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FeiRiiee Gaee GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES Approved 8-22-73 Revised 3-18-08 DEPARTMENT OF PROPERTY AND PROCUREMENT Comm, of Prop. Proc PROCUREMENT DIVISION CONTRACT NO. PAGENO. | NO.OF PAGES | INVITATION BID & AWARD . 1 23 SUPPLY CONTRACT ORDER NO. ISSUED BY ese INVITATION FOR BIDS pate issueo; October 26, 2015 |invitationno. —|FBO24DOET16(S) Sealed bids in QUARDRIPLUATE, subject to (1) the Terms and Conditions of the Invitation for Bids. (2) General Provisions which are incorporated herein by reference, and (3) such other contract provisions and specifications as are at-tached or incorporated by reference will be received at the above office until 10:00 o'clock a.m., Atlantic Standard Time, not later than (date) Wednesday, November 25, 2015, and at that time publicly opened 10:15 o'clock a.m., for furnishing the supplies or services for delivery f.o.b. General information and instructions to Bidders are contained in the terms and conditions on the reverse hereof. SCHEDULE ITEM NO. SUPPLIES OR SERVICES QUANTITY (NO. OF LINITS) UNIT UNIT PRICE AMOUNT Landscaping and Grounds Cleaning Services for thirteen (13) Virgin Islands Department of Education Facilities in the St. Thomas/St. John District. I SF ESD BID ——_ DATE OF BID IN COMPLIANCE WITH THE ABOVE THE UNDERSIGNED OFFERS AND AGREES, IF THIS BID BE ACCEPTED WITHIN DAYS (30 calendar days unless a different penod is inserted by the Bidder) FROM THE DATE OF OPENING TO FURNISH ANY OR ALL OF THE ITEMS UPON WHICH PRICES ARE QUOTED, AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINTS WITHIN THE TIME SPECIFIED IN THE INVITATION. DISCOUNTS WILL BE ALLOWED FOR PROMPT PAYMENT AS FOLLOWS: PERCENT, 20 CALENDAR DAYS; PERCENT, 30 CALENDAR DAYS BIDDER REPRESENTS (Check appropriate boxes) (1) THAT HE IS, ISNOT__, ASMALL BUSINESS CONCERN. IF BIDDER IS A SMALL BUSINESS CONCERN AND IS NOT THE MANUFACTURER OF THE SUPPLIES BID UPON, HE ALSO REPRESENTS THAT ALL SUPPLIES TO BE FURNISHED HEREUNDER WILL___, WILLNOT ___, BE MANUFACTURED OR PRODUCED BY A SMALL BUSINESS CONCERN IN THE UNITED STATES, ITS TERRITORIES, ITS POSSESSIONS, OR THE COMMONWEALTH OF PUERTO RICO. (2) THAT HE IS A REGULAR DEALER IN_, MANUFACTURER OF, THE SUPPLIES BID UPON. (3) (A) THAT HE HAS, HAS NOT __, EMPLOYED OR RETAINED ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) TO SOLICIT OR SECURE THIS CONTRACT, AND (B) THAT HE HAS ___, HAS NOT ____, PAID OR AGREED TO PAY ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) ANY FEE, PERCENTAGE, COMMISSION, OR BROKERAGE FEE, CONTINGENT UPON OR RESULTING FROM THE AWARD OF THE CONTRACT; AND AGREES TO FURNISH INFORMATION RELATING TO (A} AND (B) ABOVE AS REQUESTED BY THE CONTRACTING OFFICER. (4) HE OPERATES AS AN INDIVIDUAL ___, PARTNERSHIP __, CORPORATION ___. INCORPORATED IN THE TERRITORY OF THE VIRGIN ISLANDS (5) PREFERRED BIDDER: __ A BONA FIDE CONTINUOUS RESIDENT OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR ___ WAS BORN IN THE VIRGIN ISLANDS; ___A FIRM, PARTNERSHIP, OR CORPORATION IN WHICH AT LEAST FIFTY-ONE PERCENT (51%) OF THE LEGAL OR EQUITABLE OWNERSHIP IS HELD BY A PERSON OR PERSONS WHO HAVE BEEN BONA FIDE CONTINUOUS RESIDENTS OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR WHO WERE BORN IN THE VIRGIN ISLANDS; ___ SAID PERSON, FIRM , PARTNERSHIP, OR CORPORATION IS LICENSED IN AND MAINTAINS HIS OR ITS PRINCIPAL PLACE OF BUSINESS IN THE VIRGIN ISLANDS AND OWNS, OPERATES, OR MAINTAINS A STORE, WAREHOUSE, OR OTHER PLACE OF BUSINESS IN THE VIRGIN ISLANDS OR __ THE DULY AUTHORIZED AGENT, DEALER, DISTRIBUTOR OR REPRESENTATIVE IN THE VIRGIN ISLANDS FOR THE MATERIALS, SUPPLIES, ARTICLES, OR EQUIPMENT OF THE GENERAL CHARACTER DESCRIBED BY THE SPECIFICATIONS AND REQUIRED UNDER THIS CONTRACT. NAME & ADDRESS OF BIDDER (Street, City, State and Zip Code) SIGNATURE OF PERSON AUTHORIZED TO SIGN BID (Type or Print) —P> TYPE OR PRINT SIGNER'S NAME & TITLE St. Thomas, Vi_00802 AWARD DATE OF AWARD ACCEPTED AS TO ITEMS NUMBERED AMOUNT GOVERNMENT OF THE VIRGIN ISLANDS $ SUBMIT INVOICE FOR PAYMENT TO Department of Education BY 1834 Kongens Gade Contracting Officer Standard Form 86 November 1949 Edition CONTINUATION SHEET Contract, Order, or Invitation No Page No General Services Administration (Supply Contract) (As Applicable) 36-104. Rev. 3-18-08 Fed. Proc. Reg. (41 OFR) 1-16.107 IFB024DOET16(S) MANDATORY A Pre-Bid Meeting will held on Tuesday, November 10, 2015 at 10:00 a.m at the Department of Property and Procurement, Building #1 - 3rd Floor, Subbase,St. Thomas, Virgin Islands. Name of Bidder: Scope of Work Contractors Bid Sheet Landscaping/ Grounds cleaning services Virgin Islands Department of Education Location of Work: The services are limited to the following campuses. Charlotte Amalie High School lvanna E. Kean High School Addelita Cancryn junior High Schoo! Bertha C. Boschulte Junior High Schoo! Ulla Muller Elementary Schoo! Joseph Sibilly Elementary School and Annex Herbert Lockhart Elementary School Joseph Gomez Elementary School E. Benjamin Oliver Elementary School 10. Yvonne Bowsky Elementary School 11. Edith Williams Alternative Academy 12. Wheatley Skill Center 00 SO} Ol Gobo Existing Conditions: The hardscape of each campus is made up of paved parking lots, walkways, and landscaped areas. The landscaped areas are made up of various amounts of lawns, ornamental plants, hedges, shrubs, large trees, and undisturbed natural vegetation areas. The landscaped areas require periodical cutting, clearing, and cleaning to maintain a visually pleasing appearance. The areas of natural occurring vegetation weeds (guinea grass and wild tamarind) grow wild. These areas will require cleaning but at a different frequency of the areas between buildings and within student traverse. Proposed Scope: The following shall be the responsibilities of the selected Contractor: Stump out guinea grass, remove weeds, weed eat low grass areas. Shape all hedges and ornamental plants inside fence lines. Trim large trees between buildings protruding into walking areas, and over roofs. Prune branches that appears dying, dead, or rotten. Clean vines from fences and any vegetation on buildings. Remove all vegetation from property and blow clean paved areas. OaAhon = The contractor will be required to submit itemized costs for particular areas of a campus. Tree pruning will also be submitted as an itemized cost as it will be performed at a lesser frequency. 10/07/2015 1. CONTRACTOR'S BID SHALL BE DISQUALIFIED IF ITEMIZED BID SHEET IS NOT FULLY COMPLETED WITH BOTH UNIT AND MATERIAL AND LABOR COSTS FOR ALL ITEMS. 2. THE QUANTITIES NOTED BELOW ARE NOT NECESSARILY EXACT, AND THE ITEMS NOTED DO NOT NECESSARILY MAKE UP ALL THE WORK REQUIRED. THE CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTING A TOTAL LUMP SUM COST FOR THE PROJECT THAT INCLUDES ALL EQUIPMENT, MATERIAL AND LABOR FOR THE PROJECT. 3. IT!S THE CONTRACTOR'S RESPONSIBILITY TO ESTABLISH EXACT QUANTITIES BASED ON DOCUMENTS ISSUED AND SITE VISITS CARRIED OUT. 4. PRICES BEEN SUBMITTED FOR WORK TO BE DONE SHALL INCLUDE THE CONTRACTOR’S OVERHEAD TAXES AND PROFIT ALONG WITH ALL COSTS FOR MATERIALS, EQUIPMENT AND MANPOWER NECESSARY TO FACILITATE PROPER, SAFE, AND TIMELY COMPLETION OF THE PROJECT. 5. UNIT PRICES SUBMITTED ON THE ITEMIZED BID SHEET SHALL BE UTILIZED FOR ANY CREDITS OR DEBITS TO THE PROJECT; WHICH, IF NECESSARY, SHALL BE ADDRESSED AS A CHANGE ORDER TO THE PROJECT. 6. ATTACHED ARE SITE PICTURES, OUTLINING ARES WHERE LANDSCAPING SERVICES ARE REQUIRED. Maximum Allowable Limits Landscape areas shall be kept below the maximum allowable limits for the components of the campus. The limits for these components are as follows. » Grass areas/ lawns shall be kept below 6” above grade » Hedges / ornamentals shall be kept within 9” of its shape » Small trees shall not block visibility or create hiding » Larger trees shall not extend over roofs It will be the responsibility of the successful contractor to visit the site on a routine basis, inspect the campus for growth and appearance. Once it has been determined that the grounds has exceeded the allowable limits, the successful contractor will request authorization to perform the necessary services. The DOE will issue written authorization to perform said services. These written authorizations shall accompany any invoice and the invoice shall match. The contract period will be for one year with a one-year option to renew shall perform services nine (9) times per cycle (November 1, 2015 — September 30, 2016. These services will be billed for on a quarterly basis. Allowable time of Performance: The vendor shall be committed to the following time constraints: 10/07/2015 1. The Virgin Islands Department of Education representative (inspector or Architect of record) reserves the right to reject or accept any material used or labor performed on this project. School Days: After 4PM Weekends: No restrictions School Holidays: No restriction Cost am . Material sc Item Description Quantity | & Labor Charlotte Amalie High School 01. | School: Parking lot to building A, rear parking lot, around trailers to building A, western front area by adjacent to street, and all other vegetation South of building A 02. | Track and field Area: Includes sloped area from asphalt parking lot and drive way to track 03. | Behind building C: 10 feet off buildings entire North perimeter Total Cost $ lvanna Eudora Kean High School 04. | Entire campus : as marked on drawings Total Cost Bertha C. Boschulte Junior High School 05. | General Areas : as marked on drawings 06. | Field Area: Sloped and flat areas East of drive way to rear of campus, bordered by concrete retaining wall 07. | Total Cost Addelita Cancryn Junior High School 10/07/2015 08. | Entire Campus : as marked on drawings 09. | South wild area: Behind auditorium to fence line, fence line behind math trailer, and coconut grove on West side of 800’s Total Cost ae Ulla Muller Elementary School 10. | General Areas: All areas within fenced perimeter: academic courtyard, and field area Total Cost Joseph Sibilly Elementary School 11. | General Areas: Main campus, main campus parking lot, Sibilly Annex — general areas as shown on drawings 12. | Play Ground Area: Sloped and flat areas East of drive way to rear of campus, bordered by concrete retaining wall Total Cost Herbert Lockhart Elementary School 13. | General Areas: Parking lot, planters within school, courtyard, outside buildings on all sides except field side, to fence or gut 14. | Field Area: Sloped and flat areas bordered by fence line and school buildings Total Cost a Cost items Item Description igepeions No. P Quantity | & Labor Joseph Gomez Elementary School 15. | General Areas 1: Lower campus to Laga warehouse gate, basketball court chain link fences, gutter from North Berne building to adjacent to field 16. | General Area 2: Main and upper levels of campus, around old building, sloped area between buildings, 10’ above retaining wall on upper level, parking lot and behind cafeteria 10/07/2015 Tf, Track and field Area: Includes sloped area from access road to field, triangle in turn around, area behind children pick up (opposite barber shops) Total cost 18. General Areas: Parking lots, between buildings, 15’ clearance on low side of buildings 19. Basketball courts and access to courts: pathway to courts and 10’ on all sides of courts Totals Cost Yvonne Bowsky Elementary School 20. General Areas: Parking lot, hedges, field, center courtyard, rear access hillside, gutter debris clearing( both sides) Total Cost Edith Williams Alternative Academy: 21. General Areas: Parking lot, sloped area behind buildings to fence boundary 22, Total Cost Item No. Item Description Quantity Cost Material & Labor R. Wheatley Skill Center 23. General Areas: Begins at intersection of hospital loop, along driveway, inside fence line, sloped are to retaining wall 24. Total Cost 10/07/2015 25. | E. Benjamin Oliver School General Areas: Parking lot, sloped area between buildings to fence boundary. 26. Entire campus : as marked on drawings 27 Total Cost [Standard Form 86 CONTINUATION SHEET Contract, Order, or Invitation No. Page No. iNovember 1949 Edition (4s Applicable) General Services Administration (Su pply Contra ct) 24 ir -4 — bee IFB024DOET16(S) CONTRACT PERIOD: The period of any contract entered into under this Invitation for Bid shall before a period of one (1) year. OPTION TO RENEW: The services of this contract may be extended for an additional term subject to the availability of funds. SUPPLEMENTARY PROVISIONS: The application of all materials will be in such a manner so as not to cause harm to humans, foodstuff or equipment within the building and/or property. The Contractor shall maintain on his own, Workmen's Compensation Insurance, Comprehensive General Liability Insurance against bodily injury with limits of $100,000.00 and against property damage with limits of $100,000.00, the cost of which shall be jborne by the Contractor and maintained fully during the term of the Contract. A copy of the Insurance listed herein shall be filed with the Department of Property and Procurement, 8201 Sub Base - Suite 4, St. Thomas, U. S. Virgin Islands 00802. The Contractor shall be liable for loss or damages to property or persons, however, in no case shall such negligence be presumed or inferred. The Contractor agrees not to refuse to hire or employ or to bar or discharge from employment any individual because of race, religion, color, or ancestry. The Contractor hereby agrees to pay the existing minimum wages, Federal and/or Local taxes as may be applicable. PROMPT PAYMENT DISCOUNT: Prompt payment discounts shall NOT be considered in the evaluation of bids. Prompt payment discounts are removed as evaluation factors. Although prompt payment discounts are not evaluated, any discount offered will form part of the award, and will be taken by the User Agency and the Department of Finance if payment is made within the discount period specified by the bidder. No discount offered for payments within less than thirty (30) calendar days will be considered. Paragraph 6a on Page 1 of the Bid Form is hereby deleted. EXPLANATION TO BIDDERS: Any explanation desired by a bidder regarding the meaning or interpretation of this Invitation for Bids, specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach said bidder before the submission of their bids. Any interpretation made will be furnished to all prospective bidders. The General Provisions (SUPPLY CONTRACT), STANDARD FORM approved by the Commissioner of Property and Procurement, 7-14-71, is an integral part of this Invitation for Bids. Bidders must familiarize themselves with these provisions. PREFERRED BIDDERS: !n addition to placing a check (v) in the appropriate box on Page 1, Section 5 of this Bid, any Person, Firm, Partnership, or Corporation meeting the requirement of Preferred Bidder's Status must request that his or its name be added to a Preferred Bidders’ List to be maintained by the Commissioner of Property and Procurement. If the bidder has not previously filed a notarized copy of the Preferred Bidders’ Certificate with the Commissioner of Property and Procurement, Division of Procurement, 8201 Sub Base - Suite 4, St. Thomas, Virgin Islands, notarized, and submitted to the Division of Procurement not later than the date and hour of bid opening as specified on Page 1 of this Bid. All bidders not complying with procedures set forth herein and in accordance with Title 31 V.I.C. § 236a, will not be considered eligible as a Preferred Bidder for this Invitation for Bids. Name of Bidder: [Standard Form 86 CONTI NU ATIO NS HEET Contract, Order, or Invitation No. Page No. November 1949 Edition (AS Applicable} (General Services Administration (Supply Contract) Fed. Proc. Reg. (41 OFR) 1-16.107 36-104 IFB024DOET16(S) 22 NOTICE TO BIDDERS ALL INDIVIDUALS, FIRMS, PARTNERSHIPS, CORPORATIONS AND/OR JOINT VENTURES DOING BUSINESS WITH THE GOVERNMENT OF THE VIRGIN ISLANDS SHALL SUBMIT INFORMATION IN WRITING, OF THE PHYSICAL LOCATION OF THEIR PRINCIPAL PLACE OF BUSINESS. A POST OFFICE BOX MIALING ADDRESS ONLY WILL NOT SUFFICE. BIDDERS MUST INSERT THEIR E.I.N.-EMPLOYER’S IDENTIFICATION NUMBER ON PAGE 1 IN THE SECTION WHERE THE COMPANY’S NAME AND ADDRESS IS REQUIRED. PROSPECTIVE BIDDERS WILL BE REQUIRED TO FURNISH THE FOLLOWING DOCUMENTS WITH THEIR SUBMITTAL: MANDATORY A. ARTICLES OF INCORPORATION, IF APPLICABLE B. CURRENT VALID BUSINESS LICENSE C. CERTIFICATE OF GOOD STANDING D. CORPORATE RESOLUTION EVIDENCING THE DIRECTORS/OFFICERS OF THE COMPANY E. CURRENT CERTIFICATE OF GOVERNMENT INSURANCE COVERAGE “IT SHALL BE THE BIDDERS’ RESPONSIBILITY TO DELIVER HIS OR HER BID TO THE DESIGNATED LOCATION PRIOR TO THE BID TIME SPECIFIED ON PAGE 1 OF THIS BID.” Name of Bidder: |Standard Form 86 November 1949 Edition CONTINUATION SHEET (As Applicable) Contract, Order, or Invitation No. Page No. General Services Administration (Supply Contract) Fed. Proc. Reg. (41 OFR) 1-16.107 23 36-104 IFB024DOET16(S) Pursuant to Act. No. 3072, approved July 29, 1971 amending Section 245 of Chapter 23 Title 31 of the Virgin Islands Code, each person who submits a bid in relation to any purchase in excess of $1,000.00, under this Chapter, will disclose the Name and] Address of each individual having a beneficial interest of more than five (5%) per Centum in the bidding enterprise, and if the bidder is a Corporation, the Names and Addresses of all its Officers and Directors. NAME ADDRESS TITLE Name of Bidder: -—————_. Te a a ——L et G2 i i i oie, + ee 5 - ne ~t ee 4 ts. wr Pe) 1 & er & ” oe £ ) £3; —h “@ = bey ~% fi zy Sp. ie Af i+ / & . 7? ff - ‘S is * + a | <6 = Min, Q A Vo gy Ra ye 4 Y be ™~ ee Y ae * ry eS ~ ya ae A » 4 Xt ‘ta < ~~ & > Xe 4 % ‘ —- i ‘ a» ba Ne we. } rr . = SF = % e i » | a Sm >. 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