2014, we look forward to the expansion of our youth services; implementation of the Apprenticeship program; expanded services to persons with disabilities, veterans, and ex-offenders; and 244 improvement of the Workers’ Compensation and Unemployment Insurance programs. Department of Labor ORGANIZATIONAL TYPE: Service, Regulatory, and Social Strategic Goals: 1. Develop a talented workforce. 2. Protect the workforce. 3. Provide responsive, failsafe programs that support the workforce system. Performance Goals: 1. Help inform, regulate, and educate. 2. Support employees and employers in a timely manner. 3. Increase the job placement rate through improved literacy and talent development. 4. Align skill levels with job placements. Org 37020 Hearings & Appeals Functional Statement The Hearings and Appeals Unit is mandated to adjudicate labor disputes and benefit appeals filed in the areas of Unemployment Insurance (UI), Employment Discrimination, Wage Claim findings, and Wrongful Discharge (WD). Org 37200 Labor Relations Functional Statement Labor Relations provides services to the general public in these areas of compliance: Wrongful Discharge Intake, Wage and Hour Complaints, V.I. Fair Labor Standards, V.I. Private Sector Strikes, V. I. Discrimination Laws, the Equal Employment Opportunity Commission (EEOC), and Discrimination and Plant Closings. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected *Number of Participants served at Outreach Activities annually. SG1,2,3/ PG1,2 12 12 650 *This is a new KPI based on the number of participants served instead of the number of outreach activities. We removed two other KPIs from this report. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of pre-hearing cases closed within 90 days SG2/ PG1,2 75% 75% 75% Percentage of formal cases overruled (WD) based on total number adjudicated SG2/ PG1,2 0% 0% 0% Percentage of unemployment insurance (UI) cases resolved within 30 days on appeal SG2/ PG1,2 78% 78% 78% 245 Org 37210 Apprenticeship and Training Functional Statement The Apprenticeship and Training Unit, pursuant to Chapter 10, Title 24 of V. I. Code, develops, implements, certifies, and monitors apprenticeships and on-the-job training programs throughout the Territory. This legislative mandate requires cooperation with private sector employers, the Department of Labor, and the Virgin Islands Government in the development of cooperative training opportunities for residents in technical fields and the trades. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of Apprenticeships and On-the-Job (OTJ) participants SG1/ PG3,4 2 2 15 Org 37220 Youth Employment Functional Statement Youth Employment programs are designed to prepare youth for future careers. Programs offer assessment of academic and skill levels, identify employment goals, address employment barriers, train clients for life and vocational readiness, provide work experience, and enhance computer literacy. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of youth enrolled in programs who receive certificates after exiting the program based on the total number enrolled SG1/ PG1,3,4 50% 50% 50% Org 37230 Workforce Investment Act Administration Functional Statement The Workforce Investment Act (WIA) administration provides the support staff and services necessary to complement federal dollars and to ensure compliance with the requirements for limitation of Administrative Costs (WIA Regulations – 667-210). Org 37400 Occupational Safety and Health Functional Statement The Occupational Safety and Health Unit carries out all mandated activities in accordance with the Occupational Safety and Health Act of 1970 and Title 24 of the Virgin Islands Code, Chapter 2, Occupational Safety and Health. 246 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of government inspections conducted based on annual requirements SG2/ PG1,2 85 85 85 Number of consultation visits based on annual requirements SG2/ PG1,2 10 10 10 Org 37500 Worker’s Compensation Functional Statement Worker’s Compensation protects workers in the Territory in the event of work-related injuries and illnesses by providing medical and vocational rehabilitation, disability income, and death benefits to heirs. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average processing time for 1st check after paperwork SG2/ PG1,2 15 days 15 days 30 days Org 37700 Labor Statistics Functional Statement The Bureau of Labor Statistics (BLS) is responsible for the collection, analysis, and publication of statistics on wages, working hours, labor conditions, and cost of living increases. Further, BLS develops and implements technical systems and procedures to provide a comprehensive Labor Market Information Program that facilitates policy-planning and administration. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage distribution of BLS surveys to VI businesses for workforce data timelines and schedules SG1/ PG1,2 99% 99% 99% Percentage data quality and completeness of standard BLS survey forms based on USDOL established timelines and schedules SG1/ PG1,2 85% 85% 85% Percentage in compliance with USDOL timelines and schedules for entries of data into BLS database systems (filing) SG1/ PG1,2 95% 95% 95% 247 Org 37800 Business and Administration Functional Statement The Business and Administration Unit is responsible for providing financial support services to all divisions and activities within the Department. The Personnel Relations Unit assists supervisors and directors in becoming more efficient and productive managers. The Unit assists in selecting and maintaining proper staffing for the Department. Org 37810 Planning, Research, and Monitoring Functional Statement The Planning, Research, and Monitoring (PRM) Unit safeguards federal and local funding and ensures that programs administered by the Department of Labor adhere to federal and local guidelines. The PRM Unit teams up with the Economic Development Commission (EDC) to monitor EDC beneficiaries. The Unit closely monitors training providers and programs to make certain clients receive the workforce training they deserve and to give providers percentages for placement. 248 DEPARTMENT OF LABOR Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,904,109 - 2,278,002 2,348,745 FRINGE BENEFITS 584,489 - 676,899 702,700 SUPPLIES 76,266 - 131,082 103,222 OTHER SERVICES 1,050,667 - 1,126,040 867,749 UTILITY 145,004 - 174,310 161,727 TOTAL FUND- GENERAL FUND 3,760,534 - 4,386,332 4,184,143 PERSONNEL SERVICES 496,365 - 550,059 571,710 FRINGE BENEFITS 181,073 - 212,478 233,544 SUPPLIES 65,279 - 59,532 40,140 OTHER SERVICES 166,820 - 233,967 228,736 UTILITY 35,158 - 55,560 47,500 UNDEFINED 73,834 - - - TOTAL FUND- GOVERNMENT INSURANCE FUND 1,018,528 - 1,111,596 1,121,630 TOTAL APPROPRIATED FUNDS 4,779,062 - 5,497,928 5,305,773 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES 320,310 - 336,510 442,532 FRINGE BENEFITS 114,289 - 147,828 199,975 SUPPLIES - - 45,000 37,668 OTHER SVS. & CHGS. 220,878 896,506 204,226 UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS 655,477 - 1,425,844 884,401 FEDERAL FUNDS PERSONNEL SERVICES 2,527,854 2,544,038 - 2,535,124 FRINGE BENEFITS 879,003 1,032,054 - 1,062,053 SUPPLIES 175,212 97,426 - 82,726 OTHER SVS. & CHGS. 4,239,183 2,165,739 - 2,110,190 UTILITIES 75,709 25,697 - 25,697 CAPITAL OUTLAYS 119,386 - - TOTAL NON-APPROPRIATED FUNDS 8,016,347 5,864,954 - 5,815,790 GRAND TOTAL 13,450,886 5,864,954 6,923,772 12,005,964 249 DEPARTMENT OF LABOR Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 37020 APPEALS AND HEARINGS 220,000 81,125 15,000 31,500 - - - 347,625 37200 LABOR RELATIONS 177,522 79,951 9,000 20,000 - - - 286,473 37210 APPRENTICESHIP TRAININ - - 8,000 13,000 - - - 21,000 37220 YOUTH EMPLOYMENT 834,307 119,936 22,000 101,100 - - - 1,077,343 37230 JPTA ADMINISTRATION 247,171 97,467 5,000 26,000 - - - 375,638 37400 LABOR OSHA 114,324 43,676 - - - - - 158,000 37700 LABOR STATISTICS 70,000 22,158 6,520 16,480 - - - 115,158 37800 BUSINESS AND ADMINISTR 605,283 227,376 32,350 647,169 161,727 - - 1,673,905 37810 PLANNING, RESEARCH AND 80,138 31,011 5,352 12,500 - - - 129,001 TOTAL GENERAL FUND 2,348,745 702,700 103,222 867,749 161,727 - - 4,184,143 GOVERNMENT INSURANCE FUND 37400 LABOR OSHA 169,890 58,969 10,140 80,860 - - - 319,859 37500 WORKERS COMPENSATION 401,820 174,575 30,000 147,876 47,500 - - 801,771 571,710 TOTAL GOVERNMENT INSURANCE FUN 233,544 40,140 228,736 47,500 - - 1,121,630 TOTAL APPROPRIATED FUNDS 2,920,455 936,244 143,362 1,096,485 209,227 - - 5,305,773 250 DEPARTMENT OF LABOR Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 37220 YOUTH EMPLOYMENT 20,800 9,974 15,000 204,226 - - - 250,000 37800 BUSINESS AND ADMINISTR 421,732 190,001 22,668 - - - - 634,401 TOTAL LOCAL FUNDS 442,532 199,975 37,668 204,226 - - - 884,401 FEDERAL FUNDS 37100 EMPLOYMENT SERVICES 714,365 313,910 38,765 634,011 14,697 - - 1,715,748 37250 WORKFORCE INVESTMENT A 723,395 238,434 32,133 914,055 11,000 - - 1,919,017 37400 OCCUPATIONAL SAFETY & - - - - - - - - 37600 UNEMPLOYMENT INSURANCE 910,166 422,109 - 365,037 - - - 1,697,312 37710 LABOR STATISTICS 187,198 87,600 11,828 197,087 - - - 483,713 TOTAL FEDERAL FUNDS 2,535,124 1,062,053 82,726 2,110,190 25,697 - - 5,815,790 TOTAL NON-APPROPRIATED 2,977,656 1,262,028 120,394 2,314,416 25,697 - - 6,700,191 GRAND TOTAL 5,898,111 2,198,272 263,756 3,410,901 234,924 - - 12,005,964 251 Department of Labor* Three Year Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant aw ard Appropriation/ Grant Aw ard Received Projection APPROPRIATED FUNDS Union Arbitration Aw ard Fund - LMC Personnel Services - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 174,998 175,000 175,000 Utilities - - - Capital Outlays - - - Miscellaneous - - - Total Union Arbitration Aw ard Fund 174,998 - 175,000 175,000 Union Arbitration Aw ard Fund - PERB Personnel Services 428,075 587,000 576,000 Fringe Benefits 176,126 240,826 244,800 Supplies 16,942 15,500 11,370 Other Svs. & Chgs. 259,881 224,044 236,000 Utilities 24,728 31,000 33,200 Capital Outlays 16,805 8,000 5,000 Miscellaneous - - - Total Union Arbitration Aw ard Fund 922,557 - 1,106,370 1,106,370 TOTAL APPROPRIATED FUNDS 1,097,555 - 1,281,370 1,281,370 252 Department of Labor -9986 Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Svs. Capital Description Services Benefits Supplies & Chgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS Union Arbitration Aw ard Fund V. I. Labor Mgmt Committee - - - 175,000 - - 175,000 Public Employee Relations Board 576,000 244,800 11,370 236,000 33,200 5,000 - 1,106,370 Total Local Fund 576,000 244,800 11,370 411,000 33,200 5,000 - 1,281,370 NON-APPROPRIATED FUNDS Local Funds - - - - - - - Total Local Funds - - - - - - - - Federal Funds - - - - - - - Total Federal Funds - - - - - - - - GRAND TOTAL 576,000 244,800 11,370 411,000 33,200 5,000 - 1,281,370 253 Department of Labor - Federal The mission of the Department of Labor (DOL) is to administer a system of effective programs and services designed to develop, protect and maintain a viable workforce. The Department of Labor works vigorously each year to fulfill this mission. The Department of Labor’s Fiscal Year 2015 projection of $5,815,790 in federal funding from the United States Department of Labor will greatly assist DOL in responding to the needs of citizens of the Virgin Islands with the programs outlined below. The Workforce Investment Act Program received $1,901,294 in Fiscal Year 2013 from the United States Department of Labor to assist in fulfilling DOL objectives. This program is tasked with the responsibility to provide Employment & Training activities for adults 18 years and older through the One-Stop delivery system; provide assistance to local areas that experience mass lay-offs or plant closings and natural disasters; provide core, intensive and training services to individuals who have been displaced from jobs; equip youth with skills and experience that allow them to compete in any economy; connect job seekers to suitable jobs; and provide employers with qualified workers. In Fiscal Year 2015, the Program anticipates $1,919,017. The Work Opportunity Tax Credit was awarded $20,000 in Fiscal Year 2013 to help individuals from certain target groups who consistently face significant barriers to employment. DOL assists in moving clients from economic dependency to self-sufficiency and encourages businesses to hire target group members and thereby gain eligibility to claim tax credits against wages paid to new hires during the first year of employment. For Fiscal Year 2015, the Program anticipates receiving $20,000. The Employment Services Program seeks to provide a viable and highly effective labor exchange system for the Territory by connecting job seekers with suitable jobs and supplying employers with qualified workers. This objective was fulfilled with the receipt of $1,464,306 in federal funding and the Program will continue to provide a highly effective labor exchange system with its projected federal funding of $1,514,846 for Fiscal Year 2015. The Foreign Labor Certification Program was awarded $32,975 in Fiscal Year 2013 from the United States Department of Labor’s Employment Training Administration Office. The H-2B Labor Certification Program permits employers to hire foreign workers to reside temporarily in the United States and perform temporary non- agricultural services or labor on a one-time, seasonal, peak-load or intermittent basis when there are not enough qualified United States workers available for the position and when employment of these foreign workers will not adversely affect the wages and working conditions of similarly employed United States workers. Prior to bringing a foreign worker into the United States, an employer must file a labor certification application directly with the United States Department of Labor. The Virgin Islands Department of Labor only provides supportive information such as the prevailing wage surveys. In Fiscal Year 2015, The Program anticipates $68,560 in FY 2015. The Bureau of Labor Statistics (BLS) Program was awarded $439,767 in Fiscal Year 2013 and used this funding to design and implement statistical programs and to create a full-scale labor market information system, which accurately depicts the economic environment of the Virgin Islands workforce for planners, policymakers and decision-makers. Section 309 of the Workforce Investment Act (WIA) includes an explicit mandate to develop a comprehensive system of local, state and national employment statistics. The intent of this provision is to expand the existing BLS Labor Market Information (LMI) programs, particularly at the local level. During Fiscal Year 2013, the Bureau of Labor Statistics completed and transmitted the Annual Industry and Occupational Projection to the United States Department of Labor. Once the report is approved it will become available on the LMI portal at www.vidol.gov. For Fiscal Year 2015, the Program expects to receive $400,067 in federal funding. The Occupational Safety and Health Program received $193,700 in Fiscal Year 2013 and used this funding to implement the mandates of the federal Occupational Safety and Health Act (OSHA), and to ensure a safe and healthful working environment for employers and employees within its jurisdiction, ensuring, as far as possible, that employees work in an environment free from recognized hazards and risks to their safety and health. 254 In accordance with the Occupational Safety and Health Administration (OSHA) Act of 1970, the United States Department of Labor - OSHA conducts an evaluation of the twenty-seven (27) approved State Plans each fiscal year. The Enhanced Federal Annual Monitoring Evaluation (EFAME) report is the tool used to evaluate whether State OSHA programs are working up to OSHA standards. During February 2013, representatives of OSHA conducted an on-site visit of the Virgin Islands Division of Occupational Safety and Health (VIDOSH) to begin the EFAME process for Fiscal Year 2012. As of October 31, 2012 VIDOSH had implemented nine of the ten recommendations in the Fiscal Year 2011 EFAME report. The Enhanced Federal Annual Monitoring Evaluation (EFAME) report and a corrective action plan were implemented to address the deficiencies indicated in the Fiscal Year 2012 report. VIDOSH implemented the VIDOSH Project Management Database in Fiscal Year 2013. This tool tracks activities of the program, i.e. open cases, staff tasking, and case file contest dates. VIDOSH also created an online complaint form. These measures provide a streamlined solution for the public sector customers to file complaints. Customers may submit complaints by fax or email. In addition, VIDOSH conducted forty-one (41) inspections and worked aggressively on closing outstanding inspections. The Whistleblower Program was implemented in 2012, and VIDOSH adopted CPL 02-03 Whistleblower Investigations Manual, created a customized Whistleblower letter template, created Public Sector Whistleblower posters in English and Spanish, and distributed them to public sector businesses. Whistleblowers are assured protection from retaliation under this law. All Public Sector departments and/or agencies were reminded via press releases to post Injury/Illness Summaries (OSHA’s Form 300A), which totals the number of job-related injuries (TRC) and illnesses that occurred during 2012. These were logged on to OSHA Form 300, Log of Work-Related Injuries and Illnesses. Each establishment is required to post the summary between February 1 and April 30, 2013, in a common area where notices to employees are posted. Overall, the BLS Non-fatal injuries and Illnesses rate for the United States Virgin Islands Government agencies data showed a decreasing trend of 0.33% in the Total Recordable Cases (TRC) rates for Calendar Year (CY) 2011 compared with CY 2008 reported rates (3.0). The CY 2011 Public Administration TRC rates decreased. The rate showed specifically decreased trends ranging from 4.3% to 0.078%. There were nine (9) agencies whose TRC experienced decreased rates; one of the nine was above the 1% forecast goal. The decrease may be attributed to VIDOSH’s strategies and increased recordkeeping by Public Section Agencies. The Program anticipates receiving $195,988 in Fiscal Year 2015. The Unemployment Insurance (UI) Program was awarded $5,409,784 in Fiscal Year 2013 to administer income support to eligible workers, who become unemployed through no fault of their own. The Program systematically accumulates funds from employers during periods of employment from which benefits may be paid to those affected. The Unemployment Insurance Division reported that 2,833 initial claims were filed during Fiscal Year 2013. Although, the initial claims reported 40% less than Fiscal Year 2012, UI disbursed $38.3 Million Dollars (increase of 63%) in benefit payments to dislocated workers under the regular UI Program, and the four tiers of the Extended Benefit Compensation (EUC) Program. This increase could be due in part to beneficiaries exhausting their benefits and paying on four tiers of benefits. Acceptable Level of Performance (ALP) for timeliness in first payments reported for this fiscal year exceeded the established goal of 85.7% at 95.4%. This indicated that UI beneficiaries are receiving their benefits in a timely manner. In addition, the Benefit Payment Control System (BPC) which has the capacity to cross-match DOL’s benefit database with the National Directory of New Hires (NDNH) and the State Directory of New Hires (SDNH) to identify potential fraud cases detected forty-one (41) overpayments totaling $66,805. Benefits recovered totaled $21,343. Further, the VI Government paid interest due on the Title XII Advances (UI Trust Fund Loans) in the amount of $1.6 million for Fiscal Year 2013 on behalf of the Territory’s employers, thereby, allowing DOL to continue to pay UI benefits to qualified beneficiaries. In addition, the Information Technology Unit is working with the Unemployment Insurance team to implement the Interactive Voice Response (IVR) System. This telephony technology will upgrade services to DOL’s customers 255 through an IVR System. This response system will primarily allow customers 24-hour access to UI services for certification, benefits status, payment status, and employer accounts updates. The Agency will interface with the phone system and VIDOLA$ computer system. Phase I of this project, which involves the purchase of the hardware, is 80% completed. Phase II, which entails training and programming of the system, will begin once the equipment is ready for implementation. During Fiscal Year 2013, the UI Program received $4.2 million in Supplemental Budget Requests (SBR). The breakdown is as follows:  $486,285 was used to implement the Virgin Islands’ Reemployment and Eligibility Assessment (REA) Program to help unemployed workers reenter the workforce.  $3,763,243 (in two separate awards of $1,016,980 and $2,746,263) was used to implement Program Integrity and Performance System Improvements to help reduce the improper payment rate in the VI; thereby reducing the overall national rate. The Program anticipates $1,697,312 for Fiscal Year 2015. The Local Veterans Employment Representative (LVER) Program was awarded $46,000 in FY 2013 to support staff that provides services to veterans under the DVOP and Local Veterans’ Employment Representative (LVER) Programs. The Disabilities Vets Outreach Program (DVOP) supports the staff that provides services to veterans under the DVOP and Local Veterans’ Employment Representative (LVER) Program. Outreach for Veteran Reintegration Assistance Program (VRAP) was conducted with three (3) American Legion Posts on the island of St. Croix during Fiscal Year 2013, giving a total of eighty-five (85) veterans information on the application process. VRAP information was placed in the local Military Exchange as a way to acquaint and help veterans with the application process. The Disabled Veterans Outreach Program (DVOP) representative also participated in the Yellow-Ribbon sixty (60) day Re-Integration on St. Croix for twenty-six (26) National Guard members returning from Afghanistan. Further, the DVOP attended outreach on the island of St. Thomas on May 14, 2013 at the Veterans Park. A total of thirty-eight (38) veterans visited the VIDOL vendor table, and some made appointments to come in for assistance with resumes, job search opportunities, and information on training. Many were retired veterans who were interested in part time employment. Service-connected veterans were referred to the Disabled American Veteran (DAV) Representative Alex Morales and Vocational Rehabilitation Counselors Maria Rodriguez and Melissa Chinea for additional assistance. This was a very successful outreach and the first time so many veterans came out to support the event. Eleven (11) post-9/11 veterans registered at this event. The DVOP representative also attended a briefing with the Boss Luncheon at Buccaneer Hotel on March 21, 2013, and Sugar Bay Beach Resort on March 26, 2013, interactive luncheons sponsored by Re-Employment Support of Guard and Reserve (ESGR). DVOP presented information on the Work Opportunity Tax Credit, the Federal Bonding Program, and the Special Employer Incentive through Veterans Affairs to 74 invitees of whom 53 were employers. A meeting was held with Veterans Affairs Vocational Rehabilitation Counselor to discuss a plan to increase contact with service-connected veterans who may be in need of the services provided by VIDOL during Fiscal Year 2013. It appears that veterans who completed the program were not registered with Labor, which made follow-up on employment data very difficult. 256 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Labor 17.002 LABOR FORCE STATISTICS 100% - 387,667 347,903 347,920 - 10/01/14-09/30/15 PROJECT / DISSEMINATION OF TECHNICAL 276,391 347,903 347,920 INFORMATION - 276,391 347,903 347,920 17.005 COMPENSATION AND WORKING CONDITIONS 100% - 52,100 51,200 52,147 - 10/01/14-09/30/15 PROJECT / DISSEMINATION OF TECHNICAL 39,528 51,200 52,147 INFORMATION - 39,528 51,200 52,147 17.207 EMPLOYMENT SERVICE/WAGNER-PEYSER FUNDED 100% 2,936,672 1,464,306 1,391,908 1,514,846 - 07/01/14-09/30/17 ACTIVITIES 293,908 445,853 1,514,846 FORMULA / PROJECT - WAGNER-PEYSER ACT 780,886 1,177,857 1,735,381 2,615,703 17.225 UNEMPLOYMENT INSURANCE 100% 7,507,866 5,409,784 1,794,127 1,697,312 - 10/01/14-12/31/15 FORMULA / DIRECT PAYMENTS WITH UNRESTRICTED 1,372,770 1,360,155 1,697,312 USE 4,083,428 2,774,395 5,268,914 2,848,733 17.258 WIA ADULT PROGRAM 100% 1,861,853 873,921 784,409 761,459 - 07/01/14-06/30/17 FORMULA - WIA-ADULT PROGRAM 209,225 43,621 761,459 872,378 809,612 891,726 1,502,247 ORG 370 DEPARTMENT OF LABOR Government of the Virgin Islands Listing of Federal Grants - 2015 257 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure 17.259 WIA YOUTH ACTIVITIES 100% 955,378 466,722 570,084 571,031 - 04/01/13-06/30/16 FORMULA - WIA FORMULA YOUTH 245,601 19,919 571,031 728,718 351,684 350,084 1,121,196 17.271 WORK OPPORTUNITY TAX CREDIT PROGRAM 100% 40,000 20,000 20,000 20,000 - 07/01/14-09/30/17 FORMULA - WOTC 1,863 20,000 20,000 13,375 20,959 45,665 20,000 17.273 TEMPORARY LABOR CERTIFICATION FOR FOREIGN 100% 139,583 32,975 67,613 68,560 - 07/01/14-09/30/17 WORKERS 5,590 67,613 68,560 FORMULA / PROVISION OF SPECIALIZED SERVICES / 9,140 127,607 103,421 68,560 FEDERAL EMPLOYMENT 17.277 WIA NATIONAL EMERGENCY GRANT 100% 3,631,937 - - 02/21/12-02/20/14 PROJECT - NATIONAL EMERGENCY GRANTS - - - 307,169 1,527,725 1,797,043 - 17.278 WIA DISLOCATED WORKERS 100% 1,320,546 560,651 586,010 586,527 - 07/01/13-06/30/16 FORMULA / PROJECT - WIA-DISLOCATED WORKERS 285,780 52,046 586,527 755,841 704,424 422,735 1,120,491 17.503 OCCUPATIONAL SAFETY AND HEALTH STATE PROGRAM 100% - 193,700 193,700 195,988 - 10/01/14-09/30/15 PROJECT - STATE PLAN GRANT AWARDS 172,065 193,700 195,988 - 172,065 193,700 195,988 17.801 DISABLED VETERANS' OUTREACH PROGRAM 100% - - 58,000 - 10/01/13-09/30/14 FORMULA - DVOP - 58,000 - - - 58,000 - 17.804 LOCAL VETERANS' EMPLOYMENT REPRESENTATIVE 100% - 46,000 - - - 10/01/12-09/30/13 PROGRAM 34,100 - - FORMULA - LVER PROGRAM - 34,100 - - TOTAL ORG 370 AWARDS 18,393,835 9,507,826 5,864,954 5,815,790 TOTAL ORG 370 EXPENDITURES-CY AWARDS 2,936,821 2,660,010 5,815,790 TOTAL ORG 370 TOTAL EXPENDITURES-ALL AWARDS 7,550,935 8,016,347 11,265,772 9,892,985 Government of the Virgin Islands Listing of Federal Grants - 2015 258 $2,975,681 91% $280,000 9% General Fund Consumer Protection Fund Appropriated Funds Non-Appropriated Funds $3,255,681 Boards and Commissions Office of the Commissioner Legal Unit Licensing Administrative and Business Management Consumer Weights and Measures DEPARTMENT OF LICENSING AND CONSUMER AFFAIRS 259 Department of Licensing and Consumer Affairs Message from the Commissioner of the Department of Licensing and Consumer Affairs The Department of Licensing and Consumer Affairs (DLCA) was established under Virgin Islands Code Title 3 Chapter 16. It provides and administers consumer services and programs pursuant to the Consumer Protection Law of 1973 as set forth in the Code. DLCA also establishes, administers, coordinates, and supervises the regulation and licensing of private businesses and professions as provided for in V.I.C. Title 27. More concisely, the mission of the Department is to issue business and professional licenses; assist, educate, and protect consumers; and ensure that all businesses and persons comply with the licensing and consumer protection laws of the United States Virgin Islands. The Department of Licensing and Consumer Affairs was created to protect, represent, guide, advise, and educate the public on issues affecting consumers. The Department is charged with enforcing all laws relating to unfair business practices, retail sales advertising, franchised businesses, weights and measures, and issues affecting consumers. The Department has further responsibility for the control of the granting, suspending, and revoking of licenses. The Department of Licensing and Consumer Affairs continues to enhance its delivery of service to consumers. A large portion of its effectiveness rests with its integration of technology and automation. As the DLCA enhances online licensing processing and database systems, website, and web-based applications, the Department will continue to improve service to customers. To meet its mandates, the Department of Licensing and Consumer Affairs continues to work towards its strategic goals: 1) to ensure compliance with the licensing laws of the Virgin Islands; 2) to assist, educate and protect consumers throughout the Territory; and 3) to ensure reliable and cost- effective service and enforce the applicable laws. To meet its goals, the Department will focus on 1) continuing to streamline its licensing process; 2) enhancing public education, awareness, and protection; 3) responding to consumer complaints in a timely manner; 4) enforcing all licensing and consumer protection laws; and 5) developing a viable website to dispense pertinent information to consumers and an online licensing/database system to track issuance and status of business and professional licenses. Each division within the Department is charged with developing and implementing sound fiscal and managerial practices that support the key strategic objective of ensuring compliance with the licensing and consumer protection laws of the Virgin Islands while providing cost-effective reliable service. DLCA is comprised of staff members who possess a wealth of institutional knowledge. Employees regularly meet excessive work demands to make up for the shortage of staff. The Department’s online processing and database systems continually evolve with improvements and adjustments. Soon, the entire Department will be web-based. These systems are indispensable tools to the timely issuance of business and professional licenses, to quick storage and retrieval, to tracking consumer complaints, preparing divisional reports, and communicating with other government agencies. Along with the online system expansion, DLCA will use more technology to provide staff with better tools to compensate limited resources. Financial constraints remain our biggest challenge and have a direct impact on our ability to secure adequate resources and staff. DLCA’s staff has shrunk in the past few years due to attrition and government-wide hiring freezes. Licensing and Consumer Affairs anticipates the continued development and execution of various initiatives that will improve the Department’s delivery of service to licensees and consumers. Continued implementation of the online processing and database system will enable state-of-the-art access to the Department for our clients. DLCA will continue to research and apply web-based solutions to enhance service to consumers. 260 Department of Licensing and Consumer Affairs ORGANIZATIONAL TYPE: Service and Regulatory/Enforcement Strategic Goals: 1. Ensure that all businesses and individuals are duly licensed and are in compliance with licensing laws. 2. Educate consumers to protect them from unfair or deceptive trade practices. 3. Enforce licensing and consumer protection laws. 4. Ensure safe and reliable regulated industries. 5. Improve operational effectiveness and efficiency. Performance Goals: 1. Ensure that all businesses operating in the Territory are in compliance with the licensing and consumer laws of the U.S. Virgin Islands. 2. Protect and represent consumers. 3. Educate community to be informed and responsible consumers. Org 38000 Boards and Commissions Functional Statement: The Boards and Commissions Office provides administrative, budgetary, and clerical assistance to nine (9) professional boards under the jurisdiction of the Department of Licensing and Consumer Affairs. Key Performance Indicators SG/PG FY 2013 Actual FY 2014 Estimate FY 2015 Projected Percentage of new professional licenses issued within 45 days based on number of applications received SG 1, 5 PG 1 88% 80% 80% Percentage of renewal professional business licenses issued within 30 days based on number of applications received SG 1, 5 PG 1 84% 85% 85% Org 38010 Office of the Commissioner Functional Statement: The Office of the Commissioner conducts overall planning and implementation of policies relating to consumer protection and awareness for the safety of the citizens of the U. S. Virgin Islands. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of inspections performed at business establishments SG 1,3,4 PG 1,2 1256 1000 1000 Number of business compliance inspections conducted SG 1,3,4 PG 1,2 271 250 250 261 Org 38100 Licensing Functional Statement: The Division of Licensing is responsible for issuing business licenses in the Virgin Islands, collecting license fees, educating the public, and enforcing all laws relating to such businesses, except when these powers are conferred on another agency or person by law. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of new business licenses issued within 7 days based on number of applications received SG 1, 5/ PG 1 70% 80% 80% Percentage of renewal business licenses issued within 7 days based on number of applications received SG 1, 5/ PG 1 84% 90% 90% Org 38500 Consumer Protection Functional Statement: The Consumer Protection Unit is responsible for development and implementation of community activities to inform the public, address consumer complaints, and monitor businesses for compliance with consumer protection laws. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of inspections performed for price discrepancies SG 4/ PG 2 48 48 48 Percentage of consumer complaints resolved within 60 days based on total amount received SG 4/ PG 2 87% 85% 85% Number of consumer/business education initiatives conducted SG 2/ PG 2,3 4 6 6 Org 38510 Weights and Measures Functional Statement: The Weights and Measures Unit is responsible for establishing measurement standards and for ensuring that all commercial weighing and measuring devices used in the Territory are accurate. It also enforces all laws and regulations pertaining to weights and measures such as food freshness, net contents of packaged goods, advertising practices, and unit pricing. 262 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of inspections performed for outdated products SG 4/ PG 2 3029 2500 2500 Number of inspections performed on weighing and measurement devices SG 4/ PG 2 280 240 240 Number of inspections performed on retail meters SG 4/ PG 2 239 192 192 263 LICENSING & CONSUMER AFFAIRS Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,500,764 - 1,486,890 1,629,241 FRINGE BENEFITS 649,350 - 692,607 714,423 SUPPLIES 90,954 - 40,000 20,000 OTHER SERVICES 728,020 - 499,517 499,517 UTILITY 171,386 - 112,500 112,500 TOTAL FUND- GENERAL FUND 3,140,474 - 2,831,514 2,975,681 PERSONNEL SERVICES 749,238 - 786,200 874,310 FRINGE BENEFITS 279,302 - 294,914 323,192 SUPPLIES 44,757 - 39,600 45,200 OTHER SERVICES 1,077,880 - 393,906 372,971 UTILITY 52,474 - 62,520 54,780 CAPITAL PROJECTS 79,960 - 43,600 43,100 TOTAL FUND- PUBLIC SERVICE COMM 2,283,611 - 1,620,740 1,713,553 REVOLVING TOTAL APPROPRIATED FUNDS 5,424,085 - 4,452,254 4,689,233 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES 49,721 - 75,000 75,000 FRINGE BENEFITS 24,012 - 31,700 35,200 SUPPLIES 8,690 - 21,500 21,500 OTHER SVS. & CHGS. 1,027,902 - 1,221,800 1,221,800 UTILITIES - - - - CAPITAL OUTLAYS 19,533 - 33,500 33,500 TOTAL NON-APPROPRIATED FUNDS 1,129,858 - 1,383,500 1,387,000 GRAND TOTAL 6,553,943 - 5,835,754 6,076,233 264 LICENSING & CONSUMER AFFAIRS Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 38000 BOARDS AND COMMISSIONS 219,922 90,988 - - - - - 310,910 38010 ADM AND BUS MANAGEMENT 137,280 49,351 - - - - - 186,631 38020 GENERAL COUSEL 145,000 49,851 - - - - - 194,851 38100 LICENSING 679,550 317,893 - - - - - 997,443 38400 ADMIN AND BUS MANAGEME 161,112 64,596 20,000 499,517 112,500 - - 857,725 38500 CONSUMER AFFAIRS 153,396 78,220 - - - - - 231,616 38510 WEIGHTS AND MEASURES 132,981 63,524 - - - - - 196,505 TOTAL GENERAL FUND 1,629,241 714,423 20,000 499,517 112,500 - - 2,975,681 PUBLIC SERVICE COMM REVOLVING 38000 BOARDS AND COMMISSIONS 874,310 323,192 45,200 372,971 54,780 43,100 - 1,713,553 874,310 TOTAL PUBLIC SERVICE COMM REVOLV 323,192 45,200 372,971 54,780 43,100 - 1,713,553 TOTAL APPROPRIATED FUNDS 2,503,551 1,037,614 65,200 872,488 167,280 43,100 - 4,689,233 NON-APPROPRIATED FUNDS LOCAL FUNDS 38000 DOCKET SPEC AND LIFELI 75,000 32,000 - 1,000,000 - - - 1,107,000 38200 CONSUMER PROTECTION - 3,200 21,500 221,800 - 33,500 - 280,000 TOTAL LOCAL FUNDS 75,000 35,200 21,500 1,221,800 - 33,500 - 1,387,000 TOTAL NON-APPROPRIATED 75,000 35,200 21,500 1,221,800 - 33,500 - 1,387,000 GRAND TOTAL 2,578,551 1,072,814 86,700 2,094,288 167,280 76,600 - 6,076,233 265 $1,713,553 61% $1,107,000 39% Public Services Commission Revolving Fund Dock Spec. & Lifeline Link Appropriated Funds Non-Appropriated Funds $2,820,553 PUBLIC SERVICES COMMISSION 266 Public Services Commission Message from the Executive Director of the Public Services Commission The mission of the Public Services Commission (PSC) is to facilitate the efficient provision of safe and reliable public utility service at fair and reasonable rates. In order to achieve its goals, the PSC continues to focus on these actions:  Regulate monopoly utilities to ensure rates and services are fair, reasonable, and non-discriminatory  Promote fairness among all service providers  Resolve disputes between utility ratepayers and regulated service providers  Educate utility consumers and distribute timely and essential information to the public  Deliver efficient customer service  Ensure subscribers benefit from certified Life Line and Link Up discount programs where necessary and applicable to qualified persons  Conduct overview audits to ensure proper management and financial practices of regulated utilities  Save ratepayers dollars through advocacy, complaint resolution, monitoring of utilities and conservation incentives  Enhance provision of services in energy interconnections and approve certification of eligible telecommunication carriers (ETCs)  Work collaboratively with the Virgin Islands Energy Office to educate consumers on efficient, cost reduction initiatives, and programs  Encourage efficiency and innovation in regulated utilities The Public Services Commission (PSC) is a regulatory agency with a broad mandate to ensure that all Virgin Islanders have access to reliable public utility services. The Commission addresses issues of consumer protection, renewable and alternative energy, telecommunications services, efficient provision of public marine transportation between the islands, reasonable user rates for solid waste and wastewater disposal. Pursuant to Virgin Islands law, the Commission is composed of nine (9) members. The Governor appoints and the Legislature confirms a total of seven (7) voting members. Commissioners serve three-year terms as provided in Chapter 30 Virgin Islands Code. The Senate President appoints the remaining two (2) members, who are non- voting senators to the Commission, representing both the St. Thomas/St. John District and the St. Croix District. Representatives are equally divided throughout the Territory with three (3) representatives residing on St. Thomas, three (3) representatives residing on St. Croix, and one (1) representative residing on St. John. The law also requires annual election by the members for the position of Chair and Vice Chair. Unlike commissions in the United States, PSC serves on a volunteer basis. A majority of the voting commissioners constitutes a quorum, and the Commission cannot take formal action in the absence of a quorum. The current members of the Public Service Commission are: 1) M. Thomas Jackson, Chairman; 2) Elsie Thomas-Trotman, Vice-Chairman; 3) Verne C. David, Member; 4) Sirri Hamad, Member; 5) Joseph San Martin, Member; 6) Senator Clarence Payne, ex-officio; and 7) Senator Judi Buckley, ex-officio. 267 The Commissioners and Officers, supported by a motivated team, are fully committed to the best interests of the utility ratepayers and to the responsible regulation of utilities. Appointed by the Governor with the consent of the Legislature, the Executive Director, Mr. Keithly Joseph, is responsible for the management and administration of the PSC. Fourteen (14) full-time staff members support the Chair, Commissioners, and Officers of the Commission. The Commission joins forces with telecommunication carriers to protect ratepayers and retain Federal Universal Service Funding (USF) for the Territory. The PSC continues to work collaboratively with public agencies, including the Virgin Islands Energy Office (VIEO), Emerging Development in Island Nations (EDIN), National Renewable Energy Laboratory (NREL) and the US Department of Energy’s initiatives. This collaboration takes place in support of the Governor’s Fossil Fuel Reduction Project (“60% by 2025”) as well as the US Department of Environmental Protection’s “Fix a Leak” national campaign, which promotes greater water conservation and efficiency for consumers. In Fiscal Year 2015, the PSC will continue to fulfil its mission and goals in serving the needs of utilities and utility ratepayers. 268 Public Services Commission ORGANIZATIONAL TYPE: Policy Strategic Goal: 1. Ensure safe, reliable, and adequate public utility service at fair and reasonable rates Performance Goals: 1. Regulate utilities to ensure that rates and services are just, reasonable, and non-discriminatory 2. Resolve disputes between ratepayers and service providers 3. Provide efficient customer service Org 38000 Public Service Commission Functional Statement The Public Service Commission regulates the electric power service, water supply services, (except retail deliveries), telephone service, public marine passenger transportation services operating under a government grant of exclusive franchise, cable television service, with limitations, and waste management services. PSC ensures that consumers receive safe and reliable utility service at reasonable rates and with the least adverse effect on the environment. Key Performance Indicators SG/PG FY13 Actual FY2014 Estimate FY 2015 Projected Reduction of the resolution time of complaints SG1/ PG 2,3 10 days 10 days 10 days Percent of complaints resolved based on the total number received SG1/ PG3 90% 90% 90 % 269 626,489 100% Taxi License Fund Appropriated Fund $626,489 TAXICAB COMMISSION 270 Virgin Islands Taxicab Commission Message from the Executive Director of the Virgin Islands Taxicab Commission The Virgin Islands Taxicab Commission is a semi-autonomous agency of the Government of the Virgin Islands comprised of a nine (9) member board appointed by the Governor with the advice and consent of the Legislature of the Virgin Islands: 1) Ulric Pilgrim, Chairman; 2) Sweeney Touissant, Co-Chairman; 3) Horace Graham, Member; 4) Chantal Figueroa, Member; 5) John Fleming, Member; 6) Richard Doumeng, Member; 7) Camille Paris, Jr., Member; 8) Vacant - Member; 9) Vacant – Member. The Executive Director of the Taxicab Commission is Mrs. Judith Wheatley. The Taxi License Fund, the sole funding source, covers all personnel and operating expenses for the Agency throughout the Territory. Revenues for the Agency are derived from the issuance of business licenses, forms, publications, penalties, and citations. The Virgin Islands Taxicab Commission is charged with the responsibility of regulating the automobile-for-hire industry which includes taxis and tour operators. In order to execute these responsibilities safely, the Agency must improve operational efficiency and effectiveness by educating industry operators and consumers. Achievement of organizational goals necessitate a) updating the Rules and Regulations Handbook for all automobile-for-hire operators and b) implementing a professional development program, “United in Pride and Hope,” designed for the benefit of all first-time industry operators and all other industry operators interested in improving their service. The Commission will continue to concentrate on enforcement of all rules and regulations through a) the implementation of a public education campaign, b) development of a viable database to track all automobile-for- hire medallion owners and operators, and c) registration of automobiles-for-hire throughout the Territory. The automobile-for-hire industry is a valuable and critical asset to the Territory’s number one industry, tourism, and to the local community. Periodic review of policy and procedures will ensure a safe, reliable, and regulated industry that contributes to growth in revenue. 271 Virgin Islands Taxicab Commission ORGANIZATIONAL TYPE: Service/Enforcement Strategic Goals: 1. Regulate the automobile-for hire industry. 2. Maintain operational effectiveness and efficiency. Performance Goals: 1. Ensure all businesses and individuals are licensed and in compliance. 2. Ensure all monies collected are deposited into the Taxi License Fund. 3. Launch the Professional Development Program for all new industry operators. Org 48000 Taxicab Commission Functional Statement The Taxicab Commission oversees the operations of vehicles-for-hire through education and vigorous enforcement of laws, rules, and regulations governing the taxicab industry. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase in revenues collected SG1,2/ PG1,2 $465,092 $489,101 $515,681 Number of citations issued SG1,2/ PG1,3 178 225 225 272 VIRGIN ISLANDS TAXICAB COMMISSION Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS TAXI REVOLVING FUND PERSONNEL SERVICES 283,487 - 394,248 373,852 FRINGE BENEFITS 108,639 - 165,759 159,693 SUPPLIES 19,551 - 22,000 35,818 UNDEFINED 35,254 - 51,500 57,126 TOTAL FUND- TAXI REVOLVING FUND 446,931 - 633,507 626,489 TOTAL APPROPRIATED FUNDS 446,931 - 633,507 626,489 NON-APPROPRIATED FUNDS TOTAL NON-APPROPRIATED FUNDS GRAND TOTAL 273 VIRGIN ISLANDS TAXICAB COMMISSION Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS TAXI REVOLVING FUND 48000 TAXICAB COMMISSION 373,852 159,693 35,818 57,126 - - - 626,489 TOTAL TAXI REVOLVING FUND 373,852 159,693 35,818 57,126 - - - 626,489 TOTAL APPROPRIATED FUNDS 373,852 159,693 35,818 57,126 - - - 626,489 NON-APPROPRIATED FUNDS TOTAL TOTAL NON-APPROPRIATED GRAND TOTAL 274 $5,289,652 81% $706,222 11% $420,009 8% $121,111 2% General Fund Government Insurance Fund Indirect Cost Fund Data Processing Fund Non-Appropriated Funds Appropriated Funds $6,536,994 Office of the Commissioner Board of Tax Review Departmental Business Office Accounting Administration Accounts Payable General Ledger and Federal Programs Unit Treasury Director’s Office Revenue Collections Enforcement Disbursement Reconcilement and Audit Activity Center Government Insurance Fund Management Information System (Administration) System Administration Computer Operations Help Desk Payroll Reporting and Audit Assurance (Administration) Financial Reporting Internal Audit DEPARTMENT OF FINANCE 275 Department of Finance Message from the Commissioner of the Department of Finance The Department of Finance (DOF) is guided by its mandate contained in Title 3, Section 177 of the Virgin Islands Code, from which it derives its mission: “to provide oversight of federal and local finances of the Government of the Virgin Islands” (GVI). The Department has forty-eight (48) full time employees, forty (40) on St. Thomas and eight (8) on St. Croix. The six (6) primary divisions of the Department are as follows: 1. Office of the Commissioner/Board of Tax Review/Business Office, 2. Treasury Division, 3. Accounting Division/Audit Assurance/Financial Reporting, 4. Payroll Division, 5. Management Information System, and 6. The Government Insurance Fund. The Department’s 48 employees continue use all available tools and participate in in-service training as they continue to “do more with less.” Despite significant personnel reduction and uncertainties created by the economic crisis facing the Territory, the dedicated employees at the Department of Finance remain committed to embracing the “new normal” while fulfilling, and often exceeding, the expectations of its internal and external stakeholders. With the inception of Fiscal Year 2014, the Department of Finance continued to savor the monumental achievement of the issuance of the Fiscal Year 2011 Basic Financials on June 28, 2013 and the OMB Circular A133 on August 30, 2013, leading up to the historical issuance of the Fiscal Year 2012 Audit on February 7, 2014. For the first time in decades, the Government of the Virgin Islands achieved the status of “current” with its audits. These Herculean accomplishments and the immediate push to issue the Fiscal Year 2013 by the June 30, 2014 deadline resonate as testament to the tenacity and leadership of the employees of the Department and of the GVI as a whole, casting a positive light on GVI’s overall position in the financial market. The Department accomplished these goals while also undergoing significant changes to its physical environment, as several divisions were relocated to the newly renovated Building A of the St. Thomas Complex. Additionally, the Department partnered with several other agencies and departments in their endeavors to bring the GVI technologically into the 21st Century. All this occurred in conjunction with the on-going implementation and fine- tuning of the Standardized Time and Attendance System (STATS), further bringing the GVI into alignment with other states and territories relative to the accountability of personnel and related costs within the system of record, the Enterprise Resource Planning System (ERP). While we strive to continue our forward movement in Fiscal Year 2015, we are reminded of the challenges facing the nation and the territories during the remainder of Fiscal Year 2014 and beyond. My staff and I continue to work hard, seeking and identifying new and innovative opportunities to improve efficiency and effectiveness and performing these services selflessly despite financial and personnel constraints as we fulfill critical goals. The dedicated, exemplary employees of the Department of Finance remain poised and ready to perform the duties and functions needed to keep the Department on course in alignment with the 5-point Focus as we seek excellence in overall performance of service to the Government of the Virgin Islands. 276 Department of Finance ORGANIZATIONAL TYPE: Service and Administrative Strategic Goal: 1. Efficiently manage the use of federal and local finances of the Government of the Virgin Islands. Performance Goal: 1. Provide timely and accurate financial information. Org 39000 Office of the Commissioner Functional Statement The Office of the Commissioner develops and administers departmental policies, coordinates day-to-day operations, compiles the annual budget of the Department, and manages the personnel and labor relations activities of the Department. The functions of this office are supported by the six (6) Divisions set forth below. Org 39010 Board of Tax Review Functional Statement The Board of Tax Review receives and processes appeals and resolves disputes from the Office of the Tax Assessor by conducting hearings for the Board’s consideration and determination. Key Performance Indicator SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Number of days of disposition of a valid appeal filed SG1/ PG1 90 90 90 Org 39020 Departmental Business Office Functional Statement The Departmental Business Office compiles the Department’s annual budget estimates, monitors appropriated and allotted funds, and processes personnel and payment documents. Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Finalize processing of vendor invoices for payment in the ERP SG1/ PG1 3 days 3 days 3 days Finalize processing of Personnel Actions in the ERP SG1/ PG1 3 days 3 days 3 days 277 Org 39100 Accounting Administration Functional Statement The Accounting Administration Unit administers and supervises the Accounting Activity Centers, including the Federal Programs Unit, which monitors and supports processing and disbursing federal grant funds obtained by the Government of the U.S. Virgin Islands. Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Average time period to process monthly gross receipt payments to IRB SG1/ PG1 20 10 10 Average number of days to respond to ERP Telephone Inquiries SG1/ PG1 15 5 5 Org 39110 Accounts Payable Functional Statement The Accounts Payable Unit is responsible for pre-audit and data entry of all vendor payment documents, files, and paid documents and for research on inquiries from vendors. Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Average number of days from Department’s approval to Accounting Examiners approval and inclusion in the check run for disbursement SG1/ PG1 4 4 4 Percentage of rejection of API fixed asset transactions without tracking form attached SG1/ PG1 80% 100% 100% Org 39120 General Ledger and Federal Programs Unit Functional Statement The General Ledger Section administers appropriations and fund accounts, reports financial transactions of the Government from appropriate general ledgers, produces financial reports, prepares vendor payment documents for instrumentalities and inter-fund transfers, establishes petty cash and impressed funds, and maintains records for bonded and long-term indebtedness. This Unit also assists with the preparation of the un-audited financial statements of the Government of the Virgin Islands. The Federal Programs Section performs pre-audit functions and data entry of all vendor payments disbursed from federal funds. This Section also reconciles and monitors activities of all federal grants awarded to the Government of the Virgin Islands. 278 Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Average number of days to set up federal grants when proper documentation is received SG1/ PG1 2 5 5 Average number of days to set up local account codes after receiving legislative action SG1/ PG1 4 5 5 Number of days to process and update budget SG1/ PG1 5 5 5 Timely closing of Federal Grants after end date of Grant (including liquidation period) SG1/ PG1 5 5 5 Preparation & analysis of financial data to determine month-end balance. SG1/ PG1 10 10 5 Org 39200 Treasury Director’s Office Functional Statement The Treasury Director’s Office administers and implements the Government’s cash management policies, manages the day-to-day operations, and provides administrative support for all activities within the Treasury Division. Key Performance Indicator SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Number of days for batches and journals to be out-posted SG1/ PG1 3 days 2 days 3 days Org 39220 Revenue Collections Functional Statement The Revenue Collections Unit is responsible for timely and accurate collecting, depositing, and reporting of revenues. This Section also administers fund transfers between the Federal Government and the Government of the Virgin Islands. The functions of the Revenue Collection Division were collapsed into the Treasury Director’s Office after the reassignment of personnel to the Office of the Lieutenant Governor and the resignation of the Finance Collector. 279 Org 39250 Disbursement Functional Statement The Disbursement Unit disseminates and mails all vendor payment checks. Key Performance Indicator SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Number of business days to disburse vendor checks. SG1/ PG1 1 1 1 Org 39260 Reconcilement and Audit Functional Statement The Reconcilement and Audit Unit reconciles and performs audits of revenue collection and banking transactions of the Government of the Virgin Islands. This Section also compiles and issues revenue reports, certifies, trains and audits government collectors, processes dishonored checks, processes affidavits for lost checks and affidavits for checks for deceased employees, maintains files of cancelled checks, and posts revenues to the Financial Management System (FMS) and the Enterprise Resource Planning (ERP) System. Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Timeframe to reconcile bank accounts to the ERP and Financial Management System (after month’s end) Easy Moderate Difficult SG1/ PG1 30 days 30 days 30 days 30 days 45 days 90 days 30 days 45 days 90 days Number of days to post returned checks and forward to agencies for collection* SG1/ PG1 5 days 3 days 3 days Number of days to process affidavits of lost checks SG1/ PG1 15 days 15 days 15 days *Due date for monthly revenue reports is the 10th day after month’s end. Org 39000 Government Insurance Fund Functional Statement The Government Insurance Fund Section provides insurance to employees with liabilities and ensures compensation for coverage of job accidents when employees are entitled to medical and vocational care and restoration of appropriate wages. This Section also administers an Uninsured Claims Fund to compensate for uninsured employer’s expenses. 280 Key Performance Indicator SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of insurance premiums receivable over 90 days SG1/ PG1 3% 5% 5% Org 39400/39410/39020/39030 Management Information System Administration Functional Statement The Management Information System Administration oversees and maintains the safekeeping, training, and functioning of the Government’s Enterprise Resource Planning (ERP) system and its infrastructure. Functional support and post-processing services include additional support to resolve issues of end-users, management of the helpdesk tracking system, and coordination of training/workshops. The Division also provides maintenance support for all Department of Finance information technology. *Average IT response time varies from 5 minutes to several hours; complex issues may take days to resolve. However, most calls will be successfully resolved within 2 hours. Org 39410 Systems Administration Functional Statement The Systems Administration Unit provides technical maintenance and support for the ERP application suite, core systems hardware and operating systems, and transport architecture and technical support for the ERP- user community. (KPIs for this activity center were merged and are part of the composite measure for the Division.) Org 39420 Computer Operations Functional Statement The Computer Operations Unit completes all ERP end-user processes. This Unit facilitates and resolves all user issues related to the use and functionality of the ERP. (KPIs for this activity center were merged and are part of the composite measure for the Division.) Key Performance Indicators SG1/PG1 FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of MIS staff receiving 40 hours of training per year SG1/ PG1 n/a 100% TBD Percentage of incidents (per 1000 calls per quarter) resolved within agreed response time (2hrs*) SG1/ PG1 n/a 90% TBD Percentage of customers satisfied (per quarter). SG1/ PG1 n/a 95% TBD 281 Org 39430 Help Desk Services Functional Statement The Help Desk Services Unit handles all post-processing services and provides first line support for users. Additionally, the Service manages the Help Desk Service Call-Tracking System and coordinates training workshops for end-users. (The functions and activity for this Unit were merged with the other activity centers for the Division. The Measures of the Helpdesk were also merged and are reported as a composite measure for the Division.) 282 DEPARTMENT OF FINANCE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,918,269 - 2,424,935 2,383,220 FRINGE BENEFITS 661,304 - 762,481 880,165 SUPPLIES 145,057 - 175,781 226,208 OTHER SERVICES 2,364,302 - 711,501 990,060 UTILITY 580,283 - 785,000 750,000 CAPITAL PROJECTS - - - 60,000 TOTAL FUND- GENERAL FUND 5,669,215 - 4,859,698 5,289,653 PERSONNEL SERVICES 137,614 - 155,652 155,252 FRINGE BENEFITS 51,091 - 51,728 64,757 OTHER SERVICES 1,814,859 - 100,000 200,000 CAPITAL PROJECTS 12,500 - - - TOTAL FUND- INDIRECT COST 2,016,065 - 307,380 420,009 PERSONNEL SERVICES 241,141 - 348,624 381,125 FRINGE BENEFITS 100,199 - 146,174 162,297 SUPPLIES 43,390 - 51,574 49,100 OTHER SERVICES 20,663 - 82,000 91,700 UTILITY 7,500 - 20,000 20,000 CAPITAL PROJECTS 1,876 - 2,000 2,000 TOTAL FUND- GOVERNMENT INSURANCE FUND 414,769 - 650,372 706,222 TOTAL APPROPRIATED FUNDS 8,100,048 - 5,817,450 6,415,883 283 DEPARTMENT OF FINANCE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation Recommendatio NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - 65,865 79,229 FRINGE BENEFITS - - 34,412 41,882 SUPPLIES - - - - OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS - - 100,277 121,111 FEDERAL FUNDS OTHER SVS. & CHGS. - - - - TOTAL NON-APPROPRIATED FUNDS - - - - ARRA FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS - - - - GRAND TOTAL 8,100,048 - 5,917,727 6,536,994 284 DEPARTMENT OF FINANCE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 39000 OFFICE OF COMMISSIONER 403,268 171,159 33,736 20,000 - - - 628,163 39010 OFF OF TAX APPEALS 265,185 93,507 2,000 10,000 - - - 370,692 39020 DEPT BUSINESS OFFICE 44,514 10,887 100,672 726,000 750,000 - - 1,632,073 39100 ACCOUTING ADMINISTRATI 114,626 46,100 1,500 5,000 - - - 167,226 39110 PREAUDIT CONTROL RESEA 97,226 44,809 - - - - - 142,035 39120 GENERAL LEDGER 114,139 53,068 - - - - - 167,207 39200 DIRECTORS OFFICE 260,057 100,264 - 5,000 - - - 365,321 39250 DISBURSEMENT 46,133 16,680 - 83,500 - - - 146,313 39260 RECONCILEMENT 211,585 71,851 15,000 2,500 - - - 300,936 39400 ADMINISTRATION 186,500 49,967 62,000 86,560 - 60,000 - 445,027 39410 SYSTEMS PROGRAMMING 224,177 89,420 10,000 48,500 - - - 372,097 39420 COMPUTER OPERATIONS 114,797 37,549 - - - - - 152,346 39500 PAYROLL DIVISION 249,348 76,481 1,300 3,000 - - - 330,129 39610 AUDIT - FINANCIAL REPO 51,665 18,422 - - - - - 70,087 TOTAL GENERAL FUND 2,383,220 880,165 226,208 990,060 750,000 60,000 - 5,289,653 INDIRECT COST 39120 GENERAL LEDGER 155,252 64,757 - 200,000 - - - 420,009 TOTAL INDIRECT COST 155,252 64,757 - 200,000 - - - 420,009 GOVERNMENT INSURANCE FUND 39000 OFFICE OF COMMISSIONER 381,125 162,297 49,100 91,700 20,000 2,000 - 706,222 381,125 TOTAL GOVERNMENT INSURANCE FUN 162,297 49,100 91,700 20,000 2,000 - 706,222 TOTAL APPROPRIATED FUNDS 2,919,597 1,107,218 275,308 1,281,760 770,000 62,000 - 6,415,883 285 DEPARTMENT OF FINANCE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 39420 COMPUTER OPERATION 79,229 41,882 - - - - - 121,111 TOTAL LOCAL FUNDS 79,229 41,882 - - - - - 121,111 TOTAL NON-APPROPRIATED 79,229 41,882 - - - - - 121,111 GRAND TOTAL 2,998,826 1,149,100 275,308 1,281,760 770,000 62,000 - 6,536,994 286 FY2013 FY 2014 FY2014 FY2015 Expenditure Grant aw ard Appropriation/ Grant Aw ard Received Recommendation Caribbean Basin Initiative Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 8,900,000 8,900,000 8,900,000 Utilities - - - Total Caribbean Basin Initiative 8,900,000 - 8,900,000 8,900,000 Interest Revenue Fund Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 1,000,000 1,000,000 1,000,000 Utilities - - - Total Interest Revenue Fund 1,000,000 - 1,000,000 1,000,000 Internal Revenue Matching Fund Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 63,874,000 75,000,000 20,466,000 Utilities - - - Total Internal Revenue Matching Fund 63,874,000 - 75,000,000 20,466,000 Transportation Trust Fund Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 11,500,000 11,500,000 11,500,000 Utilities - - - Total Transportation Trust Fund 11,500,000 - 11,500,000 11,500,000 Community Facilities Trust Fund Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. - - 738,000 Utilities - - - Total Community Trust Fund - - - 738,000 Employees Union Arbitration Aw ard Fund Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 5,075,000 1,125,000 1,125,000 Utilities - - - Total Transportation Trust Fund 5,075,000 - 1,125,000 1,125,000 Interest Earned on Debt Service Reserve Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 3,500,000 1,100,000 1,100,000 Utilities - - - Total Interest Earned on Debt Service Reserve 3,500,000 - 1,100,000 1,100,000 TOTAL APPROPRIATED FUNDS 93,849,000 - 98,625,000 44,829,000 Personnel Services - - - Capital Outlays - - - Fringe Benefits - - - Supplies - - - Other Svs. & Chgs. 14,900,000 13,500,000 13,500,000 Utilities - - - Total Local Funds 14,900,000 - 13,500,000 13,500,000 Federal Funds - - - Total Federal Funds - - - - TOTAL NON APPROPRIATED FUNDS 14,900,000 13,500,000 13,500,000 GRAND TOTAL 108,749,000 - 112,125,000 58,329,000 *Finance is the custodian of these funds. NON-APPROPRIATED FUNDS Department of Finance-390* Three Year Financial Summary By Budget Category APPROPRIATED FUNDS 287 Department of Finance-390 Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Capital Fringe Other Svs. Description Services Outlay Benefits Supplies & Chgs. Utilities Total APPROPRIATED FUNDS Local Fund 390 Finance Department Caribbean Basin Initiative - - - - 8,900,000 - 8,900,000 Interest Revenue Fund - - - - 1,000,000 - 1,000,000 Internal Revenue Matching Fund - - - - 20,466,000 - 20,466,000 Employees Arbiration Aw ard Fund 1,125,000 1,125,000 Transportation Trust Fund - - - - 11,500,000 - 11,500,000 Community Facilities Trust Fund - - - - 738,000 738,000 Intest Earned on Debt Services Reserve - - - - 1,100,000 - 1,100,000 Total Local Fund - - - - - - - 44,829,000 - - - 44,829,000 NON-APPROPRIATED FUNDS Local Funds 390 Insurance Guaranty Fund - - - - 13,500,000 - 13,500,000 Total Local Funds - - - - - - - 13,500,000 - - - 13,500,000 Federal Funds - - - - - - - Total Federal Funds - - - - - - - - - - - - GRAND TOTAL - - - - 58,329,000 - 58,329,000 288 3,463,678 44.22% 2,576,151 32.89% $138,382 1.77% 606,755 7.75% 605,256 7.73% 442,406 5.65% General Fund Business & Commercial Indierct Cost Fund Central Warehouse Revol. Fund Central Motor Pool Revol. Fund Printing Production Appropriated Funds Non-Appropriated Funds $7,832,628 Administration/Commissioner’s Office Fiscal and Personnel Services Purchasing Division Contract Administration Inventory Control and Sales Warehousing and Distribution Transportation-Administration Central Motor Pool Printing Production Property Management DEPARTMENT OF PROPERTY AND PROCUREMENT 289 Department of Property and Procurement Message from the Commissioner of the Department of Property and Procurement The Department of Property and Procurement is currently in its sixth year of operation under the Performance Based Budgeting PILOT Program (hereinafter “PPB PILOT”). The Department is operating on a meager budget for Fiscal Year 2014 and has experienced some attrition in employment due to retirements and relocation. Over the past six years, the Department’s performance-based measures have not changed. P & P’s commitment is to efficient, accurate and transparent service in the areas of Property Management and Print Production, Warehousing and Supply Distribution, and Transportation Services. Our performance measures remain closely aligned with our strategic goals and objectives. From Fiscal Year 2013 we have focused primarily on our areas of weakness and have seen vast improvements in inventory of property and management of leases. The Department has been collaborating successfully with the Department of Public Works and Department of Planning and Natural Resources to redevelop properties in disrepair and to assist tenants with plans to improve government property. This partnership has facilitated positive growth in the Business and Commercial Fund during this difficult financial year. The Department is comprised of the following Offices and Divisions: Office of the Commissioner, which includes Fiscal and Personnel Services; the Division of Procurement and Central Stores & Warehousing; the Division of Property and Printing; and Division of Transportation. We are widely recognized as the local Government’s General Service Administration (GSA), with each unit responsible for continuously raising the quality and efficiency-level of the services we provide. Accordingly, the Office of the Commissioner provides leadership and administers all duties and policies of the Department.  Fiscal and Personnel Services is responsible for ensuring that the financial obligations, budgetary, and personnel issues of the Department are efficiently and accurately supervised and maintained. This includes revenue collections and record keeping, payroll services, hiring, and termination-processing.  The Division of Property and Printing has authority to provide management control, disposition and use of government real property and related functions, including managing rental properties owned or rented by the Government and operating the Government Printing Office.  The Division of Procurement facilitates and provides an efficient system for the best value in procurement and supply of all goods and services. The Division of Central Stores and Warehousing provides office, household, and cleaning supplies for sale to government departments and agencies. Their goal is to be the first choice for cost-effective and quality goods and supplies.  The Division of Transportation is responsible for all motor vehicles in the central government fleet. This includes, but is not limited to, purchasing government motor vehicles at standardized, competitive rates, ensuring safety, reliability, and economy in motor vehicles, registering and inspecting vehicles, supplying fuel for the fleet, and disposing of vehicles from the fleet at the end of the life cycle. In Fiscal Year 2013 the Department began using Munis modules for Bids & Quotes and Contract Management; however, we decided to acquire a new module, the Vendor Self-Service, which is fully interactive with other agencies and vendors. We anticipate making this purchase in Fiscal Year 2014, which will further the Department’s mission to administer a procurement system that is efficient, accurate, and fair. The Department intends to create a procurement application that can be accessible on hand-held devices and smart phones for 2015, enabling shortcuts to all the information on bids currently on the Department’s website. The Department completed one capital project on St. Croix which was the erection of the perimeter fencing for the vacant lot adjacent to the Estate Richmond office, the future site for the relocation of the Department’s Central 290 Store. The Department was able to raise the revenue for this project in 2012 and 2013 through sales at the store and contracted for construction of the building in Fiscal Year 2014. We expect to realize a savings on the rent currently incurred for the warehouse and offices in Fiscal Year 2015 as we anticipate completion of the steel-frame building before the end of the summer. The Division of Property and Printing completed the baseline inventory for the central government. By the end of the third quarter, we anticipate the inventory will be put into the Munis system where the Division will manage the assets with respect to valuations of appreciation and depreciation. Collections in the Business and Commercial Account continue to maintain target goal-levels. Fiscal Year 2013 closed with the account hitting its mark of $2.2 million for collections. The Division has been very active this fiscal year with managing its rental properties, including increased collections and several evictions of tenants delinquent or in violation of the provisions of their lease or permit agreements. From the inception of Fiscal Year 2014, the Print Shop has been inundated with central government print jobs. In Fiscal Year 2015, we hope to obtain a graphic technician to create the graphic designs for the Print Shop in an effort to enhance the operation and create additional revenues. The Division of Transportation has experienced the most attrition in employment over the past two fiscal years. The Fleetmate software and Lankar software have proven to be very useful in managing the fleet, the work orders from the motor pools, inventory of parts, and billing. Although the Division’s employee count has decreased significantly, these programs help to keep the day-to-day operation functional. Funding under this account has been sporadic as our customers are government agencies and departments; services are not often paid on time. Unfortunately, there were no reductions to the vehicle fleet in 2013 and none thus far for 2014. The Department continues to meet its overall strategic goals and objectives to provide service for departments, agencies, and the public. Fiscal Year 2014 has proven to be challenging as the Department is feeling the effects of doing more with fewer staff and less funding. As always, the Department will continue initiating and realizing positive changes during this difficult financial time. 291 Department of Property and Procurement ORGANIZATIONAL TYPE: Service Strategic Goals: 1. Administer a fair, efficient, and effective procurement system. 2. Provide reliable and quality services. 3. Provide the best value for the Government, departments, agencies, and taxpayers. Performance Goals: 1. Improve the procurement process. 2. Promote operational effectiveness. 3. Reduce the cost of goods and services. Org 60010 Fiscal & Personnel Services Functional Statement The Fiscal and Personnel Services Unit serves as the Department’s guide in the areas of Finance and Personnel. This activity center acts as a support arm to all other divisions within the Department of Property and Procurement and ensures provision of all financial and personnel needs and services in accordance with the Department’s mandates. Org 60100 Purchasing Division Functional Statement The Purchasing Division contracts for the acquisition of materials, supplies, equipment, and services through the most economical methods. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Average number of turnaround days for processing of payment invoices SG/1 PG/1 1 day 2-3 days 2 days Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Cycle time for processing professional service contracts SG1/ PG1 3 days 3 days 3 days Cycle time for processing construction contracts SG1/ PG1 4 days 4 days 4 days Percent of deficient professional services contracts received from user agencies SG1/ PG1 50% 50% 50% 292 Org 60120 Contract Administration Functional Statement The Contract Administration Unit oversees the contracting process, from the formation of a properly negotiated and executed contract to project completion. This Division resolves all discrepancies, claims, and contractual disputes. Org 60220 Inventory Control and Sales Functional Statement The Inventory Control and Sales Unit oversees all warehousing operations of the Government of the Virgin Islands in accordance with Title 31, Section 244, VIC. This Unit purchases at a bulk rate and stores equipment and supplies for resale to other V.I. Government departments and agencies. Org 60230 Warehousing and Distribution Functional Statement The Warehouse and Distribution Unit is responsible for the warehousing and maintenance of all supplies, materials, and equipment for the Government of the Virgin Islands. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of bidders accessing on-line information SG1/ PG2 80% 80% 80% Percentage of contracts received through competitive bidding SG2/ PG3 85% 90% 90% Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent increase in revenues due to increase in sales volume SG1/ PG1 2% 2% 2% Percent of inventory purchased on-line by government agencies SG2/ PG3 95% 95% 95% Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Stock Rate SG1/ PG1 2% 2% 2% 293 Org 60300 Transportation-Administration Functional Statement The Transportation Unit supervises the operations of Motor Pool facilities in the Territory, which includes the acquisition, assignment, disposal, identification, maintenance, repair, and storage of all vehicles. Org 60310 Central Motor Pool Functional Statement The Central Motor Pool oversees the automotive functions of the V.I. Government’s motor pool, which includes repairing, maintaining, storing, and refueling all motor vehicles within the Executive Branch. Org 60410 Printing Production Functional Statement The Printing Production Unit provides the central printing and duplicating services for the Executive Branch. It designs prescribed forms, stationery, and other printed materials, pursuant to Title 31, Section 232 (5) of the V.I. Code. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of spare parts inventory on hand at all times SG1/ PG3 50% 50% 70% Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of fleet out of maintenance cycle SG1/ PG2 30% 30% 30% Percent of fleet in preventative maintenance cycle SG2/ PG2 80% 80% 80% Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of increase in revenues SG1/ PG1 20% 20% 20% Average turn-around time for printing jobs SG2/ PG2 3 days 3 days 2 days 294 Org 60540 Property Management Functional Statement The Property Management Unit manages all property leased by the Government of the Virgin Islands to non- government tenants and government tenants; this Unit also administers the Comprehensive Risk Management Program. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percent of revenue from the collection of total lease rentals SG1/ PG1 20% 100% 100% Number of inspections for fixed assets SG1/ PG3 150 50,000 30,000 Inspections of real property SG2/ PG2 400 600 600 Reduction in delinquent notices SG2/ PG3 5 5 10 Percent of tenant files reviewed and updated SG3/ PG1 90% 90% 100% 295 DEPARTMENT OF PROPERTY & PROCUREMENT Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,790,978 - 1,860,162 1,815,313 FRINGE BENEFITS 687,501 - 751,117 735,748 SUPPLIES 58,941 - 75,000 85,000 OTHER SERVICES 466,405 - 314,690 342,617 UTILITY 405,583 - 470,000 485,000 TOTAL FUND- GENERAL FUND 3,409,408 - 3,470,969 3,463,678 PERSONNEL SERVICES 96,220 - 277,042 94,299 FRINGE BENEFITS 38,509 - 114,897 44,083 TOTAL FUND- INDIRECT COST 134,728 - 391,939 138,382 PERSONNEL SERVICES 669,428 - 963,261 967,407 FRINGE BENEFITS 275,411 - 412,427 422,476 SUPPLIES 61,588 - 160,000 160,000 OTHER SERVICES 922,461 - 364,312 926,268 UTILITY 101,837 - 60,000 100,000 TOTAL FUND- BUSINESS & COMMERCIAL 2,030,725 - 1,960,000 2,576,151 PROPERTY TOTAL APPROPRIATED FUNDS 5,574,861 - 5,822,908 6,178,212 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 1,770,004 - 968,967 965,522 OTHER SVS. & CHGS. 1,050,854 - 791,051 688,894 UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS 2,820,858 - 1,760,018 1,654,416 FEDERAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS - - - - GRAND TOTAL 8,395,719 - 7,582,926 7,832,628 296 DEPARTMENT OF PROPERTY & PROCUREMENT Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 60000 ADMINISTRATION 561,000 204,683 85,000 342,617 485,000 - - 1,678,300 60010 FISCAL/PERSONNEL 127,200 46,370 - - - - - 173,570 60100 PURCHASING 116,708 57,884 - - - - - 174,592 60120 CONTRACT ADMINISTRATIO 116,910 49,768 - - - - - 166,678 60230 WAREHOUSING & DISTRIBU 246,784 101,539 - - - - - 348,323 60300 ADMINISTRATION 112,000 37,757 - - - - - 149,757 60310 CENTRAL MOTOR POOL 291,200 118,094 - - - - - 409,294 60320 CENTRAL MAIL SERVICES 42,525 25,635 - - - - - 68,160 60410 PRINTING PRODUCTION 200,986 94,019 - - - - - 295,005 TOTAL GENERAL FUND 1,815,313 735,748 85,000 342,617 485,000 - - 3,463,678 INDIRECT COST 60120 CONTRACT ADMINISTRATIO 65,140 31,322 - - - - - 96,462 60540 PROPERTY MANAGEMENT 29,159 12,761 - - - - - 41,920 TOTAL INDIRECT COST 94,299 44,083 - - - - - 138,382 BUSINESS & COMMERCIAL PROPERTY 60000 ADMINISTRATION 213,160 91,774 160,000 926,268 100,000 - - 1,491,202 60540 PROPERTY MANAGEMENT 754,247 330,703 - - - - - 1,084,950 967,407 TOTAL BUSINESS & COMMERCIAL PROP 422,476 160,000 926,268 100,000 - - 2,576,151 TOTAL APPROPRIATED FUNDS 2,877,019 1,202,308 245,000 1,268,885 585,000 - - 6,178,212 297 DEPARTMENT OF PROPERTY & PROCUREMENT Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 60230 WAREHOUSE & DISTRIBUTI - - 450,266 156,489 - - - 606,755 60310 CENTRAL MOTOR POOL - - 500,256 105,000 - - - 605,256 60410 PRINTING PRODUCTION - - 15,000 427,406 - - - 442,406 TOTAL LOCAL FUNDS - - 965,522 688,895 - - - 1,654,417 TOTAL NON-APPROPRIATED - - 965,522 688,895 - - - 1,654,417 GRAND TOTAL 2,877,019 1,202,308 1,210,522 1,957,780 585,000 - - 7,832,629 298 $2,450,613 79% $325,000 11% $257,182 8% $73,000 2% General Fund Agriculture Revolving Fund Federal Fund Racino Throughbred Fund Non-Appropriated Funds Appropriated Funds $3,105,795 Administration Agriculture Development Horticulture Heavy Equipment Building and Grounds Maintenance Forestry Water and Soil Conservation Abattoir Veterinary Health Marketing DEPARTMENT OF AGRICULTURE 299 Department of Agriculture Message from the Commissioner of the Department of Agriculture The Virgin Islands Department of Agriculture was created pursuant to Title 3, Chapter 17, Section 291. Act No. 5265 repealed this section and established the Department of Economic Development and Agriculture (ED&A). In 1995, Act No. 5265, as amended by Act No. 6070, abolished the Department of Economic Development and Agriculture and created two separate entities, the Department of Agriculture and the Department of Tourism. The Department’s mission is to develop, support, and promote an economically profitable agriculture industry in the United States Virgin Islands, while protecting consumers and the environment. The Virgin Islands Department of Agriculture (VIDOA) is structured to render basic agricultural services and technical advice to the Territory’s farming community. It is charged with the responsibility of providing sound, high quality services to our territorial farming interests. The Department’s primary responsibilities are the expansion of agricultural activities for the production and marketing of agricultural commodities; processing of agricultural products throughout the Virgin Islands; enforcement of environmental protection laws as they may apply to land, water, and soil; and enforcement of regulatory practices as they relate to veterinary services. Fiscal Year 2013 Accomplishments During Fiscal Year 2013, VIDOA continued to fulfill its mission to develop, support, and promote an economically profitable industry in the United States Virgin Islands, while protecting consumers and the environment. Although VIDOA has lost nineteen (19) employees since 2009, the Department realized many accomplishments during the reporting period despite challenges of limited resources. The Department continues to promote the theme of “FARMERS FIRST – Grow Local, Eat Local: Support Your Local Agriculture Industry.” Communication, customer service, and collaboration with our partners are high priorities in departmental direction. The VIDOA team, in collaboration with its partner agencies, was able to commence or complete several worthwhile projects in keeping with our mission. Such achievements included the persistent promotion of the “Grow Local, Eat Fresh” and the “Virgin Fresh” branding campaigns which are designed to increase farmer-to- consumer linkages, encourage increased production, and enhance the marketing and sales of local commodities. The “Farmer—Chef” activity, which was conducted in both districts in partnership with the UVI Cooperative Extension Service, addressed this objective by creating and strengthening ties between producers and restaurant chefs. This groundbreaking event featured meals that were prepared using only fresh meats and produce raised or grown in the Territory. In addition to the above, VIDOA made further accomplishments:  The Department continued focus on increasing food production in the Virgin Islands by providing the necessary services in a timely manner and assisting farmers to obtain required resources. These efforts have been hampered severely by the shortage of staff and capital resources.  VIDOA purchased 39 acres of land through the Forest Legacy program.  VIDOA participated, once again, in “A Taste of St. Croix”, a food and beverage/drink competition. VIDOA entered in the local drinks section and distributed to attendees locally made drinks such as sorrel, passion fruit, and golden apple, sweetened with locally produced (“Virgin Fresh”) honey.  The Department’s improvements to the water distribution system to vegetable crop farmers in the Community Garden on St. Croix continued in FY 2013. VIDOA’s welders skillfully dismantled and 300 transported a 135,000 gallon capacity metal water tank from Winsor Farm to the VIDOA grounds in Estate Lower Love. When reassembled and fully operational, the tank will significantly increase the water storage capacity and will be a major help to farmers in the Community Gardens.  The Department designed a series of lectures to expose crop farmers of St. Croix to better farming techniques, including farming as a business, composting, marketing, best management practices, and farm planning.  VIDOA continued to participate in the US Forest Service activities. The Urban and Community Forestry, Forest Stewardship, and Forest Legacy programs all enabled VIDOA to meet its mandate of land acquisition and conservation of land through responsible best-management practices in the Virgin Islands.  The Department held four meetings and the Forest Stewardship Coordinating Committee (FSCC) reviewed and voted on two new forest management plans. The Director of the Urban and Community Forestry (U & CF) Program visited three schools to speak to students about forestry. The Urban and Community Forestry Council reviewed a total of 14 grant applications and awarded funds to 10 projects.  The Department continued to work with the U.S. Food and Drug Administration (FDA) and other USDA agencies such as Veterinary Service (VS), Natural Resource Conservation Service (NRCS), Rural Development (RD) and Farm Service Agency (FSA) to bring improvements to the Territory’s agricultural industry.  VIDOA continued to work to prevent the introduction of exotic animal diseases into the USVI. Programs addressing the Tropical Bont Tick (Amblyoma) eradication, Homeland Security, Foreign Animal Diseases Surveillance, and Swine Feeding Surveillance have all received funding. The Veterinary Services Division responded to 485 veterinary and emergency calls, registered 2,877 animals, issued 74 animal export and import permits, and impounded 86 stray animals.  The Department continued its contractual arrangement with the Humane Societies in the Virgin Islands. This year the St. Croix Animal Welfare Center was awarded $90,000, the Humane Society of St. Thomas received $90,000, and the St. John Animal Shelter received $10,000. Lack of Water resources has been a hindrance to greater food production on St. Thomas. The 42nd VI Agriculture and Food Fair under the theme, “The Business of Agriculture: The Way Forward” was an astonishing success. Except for the manpower of VIDOA’s staff, the event received no other direct financial input from the Government of the Virgin Islands. Thanks go to the members of the Board of Directors, the hardworking employees of the Department, and the Virgin Islands community for their support. The St. Thomas/St. John Agriculture and Food Fair, held on the grounds of Reichhold Center for the Arts was spectacular and attracted many supporters. Performance Goals  Improve infrastructure development.  Promote agriculture as a viable and sustainable business by increasing commercial production of food commodities for processing.  Improve employee productivity.  Develop and strengthen local, regional, national, and international networks.  Provide prompt, responsive, and professional customer service.  Promote the preservation and conservation of farmland, forested areas, and other natural resources.  Promote public awareness.  Foster community engagement. 301 To achieve our goals, the Department is organized around the following divisions. The Administration Division is charged with the responsibility of providing a wide range of support services, including fiscal and general administration services, employee and management services, and information processing services. It also assists the Department’s managers in delivering essential programs and services to the Territory’s agricultural industry and non-farm constituents. The Food Production Division provides services in land preparation such as plowing, harrowing, banking, bulldozing, grass and bush cutting, and hay production and assists farmers in food production. The Horticulture Division is responsible for providing seeds, seedlings, fruit trees, technical assistance, and other resources to the farming public. The Heavy Equipment Maintenance Division is responsible for the maintenance of the Department’s fleet of vehicles and heavy equipment used in the preparation of land for farmers. The Building and Grounds Maintenance section of the Food Production Division provides general maintenance of all buildings, physical plants, and grounds occupied by the Department. The Forestry, Water and Soil Conservation Division constructs and renovates terraces, constructs earthen ponds, and clears land for agricultural purposes. Additionally, the coordination of the forest resources occurs in this Division. The Urban and Community Forestry Assistance Program assists in managing forest reserves in addition to the Forest Stewardship Program. The Abattoir Division protects the consumers’ right to wholesome meat products through slaughtering activities under the supervision of the USDA/FSIS Veterinarian. The primary function of the Veterinary Health Division is to safeguard the Virgin Islands from any animal disease outbreaks by providing animal health care to livestock farmers at a minimal cost. 302 Department of Agriculture ORGANIZATIONAL TYPE: Service, Regulatory and Enforcement Strategic Goals: 1. Sustain farmers’ outreach initiatives. 2. Increase and maintain infrastructure. 3. Cultivate healthy communities. 4. Support agriculture-based businesses. Performance Goals: 1. Develop and strengthen local, regional, national, and international networks. 2. Promote the preservation and conservation of farmland, forested areas, and natural resources. 3. Promote the benefits of locally produced agricultural products. 4. Encourage agriculture-based business enterprises. Org 83000 Administration Functional Statement The Administration Division provides a wide range of support services, including fiscal and general administrative services, employee and management services, and information processing services. The Division also assists the Department’s managers in delivering essential programs and services to the Territory’s agricultural industry and non-farm constituents. The Administration Division, headed by the Director of Administration and Management, serves as the human resources arm of the Department and handles all revenue collections and disbursement of funds at the Virgin Islands Department of Agriculture. This Division monitors land leases and accepts job orders to be performed by the Agricultural Development Division. Org 83010 Agriculture Division Functional Statement The Agriculture Development Division provides land preparation services such as plowing, harrowing, banking, bulldozing, grass and brush cutting, and hay production. It also assists local farmers in food production. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of acres cleared for farming SG 2,4/ PG 2,3 2,500 1,500 1,500 Number of acres prepared for farming(grass-cutting, ploughing, harrowing, tilling) SG 2,4/ PG 2,3 7,550 8,000 7,500 Number of gallons of water distributed to farmers (from tanks, ponds, and trucks) SG 1,4/ PG 2,3 6,000,000 6,500,000 6,500,000 Number of completed infrastructure projects (roads, water tanks, wells, piping) SG 2/ PG 1,2,3 25 25 25 303 Org 83020 Horticulture Functional Statement The Horticulture Division is responsible for providing technical advice, seedlings, seeds, saplings, and fruit trees to the farming public. Key Performances Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of vegetable seedlings sold or donated SG 4/ PG 3 250,000 230,000 240,000 Number of fruit trees propagated SG 4/ PG 3 4,225 450 400 Number of educational and technical contacts SG 1,3,4/ PG 2,3 650 675 675 Number of workshops conducted SG 1,3,4/ PG 3 3 4 5 Org 83030 Heavy Equipment Maintenance Functional Statement The Heavy Equipment Unit maintains automotive and heavy equipment used in the preparation of land for farmers. The Heavy Equipment Maintenance Unit manages the garage house on the grounds of the Department. The Unit consists of a supervisor and a staff of mechanics, welders, and tire-repair personnel who respond in a timely manner to mechanical problems that occur in the field during operations of heavy equipment in the process of land clearing and/or preparation. The Unit services and maintains equipment used for bulldozing, grass cutting, plowing, harrowing, banking, posthole digging, raking, tilling, hay baling, and water delivery for and with farmers. The Unit plays a vital and timely role in getting farmers’ lands prepared—from sowing to harvest. Org 83040 Building and Grounds Maintenance Functional Statement Building and Grounds Maintenance provides general maintenance to all buildings, physical plants, and grounds occupied by the Department. Maintenance includes, but is not limited to, grass-cutting, and pruning of trees/shrubbery. In addition to the garage and abattoir, the Unit maintains the Farmers’ Markets in Estate La Reine, Frederiksted and in Christiansted. Plumbing installations and repairs on the grounds and in the Community Garden are significant phases in the water distribution program, as the lack of water is a major limiting factor to food production. 304 Org 83100 Forestry, Water and Soil Conservation – Administration EDA Functional Statement The Forestry Division and Water and Soil Conservation Unit are concerned with preserving and conserving natural resources. The Forestry Division manages private forested lands and works with local organizations to promote urban forestry divisions. The Water and Soil Conservation Unit provides assistance in pond construction and renovation to provide water for farming activities. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of new and revised forest stewardship plans approved SG 1/ PG 2 8 10 8 Number of contacts provided forestry assistance (educational, technical, and/or financial) SG 1,3,4/ PG 1,2 60 60 55 Average number of days to provide pond assessments SG 1,3,4/ PG 2 25 NA* NA* *Program discontinued due to budget reductions Org 83200 Abattoir Services Division Functional Statement The Abattoir Division protects consumers’ rights to wholesome meat products through slaughtering activities under the supervision of the United States Department of Agriculture (USDA) Food Safety Inspection Service (FSIS). Key Performance Indicator SG/PG FY 13 Actual FY 14 E stimate FY 15 Projected Number of USDA/FSIS violations SG 1,3,4/ PG 3 2 2 2 Org 83210 Veterinary Services Functional Statement The Veterinary Services Division was established to safeguard the Virgin Islands from any animal disease outbreaks by providing animal health care to livestock farmers at minimal cost. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of animals identified (tagged and/or inspected) SG 3/ PG 3 12,500 12,500 12,000 Number of farmers served SG 1,3/ PG 3,4 660 660 675 305 DEPARTMENT OF AGRICULTURE Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 1,525,678 - 1,581,257 1,544,288 FRINGE BENEFITS 692,609 - 752,527 756,733 UTILITY 150,443 - 149,873 149,592 TOTAL FUND- GENERAL FUND 2,368,731 - 2,483,657 2,450,613 TOTAL APPROPRIATED FUNDS 2,368,731 - 2,483,657 2,450,613 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 253,317 - 201,000 226,000 OTHER SVS. & CHGS. 99,876 - 222,000 172,000 UTILITIES 33,354 - - - CAPITAL OUTLAYS - - 4,200 - TOTAL NON-APPROPRIATED FUNDS 386,547 - 427,200 398,000 FEDERAL FUNDS PERSONNEL SERVICES 40,684 45,360 - 45,360 FRINGE BENEFITS 17,481 22,025 - 22,025 SUPPLIES 32,623 49,385 - 12,820 OTHER SVS. & CHGS. 354,262 192,447 - 176,977 UTILITIES - - - - CAPITAL OUTLAYS 749 - - - TOTAL NON-APPROPRIATED FUNDS 445,799 309,217 - 257,182 GRAND TOTAL 3,201,077 309,217 2,910,857 3,105,795 306 DEPARTMENT OF AGRICULTURE Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 83000 ADMINISTRATION 515,560 205,144 - - 149,592 - - 870,296 83010 AGRICULTURE DEVELOPMEN 222,313 115,610 - - - - - 337,923 83020 HORTICULTURE 198,654 120,172 - - - - - 318,826 83030 HEAVY EQUIPMENT 82,087 39,949 - - - - - 122,036 83100 ADMINSTRATION EDA 73,173 47,416 - - - - - 120,589 83200 ABBATOIR 337,489 174,691 - - - - - 512,180 83210 VETERINARY HEALTH 115,012 53,751 - - - - - 168,763 TOTAL GENERAL FUND 1,544,288 756,733 - - 149,592 - - 2,450,613 TOTAL APPROPRIATED FUNDS 1,544,288 756,733 - - 149,592 - - 2,450,613 NON-APPROPRIATED FUNDS LOCAL FUNDS 83000 ADMINISTRATION - - 1,000 72,000 - - - 73,000 83010 AGRICULTURAL DEVELOPME - - 225,000 100,000 - - - 325,000 TOTAL LOCAL FUNDS - - 226,000 172,000 - - - 398,000 FEDERAL FUNDS 83100 ADMINISTRATION EDA 45,360 22,025 12,820 176,977 - - - 257,182 TOTAL FEDERAL FUNDS 45,360 22,025 12,820 176,977 - - - 257,182 TOTAL NON-APPROPRIATED 45,360 22,025 238,820 348,977 - - - 655,182 GRAND TOTAL 1,589,648 778,758 238,820 348,977 149,592 - - 3,105,795 307 Department of Agriculture – Federal The Department of Agriculture (VIDOA) receives federal funding in four divisions: Forestry, Veterinary Services, Marketing, and Horticulture. Various offices and divisions of the United States Department of Agriculture (USDA) fund these programs. Forestry Division The Forestry Division of the Department of Agriculture receives federal funding for three (3) programs: the Forest Stewardship, which includes grants for Forest Health; the Forest Legacy; and the Urban and Community Forestry Program. All of these programs are funded by the USDA Forest Service’s International Institute of Tropical Forestry (IITF), located in San Juan, Puerto Rico. The Forest Stewardship Program of the Virgin Islands Department of Agriculture provides technical assistance to forest landowners in the Territory. From the federal funds received in Fiscal Year 2013, the Forest Stewardship Program Coordinator continued the work of writing forest management plans with private landowners and visited stewardship properties. Also in Fiscal Year 2013, Division Members wrote nine (9) new forest management plans and visited twenty-two (22) properties. This program does not anticipate receipt of any federal funds for Fiscal Year 2015. Map showing location of one new forest stewardship property Forest Health, another initiative that received funding in Fiscal Year 2013, provides baseline forest health information on the islands of St. Thomas and St. Croix. The Forest Legacy Program seeks to identify and preserve land in a forested state in perpetuity, either through outright purchase or by the purchase of easements or deed restrictions that limit development on the land. Each fall, the Forest Stewardship Program Coordinator may apply for funding of specific projects through the Forest Legacy Program. In Fiscal Year 2013, funding was awarded to the Department of Agriculture for Forest Legacy administrative costs. During Fiscal Year 2013, two (2) new properties were targeted for purchase through the Forest Legacy Program. Surveys, title searches, and “Yellow Book” appraisals were done for these two (2) properties and an offer made for one (1) of the properties. (Subsequently, this property, Plot #3 Hamm’s Bluff, 308 was purchased on November 27, 2013.) Forest Legacy funds that are used for land acquisition must include a 25% local match. This match was met by the value of a donation of land on St. John from the Nature Conservancy to the Trust for Virgin Islands Lands, Inc. This program does not anticipate any federal funds for Fiscal Year 2015. The Urban and Community Forestry (U&CF) Assistance Program is designed to encourage citizen involvement in urban and community forestry projects throughout the Territory. The U&CF Program seeks proposals for project funding from local government, nonprofit organizations, and civic and/or educational organizations. Groups are awarded funds of up to $20,000 and must match the awarded amount on a 1-to-1 basis. The United States Virgin Islands Urban and Community Forestry Council, Inc. is a 14-member group that advises the State Forester (Commissioner of Agriculture) on this program and votes on which projects are awarded funding. In Fiscal Year 2013, the Department of Agriculture was awarded a grant for the Urban and Community Forestry Program. In Fiscal Year 2014, three (3) new sub-grantees were awarded funding for a total amount of $55,694. This program is eligible to receive $257,182 of federal funds for Fiscal Year 2015. (Above) One of 19 signs put up on Hassel Island, St. Thomas for an Urban and Community Forestry project with the St. Thomas Historic Trust. 309 Members of the Men’s Fellowship of St. Paul’s Episcopal Church and the Archbishop by the fence and wall that were moved to protect the heritage tamarind tree (right), as part of an Urban and Community Forestry project in Frederiksted, St. Croix. Cooperative Agreement Pest Survey (CAPS): In today’s era of globalization, the risk of foreign plant pest introduction is increasing. Exotic pests are a serious threat to agricultural economics; some of these exotic pests are common in countries within the Caribbean basin and South America and pose a serious risk of invasion to the Territory due to proximity of islands and the regular movement of passengers, pleasure vessels, and commerce throughout the area. Over the years, numerous exotic pests have had a deleterious effect on crop and horticulture production in the Virgin Islands. For this reason, in 2009 VIDOA partnered with the USDA-Animal Plant Health Inspection Service to help combat this growing epidemic. A Pest Survey Coordinator conducts weekly exotic pest detection surveys throughout St. Croix to determine the presence of targeted pests. This program does not anticipate any federal funds for Fiscal Year 2015. CAPS coordinator conducting pest monitoring survey Veterinary Services Division The Division of Veterinary Services of the Virgin Islands Department of Agriculture (VIDOA VS) is responsible for protecting animal and public health. The Division provides health services for livestock, regulates the import and export of all animals, performs animal disease surveillance, and impounds stray animals. Through support of the 310 federal grantor agency, USDA – APHIS-Veterinary Services, the VIDOA received assistance for two (2) programs for Fiscal Year 2013. There are no federal funds anticipated for Fiscal Year 2015. UMBRELLA Animal Health Program—Avian and Swine Surveillance: The main focus of the Umbrella Animal Health program is to prevent disease through educational outreach and disease surveillance. The Division performs testing of poultry at commercial poultry farms, in backyard flocks, in the wild and for pet birds throughout the Territory. The purpose is to identify possible avian health issues, especially avian influenza, before there is an outbreak. All birds and farms have tested negative. This program also allows VS to maintain open communication and solid relationships with poultry owners in the Territory. For swine, VS submits five (5) blood samples monthly from both abattoirs for testing for brucellosis and pseudo-rabies. Also, VS provides assistance to the USDA when it performs its annual testing of swine in the Virgin Islands. Animal Disease Traceability (ADT) (formerly NAIS): This program seeks to improve the ability of state or federal agencies to trace animals from birth to death and to prevent disease outbreaks. VS continues to identify farms geospatially and with the contracted data manager. The Division also regulates the importation of livestock and horses as required for the program and as mandated by the VI Code. Educational outreach includes sponsorship of Department of Agriculture Radio Program and televised media spots that inform farmers and livestock owners of compliance measures and registration procedures. 311 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Agriculture 10.025 PLANT AND ANIMAL DISEASE, PEST CONTROL, AND 100% 101,991 88,160 52,110 - - 06/21/12-03/31/15 ANIMAL CARE 15,536 32,190 - PROJECT 22,090 72,389 64,433 19,920 10.170 SPECIALTY CROP BLOCK GRANT PROGRAM-FARM BILL 100% 364,701 182,265 - - - 09/30/12-09/30/14 PROJECT 12,485 - - 136,598 168,367 25,000 - 10.664 COOPERATIVE FORESTRY ASSISTANCE 100% 535,000 - 100,000 - - 08/31/09-09/30/14 FORMULA / PROJECT - - - 106,457 85,168 50,000 - 10.675 URBAN AND COMMUNITY FORESTRY PROGRAM 100% 135,000 - - 257,182 - 08/31/15-09/30/16 PROJECT - UCF - - 257,182 - - 40,000 357,182 L 10.676 FOREST LEGACY PROGRAM 100% 596,000 - 46,107 - - 08/24/12-09/30/15 PROJECT- FLP - - - 122,894 56,420 15,000 46,107 10.678 FOREST STEWARDSHIP PROGRAM 100% 345,000 - 111,000 - - 08/24/12-09/30/15 PROJECT - FSP - - - 90,930 61,976 50,000 111,000 U.S. Department of the Interior 15.631 PARTNERS FOR FISH AND WILDLIFE 100% 25,000 - - - - 09/01/11-09/01/13 COOPERATIVE AGREEMENTS - - - 9,861 1,480 13,659 - TOTAL ORG 830 AWARDS 2,102,692 270,425 309,217 257,182 - TOTAL ORG 830 EXPENDITURES-CY AWARDS 28,021 32,190 257,182 TOTAL ORG 830 TOTAL EXPENDITURES-ALL AWARDS 488,830 445,800 258,092 534,209 ORG 830 DEPARTMENT OF AGRICULTURE Government of the Virgin Islands Listing of Federal Grants - 2015 312 Bureau of Corrections Virgin Islands Fire Services Virgin Islands Police Department Department of Planning and Natural Resources PUBLIC SAFETY 313 $28,304,986 100% General Fund Appropriated Funds $28,304,986 Administration Administrative Services Institutional Facilities STT/STX Health Services STT/STX Program & Treatment STT/STX BUREAU OF CORRECTIONS 314 Bureau of Corrections Message from the Director of the Bureau of Corrections The Bureau of Corrections (BOC) consists of three facilities: the Golden Grove Adult Correctional Facility (GGACF) on the island of St. Croix, the Alexander A. Farrelly Criminal Justice Complex (CJC) and the Alva A. Swan Correctional Annex (Annex) both on the island of St. Thomas. There are also two central office facilities on each island: one in downtown Christiansted, St. Croix and the other in Charlotte Amalie, St. Thomas. The consent decrees imposed on the Territory in 1986 at the GGACF on St. Croix and in 1994 at the CJC on St. Thomas have since been litigated, enabling the Territory to reach Settlement Agreements in both cases. Both agreements address conditions of confinement including infrastructure, security, medical, mental and dental health services, training, and other mandates. Offenders at the correctional facilities bring with them a host of issues in the areas of medical, dental and mental health. Chronic diseases arise, including diabetes, hypertension, renal failure, cardiac and mental health challenges. As a result, health and medication costs continue to skyrocket as the Bureau struggles to address the extraordinary health issues as well as maintain preventative healthcare standards. Medical challenges forced us to expand our medical staff and bring in specialists. In spite of formidable challenges, BOC has made major strides in meeting standards. The Bureau has made improvements to all facilities, including the installation of new locks, manholes, cameras, computers, ventilation equipment, air conditioning systems, and upgrades to cells. GGACF established a prison chapel. BOC is presently installing fiber optics at Golden Grove which will enhance communication throughout the facility. Equipment purchases include radios and stab vests for correctional officers and supervisors, two (2) generators for the medical area and the warehouse, and furnishings for the Education and Training Center. Overall operations have improved with the hiring of critical staff for medical services, maintenance services and the full operation of the Internal Affairs Division. BOC established a case management protocol for sentenced inmates and increased the interagency inmate labor force. BOC now provides full service dental care for inmates. The Bureau of Corrections looks forward to a successful Fiscal Year 2015 as we make significant movement toward meeting all requirements. 315 Bureau of Corrections ORGANIZATIONAL TYPE: Service, Enforcement, and Social Strategic Goals: 1. Constantly improve security through employment of correctional best practices. 2. Provide positive opportunities for successful re-entry of inmates into the community. 3. Meet all constitutional standards for correctional institutions in order to extinguish existing consent decrees. 4. Improve and maintain institutional infrastructures. Performance Goals: 1. Provide correctional officers with appropriate resources. 2. Promote operational effectiveness. 3. Foster and promote positive change in inmates’ behavior. 4. Meet and maintain standards for treatment of offenders. 5. Provide access to health care. 6. Promote healthy living habits. 7. Provide referrals beyond the Bureau’s available resources. 8. Promote programs that reduce the recidivism rate of offenders. 9. Increase academic grade levels of inmates. 10. Respect offenders’ constitutional rights. Org 15000 Office of the Director - Administration Functional Statement The Office of the Director manages and administers the policies, rules, and regulations of the Bureau and obtains necessary personnel, equipment, training, funding, and other resources to promote efficient operations of the Bureau. With increased levels of detainee intake and a reduction in operating resources, the ability to provide standard levels of care remains a challenge for the Bureau. The Bureau, however, continues to pursue other sources of funding in order to meet the ever-increasing financial demands of maintaining successful operations. Org 15100 Operations – Administrative Services Functional Statement The Operations Division is responsible for all human resource processes, payroll, property, and fiscal functions and provides administrative support to Bureau operations. 316 Org 15200 Institutional - Institutional Facilities Functional Statement The Institutional Facilities Division is responsible for providing a controlled, secure, safe, productive, and rehabilitative environment for inmates and detainees assigned to custody. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Reduction in the number of inmate assaults SG1/ PG1,2,10 3% 5% 7% Reduction in the number of attempted escapes SG1/ PG1,2,10 1% 1% 1% Reduction in the number of institutional rules violations SG3/ PG3,6,10 5% 7% 9% Org 15210 Institutional - Health Services Functional Statement The Institutional Health Services Division provides limited medical, dental, and mental health services to inmates and detainees assigned to custody. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase in medical contact rate SG3/ PG5,6,7, 10 20% 35% 45% Increase in dental contact rate SG3/ PG5,6,7, 10 12% 15% 20% Increase in mental health contact rate SG3/ PG5,6,7, 10 12% 15% 20% Org 15220 Institutional - Program & Treatment Functional Statement The Division of Institutional Program and Treatment maintains and oversees programs that enhance the successful re-entry of inmates into society. 317 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase number of offenders completing academic program SG2/ PG2,4,7, 9,10 5% 8% 10% Increase number of offenders completing vocational program SG2/ PG2,4,7, 9,10 5% 7% 8% Increase number of offenders completing life skills program SG2/ PG2,4,7, 9,10 15% 16% 20% 318 BUREAU OF CORRECTION Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 12,036,967 - 12,438,219 11,849,467 FRINGE BENEFITS 3,636,478 - 4,875,132 4,628,052 SUPPLIES 1,335,459 - 1,313,722 1,038,000 OTHER SERVICES 9,405,739 - 6,474,681 8,289,467 UTILITY 1,803,838 - 2,121,314 2,500,000 CAPITAL PROJECTS 22,939 - - - TOTAL FUND- GENERAL FUND 28,241,421 - 27,223,068 28,304,986 TOTAL APPROPRIATED FUNDS 28,241,421 - 27,223,068 28,304,986 NON-APPROPRIATED FUNDS FEDERAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 76,232 115,036 - - OTHER SVS. & CHGS. 5,000 - - - UTILITIES - - - - CAPITAL OUTLAYS 4,170 - - - TOTAL NON-APPROPRIATED FUNDS 85,402 115,036 - - GRAND TOTAL 28,326,823 115,036 27,223,068 28,304,986 319 BUREAU OF CORRECTION Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 15000 ADMINISTRATION 710,027 244,482 - - - - - 954,509 15100 ADMINISTRATIVE SERVICE 686,495 294,926 - 233,815 - - - 1,215,236 15200 INSTITUTIONAL FACILITI 8,329,896 3,488,768 573,000 7,520,652 2,500,000 - - 22,412,316 15210 HEALTH SERVICE 1,552,943 360,897 465,000 535,000 - - - 2,913,840 15220 PROGRAM & TREATMENT 570,106 238,979 - - - - - 809,085 TOTAL GENERAL FUND 11,849,467 4,628,052 1,038,000 8,289,467 2,500,000 - - 28,304,986 TOTAL APPROPRIATED FUNDS 11,849,467 4,628,052 1,038,000 8,289,467 2,500,000 - - 28,304,986 NON-APPROPRIATED FUNDS TOTAL TOTAL NON-APPROPRIATED GRAND TOTAL 320 Bureau of Corrections - Federal In Fiscal Year 2013, the Bureau of Corrections (BOC) was awarded the Fiscal Year 2012 State Criminal Alien Assistance Program (SCAAP) Grant in the amount of $155,369. SCAAP is a payment program designed to provide federal funding for the following activities: 1. Repair the correctional facility. 2. Train staff. 3. Provide training or education for offenders. 4. Develop re-entry programs. 5. Purchase vehicles for transportation of inmates. 6. Network and share information with related agencies. SCAAP Grants are exclusively for correctional purposes. All inmate information must be provided to the federal agency to show that the facility houses inmates, who are undocumented criminal aliens with at least one (1) felony or two (2) misdemeanor convictions for the violation of local law and who were incarcerated for at least four (4) consecutive days. The Bureau of Corrections’ major accomplishments in FY 2013 and 2014 were the purchase of materials and supplies to enhance the network and telephone system and the acquisition of medical supplies and prescriptions for inmates in the custody of BOC. BOC does not anticipate additional federal funds for Fiscal Year 2015. 321 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Justice 16.606 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM 100% 1,083,334 155,369 115,036 - - DIRECT PAYMENTS FOR SPECIFIED USE - SCAAP - 115,036 - 632,300 85,402 636,037 - TOTAL ORG 150 AWARDS 1,083,334 155,369 115,036 - - TOTAL ORG 150 EXPENDITURES-CY AWARDS - 115,036 - TOTAL ORG 150 TOTAL EXPENDITURES-ALL AWARDS 632,300 85,402 636,037 - 10/3/13-until expended Government of the Virgin Islands Listing of Federal Grants - 2015 ORG 150 BUREAU OF CORRECTIONS 322 $16,357,086 95% $435,927 3% $426,229 2% General Fund Emergency Services Special Fund Fire Emergency Fund Appropriated Funds Non-Appropriated Funds $17,219,242 Fire Service STT/STJ/STX Administration Arson Prevention VIRGIN ISLANDS FIRE SERVICE 323 Virgin Islands Fire Service Message from the Director of the Virgin Islands Fire Service The Virgin Islands Fire Service is dedicated to its mission: “to Protect Life and Property through fire prevention, fire suppression, rescue, and hazmat activities.” The strategic goal of the Agency is to protect life and property through rapid response, public education, inspections, and operational efficiency. The Service, which was established within the Office of the Governor in 1979, is divided into two (2) districts. The first includes St. Thomas, St. John and Water Island; the second district is St. Croix. The Service has ten (10) fire facilities (stations/houses), one sub-station on Water Island, and two Administrative offices territory-wide. The Agency has three (3) main areas of operations: Emergency Response Operations (Suppression), Arson Investigation and Prevention (Prevention), and Administration. The Suppression Unit is the first responder tasked with control and suppression of fire outbreaks and the containment of hazmat incidents. The Prevention Unit is tasked with educating the public, investigating fires’ causes and origins, inspecting new and existing public places and businesses, planning for the construction of new buildings for public use, and ensuring fire safety code compliance. The goal of this Unit is to elevate territorial fire awareness, thus reducing the number of fire-related incidents. By means of operational efficiency and resource-management, the Administration Unit provides the financial support to ensure that the Suppression and Prevention Units effectively achieve their goals. RECENT PROJECTS COMPLETED:  Construction of the facilities to house the ladder trucks in both districts  Construction of the Dorothea facility on St. Thomas  Relocation of the Administrative and Prevention offices on St. John to the new office trailer  Reduction in rental through the relocation of the Administrative Office on St. Croix from Diamond Ruby to #3019 Orange Grove  Training of approximately 90% of Fire Service personnel in CPR and the use of Automated External Defibrillators (AEDs).  Outfitting each Fire Station and every “first truck” in the Territory with Medic/Trauma Bags and AEDs and/or access to each  Training of eight (8) firefighters as local EMTs in the St. Croix district, four of whom are nationally certified  Training of four EMTs and one firefighter in the St. Thomas district, who completed qualifications and is now a certified Paramedic/EM and a qualified BLS and ALS instructor  Training of ninety percent (90%) of Fire personnel in advanced vehicle extrication  Training of fifteen (15) firefighters in the St. Thomas district, all of whom completed and passed the Emergency Medical Services’ EMT course and are now certified at the local level  Responses to medical emergencies by the Fire personnel on St. John, especially in Coral Bay  Establishment of a Memorandum of Understanding (MOU) between the Fire Service and EMS, through DOH, which further enhances the Service’s efforts to protect the community  Development of a wellness and fitness program for the Agency, initiated in the St. Croix district to be followed in the St. Thomas/ St. John district  Extension of the wellness program to include the entire community  Procurement of grants to purchase an Interface Brush Truck for the Renceliar I. Gibbs Fire Station in Cotton Valley, as well as three brushfire-fighting gators for the Territory 324 We have begun the process of relocating the main station, Hotel Company, to 2.02 acres in the Warren E. Brown area, which VIFS acquired for the construction of a new fire station. This facility will be state-of-the art and will meet prevailing standards. On St. Croix, the fire station in Grove still poses many challenges. To mitigate some of the issues at this station, we have made minor repairs, painted, set up cameras, and installed fencing. The facilities on St. John have serious challenges which will only be alleviated with the construction of two new facilities. The Coral Bay Fire Station is a serious concern as it continues to sink into the gut. Retirement of several senior personnel creates the need for bolstering the workforce; at this point we need approximately forty (40) firefighters in the Suppression Unit. Despite the many challenges, the Service continues to provide the highest quality service to the community in its effort to provide safety, service, and satisfaction in its capacity as first responder. 325 Virgin Islands Fire Service ORGANIZATIONAL TYPE: Service Strategic Goals: 1. Ensure fire and emergency operations readiness and effective integration of Fire and EMS. 2. Administer and enforce all regulations pertaining to fire safety. 3. Educate the public about fire prevention and fire safety. 4. Place more medical responders throughout the community. Performance Goals: 1. Reduce fire-related incidents and elevate territorial fire-awareness. 2. Mitigate all fires and all medical and special operational emergencies in the Territory. 3. Improve operational efficiency. 4. Reduce response time to emergencies. Org 24000 Fire Services/Emergency Medical Services (EMS) STT/STJ/STX Functional Statement Fire Service provides emergency response and life safety education programs that help minimize loss of life and property from fires and addresses medical emergencies, rescues, and hazardous situations. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of responses to fire and emergency incidents SG1/ PG1, 3 1,600 6,000 1,700 Number of attendees at community education events SG3/ PG 2 14,000 15,000 15,000 Number of businesses inspected and in compliance with fire code SG2/ PG1,3 2,500 3,500 2,750 Percent of medical emergencies responded to in less than 8 min. SG4/ PG4 - 95% 95% Org 24010 Administration Functional Statement The Administration Division is responsible for effective administration of the Agency’s financial resources and provides administrative support services to all personnel. In efforts to be fiscally proactive and responsible, the Division continues to explore revenue-enhancing opportunities, such as grant applications. Administration insures the Fire Service’s cost-effectiveness by regularly examining all departmental operations. Org 24020 Arson Prevention Functional Statement The Arson Prevention Unit conducts fire safety inspections and arson investigations and provides public education and training on fire prevention throughout the communities of St. Thomas, St. John, and St. Croix. 326 VIRGIN ISLANDS FIRE SERVICES Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 11,640,459 - 11,529,530 11,025,807 FRINGE BENEFITS 4,269,397 - 4,574,807 4,828,615 SUPPLIES 4,258 - - - OTHER SERVICES 430,875 - 544,035 193,200 UTILITY 443,660 - 401,612 309,464 TOTAL FUND- GENERAL FUND 16,788,649 - 17,049,985 16,357,086 TOTAL APPROPRIATED FUNDS 16,788,649 - 17,049,985 16,357,086 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 348,138 - 295,690 373,406 OTHER SVS. & CHGS. 265,790 - 488,088 488,750 UTILITIES - - - - CAPITAL OUTLAYS 108,016 - - - TOTAL NON-APPROPRIATED FUNDS 721,944 - 783,778 862,156 FEDERAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES 61,496 - - - OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS 106,754 - - - TOTAL NON-APPROPRIATED FUNDS 168,250 - - - GRAND TOTAL 17,678,843 - 17,833,763 17,219,242 327 VIRGIN ISLANDS FIRE SERVICES Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 24000 FIRE SERVICES 9,441,660 4,145,093 - 88,200 309,464 - - 13,984,417 24010 FIRE SERVICES ADMINIST 998,958 436,799 - 105,000 - - - 1,540,757 24020 ARSON PREVENTION UNIT 585,189 246,723 - - - - - 831,912 TOTAL GENERAL FUND 11,025,807 4,828,615 - 193,200 309,464 - - 16,357,086 TOTAL APPROPRIATED FUNDS 11,025,807 4,828,615 - 193,200 309,464 - - 16,357,086 NON-APPROPRIATED FUNDS LOCAL FUNDS 24010 ADMINISTRATION - - 373,406 488,750 - - - 862,156 TOTAL LOCAL FUNDS - - 373,406 488,750 - - - 862,156 TOTAL NON-APPROPRIATED - - 373,406 488,750 - - - 862,156 GRAND TOTAL 11,025,807 4,828,615 373,406 681,950 309,464 - - 17,219,242 328 Virgin Islands Fire Service - Federal The Virgin Islands Fire Service (VIFS) is a recipient of the Economic, Social and Political Development of the Territories award from the U.S. Department of the Interior (DOI). DOI’s Office of Insular Affairs (OIA) provides funding for capital improvement projects to support capital infrastructure and equipment acquisition needs of the Territory. The Virgin Islands Fire Service received $1,245,048 in Fiscal Year (FY) 2012, $1,000,000 of which is committed to support relocation of the Fort Christian Fire Station on St. Thomas, and $245,048 of which addresses reconstruction of the Dorothea Fire Station on St. Thomas. The funding received in FY 2012 is available until FY 2017. VIFS expects no additional funds for the Service for FY 2015. The Fort Christian Fire Station relocation project involves the construction of a new facility in Estate Taarneberg made possible by financial assistance from the U.S. Department of Transportation’s Federal Highway Administration (FHWA), $4 million of which was awarded to the Department of Public Works in FY 2012. The funding provided by FHWA will support reconstruction of the surface of Route 30 and construction of a new two- story facility to accommodate VIFS personnel and administrative offices. The funding provided by DOI-OIA will be applied to the procurement of interior furnishings and specialized items for the facility. The Dorothea Fire Station construction project involved the demolition and reconstruction of the single story facility. The project was completed in September 2013 and replaces the previous fire station, which had not been in compliance with the Occupational Safety and Health Administration (OHSA) standards. The funds provided by DOI-OIA were used for interior furnishings and specialty items. The Virgin Islands Fire Service is also a recipient of the Cooperative Forestry Assistance award. The U.S. Department of Agriculture (USDA) awarded the Virgin Islands Fire Service $195,000 in FY 2011, $115,000 in FY 2012, and $100,000 in FY 2013. Funding provided under the program supports a number of the Territory’s initiatives. As wildland fires are occurring on a more frequent basis throughout the United States and in the Virgin Islands, it is necessary for firefighters to have an understanding of the hazards and techniques associated with wildland firefighting and driver training. The program equips firefighters in the Virgin Islands with the proper training needed to effectively fight brush fires and arms firefighters with essential equipment and supplies necessary to reduce loss and prevent fatalities. Funds also support the Virgin Islands Fire Service’s goal to provide shelter for the fire apparatus on Water Island and to ensure that the HazMat Equipment can be securely deployed to emergency scenes. The monies received in Fiscal Years 2011 and 2012 are available until FY 2014, and the funding received in FY 2013 is available until FY 2015. No additional funds are expected for FY 2015. 329 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Agriculture 10.664 COOPERATIVE FORESTRY ASSISTANCE 100% 485,000 100,000 - - - 08/12/13-09/30/15 FORMULA / PROJECT - - - 174,985 80,479 161,972 100,000 U.S. Department of the Interior 15.875 ECONOMIC, SOCIAL, & POLITICAL DEVELOPMENT OF THE 100% TERRITORIES DIRECT PAYMENTS WITH UNRESTRICTED USE / FORMULA / PROJECT CAPITAL IMPROVEMENT PROGRAM (1) Fort Christian Fire Station Relocation Project, STT 100% 1,000,000 - - - - 09/09/12-08/30/17 - - - - - - 1,000,000 (2) Dorothea Fire Station Construction Project, STT 100% 245,048 - - - - 09/19/12-08/30/17 - - - - 87,771 157,277 - TOTAL ORG 240 AWARDS 1,730,048 100,000 - - - TOTAL ORG 240 EXPENDITURES-CY AWARDS - - - TOTAL ORG 240 TOTAL EXPENDITURES-ALL AWARDS 174,985 168,250 319,249 1,100,000 Government of the Virgin Islands Listing of Federal Grants - 2015 ORG 240 VIRGIN ISLANDS FIRE SERVICES 330 $57,586,063 94.93% $850,000 1.40% $150,000 0.25% $2,072,642 3.42% General Fund Tourism Advertising Casino Fund Federal Fund Appropriated Funds Non-Appropriated Funds $60,658,705 VIRGIN ISLANDS POLICE DEPARTMENT Management Intelligence Bureau Division of Police Operations STX/STT/STJ Special Operations Bureau STX/STT/STJ School Security STX/STT/STJ Administrative Services Communications Management Information System Bureau Highway Safety Administration Training Motor Pool STX/STT/STJ 331 Virgin Islands Police Department Message from the Commissioner of the Virgin Islands Police Department The Virgin Islands Police Department (VIPD) is the primary law enforcement agency of the Territory. VIPD provides a wide array of services aimed at protecting Virgin Islands residents and visitors alike through the prevention and reduction of crime, the enforcement of laws, and the promotion of community safety and well-being. Led by the Police Commissioner, the Department promotes community policing and targets illegal drug activities, violent crimes, and the other quality-of-life problems, thereby increasing community confidence in the Department and reducing crime and the fear of crime. Our mission is to ensure public safety, to protect life and property of residents and visitors, to detect and arrest criminal offenders, and to enforce all laws of the Virgin Islands. As Commissioner of Police, I have had the opportunity to reflect upon the vision and growth of the Virgin Islands Police Department and my personal and professional growth within the organization. Stateside and territorial police departments are forced to slash their budgets and do more with less. Meanwhile, the criminals are observant of these funding trends in law enforcement and are diligent in their efforts to identify and take advantage of breaches in public safety. Mindful of this fact, we at VIPD continually revise and adjust our crime-fighting strategies. The Virgin Islands Police Department operates continuously—24/7. Around-the-clock vigilance places tremendous stress upon personnel, equipment, and manpower. In our continuous efforts to be fiscally responsible, without jeopardizing the service to the public or safety of our officers, the Department has instituted certain restrictions and policies. Overtime is curtailed and closely monitored. In managing overtime expenditures, the Department is ever mindful of the safety of our officers and the public. However, even with restrictions, overtime pay is essential until the Department recruits more officers. In January 2014, VIPD started a recruiting class in the St. Croix District and hopes to start a class in the St. Thomas District later this year or early in 2015. By December 2014, a total of 129 employees will be eligible to retire. The VIPD has been tireless in recruitment efforts, as we attempt to attract retired military personnel and University of the Virgin Islands graduates. Our Human Resources Bureau and Internal Affairs Bureau are busy conducting the interviews and background screenings of viable candidates for the Police Training Academy. The VIPD recently petitioned the Court and was granted an extension on the Consent Decree’s deadline to 2015. Among the mandates of that Decree is the hiring of an adequate number of trained supervisors—from police sergeants to police captains—territory-wide. Due to retirements, there are no police captains in the St. Thomas/St. John District. We proposed promotions and long overdue salary increases for police supervisory personnel in our 2015 budget. The VIPD received some new vehicles for its fleet. The full “Police Package,” Ford’s Interceptor, is specifically made for purposes of policing and is exclusively for use and purchase by law enforcement agencies. Due to constant use, all cars in the fleet require on-going maintenance and repairs. Today, VIPD has highly trained officers and support staff that serve in Police Patrol Operations, Training Bureau, Special Operations, Criminal Investigations, Major Crime Investigations, K9 Unit, and Traffic Investigation in the Districts of St. Thomas/St. John/ Water Island and St. Croix. We apply our resources to community safety with the Domestic Violence Unit, School Resource Officers (assigned to both high schools), and the Crime prevention Unit that acts as a liaison between neighborhoods and the police department in identifying and resolving conflicts and crimes. Specialized units, such as The VIPD’s Management Information System (MIS), continually works to keep the Department up to 21st Century standards. They have installed the STATS Time Clock, a government mandated payroll support program, which enables efficient time-management. MIS is diligent in fulfilling mandates in the Consent Decree by upgrading computer systems and software, providing technical support for data collection, and centralizing records. 332 VIPD is responsible for enforcement of laws throughout the Territory and, unlike other jurisdictions, is the first and last line of enforcement. Officers respond to calls for service, investigate all major and minor crimes, transport arrestees to jail, and testify at court proceedings. Department Personnel have a remarkable range of knowledge and skill. It is my great pleasure, as Police Commissioner, to see the Department grow and develop into a productive force. However, we need the support of a realistic budget. The VIPD values community relations and is committed to building positive relations with citizens, business owners, and visitors. I share the Department’s pride in its devotion to customer service and am thankful for the support the Department receives from the community. I look forward to leading future growth as we respond to the Territory’s needs. I am honored to lead our full-service Police Department; we are all committed to community problem-solving and public safety. We have enlisted more than fourteen (14) professional men and women to the ranks of the Department, each of whom proudly took the oath of office to “serve and protect.” 333 Virgin Islands Police Department ORGANIZATIONAL TYPE: Service, Regulatory/Enforcement, and Social Strategic Goal: 1. Combat crime by means of a holistic approach and community partnerships to produce a safer and healthier Territory. Performance Goals: 1. Increase operational efficiency and effectiveness. 2. Deter Crime. 3. Patrol, enforce, and apprehend. Org 50000 Management Functional Statement The Office of the Police Commissioner ensures the proper administration of the Virgin Islands Police Department and obtains the necessary personnel, equipment, training, funding, and other resources for each component of the Department to efficiently fulfill its mandate to provide support to police operations. Org 50010 Intelligence Unit Functional Statement The Intelligence Unit is responsible for the collection, processing, and dissemination of intelligence data on drugs, guns, terrorism, organized crime, and all other cases as assigned by the Police Commissioner. Org 50100/50110 Division of Police Operation STX/STT/STJ Functional Statement The Police Operation Division ensures the protection of life and property, prevents and deters crime, diminishes the fear of crime, defends public peace and tranquility, and aggressively pursues and apprehends those who violate the law. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase the number of special interdiction activities in coordination with Federal Agencies SG1/ PG 2,3 2.75 6 6 Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase the number of special initiatives to deter crime SG1/ PG 1,2,3 23.5 25 25 334 Org 50250/50300 Special Operations Bureau STX/STT/STJ Functional Statement The Special Operations Bureau, in conjunction with federal agencies, is responsible for patrol, surveillance, and interdiction operations, including those focused on the fight against drug trafficking, weapons smuggling, entry of illegal aliens into the Territory, or use of ports as transfer points to the U.S. mainland. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Maintain a healthy Canine Corps and retire and/or replace older dogs that exhibit reduced performance capability SG1/ PG 1,2,3 13.25 14 14 Org 50120 School Security STX/ STT Functional Statement The School Security Unit provides security and police protection for public schools in the Territory to prevent vandalism, arrest violators and trespassers, and reduce criminal incidents. Org 50200 Administrative Services Functional Statement The Administrative Services Unit maintains personnel, fiscal and property records, and payroll. The Unit also provides administrative services and logistical support to the overall operations of the Department. Org 50220 Management Information Systems Bureau Functional Statement The Management Information Systems Bureau provides a variety of information technology services to assist in the ongoing war against crime and violence in the Territory. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Increase the number of community outreach programs to identify and deter gang activity SG1/ PG 1,2,3 9 12 12 335 Org 50320 Highway Safety Administration Functional Statement The Highway Safety Administration administers the Highway Safety Program for compliance with federal requirements in order to qualify for Federal Highway Safety funds. Org 50400 Training Functional Statement The Training Unit develops, conducts, and maintains departmental training programs, consistent with modern training methods and practices, to increase the efficiency and productivity of both sworn and civilian personnel. The Unit also assists other enforcement agencies with training personnel. Org 50500 Motor Pool STX /STT/STJ Functional Statement The Motor Pool Unit maintains and stores all vehicles of the Virgin Islands Police Department. 336 VI POLICE DEPARTMENT Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND GENERAL FUND PERSONNEL SERVICES 33,429,993 - 34,728,377 33,269,879 FRINGE BENEFITS 9,559,011 - 11,896,481 13,846,442 SUPPLIES 1,228,149 - 3,080,702 3,053,185 OTHER SERVICES 5,029,910 - 4,252,601 4,422,267 UTILITY 1,710,117 - 2,617,066 2,247,920 CAPITAL PROJECTS 28,484 - 738,280 746,370 TOTAL FUND- GENERAL FUND 50,985,664 - 57,313,507 57,586,063 TOURISM AD REVOLVING PERSONNEL SERVICES 724,199 - 650,787 371,574 FRINGE BENEFITS 195,517 - 199,213 28,426 SUPPLIES - - - 150,000 OTHER SERVICES - - - 300,000 TOTAL FUND- TOURISM AD REVOLVING 919,716 - 850,000 850,000 TOTAL APPROPRIATED FUNDS 51,905,380 - 58,163,507 58,436,063 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - 75,000 150,000 OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS 120,835 - 75,000 - TOTAL NON-APPROPRIATED FUNDS 120,835 - 150,000 150,000 FEDERAL FUNDS PERSONNEL SERVICES 222,278 821,586 - 1,301,586 FRINGE BENEFITS 70,054 129,855 - 352,813 SUPPLIES 68,968 28,000 - 28,000 OTHER SVS. & CHGS. 548,207 339,282 - 338,743 CAPITAL OUTLAYS 30,576 51,500 - 51,500 TOTAL NON-APPROPRIATED FUNDS 940,083 1,370,223 - 2,072,642 GRAND TOTAL 52,966,298 1,370,223 58,313,507 60,658,705 337 VI POLICE DEPARTMENT Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 50000 MANAGEMENT 2,476,976 882,645 70,500 983,996 - - - 4,414,117 50010 INTELLIGENCE BUREAU 503,201 218,071 19,000 85,436 - - - 825,708 50100 POL OPER STT/STJ NSF 13,379,248 5,724,924 347,000 588,396 1,144,053 500,000 - 21,683,621 50110 POLICE OPR STX 12,866,083 5,250,073 347,000 491,048 1,103,867 38,370 - 20,096,441 50120 SCHOOL SECURITY 751,278 310,451 30,000 10,000 - - - 1,101,729 50130 SPECIAL OPERATIONS 207,224 84,831 179,965 62,240 - - - 534,260 50200 SUPPORT SERVICE 2,001,923 869,463 83,000 430,052 - - - 3,384,438 50210 COMMUNICATIONS 94,583 54,224 100,000 195,903 - - - 444,710 50220 MANAGEMENT INFO SYS 369,314 159,606 55,000 716,000 - 192,500 - 1,492,420 50320 HIGHWAY SAFETY ADMINIS 90,328 41,419 2,750 71,030 - - - 205,527 50330 HIGHWAY SAFETY RES/STA 60,000 20,796 2,750 2,500 - - - 86,046 50400 TRAINING 145,458 56,479 268,158 613,863 - - - 1,083,958 50500 PD MOTOR POOL DIVISION 324,263 173,460 1,548,062 171,803 - 15,500 - 2,233,088 TOTAL GENERAL FUND 33,269,879 13,846,442 3,053,185 4,422,267 2,247,920 746,370 - 57,586,063 TOURISM AD REVOLVING 50100 POL OPER STT/STJ NSF 185,787 14,213 75,000 - - - - 275,000 50110 POLICE OPR STX 185,787 14,213 75,000 300,000 - - - 575,000 TOTAL TOURISM AD REVOLVING 371,574 28,426 150,000 300,000 - - - 850,000 TOTAL APPROPRIATED FUNDS 33,641,453 13,874,868 3,203,185 4,722,267 2,247,920 746,370 - 58,436,063 338 VI POLICE DEPARTMENT Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 50000 MANAGEMENT - - 150,000 - - - - 150,000 TOTAL LOCAL FUNDS - - 150,000 - - - - 150,000 FEDERAL FUNDS 50000 MANAGEMENT 480,000 220,394 - - - - - 700,394 50200 SUPPORT SERVICES 821,586 132,419 28,000 338,743 - 51,500 - 1,372,248 TOTAL FEDERAL FUNDS 1,301,586 352,813 28,000 338,743 - 51,500 - 2,072,642 TOTAL NON-APPROPRIATED 1,301,586 352,813 178,000 338,743 - 51,500 - 2,222,642 GRAND TOTAL 34,943,039 14,227,681 3,381,185 5,061,010 2,247,920 797,870 - 60,658,705 339 LEPC Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 273,094 - 316,243 316,223 FRINGE BENEFITS 103,349 - 129,280 129,408 OTHER SERVICES 106,640 - 121,239 76,558 UTILITY 46,415 - 50,275 64,894 TOTAL FUND- GENERAL FUND 529,498 - 617,037 587,083 TOTAL APPROPRIATED FUNDS 529,498 - 617,037 587,083 NON-APPROPRIATED FUNDS FEDERAL FUNDS PERSONNEL SERVICES 297,966 276,000 - 276,000 FRINGE BENEFITS 134,291 110,832 - 114,284 SUPPLIES 16,905 - - - OTHER SVS. & CHGS. 734,717 123,120 - 2,075,349 CAPITAL OUTLAYS 52,553 26,880 - - TOTAL NON-APPROPRIATED FUNDS 1,236,432 536,832 - 2,465,633 ARRA FUNDS PERSONNEL SERVICES 184,374 - - - FRINGE BENEFITS 56,291 - - - SUPPLIES 24,094 - - - OTHER SVS. & CHGS. 281,116 - - - UTILITIES - - - - CAPITAL OUTLAYS 327,483 - - - TOTAL NON-APPROPRIATED FUNDS 873,358 - - - GRAND TOTAL 2,639,288 536,832 617,037 3,052,716 340 LEPC Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 52100 ADMINISTRATION 221,223 86,392 - 76,558 64,894 - - 449,067 52110 MANAGEMENT INFO SYSTEM 40,000 19,621 - - - - - 59,621 52120 VICTIM/WITNESS 55,000 23,394 - - - - - 78,394 TOTAL GENERAL FUND 316,223 129,408 - 76,558 64,894 - - 587,083 TOTAL APPROPRIATED FUNDS 316,223 129,408 - 76,558 64,894 - - 587,083 NON-APPROPRIATED FUNDS FEDERAL FUNDS 52100 ADMINISTRATION 276,000 114,284 - 2,075,349 - - - 2,465,633 TOTAL FEDERAL FUNDS 276,000 114,284 - 2,075,349 - - - 2,465,633 ARRA FUNDS 52100 ADMINISTRATION - - - - - - - - TOTAL ARRA FUNDS - - - - - - - - TOTAL NON-APPROPRIATED 276,000 114,284 - 2,075,349 - - - 2,465,633 GRAND TOTAL 592,223 243,692 - 2,151,907 64,894 - - 3,052,716 341 Virgin Islands Police Department - Federal Cops Technology and Hiring Grants The Virgin Islands Police Department (VIPD) managed three technology awards and two hiring awards from the United States Department of Justice’s Community-Oriented Policing Program. VIPD used the technology awards, totalling $1,804,710, to purchase 110 Tough Books for the VIPD officers, 110 TAIT hand-held radios, 50 portable printers and the ShotSpotter Gunshot Location System for use in the Territory. The Department applied the 2009 Technology Award to enhance the 9-1-1 System and to provide continuous training for the 9-1-1 operators and the technical staff. The project ended during Fiscal Year 2013. The hiring awards totalled $2,000,000. The 2011 Hiring Grant funds the personnel-related costs for 10 recruits hired in FY 2013. The 2012 award will be used to hire 6 new officers in FY 2015. The funds are also in use to train officers, to purchase additional equipment, and to attend conferences to maintain the level of knowledge related to community-oriented policing. GRANT AWARD EXPENDED BALANCE END DATE % SPENT COPS - 2008 TECHNOLOGY GRANT $ 654,710.00 $ 532,733.32 $ 121,976.68 06/25/2014 81% COPS - 2009 TECHNOLOGY GRANT $ 600,000.00 $ 568,174.85 $ 31,825.15 09/10/2013 95% COPS - 2010 TECHNOLOGY GRANT $ 550,000.00 $ 500,215.00 $ 49,785.00 12/15/2014 91% COPS - 2011 HIRING GRANT $ 1,250,000.00 $ 135,941.32 $ 1,114,058.68 08/31/2014 11% COPS - 2012 HIRING GRANT $ 750,000.00 $ - $ 750,000.00 05/31/2015 0% $ 3,804,710.00 $ 1,737,064.49 $ 2,067,645.51 46% Virgin Islands Office of Highway Safety Grants In Fiscal Year 2013, the U.S. Department of Transportation awarded the Virgin Islands Office of Highway Safety (VIOHS), under the VIPD, the Highway Safety Grant in the amount of $866,302.70. In addition, VIOHS was allowed to carry forward unexpended award balances during Fiscal Year 2013 in the amount of $3,009,514.58 to fulfil its mandates of the Office as shown below: VI OFFICE OF HIGHWAY SAFETY OBLIGATED FUNDS AVAILABILITY TO CARRY FORWARD SECTION 2012 2013 Carry Forward to 2014 402 ALCOHOL, OCCUPANT PROTECTION, YOUTH ALCOHOL, POLICE TRAFFIC SERVICES, PEDESTRIAN SAFETY, AND PLANNING & ADMINISTRATION $ 846,693.57 $ 585,417.55 $ 1,432,111.12 406 SPEED ENFORCEMENT $ 174,658.76 $ - $ 174,658.76 408 DATA PROGRAM $ 1,988,162.25 $ - $ 1,988,162.25 MAP 21 (405b) OCCUPANT PROTECTION LOW BELT USE $ - $ 151,624.03 $ 151,624.03 MAP 21 (405c) DATA PROGRAM $ - $ 129,261.12 $ 129,261.12 $ 3,009,514.58 $ 866,302.70 $ 3,875,817.28 The VIOHS also managed the Fiscal Year 2012 two-year Federal Motor Carrier Safety Agency Award of $350,000. GRANT AWARD EXPENDED BALANCE FEDERAL MOTOR CARRIER SAFETY AGENCY $ 350,000.00 $ 10,168.66 $ 339,831.34 342 The Highway Safety Act of 1970 established the National Highway Traffic Safety Association (NHTSA), which is dedicated to achieving the highest standards of excellence in motor vehicle and highway safety. NHTSA works daily to help prevent crashes and their attendant costs, both human and financial. In Fiscal Year 2013, the Program was awarded $350,000. In Fiscal Year 2015, the Program projects to receive $350,000 to continue fulfillment of its goals. The Federal Motor Carrier Assistance Program Act No. 7384 was passed by the Virgin Islands Legislature in September 2012 and signed into law by the Governor of the Virgin Islands. This made the Virgin Islands eligible to receive federal funding for Fiscal Year 2012 and beyond for the Motor Carrier Assistance Program. In Fiscal Year 2013, the Office of Highway Safety (OHS) endeavoured to reach its goals, objectives, and strategies, particularly in the Program’s progress on nine legally required (23 CFR 1200.10(a)(1)) core performance measures, one behavioural measure and four activity performance measures. OHS produced a plan for NHTSA that met the standards allowing the Territory to receive funds to continue ongoing programs and projects that would decrease traffic fatalities and drunken driving and increase seatbelt usage and the ability to obtain uniform, consistent, accurate, and reliable data from traffic citations. VIPD conducted high-visibility speed checkpoints using designated officers. Federal funds were used to pay overtime, particularly during the high points of the year such as Carnival, St. Croix Christmas Festival, and other local and federal holidays. The plan consisted of an Alcohol Program, Occupant Protection Program, Motor Carrier Safety Association Program, and Traffic Data Collection. VIPD achieved its goals and objectives in collaboration with many community organizations to ensure that the safety message of buckling up on every trip, every time, resonated. VIPD’s community partnerships increased with non-profit and governmental organizations to include all Rotary Clubs on St Croix, the Queen Louise Home for Children, and the Headstart Programs. The Department increased public information, education, and awareness on the dangers and consequences of drunk driving and underage drinking. The Labor Day National Crackdown on drunk driving promoted safety messages to remind the public that drunk driving prevention is much better than the irreversible results of accidents. The Traffic Data Program experienced significant increases in timeliness and accuracy in data collection from other governmental agencies in the Territory. Once again, OHS experienced some delays in moving forward with the E- citation Program. The Occupant Protection Program’s objectives were accomplished for the most part, with a few exceptions since a decrease in federal funding hindered the car seat distribution project. The data, collected from Emergency Medical Services (EMS), Police, and other local agencies in Reportbeam, indicated a decrease in the number of unrestrained fatalities and a very significant decrease in the number of seatbelt citations issued. In Fiscal Year 2015, the VIPD projects to receive $1,022,248 in new awards. 343 USVI Territory-Wide Trends Occupant Protection The Virgin Islands Office of Highway Safety (VIOHS) is a state agency that receives federal funding from the National Highway Transportation Safety Administration. VIOHS conducts an effective Occupant Protection Program, assuring that all citizens of the Virgin Islands are educated and motivated to use all available motor vehicle occupant protection systems available to protect themselves, their children or any other passengers travelling in vehicles with them. VIOHS accomplishes these ends through public information and education programs, enforcement of the Virgin Islands Occupant Protection Law, child passenger technician training, and child safety seat programs. YEAR 2008 2009 2010 2011 2012 5YR AVG 2013 2014 Goal Fatalities 18 16 11 8 14 13 3 8 Serious Injuries (3 yr. moving avg.) 18 12 13 12 9 13 6 7 Injuries 1,150 1,130 1,138 1,290 1,288 1,199 319 1,130 Crashes 5,140 4,570 5,571 5,420 5,142 5,169 1,232 5,140 Fatality Rate (VMT) N/A N/A N/A N/A N/A N/A N/A N/A Unrestrained Fatalities (all seating positions) 6 3 4 4 1 4 1 3 Impaired Driving Fatalities 2 2 - - 4 2 1 2 Speeding-Related Fatalities 7 5 4 3 4 5 2 3 Motorcyclist Fatalities 3 2 1 1 7 3 - 3 Unhelmeted Fatalities 1 0 1 0 2 1 0 0 Fatalities Age 20 or Younger 1 1 0 0 0 0 0 0 Pedestrian Fatalities 3 5 6 2 6 4 1 4 Seatbelt Usage Rate 83.8 85.8 87.5 85.6 77.9 83.9 - 83.9 Seatbelt Citations 1,791 3,063 2,196 2,089 1,201 2,068 306 2,068 Impaired Driving Arrests 125 151 169 223 197 173 52 190 Speeding Citations 629 1,428 1,827 461 273 924 9 924 344 Accomplishments for 2013 In 2013, the Occupant Protection Program set goals to ensure that the public understood the program’s specific interest in traffic safety. The Program collaborated with many community organizations to ensure that the safety message of buckling up on every trip, every time, resonates. The Program increased community partnerships with non-profit and government organizations to include all the Rotary Clubs on St. Croix, the Queen Louise Home for Children, and the Headstart Programs, among others. Through these organizations, the Program was able to conduct presentations to encourage public awareness, provide current information of new trends in child passenger and highway safety, and give insight about the importance of vehicular restraints. Parents, caregivers, and other community partners have realized the importance of car restraints and have been actively in contact with the office to use its Loaner Program to borrow car and booster seats throughout the year. During Fiscal Year 2013, the Program loaned 25 car and booster seats to parents and grandparents for visiting friends and grandchildren. Based on data collected for seven months of Fiscal Year 2013, OHS car seat citations issued by police officers dropped significantly in 2013. It appears that either fewer peace officers are available for overtime or drivers are more cognizant about buckling-up. Seat Belt Usage Though the seat belt usage rate on St. Thomas and St. John had been increasing since the 2011 rate of 82.5%, there has been a decrease on the island of St. Croix and in the overall usage rate. This decrease was due to the lack of timely funding to ensure that mobilizations occur. It is anticipated that the Fiscal Year 2013 usage rate will be closer to VIPD’s 2011 rate of 85.6% compared to the 2012 rate of 77.9%. In 2014, the Program will be closer to its 100% usage rate goal as a result of aggressive enforcement efforts and a strong media campaign. Monitoring Due to the unavailability of funding to conduct mobilizations, most of the monitoring involved discussions by officers about specific areas of the island with the heaviest violators of the seat belt law. Challenges Due to the late grant approval and the untimely disbursement of funds necessary to purchase car seats and other supplies, all car seat clinics were cancelled. Quotes for pricing were submitted months ahead; however, funding was not available on the ERP System. Program demand continues to grow. At present, there is a dire need for technicians; however, those eligible have conflicting work schedules that would limit their involvement when most needed. Implementation of the Car Seat Program in the Juan F. Luis Hospital stalled when many car seat technicians were forced to leave in the massive hospital layoff. Traffic Records (DATA) Program The purpose of this grant program is to encourage states and the Territory to improve the timeliness, accuracy, uniformity, completeness, integration and accessibility of traffic safety information, to encourage linkage of traffic data systems, and to improve the compatibility of state and national data. It is VIPD’s goal to use these funds to continue to develop and implement significant improvements to our traffic records system, as well as to improve 345 access to more reliable data. These actions will allow our highway safety professionals to design and implement more effective strategies for reducing crashes, deaths, and injuries on the roadways. Highway safety information systems are critical to the development and management of transportation safety programs and policies and for decision-making among various organizations. Reliable data provides the framework for an effective campaign to reduce injuries and fatalities in the Virgin Islands. The Traffic Records Program provides support to all departments and agencies throughout the Territory that engage in traffic-related functions by providing assistance in implementing strategies and solutions for the enhanced management of territory-wide, traffic-related data. Therefore, the Virgin Islands Traffic Records Coordinating Committee (VITRCC) was established to provide coordinated leadership in the Territory to improve transportation safety through advanced data collection that minimizes duplication, improves uniformity, and facilitates data access and use. As a result, in January 2006 the committee began the implementation of the Virgin Islands Traffic Records Systems Improvement Strategic Plan, which is still active to-date. The purpose of the plan is to improve the Territory’s traffic records system by specifically developing and implementing strategies to address the timeliness, accuracy, completeness, uniformity, integration, and accessibility of traffic data. The following seven (7) projects are devoted to improving the management of traffic data:  Electronic Crash Reporting (ECR);  Emergency Medical Services Patient Care Reporting (EMSPCR) system;  Electronic Citation Reporting;  Bureau of Motor Vehicle, Virgin Islands Police Department (VIPD), Attorney General, and Superior Court Connectivity;  Territory-Wide Road Inventory;  VI Street Naming and Addressing; and  Data Warehousing. Performance Goals  Design, develop, and implement a traffic citation/adjudication data subsystem which can deliver traffic citations and adjudication data in a timely manner to all users.  Monitor the projects outlined in the Virgin Islands Traffic Safety Systems Coordinating Strategic Plan for 2013 and the Traffic Records sub-granted programs to ensure compliance with federal requirements/mandates.  Conduct Traffic Records Systems Coordinating Committee Meetings.  Continue to ensure that the Virgin Islands Police Department, Government agencies, and the community have timely access to current and complete traffic data required to identify, isolate, and analyze critical traffic safety issues. Traffic Records Coordinating Committee (TRCC) A total of four (4) TRCC meetings were held. The presence of the Director of the Bureau of Information Technology (BIT) is vital to the impementation of a data warehouse to house copies of production databases and integration data sets, so TRCC will not have to depend soley on VIPD for information technology (IT) support. This decision has proven favorable to the TRCC because inquiries directed towards BMV regarding the operations and initiatives of the agency, such as the Real ID Project, have been accurately clarified. 346 On July 29, 2013, TRCC members attended a presentation by Consolidated Technology Solutions (CTS) America, showcasing all the modules presently purchased and installed in the Virgin Islands. After the presentation, the TRCC agreed that continued use of the established vendor for the eCitation Project was in the best interest of the Territory. In addition, a similar presentation was made before the Public Safety Commission on September 10, 2013. As a result, a sole source letter was drafted and forwarded to the Police Commissioner and to the Directors of BIT, Virgin Islands Territorial Emergency Management Agency (VITEMA), and the Bureau of Motor Vehicle (BMV) for approval and signatures. Once all signatures are acquired, this letter will be submitted to the Department of Property and Procurement (DP&P) for approval. Solicitation letters for submission of 2014 grant proposals were forwarded to stakeholders of the Traffic Records initiatives through 408 funding. These funds will improve six core traffic records systems: Crash Data System, Roadway Inventory File, Vehicle Registration, Driver History, Citation/Adjudication, and Injury Surveillance. Consequently, the following 6 grant applications were submitted.  BMV – Online Vehicle Registration  Lt. Governor Office – Street Naming and Addressing Initiative  Public Works – Traffic Control Initiative  Public Works - Roadway Inventory Initiative  EMS – Data System Improvement   eCitation Initiative The Traffic Records Coordinator met with sub-grantees and assisted with the grant applications. Applications were reviewed by VIOHS and are pending approval from TRCC before submitting to the Region for final approval. Data Reporting A traffic crash fact book was created which contains approximately 55 types of data on crashes, injuries, and citations issued from 2008 to present. The majority of the statistical data was obtained from the electronic crash reporting system (Report Beam). The Court provides data on convictions electronically on a quarterly basis for moving and parking violations, seatbelts, and driving under the influence (DUI). This booklet is updated quarterly and shared with the VIOHS staff, VIPD staff (Traffic Investigation Bureau, Internal Affairs, Planning & Research Division, and Chief Office), DPW, and other interested parties in the community. Previously, multiple queries could not be performed; presently Report Beam enables cross tabulation reports. The Emergency Medical Services Patient Care Reporting System (EMSPCRS) collects information on all EMS (ambulance) responses in a database into which the National Emergency Medical Service Information System (NEMSIS) elements are incorporated. All Patient Care Reports (PCR) are completed by field personnel (EMT/Paramedic) electronically using EMS Charts, an internet-based data entry system. The PCR may either be completed on a mobile device (can be off-line) or by entering data at the station on a desk-top computer. Due to the short distance of most transports and the fact that the EMT/Paramedic is generally engaged in patient care during that time, most PCRs are completed and uploaded at the station. The system allows for direct entry and transmission to the statewide database. EMS Charts also automatically exports all NEMSIS required data elements for submission to the national database. There have been a few notable achievements with this project in FY 2013, which include the following.  An EMS staff member functions as the Acting Data Manager. The Data Manager attended the TRCC meetings; ensured that the grant goals, objectives, and activities were fulfilled; prepared financial and progress reports; and generated reports from EMSPCRS. VIOHS received all reports on time.  After several years of implementation of emsCharts, performance issues with charting became evident, which contributed to the increase in the average number of days from incident to the availabilty of data on the territory-wide database. Availability ranged from 1 day in 2009 to 3 - 4 days in 2012 and 2013, respectively. There has been a significant decrease in the number of charts that are pending, and EMS 347 took corrective actions to ensure charts are completed within 24 hours. Therefore, the areas of timeliness and completeness have shown improvement in the past several months.  EMS Chart ePCR Training was held on September 23-25, 2013 in the St Croix District and on September 26-28, 2013 in the St. Thomas/St. John District. On St. Croix, a total of 30 individuals attended the training; a total of 31, on St. Thomas. Thus, reinforcement training is now on-going as Training Officers in each district make changes and take necessary corrective measures. Administrators and staff are fully trained on emsCharts, which fact greatly assists the program.  The Traffic Records (TR) Coordinator requested that the emsChart Trainer create a special report that will alert the Coordinator via email notification of all EMS traffic runs that involve any fatality. The report will have the date and time of the EMS run and the EMS report number (PRID #). This system will be helpful in collecting Fatality Accident Report information for the Territory.  Funding allowed for reliable internet service through Choice Communication for all districts, which will lead to more timely completion of PCRs and faster access to the data by stakeholders. Challenges Lack of data has been an ongoing challenge for VIPD, VIOHS, and other agencies that need comprehensive and timely traffic information. Incomplete data causes difficulties in determining appropriate countermeasures. Grant Applications/Funding Challenges Relative to funding, there are currently over $2 million dollars in 408 funds to be expended. Approximately, 50% of these funds would have already been expended were the e-citation project completed. An electronic citation system will be a viable resource to the Virgin Islands; therefore, all stakeholders need to work together to make this new and worthwhile project a reality. Electronic Citation Challenges There is currently no citation tracking system in the Territory. The Superior Court is not integrated with VIPD, the Office of the Attorney General (OAG) or the Bureau of Motor Vehicles (BMV). There is a great need to develop a citation tracking system that integrates these agencies. The Court reports on a quarterly basis. The Court does not forward convictions to BMV; only liens are forwarded for data-entry into the BMV’s vehicle file. The lien data is paper-based and is forwarded on a weekly basis by the Court. Furthermore, citations with errors are responsible for a lack of prosecution in some of the cases. Electronic citations, using embedded edit checks and drop down menus could reduce these errors and provide for electronic transmission of data from VIPD officers to the OAG to the Superior Court and, upon conviction, back to the BMV. Since it is not yet on the ERP System, The Project stalled. However, once implemented, the system’s efficiency will be greatly improved. At present, a driver’s history has no record of court-imposed sanctions or conditions. The only convictions that include location information are DUI cases. Convictions of cases heard by magistrates are recorded on the driver history records and in the conviction file. However, for summonses, there is no record if there is no conviction. Most files are updated from hardcopy. Obviously, electronic citations will save resources and expedite data collection. Equipment Challenges The traffic records program funds enable the purchase of one hundred and fifty-eight (158) Panasonic Tough Book laptops so that police officers within the Territory can remotely access the electronic Traffic Crash Database and increase their mobility. In addition, ten (10) desktop computers were purchased and installed in the various zones, which did not have adequate desktop computers. Officers can now complete their electronic crash reports in a 348 timely manner. It is vital that VIOHS has a copy of the distribution listing to include the officer’s name, zone, and the serial, model and federal identification numbers for the laptop on file, especially for auditing purposes. Alcohol Safety Program The Alcohol Safety Program disseminates information and educates the public about Driving Under the Influence (DUI) and the consequences of drinking and impaired driving in response to concerns raised by the Virgin Islanders with regard to alcohol-related crashes, arrests, injuries and fatalities. In order to bring about a change in this area of concern, this program funds the salary for a Coordinator, who manages and maintains activities that raise awareness and create measures of prevention and intervention. The Coordinator is responsible for planning and implementing all activities, based on the mission and vision of the Office of Highway Safety, and for meeting the legal requirements established in Moving Ahead for Progress in the 21st Century Act (MAP-21) Guidelines for State Highway Safety Programs. The Police Lieutenants at the Virgin Islands Police Department work closely, as Project Managers, with the Alcohol Safety Program in conducting Driving While Impaired (DWI) enforcement initiatives and activities. The Coordinator also reviews and monitors the Alcohol projects of non-profit organizations (St. Croix Unity Coalition, Inc.; Seventh Day Adventist Church-Hope; and DUI Offender Risk Reduction) throughout Fiscal Year 2013 to ensure follow through on implementation plans, as submitted to the Highway Safety Office. During Fiscal Year 2013, the Program provided alcohol education to individuals and groups in the community with a focus on high risk populations, including youth and pregnant women. The program also planned and conducted related activities with various groups such as high school students in collaboration with community organizations such as the Division of Mental Health Alcoholism and Drug Dependency and Prevention Services and St. Croix Mission Outreach, Inc. 2013 Objectives  Conduct four On-site Monitoring Activities by the end of Fiscal Year 2013 to evaluate effectiveness and efficiency of the projects.  Advise project managers on allowable/unallowable cost procedures for Fiscal Year 2013.  Conduct year–round Public Information and Education within the Territory through local and national initiatives for Fiscal Year 2013 by focusing on the adult population.  Attend mandatory trainings/conferences that would continue to enhance the overall job performance of the Coordinator as stipulated by NHTSA.  Expand drunken driving awareness among youth in the Territory’s high schools throughout Fiscal Year 2013. Overall Problem Statement The Territory continues to experience major problems with motorists who drive while intoxicated. Unfortunately, according to statistical information gathered from Report Beam, only mobilization campaigns provide minimization of impaired driving incidents. Any number of impaired driving crashes and injuries remain unacceptable, given the increased public information and education (PI&E) programs. However, Report Beam statistics show that fatal crashes due to driving while impaired are at a minimum. 349 Table - Alcohol-Related Crashes/Arrests/Injuries/Fatalities 2009 2010 2011 2012 Oct 2012 to June 2013 # of DUI Crashes 62 62 110 86 76 # of DUI Arrests 140 164 223 189 147 # of DUI Injuries 34 40 52 58 32 # of DUI Fatalities 3 1 0 4 1 The table represents a picture of the alcohol-related crashes, injuries, & fatalities in the VI in Fiscal Years 2009 - 2013 The number of alcohol-related crashes and arrests in the Virgin Islands fluctuates from year to year as shown in the Table above. Unfortunately, the law does not allow testing of all drivers involved in crashes and law enforcement efforts have not been as vigorous as planned due to funding issues. Although manpower continues to experience a shortage, some field sobriety checkpoints remain active. Accomplishments In order to achieve 2013 objectives the Coordinator took the following actions:  Scheduled monitoring sessions with the Project Managers and scheduled technical assistance trainings;  Formulated a plan to effectively conduct Public Information and Education campaigns that would raise the level of public awareness on alcohol-related incidences within the Virgin Islands;  Placed banners with safety messages at strategic locations throughout the Territory;  Collaborated with other community partners (St. Croix Mission Outreach, Inc. and Department of Health) in conducting alcohol prevention presentations at the private and public schools in the Territory; and  Provided technical assistance to sub-grantees. Sub-grantees were able to accomplish some goals, even with late approval from NHTSA, and St. Croix was able to participate in Christmas Season 2012 and Labor Day 2013 initiatives. Fiscal Year 2013 Challenges:  Approval for NHTSA grant applications came in late for the Alcohol Enforcement projects; Youth Alcohol grants for St. Croix Unity Coalition, Inc.; Seventh Day Adventist Church; and St. Croix Mission Outreach, Inc.  Due to the late approval of grant application funding, the Coordinator was unable to travel to program training and the conference. Motor Carrier Safety Assistance Program (MCSAP) The Office of Highway Safety is the lead agency for the Virgin Islands Motor Carrier Assistance Program. The Virgin Islands Police Department coordinates all commercial vehicle activities. During Fiscal Year 2013, the Virgin Islands had nine part-time inspectors to conduct inspections in the Territory. All Federal Motor Carrier regulations and procedures along with Act 4416, Section I – II Hazardous Materials Regulations were adopted by an executive order in 1995. The MCSAP program in the Virgin Islands has been an educational contact from its inception. Trucks deemed unsafe are placed out of service and the owners notified to make all necessary repairs prior to the issuance of a registration sticker. Inspectors and the Coordinator visit local businesses to answer questions, make presentations and share information as requested by local companies. 350 Driver/Vehicle Inspections The Virgin Islands currently uses Police Officers as MCSAP inspectors. St. Thomas, St. John and Water Island had one supervisor and three part-time inspectors; St. Croix had one supervisor and five part-time inspectors. Officers conducted Level one, Level two, and Level five inspections. During these inspections the officers checked to ensure that the driver and vehicle were authorized and registered to be on the road. Safetynet The Virgin Islands is committed to continuing its effort to convert to fully automated reporting of commercial vehicle inspections, citations and report submissions in the Territory. Challenges and Goals Data continue to be collected manually through inspection forms; therefore, the timeliness and accuracy of crash information and commercial vehicle inspection data are not up to acceptable standards. Inspection reports are monitored and evaluated for uniformity and accuracy, and in-service training is provided based on need. The installation of laptop computers in vehicles continues to be a challenge; however, VIPD anticipates rectifying this situation before the first quarter of Fiscal Year 2014. Once installed, the officers will be able to utilize software to capture data while in the field. The information will be downloaded into the main computer at VIOHS which will then be uploaded into the federal database for analysis and reporting purposes. Although the process of implementing the MCSAP program in the Virgin Islands remains a difficult task, VIPD is moving forward and making the necessary changes and adjustments in order that all program goals and objectives are met. 351 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Justice 16.710 PUBLIC SAFETY PARTNERSHIP AND COMMUNITY POLICING 100% 3,804,710 - - - - 06/01/12-05/31/15 A GRANTS - - - PROJECT - COPS GRANT 1,220,280 516,784 863,536 1,172,285 U.S. Department of Transportation 20.218 NATIONAL MOTOR CARRIER SAFETY 100% 350,000 350,000 350,000 350,000 - 10/01/14-09/30/16 FORMULA - MOTOR CARRIER SAFETY ASSISTANCE - 175,000 350,000 PROGRAM 5,049 5,120 525,000 525,000 20.600 STATE AND COMMUNITY HIGHWAY SAFETY 100% 3,851,444 4,717,746 203,803 1,022,248 - 10/01/14-09/30/16 B FORMULA 343,919 203,803 1,022,248 938,374 418,179 2,985,691 1,022,248 TOTAL ORG 500 AWARDS 8,006,154 5,067,746 553,803 1,372,248 TOTAL ORG 500 EXPENDITURES-CY AWARDS 343,919 378,803 1,372,248 TOTAL ORG 500 TOTAL EXPENDITURES-ALL AWARDS 2,163,703 940,083 4,374,227 2,719,533 A- Balance of $1,172,285 c/f; $700,394 for PS and FB in FY 2015 B- Balance of $2,781,888 c/f; $816,420 for PS and FB in FY 2014 ORG 500 VIRGIN ISLANDS POLICE DEPARTMENT Government of the Virgin Islands Listing of Federal Grants - 2015 352 Law Enforcement Planning Commission - Federal The Law Enforcement Planning Commission (LEPC) is charged with confronting criminal and delinquent activities before they escalate. The Agency’s head is empowered to advise and assist the Governor in developing policies and programs for improving the coordination, administration, and effectiveness of the Criminal Justice System in the Virgin Islands. LEPC accomplishes its objectives by working in conjunction with a number of government agencies, non-profit organizations, and faith-based entities. LEPC continues to apply for, and receive, federal funds each year from the United States Department of Justice. During Fiscal Year 2015, LEPC will apply for $2,380,000 in federal funds to continue expanding services to the people of the United States Virgin Islands. LEPC is a recipient of the Juvenile Accountability Block Grants (JABG). The Office of Juvenile Justice and Delinquency Prevention provides funding to the Territory to strengthen and promote greater accountability in the juvenile justice system. In Fiscal Year 2013, the grant provided funding to support the Office of the Territorial Public Defender’s Intervention Program. This program was able to hire one (1) Juvenile Public Defender to represent juveniles who are charged with committing offences against the territorial government. The Juvenile Public Defender administered legal counsel to forty-eight (48) juveniles charged with crimes in the Territory. Twenty-two (22) juvenile clients participated in the Youth Apprenticeship Program (YAP), one (1) of whom was selected for the Youth Advisory Council. LEPC expects a JABG $40,000 award in Fiscal Year 2015. LEPC is a recipient of the Juvenile Justice and Delinquency Prevention-Allocation to States (JJDP) award. The Office of Juvenile Justice and Delinquency Prevention provides funding to support a variety of programs relating to delinquency prevention and reduction, and also to support improvement to the Juvenile Justice System. In Fiscal Year 2013, the grant supported LEPC’s compliance-monitoring initiative to visit all police lockups in the Territory. The Territory is currently in compliance with the federal guidelines, as they relate to the JJDP Act of 2002, and the four core requirements: 1) deinstitutionalization of status offenders, 2) separation of juveniles from adults in institutions, 3) removal of juveniles from adult jails and lockups, and 4) reduction of disproportionate minority offenders. LEPC expects to receive $80,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the Title V-Delinquency Prevention Program award. The Office of Juvenile Justice and Delinquency Prevention provides funding to reduce risks and enhance protective factors to prevent “at-risk-youth” from becoming delinquent and entering the juvenile justice system. Funding also supports intervention activities with first-time offenders to keep them out of the juvenile justice system. LEPC received $21,239 in Fiscal Year 2010 and $12,500 in Fiscal Year 2011 to support this initiative. In Fiscal Year 2013, the grant provided $20,178 to support the Pistarckle Theater’s Leadership Camp. The Camp began with essay writing, followed by short plays written by students on themes of domestic violence, bullying, and gang structure. Students gathered in small groups to perform the plays. The process included acting, directing, and production. Teachers and Rotary groups used these productions as ways to further instruct youth on causes of crime and avoidance of bullying. Two (2) performances were held for the public, and a total of one hundred fifteen (115) people attended the shows. The funding received in Fiscal Years’ 2010 and 2011 is available until Fiscal Year 2014. There is no funding projected for Title V-Delinquency Prevention Programs for Fiscal Year 2015. LEPC is a recipient of the Enforcing Underage Drinking Laws Program (EUDL) award. The Office of Juvenile Justice and Delinquency Prevention provides funding to support and heighten the enforcement of underage drinking laws, and to reduce the sale, purchase, and consumption of alcoholic beverages by minors. LEPC received $356,400 in Fiscal Year 2010 and $300,000 in Fiscal Year 2011. In May of 2012, LEPC issued sub-awards totaling $338,495 to six (6) organizations to support this initiative.  Council on Alcoholism and Substance Abuse - $80,000  Virgin Islands Police Department (VIPD) - $66,845  Virgin Islands Department of Licensing and Consumer Affairs (DLCA) - $65,000  Virgin Islands Public Television (WTJX) - $61,650 353  Central Seventh Day Adventist Church - $35,000  Virgin Islands Department of Health - $30,000 The law enforcement portion (VIPD and DLCA) focuses on compliance checks. The media portion (WTJX) focuses on print, television, and radio ads/commercials. These ads/commercials highlight youths and local celebrities in our community. The activities organized by the Council on Alcoholism and Substance Abuse, the Central Seventh Day Adventist Church, and the Virgin Islands Department of Health focus on youth and family outreach programs. Through funding provided under this award program, law enforcement agencies were able to conduct merchant compliance checks and enforcement compliance checks. This technique helps in educating the merchants about the effects of underage drinking and also about the consequences that businesses can expect from selling alcohol to minors. The youth and family outreach programs educate youths on being effective youth decoys; train them in self-monitoring compliance and in gauging the safety surrounding them; orient them to truthfulness, legality, appropriateness in language and dress; and instruct them in modes of escaping harmful situations safely. The funding received in Fiscal Years 2010 and 2011 is available until Fiscal Year 2014. There is no projection for additional funds for EUDL Programs for Fiscal Year 2015. LEPC is a recipient of the State Justice Statistics Program for Statistical Analysis Centers award. The Bureau of Justice Statistics (BJS) provides financial and technical assistance to state governments for the establishment and operation of Statistical Analysis Centers (SACs) to collect, analyze, and disseminate justice statistics. LEPC expects to receive $60,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the National Criminal History Improvement Program (NCHIP) award. BJS provides financial and technical assistance for the establishment or improvement of computerized criminal history record systems. Funding also supports efforts to improve data accessibility, support data transmissions to national systems, and to ensure that criminal justice systems are upgraded for compliance with the FBI-operated National Instant Criminal Background Check System and Interstate Automated Fingerprint Identification System. LEPC expects to receive $150,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the Residential Substance Abuse Treatment for State Prisoners (RSAT) award. The Bureau of Justice Assistance (BJA) provides funding to address the cycle of drugs and violence in the Virgin Islands prison system. The funding helps to reduce the trafficking of illegal drugs. The program reduced the recidivism of participants who completed treatment; reduced post-release substance abuse among inmates completing treatment; enhanced the education, life, management, vocational, and parenting skill of participants; and improved the inmate’s ability to reintegrate into the community. Six (6) inmates at the Golden Grove Facility successfully completed the program for 2013. LEPC expects to receive $40,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). BJA provides funding to support all components of the criminal justice system from multi-jurisdictional drug and gang task forces to crime prevention and domestic violence programs and fosters collaborative initiatives and information-sharing among courts, corrections, treatment, and justice. LEPC’s sub-award to the Virgin Islands Police Department enhanced the operational effectiveness of law enforcement in the Territory. Funding was provided for the use of evidence- based and data-driven efforts to reduce violent crimes, including homicides, in the Virgin Islands. There were two (2) national trainings that the VIPD units participated in to enhance training and knowledge. Fighting crime is a community effort. LEPC continues to sub-grant funding assistance to prevent delinquency, gang violence, and gun crimes, and to reduce and deter juvenile crime through prevention and educational programs. During Fiscal Year 2013, LEPC issued sub-awards totaling $364,701 to eight (8) organizations to support this initiative.  Virgin Islands Department of Justice - $180,000 354  VI Prevention Council, Inc. - $30,000  Superior Court of the Virgin Islands - $30,000  St. Patrick’s Alumni Association - $28,788  Boys & Girls Club - $27,663  Pistarckle Theater, Inc. - $27,250  Brighter Writer, Inc. - $21,000  Calypso, Inc. - $20,000 All programs contributed to the reduction in juvenile delinquency through educational outreach in prevention and awareness; through mentoring; and through educational and cultural programs that build self-esteem and positive social behaviors. The Virgin Islands Night Out attracted two thousand five hundred (2,500) youth and residents although it was marred by an act of violence on the outskirts of the vicinity. After the violence, a candlelight vigil was held and community members marched in solidarity with all families that lost children. Further, the “Careers Before Tears” Mentoring program enrolled fourteen (14) youth in a summer employment and mentoring programs. Thanks to JAG, LEPC will continue to fund education and prevention programs that will reduce juvenile delinquency and crime and assist with family issues. Proposed activities for Fiscal Year 2014 include partnerships among federal and local governments, law enforcement, religious entities, and non-profit organizations to create safer communities, as well as supportive services in the prevention and reduction of crime. LEPC expects to receive $750,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the Crime Victim Assistance award. The Office for Victims of Crime (OVC) provides funding to support the provision of direct services, including crisis counseling, follow-up therapy, and shelter/safe house for victims and survivors of domestic violence, sexual assault, child abuse, drunk driving, homicide, and other violent crimes. LEPC expects to receive $630,000 to continue funding this initiative in Fiscal Year 2015. LEPC is a recipient of the Violence Against Women Formula Grants (VAWA) award. The Violence Against Women Office (OVW) provides funding to combat violent crimes against women, and to develop and strengthen victim services in cases involving crimes against women. The Program encourages the development and implementation of effective, victim-centered law enforcement, prosecution, and court strategies, and the development and enhancement of victim services in cases involving violent crimes against women. LEPC expects to receive $630,000 to continue funding this initiative in Fiscal Year 2015. During FY 2013, LEPC issued sub-awards totaling $592,218 to support the initiatives of some non-profit organizations and governmental agencies. 355 Virgin Islands Department of Justice - $290,187 Funding was secured to support the salaries of specific Assistant Attorney Generals and paralegal support staff who worked with domestic violence and sexual assault victims in each district. Virgin Islands Police Department - $147,031 Grant funds were identified to enhance the skill set of domestic violence officers, forensics, first responders, and victim advocates, relating to such areas as interviewing techniques for victims and perpetrators and advances in the area of forensic science on domestic violence and sexual assault cases. Legal Services of the VI - $65,000 Legal assistance and education are provided to victims of domestic violence and the community through legal intervention, using self-help materials, workshops, and intake. Public education activities include press releases, media presentations, news articles, and radio and television guest appearances, either independently or in collaboration with other victim service providers. The target population consists of underserved elderly victims, persons with disabilities, college students, and immigrants who are victims of interpersonal violence or trafficking. Family Resource Center - $50,000 Direct services are offered to female victims of violent crime to stabilize and support them and their affected children in the aftermath of violence. Services include counselling, support groups, workshops, court support (orientation and accompaniment), and shelter accommodations. Shelter residents are provided with empowerment skills to assist them with their return to independent living. Family Resources Center - Men Terminating Violence - $20,000 Batterer intervention services are provided to hold batterers accountable for their actions and to help them change their destructive behaviour. The program is expected to change each batterer’s attitude from one of power and control to respect and equality, thereby improving victim safety. Services include intake, counselling, and orientation to skills for handling stress. Men’s Coalition of the VI - $20,000 Batterers are referred to the six (6) month project upon screening; intervention services are backed by the coercive power of the court. Reports are made to the court and services are provided to ensure safety and compliance with program requirements. 356 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Justice 16.523 JUVENILE ACCOUNTABILITY BLOCK GRANTS 100% 325,730 37,205 - 40,000 - 07/01/15-06/30/18 A, B FORMULA / PROJECT - JABG - - 40,000 - 96,008 139,340 125,633 16.540 JUVENILE JUSTICE AND DELINQUENCY PREVENTION- 100% 235,000 75,922 - 80,000 - 10/01/14-09/30/17 C ALLOCATION TO STATES - - 80,000 FORMULA / PROJECT - STATE FORMULA GRANTS 4,367 64,567 73,974 230,922 16.548 TITLE V-DELINQUENCY PREVENTION PROGRAM 100% 33,739 - - - - 10/01/10-09/30/14 FORMULA - - - - 400 33,339 - 16.550 STATE JUSTICE STATISTICS PROGRAM FOR STATISTICAL 100% - 60,000 - 60,000 - 08/01/15-07/30/16 ANALYSIS CENTER - - 60,000 COOPERATIVE AGREEMENTS - SACs - - - 120,000 16.554 NATIONAL CRIMINAL HISTORY IMPROVEMENT PROGRAM 100% - - 150,000 150,000 - 10/01/14-09/30/15 COOPERATIVE AGREEMENTS - NCHIP - - 150,000 - - - 300,000 16.575 CRIME VICTIM ASSISTANCE 100% 2,518,827 631,802 - 630,000 - 10/01/14-09/30/18 FORMULA - - 630,000 1,461,536 313,636 98,033 1,884,273 16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS 100% 2,539,902 631,105 - 630,000 - 07/01/15-06/30/17 D FORMULA - STOP VIOLENCE AGAINST WOMEN - - 630,000 FORMULA GRANTS 905,667 328,355 484,054 2,082,931 16.593 RESIDENTIAL SUBSTANCE ABUSE TREATMENT FOR STATE 100% 251,001 44,753 - 40,000 - 10/01/14-09/30/18 PRISONERS - - 40,000 FORMULA - RSAT - - 117,895 217,859 16.727 ENFORCING UNDERAGE DRINKING LAWS PROGRAM 100% 1,016,400 - - - - 06/01/11-05/31/14 PROJECT - - - 394,265 144,351 476,782 - 16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT 100% 3,937,808 719,021 - 750,000 - 10/01/14-09/30/18 E PROGRAM - - 750,000 FORMULA / PROJECT - BYRNE JAG PROGRAM 1,455,880 289,115 701,032 2,561,183 TOTAL ORG 520 AWARDS 10,858,407 2,199,808 150,000 2,380,000 - TOTAL ORG 520 EXPENDITURES-CY AWARDS - - 2,380,000 TOTAL ORG 520 TOTAL EXPENDITURES-ALL AWARDS 4,221,715 1,236,432 2,124,449 7,522,801 FY 2015 Listing of Federal Grants Footnotes: A- The balance of $139,340 carried forward supports Personnel Services and Fringe Benefits costs totaling $107,056 in FY 2014. B- The balance of $85,633 carried forward supports Personnel Services and Fringe Benefits costs in FY 2015. C- The balance of $73,974 carried forward supports Personnel Services and Fringe Benefits costs totaling $53,036 in FY 2014. D- The balance of $484,054 carried forward supports Personnel Services and Fringe Benefits costs totaling $129,574 in FY 2014. E- The balance of $701,032 carried forward supports Personnel Services and Fringe Benefits costs totaling $97,166 in FY 2014 Government of the Virgin Islands Listing of Federal Grants - 2015 ORG 520 LAW ENFORCEMENT PLANNING COMMISSION 357 Law Enforcement Planning Commission - ARRA Under the provisions of the American Recovery and Reinvestment Act (ARRA) of 2009, the Law Enforcement Planning Commission (LEPC) received federal funding in the amount of $638,390 through the Violence Against Women Formula Grants (VAWA) and $5,022,500 through the Recovery Act in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories award. The VAWA Program promotes a coordinated, multi-disciplinary approach to improving the criminal justice system’s response to violence against women. It envisions a partnership among law enforcement, prosecution, courts, and victim services organizations to enhance victim safety and hold offenders accountable for their violent crimes against women. The overriding objective of the funding continues to be implementation of comprehensive strategies that are sensitive to the needs and safety of victims. The ARRA/VAWA award supported the initiatives of some organizations within the Territory in their efforts to hire and retain criminal justice and victim services personnel, who respond to violent crimes against women. The VAWA Program’s ARRA funding encouraged the development of effective law enforcement and prosecution strategies among the sub-recipient organizations and supported other strategies that create and preserve jobs and promote economic growth, while improving responses to domestic violence, dating violence, sexual assault, and stalking. LEPC sub-granted $593,703 to various organizations throughout the Territory and retained the remaining $44,687 for administrative purposes. The funding received in Fiscal Year 2009 was made available until Fiscal Year 2013. There is no projection for additional funds for Fiscal Year 2015. The JAG Program awarded ARRA funds to preserve and create jobs and to address the causes and consequences of crime in the Virgin Islands, including improvements to effectiveness and efficiency of criminal justice systems, processes, and procedures. The ARRA funds were identified for law enforcement, corrections, and prosecution programs with initiatives, including, but not limited to, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice. LEPC sub-granted $4,700,000 to various organizations throughout the Territory and retained the remaining $322,500 for administrative purposes. The funding received in Fiscal Year 2009 is available until Fiscal Year 2014. There is no projection for additional funds for Fiscal Year 2015. 358 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure ORG 520 LAW ENFORCEMENT PLANNING COMMISSION U.S. Department of Justice 16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS 100% 638,390 - - - - 03/01/09-08/31/13 FORMULA - STOP VIOLENCE AGAINST WOMEN - - - FORMULA GRANTS 586,338 46,097 - - 16.803 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE 100% 5,022,500 - - - - 03/01/09-02/28/14 GRANT PROGRAM - - - FORMULA / PROJECT - JAG 3,868,252 827,261 326,987 - TOTAL ORG 500 AWARDS 5,660,890 - - - - TOTAL ORG 500 EXPENDITURES-CY AWARDS - - - TOTAL ORG 500 TOTAL EXPENDITURES-ALL AWARDS 4,454,590 873,358 326,987 - Government of the Virgin Islands Listing of ARRA Federal Grants - 2015 359 6,848,313 35.35% 2,580,279 13.32% $959,527, 4.95% $347,332 1.79% $8,385,127 43.29% $47,287 0.24% $76,860 0.40% $126,362 0.65% General Fund Air Pollution Fund Fish and Wildlife Fund Federal Fund Departmental Indirect Cost Coastal Protection Fund CZM Program Income Fund Non-Appropriated Funds $19,371,087 Appropriated Funds Natural Resources Recla. DEPARTMENT OF PLANNING AND NATURAL RESOURCES Business and Administration Services Enforcement Permits Administration STT/STJ/STX & Permits Inspection Coastal Zone Management Comprehensive and Coastal Zone Planning Division of Archaeology and Historic Preservation Museums Libraries and Administration & LSCA/LSTA Division of Fish and Wildlife Environmental Protection Virgin Islands Cultural Heritage Institute 360 Department of Planning and Natural Resources Message from the Commissioner of the Department of Planning and Natural Resources The Department of Planning & Natural Resources (DPNR) is a diverse and multi-faceted organization with an overarching responsibility to manage our natural cultural resources by maximizing the synergies of its major 12 divisions, which have varied, but complimentary regulatory and /or administrative mandates. The Department’s Fiscal Year 2015 budget request totals $22,183,575 inclusive of federal, local and other special funds. Of the $22,183,575: 48% or $10,702,247 is direct federal grants, inclusive of multi-year awards with figures being reported only within the year of the approved award; 31% or $6,910,570 is General Fund; and the remaining 21% or $4,570,758 is Special Funds generated by Department collections. This proposed General Fund appropriation of $6,910,570 is about $441,100 below the current year’s appropriation of $7,351,670. Federal Grant Funds contribute 48% to the Department’s budget; however, the continued delay in approval of current year’s negotiated in-direct cost rates for the Department’s grant programs reduces the ability to offset direct charges, and places an undue burden on the Special Funds which continue to experience a decline in revenue collections. The Department has decreased its budget wherever possible to absorb the recommended ceiling of $6,910,570 for Fiscal Year 2015. However, this represents a bare bones budget for the Department’s General Fund responsibilities. The Department of Planning and Natural Resources (the “Department” or “DPNR”) has undergone a paradigm shift from "business as usual" to ensure the efficient delivery of services consistent with the Department's mandates. The Department had been operating, to a significant degree, solely within the scope of its regulatory function (permit, inspect, enforce), and had done so in an isolated fashion. As such, it was important to develop a comprehensive approach that considers all societal and economic implications in achieving the Department’s overarching mandate of promoting and facilitating sustainable development. Further, to accommodate the Department’s fiscal challenges, the following steps were taken: consolidated office locations, reduced cellular phones, prepared cost allocation plans to utilize federal funds to pay a portion of operating cost as designated, switched personnel paid with general funds to federal funds where applicable/allowable, and increased collections by enhanced enforcement of permitting and regulatory functions. Major Initiatives HOVENSA CLOSURE – In light of the closure of the HOVENSA Refinery, the Department has been actively engaged in meetings with the GVI Negotiation Team, HOVENSA, the USEPA, and the USDOJ regarding applicable environmental regulatory issues, to determine HOVENSA’s intent under the terms of the Consent Decree (CD), as well as its local environmental permits. Several meetings and conference calls were conducted with the aforementioned entities to address the noted issues. Most recently a meeting was held in September to address the technical modifications to the CD. During the meeting, the USEPA also expressed its intent to have HOVENSA fund a $5 Million mitigation project to offset greenhouse gas emissions. The USEPA proposes the installation of solar panels on selected public schools on the island of St. Croix. Other closure related activities include an ongoing emergency response assessment being undertaken by VITEMA and the VING. In this regard, a facility tour was conducted. The tour provided an opportunity to visually assess the state of physical plant components at the HOVENSA refinery in its semi-dormant or idled state. 361 SUPPLEMENTAL ENVIRONMENTAL PROJECT (SEP) - Under the terms of the HOVENSA PRI Consent Decree, $4.875 Million is allocated for the development of a SEP to benefit the people of the Territory. Per the terms of the Consent Decree, the development of the SEP is a collaboration between the GVI, HOVENSA and the USEPA. In this regard, an escrow account was established for the proper management of the SEP funds. Further, the GVI has had discussions with the USEPA and the USDOJ relative to the proper use of the SEP funds. The Departments of Health and Planning & Natural Resources developed a SEP proposal with a public health component to include, but not limited to, the establishment of a Pediatric Environmental Health Specialty Unit and implementation of a Cancer Registry. The SEP Proposal was transmitted to HOVENSA for review and concurrence. HOVENSA provided comments for minor revisions which were incorporated in the SEP Proposal. The SEP Proposal was finalized and transmitted to the USEPA in July. The USEPA reviewed the proposal and provided comments accordingly. It must be noted however, that an approach change to the SEP funds and overall SEP concept is contemplated, wherein it is the intent of the GVI to have HOVENSA and the USEPA removed from the process. Correspondence was sent to the USEPA in this regard. FORM BASED CODE – As a special component of the U.S. Virgin Islands Zoning and Subdivision Code Update, the Department of Planning and Natural Resources began working on the framework for the adoption of Form Based Codes in the Territory. A Form Based Code is a type of zoning intended to encourage, preserve and restore high- quality public spaces with a primary emphasis on the physical form of the built environment. Charlotte Amalie was selected as the first “pilot” area due to its historic fabric and infrastructure improvements already underway. Dover, Kohl & Partners, a planning firm based in Florida, was selected to assist in the design and drafting of the Charlotte Amalie Code now referred to as “The Town’s Blueprint.” The project is complete awaiting the Zoning Code Revision. ZONING AND SUBDIVISION CODE REVISION – In 2009 Rutgers University was contracted to undertake a full assessment of the Virgin Islands Zoning and Subdivision Code. The assessment report identified areas where the Code, adopted in 1972, was no match for the style and pace of development currently being undertaken in the Territory. In 2010, Rutgers University was awarded a contract to draft the Zoning and Subdivision Code revision. The chapters of the new zoning code were broken down into four sections called “Modules.” Each module was presented to the public, as well as an internal and external advisory group, on each island for comments before being revised. Modules 1 through 3 are complete. A completed draft document is scheduled for submittal during the tenure of the 30th Legislature. With assistance from the Lieutenant Governor’s Office, the Department has begun to work through the deficiency list of tax parcels as they relate to the new “Digital Zoning Map.” Completion of this work would coincide with the completion of the Zoning Code Update. COMPREHENSIVE LAND AND WATER USE PLAN - A “Territorial Comprehensive Plan” section has been drafted as part of the on-going Zoning and Subdivision Code revision. This section lays the framework for the development of a Comprehensive Plan by identifying important elements and describing how they will work together. Some of the elements detailed in the plan are: Land Use, Transportation, Housing, Community Facilities, and Infrastructure. The plan would be prepared collaboratively by the Department with input from stakeholders and adopted by the Legislature. The process will include participation from the GVI as well as Non-government Organizations and stakeholders, including the general public. NATURAL RESOURCE DAMAGES CASES – On March 6, 2013, the second quarter meeting for “Group A” consent decree was held with ALCOA, St. Croix Renaissance Group (SCRG), and DPNR with its consultant. ALCOA provided an update of its Red Mud soil composition and depth analysis. In May 2013, ALCOA also provided these reports including the Re-vegetation Study, Cooling Water Management Plan, Test Boring Logs, and infiltration tests results. The investigation determined that there would be enough “borrower” soil in adjacent locations to complete the final grading proposed. By June, the Archaeological Testing Work Plan was also approved by DPNR-SHPO. In the case of “Area B,” the EPA met with ALCOA, St. Croix Renaissance Group (SCRG) and Lockheed Martin to discuss updates on the Red Mud site remediation efforts and the pending case for Area B. In June, the GVI won a favorable ruling for the Incurred Response Cost Case. Lockheed Martin has also hired its own consultant to review the data from the EPA’s Weston Study of the site, and expects to be completed by mid-July. 362 With regards to the groundwater contamination, the GVI has also won several recent legal motions, brought by HOVENSA, to prevent expert witnesses and Division of Environmental Protection (DEP) staff from testifying. TUTU WELLS SUPERFUND SITE –The Operations and Maintenance (O&M) of the site was transferred to DPNR. A contract was fully executed between the contractors (Arrowhead) and the GVI. Remediation activities remain ongoing. VISITABLE HOME DESIGN AND INCENTIVE PROGRAM - The Department has established procedures for application, inspection, certification, reporting, and publicizing the Visitable Home Design and Incentive Program. The purpose of these rules and regulations is to establish programmatic procedures in order to remove architectural barriers to accessibility to new and existing homes. The rules and regulations also provide a property tax incentive to homeowners who design, build, or alter their homes to provide basic home access and freedom of movement to and within their homes. CHARLES W. TURNBULL REGIONAL (CWT) LIBRARY PROJECT – During June 2013, the Department celebrated the limited opening of the Charles W. Turnbull Regional Library. The limited services extend only to the General Reading Room for adult fiction, non-fiction, reference, and educational DVD's. Children and Young Adults are able to obtain books from the St. Thomas Bookmobile which is stationed at the front entrance of the library to provide library service to patrons. A Grand Opening is being planned and will be announced to the public in the very near future, along with new library hours. Also opened at the Charles W. Turnbull Regional Library is the Virgin Islands Next Generation Network (viNGN) Public Computer Center (PCC). viNGN/DPNR MOU – Public Computer Centers (PCC’s) - Through a partnership and signed MOU between the Department of Planning and Natural Resources and the Virgin Islands Next Generation Network, several Public Computer Centers (PCC’s) opened territory-wide within the Division of Libraries, Archives and Museums. The PCC’s are available at the Athalie M. Petersen Public Library, the Regional Library for the Blind and Physically Handicapped, the Florence Williams Public Library, and the Charles W. Turnbull Regional Library. The showcase PCC located at DPNR’s new Turnbull Regional Library, features a state of the art facility including Mac’s, PC’s, and (2) 46” big screen monitors which makes for a very impressive public computer center. BRUGAL RUM FACTORY ACQUISITION – The Department has acquired the old Brugal Rum Property in Estate La Grange, Frederiksted, St. Croix, for the new location of the Division of Fish and Wildlife in the St. Croix District. This property has significant ecological and cultural value. The Division of Fish and Wildlife is charged with several programs that will assist with the management of this property. For example, the largest bat rookery in the Territory is located in a portion of the main building. The Division of Fish and Wildlife plans to manage the bat rookery for the continued benefit to the local community and environment and to educate the public about the only native mammal species in the Territory. The Territory is also currently lacking a facility to respond to and rehabilitate injured wildlife. This property will provide a secure location for the rehabilitation of injured sea turtles, birds, amphibians, and other reptiles, as well as a venue where injured and non-releasable wildlife can be publically displayed. The DFW Brugal Building project has commenced. Several local small contractors have been selected for the project. CORAL REEF ECONOMIC VALUATION STUDY: In a study commissioned by NOAA’s Coral Reef Conservation Program in partnership with the Department of Planning and Natural Resources, the IVM Institute for Environmental Studies conducted a study to capture the Total Economic Value (TEV) of the US Virgin Islands Coral Reef Ecosystems. Five overall categories were evaluated: a) reef-related tourism; b) recreation; c) amenity (real-estate); d) coastal protection; and e) support to commercial fisheries. The TEV presented as a result of the study is $202 M annually. While the Department characterizes the estimate as conservative, the study serves as an important step in building more support for protection measures for our coral reef ecosystems and fostering ownership of the resources by our local communities. SMALL WIND ENERGY SYSTEM RULES AND REGULATIONS: The Department has finalized the rules and regulations for small wind energy systems to be installed in the Territory, by resolving long standing issues that hindered consensus 363 among all stakeholders. The final document, unlike the previous drafts, allows for parcels located within the R-2 zoning district to erect a wind turbine and still meet the required setback. Additionally, the document was revised to give some consideration to adjacent property owners who rely on the Department to protect their view shed and ultimately their property values. Also, permit applications for net metering renewable energy systems are increasing at an exponential rate, and a small wind energy system can be a more cost effective alternative for many residents in the Territory. Therefore, a part of the revision to the final document now clarifies the maximum number of wind energy systems on any one parcel. Small wind energy system permit applicants and vendors desirous of providing urban arrayed wind turbines or other vertical axis wind turbines that can be mounted on a single base and can be interconnected to maximize wind energy production, are now able to install such systems without violating the promulgated rules and regulations. The final document is undergoing a Public Notice process to be completed in the fourth quarter of the Fiscal Year 2014. Fiscal Year 2013 Major Accomplishments Per Division Archaeology and Historic Preservation  Historic Preservation Sub-grant Program Reactivated the Historic Preservation Sub-grant Program for community based historic preservation projects within the Territory. This sub-grant program is supported by Historic Preservation Funding from the National Park Service in an annual grant for the Virgin Islands State Historic Preservation Office (VISHPO) Program. The Division selected six (6) applicants for historic preservation projects spread between St. John, St. Thomas, and St. Croix. The six (6) sub-grant projects are as follows: a. A Historical Background Report for the Town of Cruz Bay, St. John b. Today in Virgin Islands History Radio Program c. Inaugural Maroon Commemorative Event d. Structural Analysis Report for the Friedensthal Moravian Church Foot Bridge e. Production of the Sugar Pathways Movie Teacher’s Guide and DVD for VI Schools f. Virgin Islands Cemeteries and Burial Grounds Survey  MOA with St. Thomas Historical Trust Signed a Memorandum of Agreement between the Department of Planning and Natural Resources and the St. Thomas Historical Trust, Inc. for the cooperation and assistance on restoring and caring for the Virgin Islands Government owned historic sites on Hassel Island and the Fort Christian Museum site on St. Thomas.  Enslaved African Burial ground Made a very exciting verification on the location of a little known Enslaved African Burial ground on St. Thomas’ East end. VISHPO was able to visit the site and verify that there are graves on the site and that the grave features are consistent with similar historic burials of the period. The VISHPO plans to engage the site’s owners in discussions about needed steps to insure the protection and preservation of this very special site on St. Thomas.  Farrelly House Clean-up Completed a major cleanup of the historic Farrelly House ruin in Frederiksted, St. Croix. This was the birthplace of the late former Governor Alexander A. Farrelly, the fourth elected governor of the U.S. Virgin Islands. 364 Building Permits  Establishment of a Visitability Certification Program Established procedures for application, inspection, certification, reporting, and publicizing the Visitable Home Design and Incentive Program. The purpose of these rules and regulations is to establish programmatic procedures in order to remove architectural barriers to accessibility to new and existing homes, and to provide a property tax incentive to homeowners who design, build, or alter their homes to provide basic home access and freedom of movement to and within their homes.  Revitalization of the Non-Point Source Steering Committee The Division is tasked with controlling Non-Point Source (NPS) pollution in order to achieve and maintain beneficial uses of ground and coastal waters. As such, the NPS Steering Committee, consisting of environmentally conscious stakeholders, met to assist the Division in identifying the most effective NPS projects that will satisfy the goals and objectives of the program.  Development of Earth Change Procedures for Farmers Collaborated with the Department of Agriculture to develop procedures to expedite land clearing services to all licensed farmers in the Territory. Farmers can now be permitted to clear up to five (5) acres via a one-step process, and between five (5) and twenty (20) acres via a two-step process that only requires the completion of a Soil and Water Conservation Plan.  Finalized Small Wind Energy System Rules and Regulations The interim process, whereby residents seeking to install wind turbines up to 100 kW to offset their utility bill, has undergone public vetting and has been finalized.  Permitted 778 Net Metering Systems Since the advent of the net metering program, the Division has issued three hundred thirty (330) permits on St. Croix that equates to 1.6 MW of solar or wind net metering systems. In the St. Thomas/St. John/ Water Island District, where Act No. 7075 set aside an aggregate capacity of 10 MW, four hundred forty- eight (448) net metering systems have been permitted, which equates to approximately 2 MW of renewable energy interconnected to the utility grid. Business and Administrative Services  Federal Funds Awarded Collaborative efforts between the Division of Business and Administrative Services and the respective federally funded divisions resulted in the Department receiving a total sum of $13,821,741 for the (new and/or amended) awards for Fiscal Year 2013.  State Drinking Water Revolving Fund Audit The 2011 Single Audit for the Government of the Virgin Islands involving the State Drinking Water Revolving Fund concluded with three (3) preliminary findings. On final submission of additional information requested, the findings were resolved therefore resulting in a clean audit for the program.  US Fish & Wildlife Service Drawdowns Despite its high risk status designation, drawdown approvals were obtained from the US Fish & Wildlife Service for expenditures. All approved draws were made and subsequently deposited into the GVI Federal Bank account. Grant amendments were also approved and funding increased to the Division in Fiscal Year 2013. 365  General Fund Lump-sum Budget advantages As a result of the 30th Legislature’s actions in approving a General Fund lump sum budget for the last quarter of the fiscal year, the Department was able to re-allocate $947,080 in personnel and fringe benefits savings to several divisions to accommodate unanticipated expenses, and to assist in meeting their individual mandates. Benefiting in large part from the re-allocation were the Divisions of Libraries, Archives and Museums, Archaeology and Historic Preservation, and Environmental Enforcement. Comprehensive and Coastal Zone Planning  Zoning and Subdivision Code Revision Rutgers University has completed approximately 90% of Module 4 which represents the last phase of the code revision. Included in Module 4 are the Subdivision Regulations which have been substantially modified to meet current development standards. Rutgers has also employed graduate students to assist in updating/enhancing all of the illustrations contained in the existing subdivision section of the code. A completed draft is expected to be available for public review in November. After one (1) round of revisions, the entire revised Code will be delivered to the Legislature for approval.  Digitizing of Official Zoning Maps CCZP staff, with assistance from the Lieutenant Governor’s Office, continued working through the five hundred (500) anomalies that the new map has exposed. Most of these anomalies relate to duplicate tax ID numbers or parcels with no tax ID. Once the corrections have been made, the map will be available for public review. The digital maps will be submitted along with the Zoning Code Revision for adoption.  Form Based Code The “Town’s Blueprint” Form Based Code project for Charlotte Amalie was completed during Fiscal Year 2012. Both the District Code (Regulating Plan) and the Floating Zone (New Zoning District) have been reviewed and revised. Both drafts now await the completion of the revised Zoning Code so that both may be submitted to the Legislature simultaneously. Division of Coastal Zone Management  NOAA Funding for Fiscal Year 2014 The Department of Planning and Natural Resources successfully submitted its grant application to the National Oceanic and Atmospheric Administration (NOAA) for the implementation of the Virgin Islands Coastal Zone Management Program (CZM). The funding awarded by NOAA for Fiscal Year 2014 is $795,000.00.  Implementation of the Virgin Islands’ Coral Reef Initiative Grant funding in the amount of $429,461.00 have been awarded to CZM for the Implementation of the Virgin Islands’ Coral Reef Initiative. CZM uses these award funds to support the St. Croix East End Marine Park (EEMP), the Territorial Coral Reef Monitoring Program (TCRMP) and other territorial coral reef conservation activities.  Caribbean Regional Ocean Partnership Through The Nature Conservancy, the CZM programs of Puerto Rico and the Virgin Islands have been awarded $358,000.00 for the continued implementation of the Caribbean Regional Ocean Partnership (CROP). Funds will be used to continue the positions of the CROP coordinators, create an online data portal and facilitate CROP and RPB meetings during the fiscal year. 366  Fees Collected for Fiscal Year 2013 During Fiscal Year 2013, approximately $1,600,000.00 in submerged and filled submerged land fees were collected by CZM. In addition, a total of $15,000.00 in violation fees were assessed to violators. The decrease in total collections from Fiscal Year 2012 is attributed to many Permitees with settlement agreements having satisfied their payments at the beginning of the fiscal year. CZM initiated a major collection effort during FY 2013, and the payments on the settlement agreements will be apparent in Fiscal Year2014. Division of Environmental Enforcement  Krum Bay Clean Up Removed a total of thirteen (13) vessels illegally stored on the DPNR property at Krum Bay Nos. 158 & 160 Sub Base. Upon the removal of all vessels, a collaborative effort was undertaken with the Department of Public Works which effectively brought the area back to a standard for its intended use.  Evidence Room Upgraded security in the St. Thomas District Office in order to appropriately safeguard and store case evidence and Department-issued weapons. Inventoried and catalogued all items. Twenty-three (23) out- of-service Department-issued service weapons were relinquished to the Virgin Islands Police Department for destruction.  Collection of Outstanding / Overdue Fees for Gustave Quetel Fish House Notices of delinquencies were hand-delivered to all twenty-eight (28) stall renters who were in arrears for more than one (1) year of monthly fees. To date, a substantial amount has been collected bringing all renters to a delinquency of no more than one (1) month. Stricter controls have been implemented to assure that collections remain current.  United States Coast Guard Agreement In July 2013 a request was made for six (6) months use of the United States Coast Guard docking facility in Charlotte Amalie, while the Division is undergoing reconstruction at Krum Bay. The Division received a very generous offer of a five (5) year ‘No Terms’ arrangement. A Memo of Understanding (MOU) between the United States Coast Guard and the Department of Environmental Enforcement was signed in late July. This MOU outlines the responsibilities and roles of both parties within the Territorial waters. Division of Environmental Protection  Angel’s Share Fungus Reports The EPA Emergency Response Coordinator provided information regarding the appearance of Angel’s Share Fungus on homes. It was reported that several calls were received from Williams Delight residents who were concerned about a black growth on house exteriors. The EPA’s preliminary sampling of similar growth from homes in Enfield Green and other areas adjacent to the Distillery Warehousing area have shown results consistent with Angel's Share. Regulatory action has been initiated by the Department in this regard.  Department of Transportation Award New Funding At the end of September 2013, Division of Environmental Protection (DEP) received a new award from the federal Department of Transportation for Fiscal Year 2014 in the amount of $63,889 for Emergency Response Training for LEPC members. 367  Issued Multi-Sector Industrial Storm-Water Permit A multi-sector general industrial storm-water permit was also issued by the Department through this Division effective December 1, 2012. The Division received general permitting authority in 2007 and has since issued two (2) general permits, one (1) for construction activity and the other for homeowners. Division of Fish and Wildlife  Brugal Rum Factory DFW has secured possession of the former Brugal Rum Factory land and buildings at No. 75 La Grange Frederiksted to establish the of St. Croix District offices and facilities. Refurbishment and cleanup of three (3) buildings on the site for offices, library, and storage is currently underway, utilizing local contractors.  Hull Bay Boating Access The Hull Bay Planning grant for STT has been completed. The next step is to submit the final report for the filing of a construction grant application for the Boating Access facility at Hull Bay St. Thomas.  Humpback Whale Rescue Effort DFW along with CZM, DEE, S.C.U.B.A., Crucian Technical Divers, and local St. Croix residents, along with assistance from the Marine Mammal Stranding network from P.R., FL, and NOAA, attempted to rescue a Humpback whale that was stranded in Great Pond Bay, St. Croix. The whale later died and was towed out to sea and sunk offshore. Division of Libraries, Archives and Museums  Charles W. Turnbull Regional Library (CWT) The Division of Libraries, Archives & Museums celebrated the limited opening of the Charles W. Turnbull Regional Library. The limited services extend only to the General Reading Room for adult fiction, non- fiction, reference and educational DVD's. Children and Young Adults are able to obtain books from the St. Thomas Bookmobile which is stationed at the front entrance of the library to provide library service to patrons. A grand opening is being planned and will be announced to the public in the very near future, along with new library hours.  viNGN Public Computer Centers (PCC’s) Through a partnership and signed MOU between the Department of Planning and Natural Resources and the Virgin Islands Next Generation Network, several Public Computer Centers (PCC’s) opened Territory- wide within the Division of Libraries, Archives and Museums. The PCC’s are available at the Athalie M. Petersen Public Library, the Regional Library for the Blind and Physically Handicapped, the Florence Williams Public Library, and the Charles W. Turnbull Regional Library. Virgin Islands Council on the Arts (VICA)  Funding for Fiscal Year 20 13 In FY 2013 VICA was awarded a National Endowment for the Arts grant in the amount of three hundred and sixteen thousand, nine hundred dollars ($316,900.00). A local appropriation of one hundred and two thousand, seven hundred and seven dollars ($102,707.00) allowed VICA to award four hundred and nineteen thousand, six hundred and seven dollars ($419,607.00) to one hundred and fifty nine (159) Grantees Territory-wide. 368  African Heritage Week and African Liberation Day VICA hosted a multi-media digital exhibition of youth program activities in partnership with the Sankofa Youth Cultural Education Initiative, in commemoration of V.I. African Heritage Week and African Liberation Day. While learning about their culture and their past, students also learned radio production, videography, digital photography, web design, and web maintenance.  Congressional Arts Nationwide High School Visual Arts Competition In partnership with the Office of Delegate to Congress, Donna Christensen, VICA coordinated the Territory's participation in the Congressional Arts nationwide high school visual arts competition. Jazmine Willock, a senior at Country Day School, was 2013's winner. VICA sponsored Ms. Willock and her chaperone's trip to Washington, D.C. to attend the national exhibition sponsored by members of Congress.  Poetry Out Loud Competition In partnership with the Department of Education, VICA coordinated Poetry Out Loud competitions in both school districts. Josae Martin, a senior at Charlotte Amalie High School, was the state winner and represented the Territory at the national competition in Washington, D.C., where she placed in the top ten (10) finalists. Eleven (11) Schools in both districts participated in engaging more than five thousand (5,000) students in the competition.  Smithsonian Institution Folk Life Festival VICA coordinated the Virgin Islands participation in the Smithsonian Institution Folk life Festival in Washington, D.C. Al Haynes, costume designer and creator from St. Thomas, and fabric designer Yemaya Jones from St. Croix were selected by the Smithsonian to represent the Territory at the two-week festival. 369 Department of Planning and Natural Resources ORGANIZATIONAL TYPE: Regulatory Strategic Goals: 1. To develop and implement integrated systems for sustainable development. 2. To administer and facilitate compliance with all environmental laws, rules, and regulations. 3. To maximize synergies that will promote the preservation of our cultural and historic resources. Performance Goals: 1. Efficiently provide the department’s mandated services. 2. Facilitate sustainable development. Org 80051/80110/80120/80054 Business and Administrative Services Functional Statement The Division of Business and Administrative Services is responsible for all fiscal matters pertaining to budgeting, personnel, payroll, revenue collection, and other fiscal matters involving General, Federal, and Other Special Funds. Org 80130 Enforcement Functional Statement The Division of Environmental Enforcement serves as the law enforcement arm of the Department. Its primary function is to enforce all environmental, boating safety, and permitting laws of the Territory, that seek to protect, conserve, and preserve our natural resources. Its secondary functions are to support: (1) the philosophy of “zero tolerance” to illegal drugs by assisting, when called upon, by federal and local enforcement agencies to participate in joint initiatives aimed at eradicating illegal drugs within the USVI borders; (2) the Homeland Security mission through land and marine patrols focus at preventing terrorist attacks aimed at crippling the Territory’s economy; and (3) federal fisheries laws as stipulated in the “Joint Enforcement Agreement”. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of vessel safety inspections SG 2/ PG 1 3,000 5,000 2,500 Number of sea patrol hours SG 2/ PG 1 5,500 6,000 3,500 Number of dockside fisheries inspections SG 2/ PG 1 3,550 3,500 3,000 FY 15 projected numbers are based on limited staff. Org 80200/80210/80220 Permits Administration STT/STJ/STX and Permits Inspection Functional Statement The Division of Permits reviews and issues various types of permits: building, plumbing, electrical, demolition, mechanical, and occupancy for the construction of new or existing residential, commercial, or any other type of structure that will be occupied or used by an individual, family, or group. It also inspects all construction activity throughout the Territory to ensure local and national building code compliance. 370 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of minutes to process an application SG 1/ PG 2 15 12 12 Number of minutes to research information SG 1/ PG 1 15 12 12 Number of days to review and issue a permit for construction without revisions SG 3/ PG 2 30 20 15 Number of days to review and issue an electrical/plumbing permit for construction SG 3/ PG 2 15 15 14 Org 80400 Coastal Zone Management Functional Statement The Coastal Zone Management Program, pursuant to Act No. 4248, Title 12, Chapter 21, Section 903 (b), Virgin Islands Code, serves to protect, maintain, preserve, and where feasible, enhance and restore the quality of the environment in the coastal zone, and the natural and manmade resources therein, and promote economic development while assuring the orderly, balanced utilization and conservation of the resources in the coastal zone. The Coastal Zone Management Program also permits and regulates all development within the coastal zone; develops, manages, and promotes the St. Croix East End Marine Park; oversees the negotiation and implementation of submerged and filled land leases; and assists in the protection of marine environments, particularly coral reefs, via implementation of erosion and sedimentation control regulations and programs, and non-point source pollution control policies and programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of permits reviewed within statutory timeframe SG 1/ PG 2 100% 100% 100% Number of field inspections performed SG 1/ PG 2 300 300 300 Percentage of violations resolved SG 2/ PG 1 85% 85% 85% Number of outreach activities SG 2/ PG 1 25 25 25 Percentage of delinquent lease accounts that are brought into compliance SG 2/ PG 1 80% 80% 80% 371 Org 80410 Comprehensive and Coastal Zone Planning Functional Statement The Division of Comprehensive and Coastal Zone Planning, whose functions are referenced in the Virgin Islands Code under the Division of Planning, formulates long-range plans and policies, including the development of a comprehensive plan to properly guide and manage physical, economic, and social growth and development trends in the Territory. The Division is also responsible for administering DPNR’s zoning map amendments, subdivision processes, and for reviewing their effectiveness and appropriateness. The Division provides technical planning support and serves as a resource center for the DPNR, other government agencies, and the general public, and is responsible for coordinating territorial planning activities and capital projects between the public and private sector. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of days to process land development applications SG 1/ PG 2 20 20 20 Number of days to complete zoning reports with recommendations SG 1/ PG 2 30 25 25 Number of days to review land development applications for completeness SG 1/ PG 2 30 25 25 Org 80800 Division of Archaeology and Historic Preservation/Virgin Islands State Historic Preservation Office Functional Statement The Division for Archeology and Historic Preservation/Virgin Islands State Historic Preservation Office preserves the cultural and historic heritage by preserving and protecting, as well as fostering a meaningful awareness and appreciation of the unique history of the United States Virgin Islands (USVI). This history is contained in prehistoric and historic archaeological deposits, both terrestrial and marine, manifested in sites of cultural and spiritual meaning, and reflected in the outstanding architecture and beauty of aboveground historic buildings and sites of the USVI. This mission is accomplished through encouragement and education and by sponsoring and assisting programs that promote historic preservation in the USVI. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of technical consultations to governmental and non- governmental entities SG 3/ PG 1 180 175 170 Number of historical sites identified and added to the National Registry SG 3/ PG 1 2 0 2 Number of intra-governmental consultations and private sector collaborations SG 3/ PG 1 100 120 120 372 Org 80520 Museums Functional Statement The Museums Unit within the Division of Libraries, Archives and Museums is responsible for the interpretation of the history, arts, and material culture of the USVI through exhibitions, displays, lectures, and workshops. This Unit also has to meet the demands of preserving and maintaining two coastal Danish fortresses, Fort Christian and Fort Frederik, which are National Historic Landmarks. These two cultural resources are vital to the economic viability of the historic towns in which they are located, the cultural heritage of the Territory, and its tourism industry. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of visitors to Fort Frederik Museum SG 3/ PG 1 10,000 9,000 9,000 Number of activities held at Fort Frederik Museum SG 3/ PG 1 10 7 10 Org 80500/80550 Libraries and Administration Functional Statement The Division of Libraries, Archives and Museums provides library and information services, through the development and preservation of its collections, facilities, and resources to meet the information needs of its clientele, including the preservation of Virgin Islands culture and literary heritage. It identifies, preserves, and promotes the relevance of historical and cultural related public records of the Virgin Islands. Traditional and electronic means are used to assist in meeting the educational, recreational, and professional needs of the community. The needs of special populations are served such as the blind and physically handicapped. Additionally, the library houses archival records, and is a depository for government records throughout the Territory. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage increase of print reading material SG 3/ PG 1 12% 15% 2% Percentage increase of on-line database SG 3/ PG 1 20% 20% 20% Percentage increase in outreach activities provided to the disadvantaged in the Territory SG 3/ PG 1 30% 30% 25% Org 80600 Division of Fish and Wildlife Functional Statement The Division of Fish and Wildlife (DFW) is 100% federally funded and provides scientific advice to the Department on the condition of the wildlife, fisheries, and marine resources of the United States Virgin Islands (USVI). DFW also provides advice on the best strategies to sustain these resources for all the citizens of the USVI. DFW is split into three bureaus: the Bureau of Fisheries, the Bureau of Wildlife, and the Bureau of Environmental Education and Endangered Species. 373 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of educational presentations conducted SG 3/ PG 1 50 65 65 Number of fishery port samples collected SG 3/ PG 1 80 100 125 Number of wildlife issues addressed SG 3/ PG 1 25 35 35 Org 80700 Environmental Protection Functional Statement The Division of Environmental Protection provides protection and conservation of the natural resources of the Territory, in collaboration with other divisions and governmental agencies, for the health and comfort of the public so they can have a better quality of life. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage increase in number of wells permitted SG 2/ PG 1 10% 10% 10% Percentage increase of compliance at regulated facilities SG 2/ PG 1 15% 15% 15% Percentage increase in compliance inspections for the Solid Waste, Used Oil & Underground Storage Tank Programs SG 2/ PG 1 15% 15% 15% Org Virgin Islands Cultural Heritage Institute Functional Statement The Virgin Islands Cultural Heritage Institute preserves, promotes, protects, revitalizes, and disseminates Virgin Islands culture. Our culture is reflected in our customs, folkways, festival arts, belief systems, music, dances, stories, dress, food, sayings, language, art forms, occupations, crafts, and other expressions of the spirit of the people of the Virgin Islands. This mission will be accomplished through educational programs and training initiatives, recognition and commemoration of our holidays, tradition bearers, heroes and heroines, the awarding of grants and scholarships, collaboration with Government or private entities, establishment of cultural centers, and maintenance of cultural archives. This Activity Center is presently without a Director and therefore no Key Performance Indicators have been established. 374 DEPARTMENT OF PLANNING AND NATURAL RESOURCES Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 3,035,711 - 4,118,734 3,799,059 FRINGE BENEFITS 1,214,901 - 1,654,756 1,531,486 SUPPLIES 215,137 - 208,302 158,301 OTHER SERVICES 951,169 - 899,317 808,697 UTILITY 667,158 - 470,561 550,770 CAPITAL PROJECTS 34,098 - - - TOTAL FUND- GENERAL FUND 6,118,174 - 7,351,671 6,848,313 TOTAL APPROPRIATED FUNDS 6,118,174 - 7,351,671 6,848,313 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES 1,485,037 - 1,752,782 1,379,231 FRINGE BENEFITS 642,764 - 722,403 606,581 SUPPLIES 168,317 - 142,359 145,330 OTHER SVS. & CHGS. 1,006,419 - 946,684 1,589,289 UTILITIES 137,479 - 164,070 133,044 CAPITAL OUTLAYS 105,895 - 59,787 284,172 TOTAL NON-APPROPRIATED FUNDS 3,545,911 - 3,788,085 4,137,647 FEDERAL FUNDS PERSONNEL SERVICES 3,104,044 4,345,911 - 4,543,475 FRINGE BENEFITS 1,256,354 1,478,587 - 1,646,313 SUPPLIES 264,744 371,796 - 505,193 OTHER SVS. & CHGS. 1,760,458 5,922,107 - 1,358,466 UTILITIES 99,095 80,000 - 132,000 CAPITAL OUTLAYS 71,751 92,446 - 199,680 TOTAL NON-APPROPRIATED FUNDS 6,556,446 12,290,847 - 8,385,127 GRAND TOTAL 16,220,531 12,290,847 11,139,756 19,371,087 375 DEPARTMENT OF PLANNING AND NATURAL RESOURCES Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total APPROPRIATED FUNDS GENERAL FUND 80000 EXECUTIVE OFFICE 342,500 120,432 10,302 106,183 - - - 579,417 80051 OFFICE OF THE DIRECTOR 591,326 246,035 10,000 92,428 36,000 - - 975,789 80054 REVENUE & CONTRACT MAN 86,784 42,888 - - - - - 129,672 80110 PROGRAMS 72,031 17,159 - - - - - 89,190 80120 ACCOUNTING AND PAYROLL 81,847 40,069 - - - - - 121,916 80200 ADMINISTRATION STT/ST 150,830 63,078 28,000 95,957 20,500 - - 358,365 80210 ADMINISTRATION STX 165,580 68,519 30,000 73,370 20,500 - - 357,969 80220 INSPECTION 454,666 195,714 - - - - - 650,380 80400 COMPREHENSIVE PLANNING 114,000 38,961 - - - - - 152,961 80410 FUNCTIONAL AREA PLANNI 80,000 23,154 6,000 47,500 15,656 - - 172,310 80500 LIBRARIES & ADMINISTRA 1,128,557 516,843 47,000 133,000 405,000 - - 2,230,400 80520 MUSEUMS 150,691 63,317 - 17,900 9,500 - - 241,408 80700 ENVIRONMENTAL PROTECTI 301,724 60,166 11,999 228,659 43,614 - - 646,162 80800 HISTORIC PRESERV & ARC 78,523 35,151 15,000 13,700 - - - 142,374 TOTAL GENERAL FUND 3,799,059 1,531,486 158,301 808,697 550,770 - - 6,848,313 TOTAL APPROPRIATED FUNDS 3,799,059 1,531,486 158,301 808,697 550,770 - - 6,848,313 376 DEPARTMENT OF PLANNING AND NATURAL RESOURCES Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 80000 EXECUTIVE OFFICE 662,935 236,217 123,026 1,430,293 25,000 - - 2,477,471 80051 OFFICE OF THE DIRECTOR - - - - - - - - 80130 ENFORCEMENT 205,173 142,159 - - - - - 347,332 80200 ADMINISTRATION ST. THO 25,191 17,204 4,204 21,102 - 282,172 - 349,873 80400 COMPREHENSIVE PLANNING - - - - 3,444 - - 3,444 80700 ENVIRONMENTAL PROTECTI 485,932 211,001 18,100 137,894 104,600 2,000 - 959,527 TOTAL LOCAL FUNDS 1,379,231 606,581 145,330 1,589,289 133,044 284,172 - 4,137,647 FEDERAL FUNDS 80400 COMPREHENSIVE PLANNING 618,667 253,065 6,030 163,007 15,000 - - 1,055,769 80550 LSTA 63,510 26,662 4,000 5,251 - - - 99,423 80600 FISHERIES 543,859 228,816 258,297 468,891 100,680 193,000 - 1,793,543 80610 WILDLIFE 288,455 119,624 102,867 183,202 16,320 4,180 - 714,648 80700 ENVIRONMENTAL PROTECTI 2,502,585 790,930 6,334 251,022 - 2,500 - 3,553,371 80800 HISTORIC PRESERVATION 217,000 86,053 6,000 106,063 - - - 415,116 80900 ENFORCEMENT 309,399 141,163 121,665 181,030 - - - 753,257 TOTAL FEDERAL FUNDS 4,543,475 1,646,313 505,193 1,358,466 132,000 199,680 - 8,385,127 TOTAL NON-APPROPRIATED 5,922,706 2,252,894 650,523 2,947,755 265,044 483,852 - 12,522,774 GRAND TOTAL 9,721,765 3,784,380 808,824 3,756,452 815,814 483,852 - 19,371,087 377 Department of Planning and Natural Resources – Federal The Department of Planning and Natural Resources (DPNR) expects to receive a total of $5,311,756 in federal funds for Fiscal Year 2015. It is projected that DPNR’s divisions will receive the following funds: the Division of Fish and Wildlife (DFW), $2,508,191; the Division of Historic Preservation, $415,116; the Division of Environmental Protection, $480,000; the Division of Coastal Zone Management, $1,055,769; and the Division of Environmental Enforcement $753,257; and the Division of Libraries, Archives, and Museums, $99,423. The Boating Infrastructure Grant objective is to inspect, maintain, and repair the twenty-two (22) transient buoys located in Christmas Cove; to install four (4) hurricane mooring berths along Bovoni Cay and address the inspection, maintenance, and repairs of the existing hurricane mooring system in Benner Bay; and to inspect, maintain, and repair the seventy (70) transient day use mooring buoys and twenty (20) transient mooring buoys in St. Croix. This program developed a work plan for the St. Croix District, and started a work plan for the St. Thomas District with the funds received in Fiscal Year 2013. No maintenance or repairs were conducted. There is no projection for additional funds for Fiscal Year 2015. Aquatic Education protects, preserves, and restores the Territory’s marine ecosystems through increased public awareness; promotes the values and needs of marine ecosystems in the United States Virgin Islands; provides people with the knowledge to make educated decisions about the marine environment; educates and elevates student and adult awareness of their marine resources and the Sport Fish Restoration Program; increases the means of communication between the public school students and the Department of Education; and fosters an increase in the number of sport fishers in the United States Virgin Islands. These are all objectives of the program. This program had several accomplishments as a result of the federal funds received in Fiscal Year 2013. The Division continued to increase the number of students it reaches through interactive presentations and field trips offered to the Territory’s schools and youth groups. Division staff also participated in career expositions at Good Hope School, Charles H. Emanuel Elementary School, St. Croix Educational Complex, and Central High School. Staff participated in a variety of other outreach programs, including the “Take Me Fishing Program”, which encourages youths from around the Territory to connect more strongly with nature and their culture by providing guided outdoor activities, including fishing lessons, to groups of elementary and high school students. ($87,524) The St. Croix Building Grant is used to purchase property, and renovate or construct buildings for the St. Croix Division of Fish and Wildlife Office. The Old Brugal Rum Facility was selected as the site for the new St. Croix Division of Fish and Wildlife facility in Fiscal Year 2012. Work is continuing on the restoration of the Brugal Rum 378 Facility, and the property has also been hand cleared, and the brush is being mulched. Demolition of walls and doorways is underway to be ADA Compliant. There is no projection for additional funds for Fiscal Year 2015. Before work commenced at the Brugal Rum Facility After Sport Fish Enhancement: Fish Aggregating Device (FAD) Program will be used to survey and maintain existing FADs in the United States Virgin Islands. Biannually sampling existing and new FADs through rod and reel will be done to develop a baseline of fish species composition relating to FAD location and design, as well as to determine productivity. The funds will also construct and deploy eight (8) new FADs on St. Thomas and St. Croix, and allow for the renewal of the existing Army Corps of Engineers permit, addition of new FAD designs, and creation of a FAD program informational page on the Division of Fish and Wildlife (DFW) webpage, in addition to the preparation of the annual report from the Fiscal Year 2013 grant proposal. There is no projection for additional funds for Fiscal Year 2015. Surveys of FAD deployment sites found that no previously deployed FADs remains in the Territory. The Division obtained permits and began construction of five (5) subsurface and two (2) surface FADS. Construction of five (5) subsurface FADs was completed during Fiscal Year 2013, but none were deployed. 379 The primary objective of the Marfin project is for samplers to conduct dockside bio-statistical sampling of directed commercial reef fish trips (fish traps and hook and line trips) in St. Thomas and St. Croix, United States Virgin Islands. The Dockside samples of one hundred and six (106) were conducted for Marfin in Fiscal Year 2012. VI Endangered Species Recovery Program will use the funds to continue ongoing outreach and recovery activities for the Virgin Islands Tree Boa and other listed species. It will also assess the current population status and distribution of listed plants and other listed species; and coordinate endangered species recovery actions in the Territory. Accomplishments included the following: Two (2) Tree Boa Crossing notifications were constructed, but were not deployed; a number of sea turtles were rescued from the beach after being attacked by dogs (Unfortunately, the turtles died from asphyxiation of sand, coming from their heads because their heads were buried in the sand by dogs); Division staff responded to a humpback whale that was stranded in Great Pond Bay (The whale was lead to the mouth of the bay, but it later died and was then towed offshore and sunk in 3,000 feet of water); and the Division staff also documented and recovered seven (7) Freshwater eels (Anguilla rostrata) from the “Corn Hill/Manchenil” Gut (The eels were released back into the gut in a larger pond). Interjurisdictional collects bio-statistical data on complete commercial harvests from commercial fishing traps. It manages, analyzes and disseminates these fisheries’ statistics through the coordination of activities between the National Marine Fisheries Services (NMFS), and DPNR’s Division of Fish and Wildlife. Seventy-four (74) port samples were obtained and entered in the NMFS TIP database. Cooperative Fisheries Statistics State Federal funds will be used to develop a cooperative program to determine the monthly commercial harvest in pounds, and the ex-vessel processed dollar value of all marine commercial fishing resources landed in the United States Virgin Islands. The Division staff processed 8,879 Commercial Catch Reports, two hundred fifty nine (259) Commercial License Registrations, and eleven (11) Commercial License Transfers in Fiscal Year 2013. ($305,622) Lionfish funds will survey lionfish ciguatera levels which will allow resource managers to proceed with confidence on control strategies that do not compromise human health. Utilizing the outreach methods developed by the Division for Lionfish will cause the public to become much more aware of the local environment and issues of sustainability. The Division received multiple reports and inquiries regarding lionfish, and it removed many of the invasive organisms from the Territory. 380 Operations & Maintenance Fisheries’ objective is to maintain the physical facilities, vehicles, and research vessels in optimal operational conditions to facilitate the implementation of grant objectives as approved by Federal Aid, through the Sport Fish Restoration Programs funds. Physical facilities, vehicles, and research vessels in both districts were maintained, which allowed the Division staff to pursue and complete grant objectives. ($954,537) Recreational Fishery Assessment will be used to survey the territorial recreational fishing tournaments to collect information on effort, catch, harvest, and areas of fishing activities which are essential to track trends and changes in the recreational fishery; to analyze data collected on the effort, catch, and species composition of the catch through data base management to better understand the use of recreational fisheries in the United States. Virgin Islands; and to prepare an annual report for the project and a new grant proposal. The Division staff acted as weighs masters for five (5) tournaments in Fiscal Year 2013. These included the Dolphin Derby, Mother’s Day Tournament, Father’s Day Tournament, Northside Spearfishing Tournament, and the Wahoo Wind Up. Data was collected at each tournament, including species, weight, length, and several measures of fishing effort. A preliminary analysis of historical data for each species revealed no obvious trends in catch per unit effort, or in fish size, suggesting that the populations fished by these tournaments are stable. Operations & Maintenance Wildlife funds, ($320,587), will maintain the physical facilities, vehicles and research vessels in optimal operational condition to facilitate the implementation of grant objectives as approved by Federal Aid, through the Wildlife Restoration Programs’ funds. Physical facilities, vehicles, and research vessels in both districts were maintained, which allowed the Division staff to pursue and complete grant objectives. SEAMAP funds will be used to obtain monthly samples of stoplight, redtail and redfin/redband parrotfish and confirm visual maturity stages with histological samples forwarded to the Department of Natural and Environmental Resources in Puerto Rico to be analyzed. It will conduct sampling for queen conch at historically surveyed sites, and new locations currently under fishing pressure during the conch seasonal closure period; determine the annual cycle of recruitment of juvenile spiny lobsters to casitas in transitional seagrass areas located between mangrove and coral reef habitats; conduct monthly reef fish hand line hook and line surveys at randomly selected quadrats within the SEAMAP sampling grid to supplement historical database; conduct monthly deep water snapper assessment surveys using vertical setline/multiple hook fishing techniques at commercially-fished deep water snapper fishing areas; and compare day and night hand line fishing techniques at depth and habitat strata that will optimize yellowtail and snapper catch. Preliminary Surveys of Lobster Casitas were carried out. ($192,543) Coordination of Sportfish Programs will establish and maintain management control systems adequate to meet the requirements for participation in the administration of the Territory’s Federal Assistance in Sport Fish Restoration 381 Programs. The Division staff was trained to use a new time accounting system to maintain its operation records. The Division met all regular Federal Assistance reporting requirements in Fiscal Year 2013. ($142,818), Wildlife Strategic Habitat Initiative: Cays manages wildlife populations on offshore cays by identifying limiting factors affecting populations and initiates management activities. Pelican Surveys were conducted at Mary’s Point, St. John and Congo. Seabird surveys were conducted on Cockroach Islands. Rat trap monitoring continued on Saba Island, and goat monitoring was performed on Saba and Cockroach Islands. Wildlife Strategic Habitat Initiative: Deer projects to receive $97,709 in federal funding for Fiscal Year 2015 to continue its objective. Technical Guidance Sportfish reviews all projects with the potential of impacting the Territory’s natural aquatic and terrestrial resources and habitats, and provides technical advice to minimize the impacts on these resources. It also provides answers to public inquiries about the Territory’s natural resources. Division staff conducted Endangered and Indigenous Species Status Reviews and reviewed permit applications, Environmental Assessment Reports, and Storm Water Prevention Plans, at the request of various government agencies. Over 1,167 pounds of contraband natural materials, mainly shells and coral, seized by United States Customs and Border Protection, were analyzed and returned to natural areas. ($110,499) Coordination Wildlife, ($76,546), supports the Wildlife Restoration Program by coordinating and maintaining technical and management control systems adequate to meet the requirements for participation in the administration of the Virgin Islands Wildlife Restoration Program. It pays the Wildlife Restoration portion of shared costs incurred for the support of the program. The Wildlife and Environmental Education division staffs were trained to use a new time accounting system to maintain its operational records. The Division met all regular Federal Assistance reporting requirements. Wildlife STEER provides technical guidance and STEER management assistance. The Division staff has participated in several meetings and field work activities with the STEER framework. Technical Guidance Wildlife reviews all projects with the potential to impact the Territory’s natural aquatic and terrestrial resources and habitats, and provides technical advice to minimize the impacts on these resources. It also provides answers to public inquiries about the Territory’s natural resources. Division staff conducted Endangered and Indigenous Species Status Reviews and reviewed permit applications, Environmental Assessment Reports, and Storm Water Prevention Plans at the request of various individuals and agencies. Division staff also responded to one hundred three (103) wildlife incidents. ($42,647) The Hunter Education and Safety Program ($177,159) will be used for the enhancement of hunter education programs and hunter development programs within the Territory. Historic Preservation Created by the National Historic Preservation Act of 1966, the State Historic Preservation Office (SHPO) program is funded by an annual grant from Historic Preservation Fund (HPF), which is administered by the National Park Service, Department of the Interior, to every state and territory. Since 1970, the State and Tribal Historic Preservation Offices have received approximately $37 million in annual matching grants through the Historic Preservation Fund (HPF) to assist in expanding and accelerating their historic preservation activities. The SHPOs also are provided with additional or matching funds from their respective State or Territory governments. The HPF is funded by Outer Continental Shelf oil federal lease revenues. The Division of Archaeology, and Historic Preservation/Virgin Islands State Historic Preservation Office (VISHPO/DAHP), which is a Division of the Virgin Islands Department of Planning and Natural Resources, through its HPF grant, administers territorial and federal historic preservation programs, and provides protection and management of historic and cultural resources in accordance with the Secretary of the Interior Standards for the 382 Treatment of Historic Properties. VISHPO/DAHP, with the federal assistance it receives, supports the following tasks: Program administration – cost of staff salaries; permitting and monitoring; technical assistance to federal and state level government and the general public; public outreach and education materials; survey and inventory of historic resources; consultation and design guidance for development of historic sites; and assistance with Architectural plans, historic structure reports, and Engineering studies necessary to preserve historic properties. The VISHPO/DAHP through its Historic Preservation Funding from the National Park Service (NPS), must also administer a sub grant program for historic preservation projects using at least ten percent (10%) of the federal allocation. This funding can be sub granted to assist Certified Local Governments such as the Virgin Islands Historic Preservation Commission, or private owners of historic properties, nonprofits, preservation organizations, and territorial government agencies. Based on the VISHPO’s Fiscal Year 2013 HPF grant of $415,115.00 from the National Park Service, the sub grant allocation for Fiscal Year 2013 was $40,000.00. VISHPO/DAHP through the HPF grant provides assistance to the National Park Service with the administration of the Federal Historic Rehabilitation Tax Credit Program, which provides a twenty percent (20%) Income Tax credit to owners of historic buildings listed on the National Register, who historically rehabilitate their properties for adaptive reuse. Through the Federal Rehabilitation Tax Credit program, the VISHPO provides the local technical assistance to the property owner to insure that the project meets the interpretation and application of the Secretary of the Interior’s Standards and Guidelines for the Treatment of Historic Properties. The VISHPO in this process also provides the NPS with comments and recommendations on the review and approval of the Tax credit project. VISHPO/DAHP pursuant to the Section 106 Review process of the National Historic Preservation Act of 1966, and the Virgin Islands Antiquities and Cultural Properties Act of 1998, reviews and comments on several federally and territorially sponsored projects annually. It also reviews and comments on projects through the Virgin Islands Coastal Zone Management program funded by NOAA and the Earth Change program; both of which are administered by DPNR. The VISHPO/DAHP’s project review program is to promote the preservation of the Virgin Islands historic resources by ensuring that projects and programs carried out or sponsored by federal and state agencies comply with federal and state historic preservation laws, and that projects are planned in ways that avoid any adverse effects to heritage resources. If adverse effects cannot be avoided, the VISHPO/DAHP assists project sponsors in developing measures to minimize or mitigate such adverse effects. The VISHPO/DAHP also serves as staff to the Virgin Islands Historic Preservation Commission and its St. Croix and St. Thomas/St. John Historic Preservation Committees. In addition to providing the necessary funding to allow the VISHPO/DAHP to function and provide the funding for HPF Staff, the other major accomplishment of the federal grant was the successful restart of the Division’s Subgrant program using the Historic Preservation Funding from the National Park Service. Due to program difficulties with transferring the Division’s financial grant system to the new federal SAM, the VISHPO did not receive its Fiscal Year 2012 HPF grant until Fiscal Year 2013. The Division is presently advertising in the Territory’s general media sources to solicit Subgrant applications for the Fiscal Year 2014 HPF budget period. All Subgrant applications were due to the VISHPO by February 28, 2014. The following is a brief summary of the Division’s other accomplishments: (1) Successful clean up and boarding up of the historic Farrelly Home in Frederiksted, St. Croix; (2) Successful participation with the Department and the Lt. Governor’s Office on the Virgin Islands Street Addressing Initiative Pilot area in the Charlotte Amalie Historic District; (3) Department of Planning and Natural Resources and the St. Thomas Historical Trust signing of a Memorandum of Agreement for preservation and restoration assistance with historic Virgin Islands government sites on Hassel Island, and the Fort Christian Museum; and (4) the Division’s ability to provide historic preservation consultation to the general public and the Virgin Islands Historic Preservation Commission in spite of our funding challenges. The Historic Preservation Fund Grant-In-Aid projects to receive $415,116 in federal funding for Fiscal Year 2015. 383 Environmental Protection The Division of Environmental Protection’s primary function is to ensure that permitting of development has minimal effect on the Territory’s environmental concerns related to air, water, and land. The Division’s focus in Fiscal Year 2013 was to move forward with pending regulations, increased enforcement actions, and to pursue up- to-date permitting, thereby increasing compliance. Performance Partnership Grant (PPG) is for implementation of an integrated and comprehensive environmental program to address the Virgin Islands’ environmental priorities. It consists of the following Environmental Programs: Air Pollution Control, Water Pollution Control, Pesticides Program, Groundwater Program, Non-Point Source Program, and the Public Water System Supervision Program. Public Water System Supervision Program (PWSS) The main objective of the Public Water System Supervision (PWSS) program is to protect public health by ensuring that the quality of water provided to the public is safe for human consumption. Achieving and maintaining a high level of strict compliance with all of the requirements of the Virgin Islands Safe Drinking Water Act (VISDWA) is the most prominent means of achieving this goal: Ninety-four (94) sanitary survey inspections of the Territory’s public water systems were conducted. This met the sanitary survey commitment for the Fiscal Year 2013 Work Plan. A sanitary survey is an on-site inspection of the water source, facilities, equipment, operation, and maintenance procedures as well as management practices of a public water system, for the purpose of evaluating the adequacy for producing and distributing safe drinking water. In addition to inspections, the program continues to regulate the water quality monitoring conducted by the Territory’s three hundred and sixty (360) public water systems. Enforcement actions are taken against water systems which fail to comply with the requirements of the Virgin Islands Safe Drinking Water Act (19 VIC, Chapter 51, Sec. 1303) by issuing Notices of Violations (NOV) and assessing civil penalties. Annual registrations and inspections of water haulers are required by section 1303-17 of the V.I.R. & R.s. DPNR/DEP is charged with regulating trucks and tankers which transport water for human consumption. An annual inspection is done by the PWSS program to ensure that water transported via truck or tanker to the residence of the Virgin Islands is of a quality safe for human consumption. Trucks and tankers that pass the inspection receive a sticker, registration number, and registration card. Trucks and tankers that fail the inspection are not registered and must pass a re-inspection prior to hauling water for human consumption. Bacteriological samples are collected during each truck or tanker inspection. Eighty-one (81) water hauler inspections were performed. On one hundred and seventy-nine (179) occasions, technical assistance related to achieving compliance with drinking water standards, notifications of water quality monitoring violations, and water treatment technology were provided to approximately one hundred and twenty-five (125) Public Water Systems. One hundred and eighty-four (184) enforcement actions were drafted and/or issued during the reporting period. These actions addressed a total of six hundred and seven (607) violations. Air Pollution Control Program The Air Pollution Control program accomplishments for FY 2013 are as follows: The program issued a synthetic minor operating permit for the Buccaneer Hotel and Diageo. The process included a review of the application for completeness, finalizing a draft permit, administering a thirty (30) day public comment period and final issuance. The program also completed an inventory of drycleaners in the Territory subject to 40 CFR Part 63, Subpart M – 384 National Perchloroethylene Air Emission Standards for Dry Cleaning Facilities. This was accomplished by completing a file review of each facility. Subsequent to the review, a site inspection was carried out to determine applicability. Nonpoint Source Program/Earth Change Permitting The Nonpoint Source (NPS) Management Program aims to protect ground and coastal waters by mitigating both land and marine nonpoint pollution sources. The total number of earth change applications processed during Fiscal Year 2013 is two hundred and forty-two (242) –two hundred and thirty (230) on St. Croix; sixty-eight (68) on St. Thomas; and three (3) on St. John. The total number of earth change permits issued during Fiscal Year 2013 is two hundred and thirteen (213) – one hundred and forty-two (142) on St. Croix; thirty-nine (39) on St. Thomas; and three (3) on St. John. On St. Croix, one hundred and forty-two (142) earth change and land clearing permits were issued in twenty-three (23) watersheds. On St. Thomas and St. John seventy (70) earth change and land clearing permits were issued in thirteen (13) watersheds. Groundwater Program The Groundwater program manages the installation of groundwater wells and groundwater withdrawals through a permitting system under Virgin Islands Code (VIC) Title 12, Chapter 5, Section 151 et seq. New wells can only be sited at locations providing adequate yield and a minimum risk of groundwater contamination from past, existing, or future sources and activities. The program also prevents well owners from over pumping, which results in a decrease of the water table in the aquifer, and enforces the use of well head protection to decrease intrusion of contaminants into wells. Ground Water Permitting and Management Item Number Site assessment 201: 22 new well, 179 soil borings Site inspection 229: 28 existing wells, 201 assessment follow-ups Well drilling permits issued 22 Soil boring permits 179 Appropriation permits – new 17 resulting in 92,790 gallons per day Appropriation permits – renewal 28 resulting in 441,260 gallons per day Well driller’s licenses issued 8 Notices of Non-compliance served 12 Administrative Order/Notice of Violation served 4 Resource Conservation and Recovery Act (RCRA): HOVENSA  ACTIVE PUMPING FOR EPA CLEANUP: The groundwater Appropriation Permit Number 2012-530-0943 for one hundred twelve (112) wells for Hydrocarbon Recovery was issued for 298,630 gallons per day or 109,000,000 gallons per year;  PROCESS MAKE-UP WATER: The groundwater Appropriation Permit Number 2012-530-0944 for twenty one (21) wells for Process Make-up Water was issued for 301,369 gallons per day or 111,000,000 gallons per year; and  One (1) application for groundwater appropriation was denied due to proximity to Hovensa (Spartan concrete). 385 Comprehensive Environmental Response Compensation and Liability Act (CERCLA): TUTU Superfund Site  Tutu Wellfield Superfund Site on St. Thomas is actively undergoing groundwater “Pump and Treat”. The treatment system was officially handed to the VI Government by the Environmental Protection Agency (EPA) in April 2013. DPNR is evaluating an application from Fourwinds Plaza Corp. with an estimated combined pump rate of 35,000 gallons a day for three wells. Leaking Underground Storage Tanks (LUST): The following LUST sites have addressed and/or will address contaminated groundwater  Esso Farmingdale – enhanced bioremediation after cessation of pump and treat;  Puma Pollyberg – risk-based analysis after cessation of pump and treat;  Total Tutu – Ongoing groundwater monitoring/remediation;  Puma Tutu– Ongoing groundwater monitoring/remediation;  Green Cay Marina – proposal for instituting bioremediation under review by DPNR; and  VIPA Seaplane – proposal to isolate groundwater beneath site via perimeter sheet-pilling under review by DPNR. Water Pollution Control Program The Water Pollution Control Program regulates the discharge of pollutants into waters of the Virgin Islands from point sources through the Territorial Pollutant Discharge Elimination System (TPDES).  WQM completed the first quarter of Fiscal Year 2013 Basic Water Quality (Ambient) Monitoring for the entire Territory;  Submitted a revised Multi-Year Monitoring Strategy;  Maintained oversight of UVI’s Nutrient and Sediment Project; UVI completed Phase 1 on this project. The amendment to the MOU was signed for Phase 2 of UVI’s Nutrient and Sediment Project; and  Twenty-one (21) compliance evaluations, five (5) corrective action plan inspections and quarterly pump station inspections were performed at Waste Management Authority’s pump stations. Pesticide Programs The Pesticides Program regulates the registration, commercial use, purchase, and custom application of pesticides. In Fiscal Year 2013, the Pesticides program conducted eighty-seven (87) inspections. Of those 87 inspections, forty-five (45) covered market-place inspections for surveillance of unregistered pesticides on the shelves, twenty- four (24) inspections were of certified applicator records for ensuring pesticide applicators are certified, five (5) inspections were for worker protection standards, twelve (12) inspections covered non-agricultural uses of pesticides, and one (1) inspection covered the agricultural use of pesticides. The Pesticides Program issued the following enforcement actions in Fiscal Year 2013:  One (1) Notice of Warning for selling of unregistered pesticides – Lone Eagle Superette;  Five (5) Stop Sale and Removal Orders for selling unregistered pesticides – (i) Price Master Supermarket, (ii) Value Food Mini-Mart, (iii) Choice Supermarket, (iv) Dana Mart, and (v) Food Center Supermarket;  Twelve (12) Notices of Violation for selling unregistered pesticides – (i) Supersave Supermarket, (ii) S.D. Meat Market, (iii) H&R. West Supermarket, (iv) Stop & Shop Supermarket, (v) Caribbean Service Station and Mini Mart, (vi) Basic Grocery, (vii) KA-MA-KRIS Sales, Inc., (viii) Amigo’s Service Station, (ix) Food Town Supermarket, (x) Riverdale Distributor, Inc., (xi) Valley Mini Mart, and (xii) Bienvenido Mini Mart. (Ten (10) of the Notices of Violation have been settled and the violators have paid the stipulated penalty.); and  One (1) Notice of Warning was issued against the University of the Virgin Islands – Agriculture Experiment Station (AES) Horticulture for failing to provide general safety information and safety training and decontamination supplies for workers and handlers of pesticides. 386 The University of the Virgin Islands conducts the Pesticides Certification Course for DPNR and the Fiscal Year 2013 accomplishments are listed below. Training Commitments for Fiscal Year 2013 and Accomplishments Training Number of Sessions – (Total Planned) St. Thomas Completed St. Croix Completed St. John Completed Certification/ Re- Certification 10 4 4 4 4 2 2 Training Program for Dealers of Restricted Use Pesticides 3 1 1 1 Leaking Underground Storage Tank (Lust) Trust Fund The Underground Storage Tank (UST) Program ($177,000) aims to protect groundwater and coastal waters by regulating all UST systems pursuant to Title 40 Code of Federal Regulations (CFR) Part 280 and Title 12, Chapter 16, Section 652 of the Virgin Islands Code (VIC). This grant will enable the development and implementation of a comprehensive program to address the corrective action elements of the Underground Storage Tank Program on four (4) program tasks. These tasks focus on development of enforcement strategies, cost recovery abilities, and management of the UST Trust Fund activities associated with clean-ups at LUST sites. Leaking Underground Storage Tank Trust Fund Fiscal Year 2013 Accomplishments There are twenty (20) LUST Sites in DPNR’s inventory. Seven (7) of these sites have been successfully cleaned up pursuant to corrective action workplans approved by DPNR sites. No further action letters were issued and these sites were de-listed. DPNR continues to review corrective action workplans and site investigation reports for eleven (11) active LUST sites. Note that two (2)sites were referred to EPA for legal action, Esso Hassan/Lugo’s Frankie and Capital Farms, due to owner’s inability and/or unwillingness to take action. The UST Revolving Trust Imprest Account has been created pursuant to 12.V.I.C. § 684. As of June 30, 2013, the current balance was $103,690. Funds will soon be available for the cleanup of government-owned sites, beginning with Human Services – Kingshill. Underground Storage Tank – Supplemental Territorial Assistance Grant (STAG) There are over one hundred and eighteen (118) registered Underground Storage Tanks (UST) located within the United States Virgin Islands mainly to meet the petroleum needs of the Territory. As of August 16, 2013, there were fifty (50) UST systems in the Territory, with a total UST capacity of 949,000 gallons. The UST program regulates UST systems in order to protect soil and groundwater resources from contamination. 387 Underground Storage Tank STAG Fiscal Year 2013 Accomplishments The Program accomplished the following for Fiscal Year 2013:  Provided EPA with “State Certification Form for Compliance with EPA’s Energy Policy Act (EPAct 2005) Grant Guidelines” on 2/28/13. DPNR has successfully met two (2) grant requirements as follows: (a) all tanks have been inspected within the last three (3) years, and (b) public record posted within the last twelve (12) months on website. Note that the USVI ninety percent (90%) combines Significant Operational Compliance (SOC) rate reported by EPA during Fiscal Year 2012 was well above the national average of seventy-one (71%). It is expected that FY 2013 will be similar;  DPNR has begun and will continue to provide owners and operators training requirements for EPAct 2005 compliance. On July 9, 2012, DPNR through the Petroleum Tank Training Institute (PTTI), offered Class A/B operator training and testing at no cost for one (1) operator per facility, not to exceed sixty (60) certifications. At present, out of a total of forty-five (45) active UST facilities territory-wide, approximately twenty-five (25) facilities have at least one (1) certified Class A/B operator;  The remaining outstanding EPAct 2005 requirements are: (a) delivery prohibition, and (b) secondary containment or financial responsibility. These will be addressed once the proposed VI UST rules and regulations are approved. DPNR expects the final rules and regulations to be approved by March 31, 2014;  Web-based data management for maintaining VI tank notification and permit program; including review and follow-up on new tank construction, upgrades, and closures. Data is synced once a month to EPA. DPNR continues to work with EPA-contractor to enhance database functionality and report generation capability; and  Enforcement actions were taken against violations of the UST Act as listed below: (a) Seven (7) Administrative Orders were issued in FY 2013 ((i) Supertanks UST-C-005-12; (ii) Prosperity UST-C-009-12; (iii) Cruzan Petroleum UST-C-010-12; (iv) Eastway UST-C-012-12; (v) Texaco Hometown UST-T-02-12; (vi) Top Gas UST-C-02-13; and (vii) Gas for Less UST-C-01-13 - Three (3) administrative orders were dismissed for compliance with all ordered corrective actions); and (b) Four (4) Notices of Violation were issued in FY 2013 ((i) Green Cay Marina UST-C-003-12; (ii) One Love West UST-C-007-12; (iii) One Love East UST-C-008- 12; and (vi) Lionel UST-C-011-12). Beach Monitoring Grant IV The Virgin Islands Beach Water Quality Monitoring Program ($303,000) is a comprehensive beach monitoring and public notification program for beaches within the United States Virgin Islands jurisdiction. DPNR-DEP developed this program to evaluate near-shore water quality represented by grab samples collected from designated beach bathing areas along the shorelines of St. Croix, St. Thomas and St. John. The information generated by this program has been used for public notification to minimize human health impacts by pathogens. Beach Monitoring Grant Fiscal Year 2013 Accomplishments The accomplishments for the Beach Program include the following:  Submitted all Beach Notification and Monitoring Data for calendar year 2012 before January 31, 2012 deadline;  Re-applied for the Beach Grant and received an allotment totaling $287,000;  Continued weekly monitoring of forty-three (43) designated Territorial beaches and issuance of weekly public advisories;  Beach Monitoring & Notification Data uploaded to EPA’s Water Quality Exchange, a StoRet Interface;  Participated at various educational outreach opportunities to include St. Croix Environmental Association (SEA) Eco Fair and St. Croix Agricultural & Craft Fair; and 388  Program staff participated in the Blue Flag Beach Certification Committee Meetings to facilitate the USVI receiving International Blue Flag Beach Certifications. Particulate Matter 2.5 The Particulate Matter monitoring program is designed to ensure attainment of ambient air quality, consistent with National Ambient Air Quality Standards (NAAQS). Air Quality Monitoring Program Fiscal Year 2013 Accomplishments The software for the remote access program to download data directly from the continuous air monitors to the office into an AQS compatible format was upgraded by the contractor to include meteorological data. The NCore multi-pollutant monitoring site was established at the St. Croix Central High School and the procurement process for the construction phase is underway. DRINKING WATER CAPITAL IMPROVEMENT GRANTS I, II, III, IV, V, VI, VII, VIII - To assist publicly owned and privately owned community public water systems and nonprofit non-community public water systems (PWS) finance the costs of capital improvements. These capital improvements must be able to achieve and maintain a PWS’s compliance with the Safe Drinking Water Act (SDWA) requirements and further the public health protection objectives of the SDWA. Through the Drinking Water State Revolving Fund (DWSRF), grants are made available to eligible public water systems in the United States Virgin Islands. Drinking Water State Revolving Fund (DWSRF) Fiscal Year 2013 Accomplishments  The Intended Use Plans (IUPs) for Fiscal YEar 2013 of ($4,654,000) federal DWSRF allotments to the Territory was developed and finalized. A grant application with the finalized IUP was submitted to EPA Region II on August 22, 2013;  On February 5, 2013, EPA approved and awarded Fiscal Year 2012 IUP/Grant Application ($4,654,000.00). Fiscal Year 2013 IUP/Grant Application was awarded on September 24, 2013; and  The total amount of DWRSF funds awarded to the Territory as of the end of Fiscal Year 2013 was $37,524,800. $35,273,312 of these funds has been earmarked for capital improvement projects for public water systems in the Territory. The remaining $2,251,488.00 has been set aside for the administration of this grant. DPNR has disbursed approximately ninety-three (93%) of project funds for the Fiscal Years 2000 thru 2008 DWSRF allotments. Construction activities are ongoing for the remaining seven percent(7%) of the money. Project planning and designs are ongoing for the projects to be funded by the allotments of Fiscal Years 2009 thru 2013. Water Quality Management Grant Under the Water Quality Management Projects (WQMP) Grant (pursuant to CWA 604(b)), DPNR-DEP is entrusted with the task of planning and implementing projects to ensure the protection of the marine waters of the United States Virgin Islands. The Integrated Water Quality Monitoring and Assessment Report and Water Quality Standards Revision are the primary tasks of the program. 389 Water Quality Management Fiscal Year 2013 Accomplishments  Developed the Fiscal Year 2013-2018 USVI Project Priority System, Project Priority List, and Intended Use Plan;  Submitted the FY 2012 Integrated Report;  Prepared the FY 2013 Triennial VI Water Quality Standards; and  Issued four (4) Water Quality Certificates Water Protection Coordination Grants The overall goal of this grant is to improve basic security of small and medium sized public water systems, and to better prepare territorial government agencies to respond to potential acts of sabotage or terrorism at public water systems. The work plan activities include: (1) developing and delivering security related reference materials and tools to small and medium sized public water systems; (2) revisions of existing Emergency Response Plan(s) to address threats of terrorism and other intentional acts of vandalism; (3) an evaluation of security measures, vulnerability assessments, and emergency preparedness on community public water system; (4) updates and improvements to intrusion response protocols for Territorial and Federal drinking water personnel; (5) review and approval of emergency plans and vulnerability assessments for water suppliers required by both Territorial and Federal legislation to address threats of terrorism; and (6) development and implementation of emergency and public notification protocols. Water Protection Coordination Fiscal Year 2013 Accomplishments  Ninety-four (94) sanitary surveys of the Territory’s public water systems, bottled water plants, and ice manufacturers were performed. During these inspections, assessments were made on the vulnerability of each facility to intentional acts of vandalism and/or terrorism;  During Fiscal Year 2013 Rural Community Assistance Corporation (RCAC) completed its contractual obligations to provide the following services: (1) create a Vulnerability Guide; 2) Create an Emergency Response Protocol; 3) create a Communication Protocol for providing time sensitive information to Public Water Systems; and 4) create a PWS Basic Security Training Program for the Territory’s Public Water Systems; and  During the weeks of December 3rd and December 10th, 2012, workshops on “Water Security” issues were provided to small community public water systems on St. Croix and St. Thomas. These workshops focused on the implementation of Vulnerability Assessments and the development of Emergency Response Plans. Approximately fifty (50) individuals representing over seventy (70) of the Territory’s small community public water systems attended the workshops. Brownfield State Response Program The Volunteer Clean-up Program (VCP) will address the cleanup and/or redevelopment of Brownfield sites within the Virgin Islands (VI). The VCP will be designed to bring Brownfield sites back to a useable condition. Cleanup will be performed under a memorandum of agreement between DPNR-DEP and a volunteer. DPNR-DEP will build a program that takes advantage of institutions, organizations, programs or practices in the Territory, since the Virgin Islands has specific and unique challenges. 390 Brownfields State Response Program FY 2013 Accomplishments DPNR met with various stakeholders and partners to discuss developing the Territory’s potential Brownfield’s sites. These partnerships further enhance the program’s ability to keep the public abreast of workplan activities. Twenty (20) properties assessed by DPNR were entered into the EPA’s Assessment Cleanup and Redevelopment Exchange System (ACRES) database for credit. A contractor was selected to conduct ten (10) additional Phase I assessments of potential sites throughout the Territory. Staff completed the mandatory EPA “All Appropriate Inquiries” (AAI) training for grantees conducting Phase I assessments under CERCLA funding. Expense Reimbursement Grant Section 1419 of the Safe Drinking Water Act (SDWA) authorizes Operator Certification Expense Reimbursement Grants (ERG). EPA is tasked with awarding ERGs to states and territories to cover the reasonable costs for the training and certification of anyone operating systems serving 3,300 persons or fewer that are required to undergo training pursuant to EPA’s operator certification guidelines. The DPNR-DEP has been awarded ERG funds to provide training and certification for persons operating the Territory’s community and non-transient, non- community public water systems serving 3,300 persons or fewer. The overall goal of the ERG work plan is to establish a training course for operators of public water systems in the United States Virgin Islands. Specifically, the funds requested under this grant will be used to (1) develop training courses and examination(s); and (2) implement initial and renewal training of the Territory’s operators. Expense Reimbursement Grants FY 2013 Accomplishments  A professional service contract for the implementation of an Operator Certification Training Course for the Territory’s small and medium sized public water systems was fully executed on November 8, 2012. The Operator Certification Training Course material was completed and provided to DPNR in April, 2013. The first training course was provided to approximately fifty (50) individuals during the months of May through July, 2013. Operator Certification exams were administered in August 2013. A second round of training began in September, 2013. Examinations for the second group of individuals were administered in December 2013.  The goals and objectives of the ERG have been satisfactorily met. A significant number of individuals who operate small and medium sized public water systems in the Territory were provided with excellent training on the basic operational and maintenance requirements, as well, as valuable and innovative treatment technology for a water system. Additionally, DPNR’s personnel had been trained and provided with a training course manual, which will be used for continued training and certification of public water system operators in the Territory. VI State Clean Diesel Program Grant The Funding was provided to the Virgin Islands Department of Planning and Natural Resources to retrofit heavy duty diesel transit buses from the Virgin Islands Transit System bus fleet. Retrofits will reduce emissions of diesel particulate matter and greenhouse gases. 391 VI State Clean Diesel Program Grant FY 2013 Accomplishments  The program revised the Virgin Islands Clean Diesel Grant Workplan and budget to include the Fiscal Year 2013 allotment. This workplan has been approved by the environmental Protection Agency (EPA); and  Through competitive bidding, Clean Diesel Technologies, Inc. (CDTI) was selected to carryout installation of nineteen (19) heavy-duty trucks as well as to provide training to respective owners. This grant is currently going through the procurement process. NOAA Coral Reef Conservation Program’s (CRCP) State and Territorial Coral Reef Conservation Cooperative Agreement Program (CRCP) Coastal Zone Management (CZM) is the recipient of federal awards for coral reef conservation activities through the CRCP State and Territorial Coral Reef Conservation Cooperative Agreement Program. This cooperative agreement provides funds to implement the Territory’s Coral Reef Initiative which consists of the Territorial Coral Reef Monitoring Program, the USVI Local Action Strategy Initiative and Territorial Marine Park Initiative. Funds are used to assess the condition of territorial coral reef ecosystems around the three (3) major islands, support the administrative functions of the St. Croix East End Marine Park, support activities and projects articulated in the USVI Local Action Strategies and in support of the USVI Coral Reef Management Priorities. CZM Task Accomplishments for Fiscal Year 2013 The Division of Coastal Zone Management (CZM) continues to process applications in a timely manner, and it provides technical expertise to potential applicants through pre-application meetings. In addition, CZM staff participated in multiple events promoting the sustainable uses of the Territory’s coastal resources and provided guidance on the application process. CZM continues to make great strides in bringing delinquent lease accounts into compliance. Although the target goal of 80% of delinquent leases was not met, several of the larger delinquent accounts were paid in full, representing over $150,000 in past due collections. CZM and its partners completed the St. Thomas East End Reserves (STEER) management plan, and completed the revision of the St. Croix East End Marine Park (EEMP) management plan. CZM received over $1.2M in funding to support the management of the VI Coastal Zone, and the Implementation of the VI Coral Reef Initiative programs for Fiscal Year 2013. 843000 543910 843000 CZM FY 2013 Budget CZM Award CRCP Award Program Income 392 CZM applies for federal funding to support the operation of its programs. Matching funding is required, which is generated from the lease of the territories submerged and filled submerged lands. As grant funding continues to diminish, locally-derived funding becomes more important for the program. Therefore, it is imperative that CZM continue to collect its outstanding debt. In Fiscal Year 2009, over $1 M in debt was outstanding to the department; at the close of Fiscal Year 2013, slightly over $300,000 was outstanding to the department. Collection slowed during FY 2013, because of a position that became vacant due to a resignation in Fiscal Year 2012. The position has proven to be very essential to the timely collection of leases, and efforts towards filling the position will resume in Fiscal Year 2014. CZM anticipates receiving over ($1,055,769) in federal funding to support the management of the VI Coastal Zone and the Implementation of the VI Coral Reef Initiative programs for FY 2015. Challenges The major challenge during the 4th quarter for the CZM was the suspension of the Territory’s federal awards due to outstanding A-133 Single Audits for the Virgin Islands. This action inhibited our ability to complete projects, post vacant positions, and it slowed the work process of the Division. While the CZM no longer has its awards suspended, it has been designated as a high-risk grantee, leaving it on a reimbursement schedule from the federal government. This again creates an issue of timely payments to some of the vendors. Environmental Enforcement Division Grants U.S. Coast Guard (USCG) Recreational Boating Safety (RBS) Grant is intended for the implementation and success maintenance of the Territory’s Recreational Boating Safety Program. This grant provisions includes boating safety education, enforcement activities and search and rescue. The Division continues to make available to the public, boating safety education through courses in a classroom setting and dockside contacts; Enforce legislation on mandatory Boating Education certification for persons born after January 1, 1980; Enforce legislation on mandatory wear of Personal Floatation Device for persons under the age of 17; Develop, coordinate and implement activities that highlight safety on the Territory’s waterways and marine conservation in conjunction with the Coast Guard Auxiliary and Power Squadron during National Safe Boating Week; and Conduct multiple patrols and ride-along with the USCG Boat Force to enhance the presence on the waterways. 795000 550211 795000 CZM FY 2015 Budget CZM Award CRCP Award Program Income 393 National Marine Fisheries Service (NMFS) Joint Enforcement Agreement (JEA) Grant This grant is provided to the Department of Planning and Natural Resources to perform law enforcement services in support of Federal marine conservations regulations, endangered species, and critical habitat, and to enhance the on-going efforts of both Federal and local enforcement. This grant (1) Allowed Officers to patrol offshore of the three-mile territorial waters of the United States Virgin Islands in the Exclusive Economic Zone (EEZ), federally regulated species of fish that occur throughout the year. Pelagic species, such as shark species, are prevalent from the 100 fathom contour. Both recreational and commercial fishermen often target these fish; (2) Offered the ability to bring to a complete restoration one of the patrol vessels in the St. Croix district that had been offline for three years; (3) Enabled the Division to develop an electronic database which enhanced the ability to track the commercial fishers and expedite the registration process; and (4) Allowed the Division to work with the Division of Fish and Wild Life and the Fisheries Management Council Representatives on the reduction of fish traps in the Territory. The projected award amount to be received in fiscal Year 2015 is ($753,257). Library Services and Technology Act Library Services and Technology Act (LSTA Grant) program promotes access to information resources provided by all types of libraries and is administered by the Institute of Museum and Library Services (IMLS). The IMLS Grants for States Program, under which State Library Administrative Agencies (SLAAs) receive LSTA allotments, requires each SLAA to submit a five-year plan that identifies the State and Territory library needs, and the goals and activities that will be utilized to address these needs. Administration of the Library Services and Technology Act is the responsibility of the Territorial Library Agency. This Agency, the Division of Libraries, Archives and Museums (DLAM), is administered by the Executive Branch of the Government of the Virgin Islands through its Department of Planning and Natural Resources, and is the designated SLAA. Territory-wide, no distinction is made between the local and state (territorial) levels. The VIPLS submitted its Five-Year Plan for the years 2013 through 2017 which was accepted by IMLS. The U.S. Virgin Islands library community consists of various types of libraries (K-12 school libraries, academic libraries, law libraries, including a library for the Blind and Physically Handicapped), many of which collaborate and share resources to better serve their patrons, constituents, and residents. VIPLS has used prior LSTA funds effectively to meet the needs of VIPLS in a manner consistent with LSTA priorities, to promote the development of library services at the local level, and to provide access to electronic resources and other significant collections. The IMLS LSTA program was reauthorized at the federal level in 2010 and will remain in effect through 2016. Program objectives for 2013-2017 are set forth in 20 U.S.C. §9141(a) (1-8).1 Each goal in the following Virgin Islands LSTA’s Five-Year State Plan will address one or more of these objectives. DLAM participates in the direct provision of public library service, as well as in the administrative, centralized technical, online services and systems functions. DLAM’s projected priorities as outlined in this report aim (1) to improve the ability of libraries to provide public service to all; and to enhance and improve its library services through technological advances. This grant projects to receive ($99,423) for Fiscal Year 2015. 394 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure U.S. Department of Commerce 11.407 INTERJURISDICTIONAL FISHERIES ACT OF 1986 100% 32,474 - - - - 10/01/09-09/30/14 FORMULA - - - - 32,474 - 11.419 COASTAL ZONE MANAGEMENT ADMINISTRATION 50/50% 2,457,660 844,000 1,224,461 1,055,769 795,000 10/01/13-03/31/15 AWARDS 347,184 612,231 1,055,769 FORMULA / PROJECT 796,183 1,359,714 957,258 1,667,999 11.426 FINANCIAL ASSISTANCE FOR NATIONAL CENTERS FOR 100% 28,000 - - - 10/01/12-09/30/13 COASTAL OCEAN SCIENCE 122 - - PROJECT 1,499 122 - - 11.433 MARINE FISHERIES INITIATIVE 100% - 159,757 81,454 - 10/01/14-09/30/15 PROJECT 70,259 81,454 - 70,259 81,454 81,454 11.434 COOPERATIVE FISHERY STATISTICS 100% 152,811 - - 305,622 - 10/01/14-09/30/15 PROJECT - - 305,622 30,297 14,462 108,052 305,622 11.435 SOUTHEAST AREA MONITORING AND ASSESSMENT 100% 392,225 - - 192,543 - 10/01/14-09/30/15 PROGRAM - - 192,543 PROJECT - SEAMAP 47,119 54,094 291,012 192,543 U.S. Department of the Interior 15.605 SPORT FISH RESTORATION PROGRAM 100% 2,849,407 - 1,514,668 1,295,378 - 10/01/14-09/30/15 FORMULA - DINGELL-JOHNSON SPORT FISH - 1,514,668 1,295,378 RESTORATION PROGRAM 602,861 684,360 2,172,277 1,295,378 15.608 FISH AND WILDLIFE MANAGEMENT ASSISTANCE 100% 20,000 - - - - 12/01/11-12/31/14 PROJECT - - - - - 20,000 - 15.611 WILDLIFE RESTORATION AND BASIC HUNTER EDUCATION 100% 754,946 - 456,467 460,943 - 10/01/14-09/30/15 FORMULA - PITTMAN-ROBERTSON WILDLIFE - 456,467 460,943 RESTORATION PROGRAM 140,646 329,119 456,467 460,943 ORG 800 DEPT. OF PLANNING & NATURAL RESOURCES Government of the Virgin Islands Listing of Federal Grants - 2015 395 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure 15.615 COOPERATIVE ENDANGERED SPECIES CONSERVATION 100% 126,508 - - - - 10/01/12-09/30/13 FUND - - - PROJECT 20,083 8,720 - - 15.622 SPORTFISHING AND BOATING SAFETY ACT 100% 200,000 - - - - 12/01/11-09/30/13 PROJECT - - - 4,665 147 - - 15.626 ENHANCED HUNTER EDUCATION & SAFETY PROGRAM 100% - - 176,413 177,159 - 10/01/14-09/30/15 FORMULA - 176,413 177,159 - - 176,413 177,159 15.634 STATE WILDLIFE GRANTS 100% 363,208 - 75,853 76,546 - 10/01/14-09/30/15 FORMULA / PROJECT - SWG - 75,853 76,546 87,902 25,096 75,853 76,546 15.904 HISTORIC PRESERVATION FUND GRANTS-IN-AID 100% 415,115 415,115 - 415,116 - 10/01/14-09/30/15 FORMULA / PROJECT - HPF - - 415,116 - 95,322 409,774 415,116 20.703 INTERAGENCY HAZARDOUS MATERIALS PUBLIC SECTOR 100% 68,158 63,889 63,889 - - PROJECT - 55,000 - - 35,197 118,889 8,889 Institute of Museum and Library Services 45.310 GRANTS TO STATES 100% 100,971 98,477 - 99,423 - 10/01/14-09/30/15 FORMULA - - 99,423 - 100,971 98,477 99,423 Environmental Protection Agency 66.034 SURVEYS, STUDIES, RESEARCH, INVESTIGATIONS, 100% 186,649 - - - - 10/01/13-09/30/15 DEMONSTRATIONS, AND SPECIAL PURPOSE ACTIVITIES - - - RELATING TO THE CLEAN AIR ACT 73,302 - 55,550 57,797 A PROJECT 66.040 STATE CLEAN DIESEL GRANT PROGRAM 100% 93,713 - - - - 10/01/13-09/30/15 FORMULA - - - - 65,831 872 27,010 B 66.454 WATER QUALITY MANAGEMENT PLANNING 100% 809,346 - 100,000 - - 10/01/13-09/30/16 FORMULA - - - 362,534 115,151 130,856 230,856 C 66.460 NON POINT SOURCE IMPLEMENTATION 100% - - 50,000 - - 10/01/13-09/30/15 FORMULA - - - - - - 50,000 66.468 CAPITALIZATION GRANTS FOR DRINKING WATER STATE 100% 23,634,800 9,523,000 4,367,000 - - 10/01/13-09/30/17 REVOLVING FUNDS 9,130 - - Government of the Virgin Islands Listing of Federal Grants - 2015 396 CFDA NO. GOVERNMENT ENTITY MATCH RATIO PRIOR YEAR(S) FY 2013 FY 2014 FY 2015 LOCAL GRANT FOOT Federal Grantor FEDERAL/LOCAL MULTI-YEAR ACTUAL ESTIMATED PROJECTED MATCH PERIOD NOTE Grant Description or GRANT AWARDS Award Award Award FUNDS Type of Assistance 100% FEDERAL (YTD PE 9-30-2012) Expenditure Expenditure Expenditure Total Expenditure Total Expenditure Total Expenditure Total Expenditure 66.472 BEACH MONITORING AND NOTIFICATION PROGRAM 100% 1,782,611 - - 303,000 - 10/01/14-09/30/15 IMPLEMENTATION GRANTS - - 303,000 FORMULA 1,083,277 339,188 360,146 303,000 66.474 WATER PROTECTION GRANTS TO THE STATES 100% 209,200 - - - - 10/01/08-09/30/13 FORMULA - - - 204,434 3,821 - - 66.605 PERFORMANCE PARTNERSHIP GRANTS 100% 13,873,168 - 4,262,096 - - 10/01/13-09/30/16 FORMULA / PROJECT - PPGs - 1,128,494 - 10,307,900 2,098,468 2,385,862 3,133,602 F 66.804 UNDERGROUND STORAGE TANK PREVENTION, DETECTION 100% 317,000 - - 127,000 - 10/01/14-09/30/15 AND COMPLIANCE PROGRAM - - 127,000 FORMULA - UST PREVENTION, DETECTION AND 103,075 92,128 121,797 127,000 COMPLIANCE PROGRAM 66.805 LEAKING UNDERGROUND STORAGE TANK TRUST FUND 100% 255,419 93,500 - 50,000 - 03/01/15-02/28/16 CORRECTIVE ACTION PROGRAM 54,096 - 50,000 FORMULA - LEAKING UST CORRECTIVE ACTION 216,936 66,806 39,404 50,000 PROGRAM 66.817 STATE AND TRIBAL RESPONSE PROGRAM GRANT 100% 565,679 - - - 10/01/13-09/30/15 FORMULA - - 216,212 94,511 49,818 205,138 G U.S. Department of Education 81.041 STATE ENERGY PROGRAM 100% 229,637 - - - - 09/21/11-12/31/13 FORMULA / PROJECT / DISSEMINATION OF TECHNICAL - - - INFORMATION - SEP 174,701 54,936 - - U.S. Department of Homeland Security 97.012 BOATING SAFETY FINANCIAL ASSISTANCE 57/43% 773,002 1,509,608 - 671,803 493,346 10/01/14-09/30/15 FORMULA - - 671,803 436,191 640,868 1,060,456 816,898 97.070 MAP MODERIZATION MANAGEMENT SUPPORT 100% 155,000 50,000 - - - PROJECT - - - 67,512 44,683 50,000 - TOTAL ORG 800 AWARDS 51,438,707 12,785,346 12,290,847 5,311,756 1,288,346 TOTAL ORG 800 EXPENDITURES-CY AWARDS - 480,791 4,019,126 5,311,756 TOTAL ORG 800 TOTAL EXPENDITURES-ALL AWARDS 30,296,499 6,556,446 16,960,809 24,569,162 A. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $22,268 B. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $6,673 C. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $77,068 D. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $872,030 E. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $24,273 F. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $1,961,783 G. The carry forward balance from FY 2014 includes Personnel and Fringe Benefit in the amount of $109,276 Listing of Federal Grants - 2015 Government of the Virgin Islands 397 Department Education EDUCATION 398 $159,505,857 75.59% $200,000 0.096% $358,000 0.171% $6,000 0.003% $2,713,454 1.30% $5,621,515 2.70% $39,861,321 19.14% $2,200 0.001% General Fund Casino JROTC Fund Adult Education Education Initiative Departmental Indirect Cost Federal Funds Appropriated Funds Non-Appropriated Funds $208,268,347 DEPARTMENT OF EDUCATION Administration Human Resources STT/STJ/STX Special Nutrition Programs Public Relations & Communications Office Fiscal and administrative Services Computer Operations Federal Grants and Audit Budget Control Office Payroll Operations Business Offices STT/STJ/STX Auxiliary Service Prop/Proc STT/STJ/STX Operations Curriculum and Instruction Planning, Research and Evaluation Bilingual Services Instructional Technology Administration – Insular Superintendent STT/STJ Curriculum Ctr. Media/Library Ser. STT Student Services STT/STJ Adult Education STT/STJ/STX Vocational Education STT/STJ/STX Elementary Programs STT/STJ Secondary Programs STT/STJ Curriculum and Instruction STT/STJ School Lunch STT/STJ/STX Administration-Engineering Plant Operations/Maintenance STT/STJ/STX Administration Special Education STT/STJ/STX Administration – Insular Superintendent STX Curriculum Ctr. Media/Library Services STT/STJ/STX Student Services STT/STJ.STX Adult Education STX Elementary Programs STX Secondary Programs STT/STJ/STX Curriculum, Assessment & Instruction STT/STJ/STX School Lunch STT/STJ/STX 399 Department of Education Message from the Commissioner of the Department of Education The Virgin Islands Department of Education is committed to the superior preparation and performance of every student for continuing education, rewarding employment, and responsible citizenship. The United States Virgin Islands Department of Education (VIDE) is an Executive Branch Department of the Government of the United States Virgin Islands, mandated under Titles 3 and 17 of the Virgin Islands Code. The Virgin Islands Department of Education is the largest governmental entity in the United States Virgin Islands and functions as both a Local Education Agency (LEA) and a State-level Education Agency (SEA). The Department is headed by a Commissioner at the SEA level and a District Superintendent at the two LEA levels in the St. Thomas and St. Croix districts. The Department’s role as stipulated by Title 3, Chapter 7, Section 96, V.I. Code, encompasses the authority to exercise general control over the enforcement of laws relating to free public education in the US Virgin Islands. Its responsibilities include the development, implementation, and monitoring of instructional programs for all K-12 learners. In addition, the Department is responsible for support services such as child nutrition, pupil transportation, library services, and the maintenance of educational facilities and offices under its purview. The Department endeavored to address the needs of 15,191 students enrolled in the system territory-wide during the school year 2012-2013. Of the 15,191 students enrolled, 950 (6%) were identified as students with disabilities and 531 (3.5%) as English Language Learners. The elementary level enrollment was 7,940 (grades K-6), middle grades 2,362 (grades 7-8), and senior high was 4,890 (grades 9-12). The Department is able to execute its programs and carry out its mandates under local and federal law through the amalgamation of both local and federal funds. The Department presently employs a workforce of 2,376 employees within forty (40) activity centers. The Department continues to be committed to the superior preparation and exceptional performance of every student for continuing education, rewarding employment, and responsible citizenship, and supports this effort through a variety of program offerings and professional development of staff. Key Accomplishments: Activities and programs have been geared towards realizing the goals that support the Department’s mission and strategic goals, which include a focus on 1) academic achievement, 2) cultivating a positive school culture, and 3) improving teacher/leader effectiveness. During the 2012-2013 school year, the Virgin Islands public school system served 15,192 students; 7,276 in the St. Croix district and 7,916 in the St. Thomas-St. John district. The demographic sub grouping of students enrolled in the system included 151 children ages 3 through 5 with disabilities and 1,167 within the 6 through 21 age group, 531 English Language Learners (ELLs), and 11,514 general education students. Of the 995 students enrolled in the 12th grade at the beginning of the 2012-2013 school year, 937 graduated at the end of the school year. The cohort graduation rate was 66% in the St. Croix district and 68% in the St. Thomas-St. John district. 315 students graduated with a GPA of 3.0 or higher. A notable achievement by students this year involved their performance and qualification to participate in the Johns Hopkins University Center for Talented Youth (CTY) Summer Program. The Department partnered with the university to increase participation in more challenging and rigorous curricula. The CTY Program, which covers Grades 7 – 8, involves a talent search for students who have scored in the top five percent on a state or nationally- normed ability test, or otherwise demonstrated superior performance. 32 students (STT/STJ 17; STX 15) qualified for the program this year. Of the qualified numbers, 13 students received scholarships to attend the program this 400 summer: Arthur Richards Junior High School 6, Elena Christian Junior High School 3, John Woodson School Junior High School (2), and Bertha Boschulte Middle School (2). These students will be attending universities across the nation to participate in the CTY Summer Program. Several schools in the St. Croix district received accreditation from Middle States Association this year. The St. Croix Career and Technical Center and Central High School received full accreditation in October. The John H. Woodson School is the second junior high school in the Territory to receive accreditation status. Woodson has been seeking accreditation for the past six (6) years, and in spite of the numerous challenges, it was awarded MSA accreditation until May 1, 2020. St. Croix Education Complex accreditation which expired on December 1, 2012 was extended to December 1, 2013. The school may pursue another six (6) month extension, if necessary. All schools are accredited schools in the St. Thomas/ St. John District (CAHS, IEKHS, and BCB). VIDE adopted the Common Core State Standards (CCSS) to ensure students are college and career ready and are on par with their peers nationally. The St. Croix District is now in its second year of implementation. The district now has 25 certified CCSS trainers to provide ongoing professional development for teachers and administrators. It has included specific actions within its strategic plan to closely monitor, analyze, and disseminate data to ensure improved student performance and instructional practices. These include the utilization of several interventions such as: CORE K-12, PLATO, Achieve 3000, Reading Plus, Read 180, and Success Maker. The St. Thomas-St. John district is in its first phase of implementation. Each district held pre-opening professional development conferences to provide support for the new school year. The Department has also funded two (2) national collaborative via the Council of Chief State School Officers (CCSSO) to provide the technical assistance needed to district and state personnel, to guide the implementation process. The Department is also working to transition to a new assessment system which is aligned to the CCSS. The Curriculum and Instruction Office (C&I) collaborated with four CCSSO consortia funded by the federal government to select an appropriate assessment tool. Schools were given an opportunity during the last quarter to review the assessment developed by the Partnership for Assessment of Readiness for College and Career (PARCC) and Smarter Balanced Assessment Consortium (SBAC). Recommendations were made on which of these two (2) consortia would better serve the Department’s needs. Smarter Balance was selected as the Territory’s assessment tool and will be implemented during the 2014-15 school year. The new assessment project is currently in its piloting phase. The Department began work on developing a new teacher and leader evaluation system through the financial support of grant funds from the U.S. Department of Education. A task force has been convened to develop teacher and leader effectiveness standards and to develop a process for revising the current evaluation system. The preparatory work began in October of this fiscal year followed by several task force meetings which began in June. The Danielson Framework was adopted and is being piloted this year. Though this is a significant endeavor, the Department realizes that this is only one (1) segment of teacher/leader effectiveness. Hence, ongoing and targeted professional development continues. For example, the Human Resources Division continues to work with the University of the Virgin Islands (UVI) to build capacity, teachers and paraprofessionals continue to take courses leading towards certification, and additional access to DirectStep teacher certification/recertification online training was procured, so that more teachers can pursue certification through this mechanism. Challenges Staffing concerns persist and continue to impact programs and schools. Efforts to recruit have not fully addressed the needs. Among the areas significantly impacted are Bilingual Education, Special Education and Health Services, and Career Technical Education. The districts would like to add new and exciting demand occupation programs such as, Pharmacy Technician, Heavy Equipment Operations, and Certified Medical Assistant programs; however, staffing poses a major impediment as skilled instructors are generally entrepreneurs who are unwilling to give up their time to teach full time for minimal pay. As nurses retire, it is becoming more difficult to attract new nurses 401 into the system, and this is particularly true in the St. Thomas-St. John District. The Department is exploring a part time strategy to fill this need, but pay presents a major hurdle. 402 Department Of Education ORGANIZATION TYPE: Service and Social Strategic Goals: 1. All students will be postsecondary and/or career ready upon completion of high school 2. School environments will be safe and welcoming places that foster learning 3. All learners have the opportunity to learn from effective teachers and leaders 4. Schools and programs have the financial and other support services needed to operate effectively Performance Goals: 1. Increase the percentage of students that earn industry-recognized certifications in various program areas 2. Increase the students’ academic achievement in reading, math, and science 3. All students are computer literate by 8th grade according to national technology literacy standards 4. Reduction of anti-social or unsatisfactory behaviors leading to disciplinary action 5. Improve internal and external stakeholders perception of schools and the department 6. Establish a maintenance and monitoring system that ensures at least minimum standards are met for safety, operation, and cleanliness 7. Provide ongoing targeted professional development to improve competencies of teachers/leaders 8. Teacher/Leader performance is monitored and evaluated as required by labor agreements using a new evaluation system 9. Decision makers have access to accurate, relevant, and timely data 10. Effectively and efficiently utilize financial resources within specified guidelines Org 0040000 Administration/Commissioner’s Office Functional Statement: The Office of the Commissioner formulates and overseas the execution of departmental policies, programs, and practices, cooperates and coordinates with the Board of Education, the federal government, the Legislature of the U.S. Virgin Islands, the University of the Virgin Islands, and other governmental entities in establishing policies and designing educational programs for grades K-12 and the adult population. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of schools visited per district monthly SG2/PG5 2 2 2 Number of Leadership Team group meetings held quarterly SG2/PG5 2 2 2 Org 0040354 Public Relations Office Functional Statement: The Public Relations Office is responsible for managing the execution of public relations activities and public information functions for the Department and the Territory’s public schools. 403 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of public presentations coordinated and conducted (TV, Radio, Conferences, community agencies, open house, etc.) SG2/PG5 100 105 110 Number of press releases issued SG2/PG5 100 105 110 Org 0041617 Special Education Administration – State Office Functional Statement The State Office of Special Education is mandated to maximize the educational potential of Virgin Islands children with special needs, ages three through twenty-one (3-21), via an integrated and cohesive set of support programs, services, and activities that will result in the acquisition of lifelong skills and independence. The State Office of Special Education ensures students have available to them a full continuum of placement options including access to the general curriculum, accessible facilities, and programs and services that are implemented in the Least Restrictive Environment (LRE), preferably in the general education setting. This Office is charged with monitoring the services provided to children and youth in public, private, and residential settings to ensure local and federal regulations are met, and technical assistance and program information are provided to the districts. .Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of special education targeted professional development visits conducted quarterly SG3/PG3 1 2 2 Number of monitoring visits conducted quarterly SG3/PG2 2 2 2 Org 0042200 Planning, Research, and Evaluation Functional Statement The Planning, Research, and Evaluation Unit is the Department of Education’s clearing-house for student data. It is the research and student data collection and reporting arm for local, federal, and intra-departmental response. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage completion and implementation of a longitudinal data system SG4/PG9 25% 50% 60% Percentage of students graduating from public schools who are required to take remedial courses at UVI SG1/PG2 72% 67% 62% 404 Org 0042600 Instructional Technology Functional Statement The Instructional Technology Unit administers mission critical technology related functions and services of the department that support administration, instruction and learning, including technology integration, standards, and infrastructure. This includes voice, data, and video network infrastructure that provide communication and access from schools and support programs to each other and beyond the local environment and to the Internet. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual improvement in 8th graders’ scores on technology literacy (21st Century Assessment) by 5% annually SG1/PG3 5 10 15 Annual increase in visits and use of VIDE web-based resources SG4/PG5 5% 10% 15% Org 0140100/0240100 Human Resources Functional Statement The Division of Human Resources is committed to recruiting, developing, and retaining a high-quality, diverse workforce that effectively meets changing mission requirements and program priorities. The Division provides leadership, guidance, and technical expertise in all areas related to the management of the Department’s human resources, including recruitment, employee assistance development, retention of staff, and leadership in labor- management cooperation. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of Teachers receiving above average or satisfactory ratings on performance evaluations SG3/PG8 20% 25% 30% Percentage of Administrators receiving above average or satisfactory ratings on performance evaluations SG3/PG8 20% 25% 30% Org 0042000/42100 Curriculum and Instruction Functional Statement The Curriculum and Instruction Unit supervises and monitors state educational programs: Curriculum and Instruction; Career, Technical and Adult Education; Fine Arts; English Language Acquisition; Advanced Placement/Gifted and Talented; Cultural Education; Science, Technology, Engineering, and Math (STEM); Assessment; Languages; and Literacy. The Division also leads the system improvement process for VIDE. 405 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of Common Core Standards implemented (nationally accepted education standards) SG1/PG2 10% 25% 50% Percentage of English Language proficiency standards implemented for ESL students SG1/PG2 10% 25% 50% Total enrollment in AP courses SG1/PG2 440 450 460 Org 0040300 Cultural Education Functional Statement To transmit a clear and concise knowledge of the history and culture of the Virgin Islands in accordance with Executive Order 422-2006 to the diverse students and adults of the Territory’s schools and neighborhoods, regardless of ethnicity, through enculturation and acculturation that will lead to a greater respect for the Virgin Islands way of life, continued advancement of the culture, and fulfilling the quest to achieve a more heterogeneous society. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of curricular content areas for grades K-12 with VI history or culture integrated SG2/PG5 1 2 4 Org 0042400: Career, Technical & Adult Education – State Functional Statement The State Office of Career, Technical & Adult Education is mandated to maximize, monitor, and provide guidelines to the district vocational and adult education programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of new curricula revised and implemented for CTE programs and academies SG1/PG1 2 4 6 Number of CTE curricula aligned with Common Core Standards SG1/PG1 2 5 8 406 Org 0041000 Fiscal and Administrative Services Functional Statement Fiscal and Administrative Services executes departmental fiscal policies. It provides support services to other activity centers, oversees audits of various programs, oversees the expenditures for federal and local budgets; monitors procurement and warehouse operations, and oversees the Special Nutrition Programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of miscellaneous payroll requests processed within one pay period after receipt SG4/ PG10 95% 96% 97% Percentage of Activity Centers receiving allotments within three days of OMB’s release SG4/ PG10 90% 93% 96% Percentage of reconciled reports completed monthly SG4/ PG10 90% 90% 90% Org 0041300 Federal Grants Functional Statement The Office of Federal Grants is responsible for overseeing grant management activities for the Department of Education, and ensures that all grant management activities are in line with all required regulations and guidelines, thereby preventing adverse audit findings or lapsing of funds. The Federal Grants Office further ensures that funds are utilized effectively in meeting the educational needs of children in grades K-12, and beyond. It is the Division’s goal to ensure that all federal funds available to the Department are applied for, obtained, and utilized for the benefit of increasing student achievement, recognizing that the funds are supplemental to the Department and all funds are accounted for timely and appropriately. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of program monitoring visits conducted in each district SG4/ PG10 35 37 39 Percentage of federal programs in compliance with federal regulations (based on audit findings and monitoring visits) SG4/ PG10 40% 45% 50% Org 0041700/0241700 Property Proc. & Aux. Services STT-STJ/STX Functional Statement The Division of Property and Procurement Auxiliary Services is responsible for the procurement of equipment and supplies for the Department. This Division processes requisitions for goods and services with adherence to applicable procurement regulations under local and federal guidelines. All equipment and supplies are received and checked for accuracy in conjunction with an applicable requisition. The equipment and supplies are tagged and inventoried before being distributed to the schools and offices. The receiving reports for the equipment and supplies are forwarded to the Business Affairs division for payment processing. 407 Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual reduction of inventory loss SG4/ PG10 2% 4% 6% Org 0040200 Special Nutrition Programs State Office Functional Statement The Office of Special Nutrition Programs (SNP) is responsible for administering the following Child Nutrition (CN) and Food Distribution Programs within the Virgin Islands: National School Lunch Program, School Breakfast Program, Special Milk Program, At Risk After-School Snacks Program, Child and Adult Care Food Program, Summer Food Service Program (SFSP), Emergency Food Assistance Program, Charitable Institutions, and Soup Kitchen and Shelters. The SNP Office also provides training and technical assistance to School Food Authorities (SFAs), assists sponsoring organizations and institutions in interpreting federal regulations and guidelines, monitors program compliance and integrity; conducts administrative, on-site, and follow-up reviews of all participating sponsors and institutions; distributes food to the needy in the United States Virgin Islands, and provides disaster meal service and distribution during hurricanes or other disasters. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of monitoring visits to School Food Authorities monthly SG4/ PG10 2 3 4 Percentage reduction in the number of findings with program guidelines SG4/ PG10 10% 20% 30% Org 0143000 Administration – Insular Superintendent – STT/STJ Functional Statement Administration of the Insular Superintendent provides the leadership for implementing, managing, and coordinating all instructional and supportive services, and provides the administrative leadership for all school personnel in carrying out the goals and objectives of the school district. The Superintendent assures implementation of an appropriate instructional program aimed at increasing levels of student success. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of schools in the St. Thomas-St. John district making AYP SG1/PG2 11 12 14 Percentage of schools in the St. Thomas-St. John district with attendance rates above 95% SG2/PG2 11% 12% 14% 408 Org 0143400 Elementary Programs – STT/STJ Functional Statement The Elementary Programs Unit provides a comprehensive program for public school students in Grades K-6 to develop mentally, physically, emotionally, and socially in order to realize their greatest potential. The program provides a basic foundation for enhancing the students’ early life experiences, developing skills that will help them succeed at the next level of schooling. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual percentage of students achieving at or above 50th percentile on the VITAL-s in:  Reading  Mathematics  Science SG1/PG2 3% 6% 9% 3% 6% 9% 3% 6% 9% Org 0143500 Secondary Programs – STT/STJ Functional Statement The Secondary Programs Unit provides a program designed to the development of academic, social, and career competencies to students in grades 7-12. Students pursue programs that build postsecondary and or career readiness skills. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual increase in the cohort graduation rate SG1/PG2 2% 4% 6% Annual percentage of incidents or disciplinary reports leading to suspension or expulsion SG2/PG4 5% 10% 15% 409 Org 0143600 Curriculum, Assessment & Technology – STT/STJ Functional Statement The Curriculum, Assessment & Technology Unit provides leadership in curriculum implementation, assists in the formulation of educational goals and objectives, and monitors the development and use of effective teaching practices and instructional programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of teachers receiving professional development in one of the content areas. SG3/PG7 5% 10% 15% Number of classroom walk-thru’s conducted weekly SG3/PG8 5 10 15 Org 0143300 Career and Technical Education – STT/STJ Functional Statement The Career and Technical Education Program helps youth and adults prepare for the future by building their academic and technical skills. The Program endeavors to equip students with the knowledge to proceed with post- secondary education or pursue other post secondary opportunities. The Vocational Program enhances learning opportunities for students in the areas of Culinary Arts, Computer Applications, Allied Health-Phlebotomy, and Medical Administrative Assistance – Cosmetology, Architectural Drafting, Carpentry, and Auto Body Repair and Mechanics. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of graduates obtaining national certification in career and technical program of study SG1/PG1 70% 80% 90% Org 0145100 Special Education - STT/STJ Functional Statement The Division of Special Education Services, St. Thomas/St. John District, has the responsibility to provide a free, appropriate public education in the least restrictive environment for children with disabilities between the of ages 3-21. The Division creates, administers, supervises, and staffs all special education programs within the school system. The Division provides child find activities, diagnostic services, instruction, counseling, transportation, and other related services such as speech-language, physical, occupational, vision therapy, and homebound/hospital services. It also provides training for the staff and assists parents in better understanding their rights, along with procedural safeguards that help secure these rights. 410 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of special education students placed in a Least Restricted Educational environment SG1/PG2 3% 6% 9% Percentage of special education students graduating with a regular high school diploma SG1/PG2 3% 6% 9% Org 0143700 School Lunch – STT/STJ Functional Statement The School Lunch Program provides to all students in public, parochial, and private child-care institutions, the following School Nutrition Programs: Special Milk Program, National School Lunch Program, National School Breakfast Program, After-School-At-Risk Snack Component, and Summer Food Service Program. The School Lunch Program prepares and serves nutritious meals and promotes healthy choices to improve overall nutrition which will enhance the educational performance of students. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of findings with program guidelines SG4/ PG10 4 3 2 Reduced percentage of disallowed meals SG4/ PG10 10% 20% 30% Org 0144100 Plant Operation/Maintenance – STT/STJ Functional Statement The Plant Operation and Maintenance Unit plans and administers a preventative maintenance program for all educational buildings, utilities, and grounds. It performs emergency repairs, minor renovations, and other repairs to support the needs of the department. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of schools meeting minimum safety and operational goals based on quarterly evaluation of a maintenance checklist SG2/PG6 80% 80% 80% Percentage of maintenance requests received and completed within 30 days SG2/PG6 90% 90% 90% 411 Org 0246000 Administration – Insular Superintendent – STX Functional Statement The Office of the Insular Superintendent provides the leadership for implementing, managing, and coordinating all instructional and supportive services. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Number of schools in the St. Croix district making AYP SG1/PG2 6 7 8 Percentage of schools in the St. Croix district with attendance rates above 95% SG2/PG2 10% 15% 20% Org 0246400 Elementary Programs – STX Functional Statement The Elementary Programs Unit provides a comprehensive program for public school students in Grades K-6 to develop mentally, physically, emotionally, and socially in order to realize their greatest potential. The Program provides a basic foundation for enhancing the students’ early life experiences, and developing skills that will help them succeed at the next level of schooling. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual percentage of students achieving at or above 50th percentile on the VITAL-s in:  Reading  Mathematics  Science SG1/PG2 5% 10% 15% 5% 10% 15% 5% 10% 15% Org 0246500 Secondary Programs – STX Functional Statement The Secondary Programs Unit provides a program designed to the development of academic, social, and career competencies of students in grades 7-12. Students pursue general academic, vocational, or college preparatory programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Annual cohort graduation rate SG1/PG1 & PG2 30% 32% 34% Percentage reduction in the number of incidents and disciplinary reports leading to suspension or expulsion SG1/PG4 5% 10% 15% 412 Org 0246600 Curriculum and Instruction – STX Functional Statement The Curriculum and Instruction Unit provides leadership in curriculum implementation, assists in the formulation of educational goals and objectives, and monitors the development and use of effective teaching practices and instructional programs. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of teachers receiving professional development in one of the content areas. SG3/PG7 5% 10% 15% Number of classroom walk-thru’s conducted weekly SG3/PG8 5 10 15 Org 0246300 Career and Technical Education – STX Functional Statement The Career and Technical Education Program helps youth and adults prepare for the future by building their academic and technical skills. The Program endeavors to equip students with the knowledge to proceed with post- secondary education or pursue other post secondary opportunities. The Vocational Program enhances learning opportunities for students in the areas of Culinary Arts, Computer Applications, Allied Health-Phlebotomy, and Medical Administrative Assistance – Cosmetology, Architectural Drafting, Carpentry, and Auto Body Repair and Mechanics. Key Performance Indicator SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of graduates obtaining national certification in a career and technical program of study SG1/PG1 20% 25% 30% Org 0245100 Special Education – STX Functional Statement The Division of Special Education Services St. Croix District has the responsibility to provide a free, appropriate public education in the least restrictive environment for children with disabilities between the ages of 3-21. The Division creates, administers, supervises, and staffs all special education programs within the school system. The Division provides child find activities, diagnostic services, instruction, counseling, transportation, and other related services such as speech-language, physical, occupational, vision therapy, and homebound/hospital services. It also provides training for the staff and assists parents in better understanding their rights, along with procedural safeguards that help secure these rights. 413 Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of special education students placed in a Least Restricted Educational environment SG1/PG2 48% 48% 80% Percentage of special education students graduating with a regular high school diploma SG1/PG1 & PG2 22% 23% 24% Org 0246700 School Lunch – STX Functional Statement The School Lunch Program provides to all students, in public, parochial, and private child-care institutions, the following School Nutrition Programs: Special Milk Program, National School Lunch Program, National School Breakfast Program, After-School-At-Risk Snack Component, and Summer Food Service Program. The School Lunch Program prepares and serves nutritious meals and promotes healthy choices to improve overall nutrition which will enhance the educational performance of students. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of student participation in school lunch program SG2/5 PG10 2% 4% 6% Reduced cost of disallowed meals SG4/ PG10 10% 20% 30% Org 0244100 Plant Operation/Maintenance – STX Functional Statement The Plant Operation and Maintenance Unit plans and administers a preventative maintenance program for all educational buildings, utilities, and grounds. It performs emergency repairs, minor renovations, and other repairs to support the needs of the department. Key Performance Indicators SG/PG FY 13 Actual FY 14 Estimate FY 15 Projected Percentage of schools meeting minimum safety and operational goals based on quarterly evaluation of a maintenance checklist SG2/PG6 80% 80% 80% Percentage of maintenance requests received and completed within 30 days SG2/PG6 70% 75% 80% 414 DEPARTMENT OF EDUCATION Departmental Financial Summary By Budget Category FY2013 FY 2014 FY2014 FY2015 Expenditure Grant Award Appropriation/ Projection Grant Award Received APPROPRIATED FUNDS GENERAL FUND PERSONNEL SERVICES 84,304,572 - 94,461,986 95,568,406 FRINGE BENEFITS 32,182,804 - 37,154,842 38,206,181 SUPPLIES 1,227,965 - 2,386,597 2,975,859 OTHER SERVICES 14,178,843 - 14,086,144 14,530,856 UTILITY 13,783,645 - 14,117,000 8,224,555 TOTAL FUND- GENERAL FUND 145,677,829 - 162,206,569 159,505,857 PERSONNEL SERVICES 81,148 - 358,850 - FRINGE BENEFITS 11,740 - 36,671 - SUPPLIES 1,052 - 87,776 - OTHER SERVICES 235,053 - 2,569,995 - CAPITAL PROJECTS - - 2,453,000 - TOTAL FUND- INTERNAL REVENUE MATCHING NL 328,992 - 5,506,293 - TOTAL APPROPRIATED FUNDS 146,006,822 - 167,712,863 159,505,857 NON-APPROPRIATED FUNDS LOCAL FUNDS PERSONNEL SERVICES 893,609 - 761,313 1,120,199 FRINGE BENEFITS 282,305 - 263,038 369,669 SUPPLIES 1,001,426 - 683,243 1,043,450 OTHER SVS. & CHGS. 6,215,442 - 942,292 6,069,182 UTILITIES - - - - CAPITAL OUTLAYS 95,723 - 255,925 298,669 TOTAL NON-APPROPRIATED FUNDS 8,488,505 - 2,905,811 8,901,169 FEDERAL FUNDS PERSONNEL SERVICES 11,118,756 13,069,682 - 12,150,056 FRINGE BENEFITS 3,875,191 4,906,048 - 5,506,134 SUPPLIES 11,336,926 6,923,800 - 6,769,338 OTHER SVS. & CHGS. 15,619,840 14,559,028 - 15,249,022 UTILITIES - - - - CAPITAL OUTLAYS 85,924 165,100 - 186,771 TOTAL NON-APPROPRIATED FUNDS 42,036,637 39,623,658 - 39,861,321 ARRA FUNDS PERSONNEL SERVICES - - - - FRINGE BENEFITS - - - - SUPPLIES - - - - OTHER SVS. & CHGS. - - - - UTILITIES - - - - CAPITAL OUTLAYS - - - - TOTAL NON-APPROPRIATED FUNDS - - - - GRAND TOTAL 196,531,964 39,623,658 170,618,674 208,268,347 415 DEPARTMENT OF EDUCATION Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total 45000 ADMINISTRATION 108,648 46,590 34,000 - - - - 189,238 45100 SPECIAL EDUCATION 8,069,571 3,273,435 22,500 1,450,000 - - - 12,815,506 46000 ADMINISTRATION 1,109,260 325,172 20,000 53,000 - - - 1,507,432 46100 CURR CNTR MEDIA LIBRAR 250,503 107,298 2,000 7,000 - - - 366,801 46200 STUDENT SERVICES 173,854 79,282 2,000 5,000 - - - 260,136 46300 ADULT EDUCATION 534,965 153,092 3,000 8,000 - - - 699,057 46400 ELEMENTARY PROGRAMS 18,639,885 8,005,394 - - - - - 26,645,279 46500 SECONDARY PROGRAMS 18,753,789 7,070,162 - 150,000 - - - 25,973,951 46600 CURRICULUM & TECHNOLOG 602,921 203,774 2,000 10,000 - - - 818,695 46700 SCHOOL LUNCH ST. CROIX 1,283,810 650,314 1,018,941 90,807 - - - 3,043,872 TOTAL GENERAL FUND 95,568,406 38,206,181 2,975,859 14,530,856 8,224,555 - - 159,505,857 TOTAL APPROPRIATED FUNDS 95,568,406 38,206,181 2,975,859 14,530,856 8,224,555 - - 159,505,857 416 DEPARTMENT OF EDUCATION Financial Summary Fiscal Year 2015 Governor's Recommendation All Funds - By Activity Center Personnel Fringe Other Srvcs. Capital Services Benefits Supplies Chrgs. Utilities Outlays Miscellaneous Total NON-APPROPRIATED FUNDS LOCAL FUNDS 40000 ADMINISTRATIVE 521,000 171,930 639,290 4,008,826 - 288,669 - 5,629,715 42100 CURRICULUM & TECHNOLOG - - 200,000 - - - - 200,000 43000 ADMINISTRATION 113,762 37,542 6,000 232,000 10,000 - - 399,304 43300 ADULT EDUCATION - - - - - - - - 43400 ELEMENTARY PROGRAM 31,131 10,273 188,160 1,728,356 - - - 1,957,920 43500 SECONDARY PROGRAMS 137,530 45,385 - - - - - 182,915 46000 ADMINISTRATION 187,124 61,751 10,000 100,000 - - - 358,875 46300 ADULT EDUCATION 129,652 42,788 - - - - - 172,440 TOTAL LOCAL FUNDS 1,120,199 369,669 1,043,450 6,069,182 10,000 288,669 - 8,901,169 FEDERAL FUNDS 40100 HUMAN RESOURCE 98,500 29,850 - 428,126 - - - 556,476 40200 SPECIAL NUTRITION 347,455 84,417 700,873 1,598,098 - - - 2,730,843 40514 SCHOOL LUNCH STT/STJ 1,266,135 718,549 1,359,865 471,950 - - - 3,816,499 40600 ADMINISTRATION 453,806 210,675 43,591 626,813 - - - 1,334,885 40601 SPECIAL EDUCATION 3,939,559 2,092,742 290,631 1,217,314 - - - 7,540,246 41000 ADMINISTRATION 268,738 118,273 2,832 3,217,887 - - - 3,607,730 42100 CURRICULUM & TECHNOLOG 86,500 20,378 259,581 1,641,213 - - - 2,007,672 42200 TEST, PLAN, RESEARCH & 170,863 69,646 - 38,280 - - - 278,789 42400 ADULT VOCATIONAL EDUCA 125,156 59,506 51,441 124,331 - 31,671 - 392,105 42600 INSTRUCTIONAL TECHNOLO 70,000 27,241 - - - - - 97,241 43000 ADMINISTRATION 1,827,616 742,132 1,285,614 2,197,698 - 115,100 - 6,168,160 43300 ADULT EDUCATION 235,561 118,102 143,038 80,959 - - - 577,660 43400 ELEMENTARY PROGRAM - - - - - - - - 46000 ADMINISTRATION 1,627,641 384,435 1,076,125 2,409,436 - 40,000 - 5,537,637 46300 ADULT EDUCATION 83,800 37,512 - 506,234 - - - 627,546 46500 SECONDARY PROGRAMS 721,300 391,996 - 295,794 - - - 1,409,090 46700 SCHOOL LUNCH ST. CROIX 797,426 400,680 1,555,747 394,889 - - - 3,148,742 TOTAL FEDERAL FUNDS 12,120,056 5,506,134 6,769,338 15,249,022 - 186,771 - 39,831,321 TOTAL NON-APPROPRIATED 13,240,255 5,875,803 7,812,788 21,318,204 10,000 475,440 - 48,732,490 GRAND TOTAL 108,808,661 44,081,984 10,788,647 35,849,060 8,234,555 475,440 - 208,238,347 417 The Department of Education - Federal The Department of Education (DOE) is responsible for educating Virgin Islands youths enrolled in the public school system. DOE works tirelessly to provide the Territory’s students with an education that makes them competitive in the employment market, to encourage students to appreciate the Territory’s unique geopolitical realities; to create interdisciplinary curricula, and to educate the whole child. The Department of Education’s Fiscal Year 2015 projection of $39,587,368 in federal funding will greatly assist implementation of programs. The Department of Education, through the State Office of Special Nutrition, oversees 9 programs covered by five (5) grants: 1) The Child Nutrition (CN), 2) The Cash In-Lieu of Commodities (CIL), 3) The Emergency Food Assistance Program (TEFAP), 4) The Fresh Fruit & Vegetable Program (FFVP), and 5) The State Administrative Expense (SAE). Child Nutrition (CN) is the major grant with an estimated award of over $7 million. The programs represented under the CN grant are 1) National School Lunch Program (NSLP), 2) School Breakfast Program (SBP), 3) Special Milk Program (SMP), 4) Child and Adult Care Program (CACFP), 5) Child Care Audit, 6) Summer Food Service Program State Administrative Fund (SFSP-SAF), 7) Summer Food Service Program (SFSP), 8) Summer Food Service Program Sponsor (SFSP Sponsor), and 9) Summer Health Inspection. Within the NSLP, there are two other programs: 1) After-school Snack Program (ASSP) and 2) Residential Child Care Institutions (RCCI). For Fiscal Year 2015, the State Office of Special Nutrition anticipates $9,696,084 in federal grants. The National School Lunch Program and the School Breakfast Program administered in the Territory are federally- assisted meal programs operating in all public and non-profit private schools and residential child care institutions. They are reimbursable programs based on the number of students who eat in the cafeterias. The Office of Special Nutrition ensures high quality, nutritious, and palatable meals in compliance with federal guidelines for reimbursable meals. On April 27, 2012, United States Department of Agriculture Food and Nutrition Services (USDA-FNS) signed into agreement an Interim Rule for a New Meal Pattern to the National School Lunch Program (NSLP) and School Breakfast Program (SBP) under the Healthy, Hunger-Free Kids Act of 2010 (HHFKA). The serving and component requirements for breakfast are ½ cup fruit or vegetable; 1 oz. grain, 50% of which is whole grain; and 8 oz. milk. In SY 2014-2015, the regulations will require 1 cup fruit/vegetable and 100% whole grain-rich grains with caloric ranges of 350-600 and reduced sodium. Lunch requirements specify a) ranges in calories (550-700 for k-8 and 750-850 for 9-12); b) options for servings of milk (8oz, low-fat 1%, unflavored or fat-free unflavored or flavored for k-12); c) specific amounts for meat and meat alternatives (1 oz for k-8 and 2 oz for 9-12), d) larger servings of vegetables and fruit (¾ cup vegetables for k-8 and 1 cup for 9-12, ½ cup fruit for k-8 and 1 cup for 9-12); and e) an increase in portions of grains for older students (1 oz for k-8 and 2 oz for 9-12). The New Meal Pattern should serve to curb obesity and foster students’ nutrition-awareness. Nutritious meals are served to approximately 13,014 students daily, which represents an 8% decrease from SY 2013. These meals are prepared in 30 Base Kitchens throughout the Territory. Some of these kitchens also provide meals to 30 satellite kitchens territory-wide. In SY 2013, a total of 2,274,135 lunches and 771,060 breakfasts were served and earned reimbursements of $5,354,133 and $1,175,297, respectively. With the decrease in enrollment, especially in the St. Croix District in SY 2013 as a result of relocations, the Program anticipates a 4% decrease in participation during SY 2014. Consequently, for Fiscal Year 2015, the Program anticipates $6,965,241 plus an additional $100,000 for 6 cents per meal in reimbursement. 418 The After-school Snack Program plays an important role in improving students’ health and wellness by providing after school care, physical activity, and a nutritious snack. In SY 2013, 60,336 children benefited from the Program. There was a 31% decline in the number of participating sites outside of Department of Education, due to reduced funding. In SY 2015, the Program anticipates feeding 75,000 children. Participants in The Residential Child Care Institution (RCCI) are currently the Queen Louise Home for Children (QLH) and the Youth Rehabilitation Center (YRC) located on St. Croix. These two institutions receive reimbursements for food served for breakfast, lunch and snack that meet the minimum daily requirements of the New Meal Pattern. (These requirements are the same as for the meals served in the schools.) In SY 2013, the RCCI $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2011 2012 2013 Reimbursement in Dollars ($) Breakfast Lunch 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 2011 2012 2013 No. Of Snacks Served Snacks Served 419 served 15,746 breakfasts, 13,849 lunches, and 14,697 snacks. These meals earned a combined reimbursement of $74,619. The estimated amount of reimbursement for SY 2015 is $81,204. There is an estimated 5% increase for YRC; however, only an estimated 3% increase for QLH. The percentage of estimated increase for QLH has lowered since more children are now placed with family members rather than sent to Queen Louise. The Special Milk Program (SMP) provides milk to children in schools, child care institutions and eligible camps that do not participate in other federally-funded programs for child nutrition and meal service. The program reimburses schools and institutions for the milk they serve. Schools in the NSLP and SBP may also participate in the SMP to provide milk to children in half-day pre-kindergarten and kindergarten programs where children do not have access to the school meal programs. After St. Thomas Dairy closed, Montessori School, which was named beneficiary of this award, declined to participate in the Program. The Departments seeks other potential beneficiaries. The Child and Adult Care Program (CACFP) provides reimbursement to assist participating child care centers which serve nutritious meals to enrolled children in accordance with Federal regulations. CACFP reaches even further to provide meals to children residing in emergency shelters to youths participating in eligible after-school programs. During SY 2013, a total of fifteen (15) institutions participated in the CACFP with reimbursement of $1,097,388. For Fiscal Year 2015, the program anticipates $1,223,409, with a 3% increase in participation. The Cash In-Lieu of Commodities (CIL) Grant is awarded to reimburse the Child and Adult Care Sponsors in lieu of commodities. The awarded amount for Fiscal Year 2013 was $66,000. The Program anticipates receiving $67,000 in Fiscal Year 2015. 0 5,000 10,000 15,000 20,000 2011 2012 2013 Meals Served Breakfast Lunch Snack $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2011 2012 2013 Reimbursement in Dollars ($) Reimbursement 420 The Child Care Food Audit Grant allows for spot reviews of child care centers and also for assistance with audits, training, and other administrative functions. In SY 2013, five (5) Child Care Centers underwent reviews, 3 on St. Thomas and 2 on St. Croix. The program received $13,805 to conduct this task. For Fiscal Year 2015 the program anticipates receiving $14,467. The Summer Food Service and State Administrative Expense (SFSP – SAE) awards administer the summer feeding and monitoring of the summer programs. This includes hiring of monitors, conducting reviews of participating sites and sponsors, advertising, and training. In the summer of 2013, five (5) monitors were employed; three (3) on St. Thomas and two (2) on St. Croix. There were a total of 85 sites reviewed. Thirteen (13) sites were found to be non-compliant and received a second visit after correcting deficiencies. The amount awarded in SY 2013 was $40,276. In SY 2015 this program anticipates $40,134. The Summer Food Service Program (SFSP) awards reimbursements to sponsoring agencies for providing nutritious meals to the children of the Virgin Islands during the summer months of June through August. Educators are most aware that “Hunger does not take a vacation.” The Virgin Islands ranks second in summer feeding with 69% participation in the National School Lunch Program (NSLP). In SY 2013, five (5) sponsors participated in the program and provided meals to 131 feeding sites; the Territory received reimbursement of $431,880 for 248,869 meals served. For SY 2015 the Program anticipates $743,566. The Summer Food Service Sponsor (SFSP) award reimburses sponsors administering summer programs. For the past three (3) years, The Parish Cathedral of All Saints and Shiloh Seventh Day Adventist SDA Church received the Summer Champion Awards and are nominated again by USDA, FNS for outstanding achievement in administering and participating in the summer program. To qualify for this award, a sponsor must participate in the Summer Feeding Program for two (2) consecutive years with minimal audit infractions. In SY 2013, the reimbursement was $50,277. The Program anticipates $106,522 in SY 2015. The Summer Health Inspection inspects all feeding sites under the Summer Program for bacteria in food, utensils, and water. The Department of Health is tasked with inspecting each site. In SY 2013, $7,110 was awarded and 80 sites inspections were completed. The Program anticipates the same awarded amount of $7,110 in SY 2015. 4.5 5 5.5 6 Sponsors Paticipation 2011 2012 2013 421 The Emergency Food Assistance Program (TEFAP) Grant is awarded to administer food distribution to needy families through an entitlement fund. The commodity entitlement for Fiscal Year 2013 was $129,903.00 In Fiscal Year 2013, the Program received bonus commodities valued at $55,131.69, which consisted of orange juice and frozen whole turkeys. Fiscal Year 2013 was an exceptionally busy year for the program, with 8 individual distributions served to a total of 8,969 households. The Program offered a range of commodities including canned fruit, rice, pastas, cold cereal, canned beans and canned meat—all supplemental items not intended to create a complete meal. In Fiscal Year 2013, the Program was awarded $39,960, which was used to pay salaries, order material supplies, employ trucking companies to move food from warehouses to locations, and feed volunteers who assisted with the distribution. In Fiscal Year 2015, TEFAP anticipates $17,163. The School Commodity Program entitlement for SY 2013, totaled $877,723.00 for the Territory, which amount includes a carryover of $351,887.00 from the previous school year. There had been numerous cancellations of orders from USDA. DOE makes a concerted effort to use all entitlement funding every school year; however, when an order is cancelled and another purchase cannot be completed, funds carry over. In March 2013, the commodity entitlement balance was used to purchase 1% white milk in 8 oz. containers for the school lunch program after St. Thomas Dairy’s sudden closing. 422 The funding source for the Fresh Fruit & Vegetable Program (FFVP) is a grant to assist the Territory in providing free fresh fruits and vegetables to school children in designated participating schools beginning in School Year 2014-2015. The program requirements are for elementary schools only which seek to encourage children to choose fresh fruits and vegetables as healthy snack options. The SY 2013 was an exciting year as the Program had five (5) new applicants. The recipients for SY 2013 are Jane E. Tuitt, Ulla Muller, Emanuel Benjamin Oliver, Guy Benjamin, and Ricardo Richards with an award of $25,879. For Fiscal Year 2015, the program anticipates receiving $28,456 to continue providing fresh fruits and vegetables to school children. The State Administrative Expense (SAE) Grant is awarded to furnish supervision and technical assistance to the Child Nutrition Programs. During Fiscal Year 2013, the State Office of Special Nutrition Programs (SA) opted not to conduct Administrative Review sessions on changes in regulations. However, 35 Spot Checks were conducted at various schools in both districts. After discovering incidents of non-compliance, SA provided Technical Assistance and Training to the SFAs and schools to promote full compliance. Training topics covered Civil Rights Requirements, Serve Safe Certification, Counting and Claiming, Reimbursable Meals, Food Safety and Sanitation, Offer vs. Serve, Portion Control, Food Preparation and Presentation, and Dry/Cold Storage. The SA continues to take necessary actions to ensure that the programs are in compliance with federal rules and regulations. The Program was awarded $490,718 in FY 2013. In Fiscal Year 2015, the Program anticipates $401,812. 423 Special Education Grants The Special Education Grant for Fiscal Year 2012 and Fiscal Year 2013 grant activities were implemented simultaneously to support the goal of the Office of Special Education. In Fiscal Year 2012, the Program was awarded $8,960,866 and in Fiscal Year 2013 the Program was awarded $8,874,264. The State Office of Special Education ensures eligible students with disabilities, ages three through twenty-one, a full continuum of services, including access to the general education curriculum, access to extra-curricular activities, and access to facilities and individualized programs and services in the Least Restrictive Environment (LRE). The State Office of Special Education provides a number of professional development and technical assistance activities as part of performance indicators from the U.S. Department of Education’s Annual Performance Report. The activities include training of all staff—from administrators to paraprofessionals. Topics included Inclusion and Co-Teaching, Differentiated Instruction, Developing and Implementing Compliant Individual Educational Plans (IEP), Behavior Intervention Plans (BIP), Classroom Collaboration, Bullying, Students with Emotional Disorders, and Restraint & Seclusion. Services for related service providers include topics such as autism, apraxia, disfluency, augmentative and alternative communication. Quarterly seminars and workshops offer administrators Leadership Training that includes studies of the latest legal information regarding students with disabilities. Parents receive training through Parent Academy, retreats and forums and gain orientation to procedural safeguards guaranteed by the Individuals with Disabilities Education Act (“IDEA”). A Youth Summit targeted middle and high school students and focused on decreasing dropout rates, increasing graduation rates with general education diplomas, and encouraging self-determination through quarterly seminars and workshops promoting self awareness, self- determination and self-advocacy. The Career Academy programs continue in each district. The Career Academy allows student participants to gain work skills and learn about post- secondary opportunities. A symposium showcases the students’ career paths and their progress in job training activities. As a result of the professional development, technical assistance and monitoring activities routinely conducted by the State Office, the districts have improved their compliance with the IDEA as demonstrated by improved results. For Fiscal Year 2015, the Program anticipates $8,875,131. 424 Consolidated Grant The Virgin Islands Department of Education (VIDE) continues to be awarded United States Department of Education federal funds under Special Conditions. As a result, the Department continues to collaborate with various government entities to work on corrective actions as outlined in the Compliance Agreement. In Fiscal Year 2013, VIDE consolidated approximately $20,133,989 federal grant funds under Title V. Eighty five percent (85%) of these funds are used to implement programs in both districts to benefit the children of the Territory; 15% are in use for state programs. Programs include District Administration and Technical Support, Educational Reform for Higher Student Achievement, Secondary School Initiative, Educator Quality Initiatives, Parent a