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VIRGIN ISLANDS PORT AUTHORITY BOARD MEETING ACTIONS LIST April 21, 2021 CHAIRED BY MS. LEONA E. SMITH, BOARD CHAIR VIPA Administrative Building & HERA Conference Room via Video Conference Board Members 1. Leona E. Smith, St. John Private Citizen - CHAIR 2. Kevin Rodriquez, USVIEDA Chairman – VICE CHAIR 3. Willard John, St. Croix Private Citizen - SECRETARY 4. Joseph Boschulte, Tourism Commissioner - absent 5. Derek Gabriel, Acting Public Works Commissioner - absent 6. Denise George, Esq., Attorney General 7. Lionel S. Jacobs, St. Croix Private Citizen 8. Celestino A. White Sr., St. Thomas Private Citizen 9. St. Thomas Private Citizen – Vacant Position Board Staff 1. Tonya Pickering, Internal Auditor VIPA Staff Present 1. Carlton Dowe, Executive Director 2. Damian Cartwright, Asst. Executive Director/Dir. of Engineering 3. Catherine Hendry, Esq., Legal Counsel 4. Anise Hodge, Deputy Executive Director 5. Anna M. Penn, Chief Financial Officer 6. Captain Matthew Berry, Marine Manager STT/STJ 7. Dale Gregory, Assistant Director of Engineering 8. Mariath Hodge, Executive Assistant 9. Julice Holder, Chief of Staff 10. Vincent Frazer, Esq., Senior Staff Attorney 11. Tisha Lake, Controller 12. Monifa Marrero Brathwaite, Public Information Officer 13. Everton Rush, IT Manager 14. Diane Richardson, Director of Human Resources 15. Jerome Sheridan, Territorial Airport Manager 16. Deborah Washington, Property Manager POLL VOTE RATIFICATION Ratification of Poll Vote Issued 29 Mar 2021 – Property and Terrorism Insurance Renewals Authorized the Executive Director to renew the coverage for VIPA’s Property and Terrorism Insurance and approve the payment of the policy for the period of April 1, 2021 to April 1, 2022, in quarterly installments beginning April 1, 2021 for said coverage. The total amount for renewal of the polices is $5,568,020. Ratification of Poll Vote Issued 7 Apr 2021 – Sustainable Capital Advisors LLC Authorized the Executive Director to enter into a six-month agreement with Sustainable Capital Advisors LLC. VIPA can extend SCA services for two additional six-month periods in an amount not to exceed $100,000, including expenses for SCA to provide financial consulting services. FINANCE COMMITTEE No actions taken. PROPERTY COMMITTEE O’Neale’s Trucking and Trailer Transport, Inc. • Approved a new lease for the continued use of 47,830.42 sq. ft. of land and 2,709.38 sq. ft. of office space located on a portion of Plot 8 Estate Hope, Queen Quarter at the Wilfred “Bomba” Allick Port and Transshipment Center (Containerport), St. Croix. The new lease is for a term of five years with a five- year option to renew. Rent for the land will be $1,395.05 per month and $3,386.73 per month for the office space with a CPI or 5% increase on the third anniversary of the lease. Virgin Islands Port Authority April 21, 2021 Board Meeting Actions List O’Neale’s Trucking and Trailer Transport, Inc. (…continued) • The tenant’s request to sublet a portion of its office space to Crowley Caribbean Services LLC was approved. The tenant shall pay VIPA 20% of the total amount it charges its sublessee per its sublet agreement, a total of $487.50 per month. Virgin Islands Regulated Waste Management, Inc. (VIRWM) Approved a lease for 43,065.66 sq. ft. of land and 428.16 sq. ft. of office space located on a portion of Plot 8 Estate Hope, Queen Quarter at the Wilfred “Bomba” Allick Port and Transshipment Center (the Containerport), St. Croix. The leased premises will be used for office operations and pollution control services, garbage collection, waste transportation, staging of operations equipment and used oil storage. Rent for the land will be $1,256.08 per month and $535.20 per month for the office space with a CPI or 5% increase on the third anniversary of the lease. PROJECTS & OPERATIONS COMMITTEE No actions taken. PERSONNEL COMMITTEE Update to VIPA’s Personnel Rules and Regulations – Progressive Discipline Authorized the Executive Director to update the language in the Personnel Rules and Regulations Section 2.15 – and add subsection (B) to the section entitled Progressive Discipline. This subsection will provide guidance on how to address employees who may have been arrested for offenses committed while on duty and for offenses committed while off duty. EXECUTIVE SESSION No actions taken.