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Managing Transactions About Splitting Transactions About Splitting Transactions A transaction can be split into parts so that each part can be cost allocated to a different accounting code. Each split has its own accounting details, which may include purchase details, expense descriptions, and accounting codes. All splits in a transaction must add up to the totals for the transaction. To split a transaction or to modify a transaction that has already been split, click the Split Transaction icon ir) found in the Detail column located on the left side of the Transaction Summary screen. NOTE: A transaction can be split into a maximum of 250 parts. Corporate Cardholder Guide ¢ February 2015 1 Managing Transactions About Splitting Transactions 5. After entering or changing an amount, percent, or tax, click outside of the field to update the Totals and Balance rows. 6. Review the Totals and Balance rows and balance the splits. —- The Totals row shows the totals for all splits in this transaction. - The Balance row shows the difference between the total and the required value. The total for the Amounts column must equal the Amount for the parent transaction. The Percent total must be 100.00. Adjust the splits until they balance. When they balance, the Balance row disappears. 7. Click Save. Once the new splits have been saved, you can click the Accounting Detail icon > to access purchase detail, expense description, and accounting codes. Adding Splits to a Split Transaction These steps explain how to add splits to a split transaction. Procedure 1. In the Transaction Summary screen, click the Split Transaction icon ir), The Split Transaction screen appears. 2. Create splits by specifying the required number of splits and clicking Add Split. The maximum number of splits for a transaction is 250. Wait for the screen to refresh. 3. Edit the splits as needed. Make sure the Totals balance. 4. Click Save. if necessary, click the Accounting Detail icons >, to access purchase detail, expense description, or accounting codes for each split. 6. Click Save to enter the edited information and return to the Transaction Summary screen. Unsplitting a Transaction These steps explain how to unsplit a transaction. Procedure 1. In the Transaction Summary screen, click the Split Transaction icon iF). The Split Transaction screen appears. 2. Click Unsplit. The split details are deleted, and the Split Transaction screen appears. Corporate Cardholder Guide « February 2015 3