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GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES Pastaeanparigdl DEPARTMENT OF PROPERTY AND PROCUREMENT Comm. of Prop. Proc PROCUREMENT DIVISION Rev, 3-18-08 INVITATION BID & AWARD waesiuatiies eset ridin SUPPLY CONTRACT ORDER 1 ISSUED BY ADDRESS: Department of Property & Procurement 8201 Sub Base, 3rd Floor St. Thomas, Virgin Islands 00802 INVITATION FOR BIDS PRETESIED ember 3, 2016 suhag No. IFBO005DOET17 (S) Sealed bids in quintuplicate (5 Sets), subject to (1) The Terms and Conditions of the Invitation for Bids, (2) General Provisions which are incorporated herein by reference, and (3) such other contract provisions and specifications as are attached or incorporated by reference will be received at the above office until 10:00 o'clock AM, Atlantic Standard Time, not later than (date) Thursday, November 17, 2016 and publicly open thereafter for furnishing the supplies or services for delivery f.o.b. ST. THOMAS, VI General information and instructions to Bidders are contained in the terms and conditions on the reverse hereof. SCHEDULE ITEM NO. SUPPLIES OR SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (NO OF UNITS) Landscaping Services at Four (4) schools at the Department of Education on St. Thomas, during the period of December 1, 2016 up to and including November 30, 2017. Ieslemimnihininiii h BID ——> [pate or sip IN COMPLIANCE WITH THE ABOVE THE UNDERSIGNED OFFERS AND AGREES, IF THIS BID BE ACCEPTED WITHIN DAYS (30 calendar days unless a different period is inserted by the Bidder) FROM THE DATE OF OPENING TO FURNISH ANY OR ALL OF THE ITEMS UPON WHICH PRICES ARE QUOTED, AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINTS WITHIN THE TIME SPECIFIED IN THE INVITATION. DISCOUNTS WILL BE ALLOWED FOR PROMPT PAYMENT AS FOLLOWS: PERCENT, 20 CALENDAR DAYS; PERCENT, 30 CALENDAR DAYS BIDDER REPRESENTS (Check appropriate boxes) (1) THAT HE IS ___, IS NOT___, ASMALL BUSINESS CONCERN. IF BIDDER IS A SMALL BUSINESS CONCERN AND IS NOT THE MANUFACTURER OF THE SUPPLIES BID UPON, HE ALSO REPRESENTS THAT ALL SUPPLIES TO BE FURNISHED HEREUNDER WILL —_., WILL NOT __, BE MANUFACTURED OR PRODUCED BY A SMALL BUSINESS CONCERN IN THE UNITED STATES, ITS TERRITORIES, ITS POSSESSIONS, OR THE COMMONWEALTH OF PUERTO RICO. (2) THAT HE IS A REGULAR DEALER IN__, MANUFACTURER OF ___, THE SUPPLIES BID UPON. (3) (A) THAT HE HAS __, HAS NOT ___, EMPLOYED OR RETAINED ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) TO SOLICIT OR SECURE THIS CONTRACT, AND (B) THAT HE HAS __., HAS NOT ___, PAID OR AGREED TO PAY ANY COMPANY OR PERSON (OTHER THAN A FULL-TIME BONA FIDE EMPLOYEE WORKING SOLELY FOR THE BIDDER) ANY FEE, PERCENTAGE, COMMISSION, OR BROKERAGE FEE, CONTINGENT UPON OR RESULTING FROM THE AWARD OF THE CONTRACT: AND AGREES TO FURNISH INFORMATION RELATING TO (A) AND (B) ABOVE AS REQUESTED BY THE CONTRACTING OFFICER. (4) HE OPERATES AS AN INDIVIDUAL __, PARTNERSHIP __, CORPORATION ___, INCORPORATED IN THE TERRITORY OF THE VIRGIN ISLANDS (5) PREFERRED BIDDER: ___A BONA FIDE CONTINUOUS RESIDENT OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR ____WAS BORN IN THE VIRGIN ISLANDS; ___A FIRM, PARTNERSHIP, OR CORPORATION IN WHICH AT LEAST FIFTY-ONE PERCENT (51%) OF THE LEGAL OR EQUITABLE OWNERSHIP IS HELD BY A PERSON OR PERSONS WHO HAVE BEEN BONA FIDE CONTINUOUS RESIDENTS OF THE VIRGIN ISLANDS FOR AT LEAST EIGHT (8) YEARS OR ____WHO WERE BORN IN THE VIRGIN ISLANDS; ___ SAID PERSON, FIRM , PARTNERSHIP, OR CORPORATION IS LICENSED IN AND MAINTAINS HIS OR ITS PRINCIPAL PLACE OF BUSINESS IN THE VIRGIN ISLANDS AND OWNS, OPERATES, OR MAINTAINS A STORE, WAREHOUSE, OR OTHER PLACE OF BUSINESS IN THE VIRGIN ISLANDS OR __ THE DULY AUTHORIZED AGENT, DEALER, DISTRIBUTOR OR REPRESENTATIVE IN THE VIRGIN ISLANDS FOR THE MATERIALS, SUPPLIES, ARTICLES, OR EQUIPMENT OF THE GENERAL CHARACTER DESCRIBED BY THE SPECIFICATIONS AND REQUIRED UNDER THIS CONTRACT. NAME & ADDRESS OF BIDDER (Street, City, State and Zip Code) SIGNATURE OF PERSON AUTHORIZED TO SIGN BID (Type or Print) —> TYPE OR PRINT SIGNER'S NAME & TITLE AWARD DATE OF AWARD ACCEPTED AS TO ITEMS NUMBERED AMOUNT GOVERNMENT OF THE VIRGIN ISLANDS SUBMIT INVOICE FOR PAYMENT TO: Department of Education 1834 Kongens Gade ef St. Thomas, Virgin Islands 00802 susp tenatraiserta| Contact Mr. Cosmore Wheatley or Mr. Joseph Sibilly at the Department of Education at (340) 774-0100 to schedule a site visit. Standard Form 86 CONTINU ATION SHEET Contract, Order, or Invitation No. Page No November 1949 Edition (As Applicable) - General Services Administration Fed. Proc. Reg. (41 personnes (Supply Contract) 36-104. Rev. 3-18-08 IFBOO5DOET17 (S) ITEM NO. SUPPLIES OR SERVICES AMOUNT Department of Education 1834 Kongens Gade St. Thomas, Virgin Islands 00802 Landscaping Services Scope of Work See Attached Name of Bidder: IFBOOSDOET 17 (S) _|Name of Bidder: Standard Form 86 CONTINUATION SHEET Contract, Order, or Invitation No. Page No November 1949 Edition (As Applicable) L |General Services Administration (Supply Contract) Fed. Proc. Reg. (41 OFR) 1-16.107 36-104. Rev. 3-18-08 IFBOO5DOET17 (S) ITEM NO. i SUPPLIES OR SERVICES AMOUNT ALL INDIVIDUALS, FIRMS, PARTNERSHIPS, CORPORATIONS AND/OR JOINT VENTURES DOING BUSINESS WITH THE GOVERNMENT OF THE VIRGIN ISLANDS SHALL SUBMIT INFORMATION IN WRITING, OF THE PHYSICAL LOCATION OF THEIR PRINCIPAL PLACE OF BUSINESS. A POST OFFICE BOX MAILING ADDRESS ONLY WILL NOT SUFFICE. BIDDERS MUST INSERT THEIR E.|.N.-EMPLOYER’S IDENTIFICATION NUMBER ON PAGE 1 IN THE SECTION WHERE THE COMPANY'S NAME AND ADDRESS IS REQUIRED. PROSPECTIVE BIDDERS WILL BE REQUIRED TO FURNISH THE FOLLOWING DOCUMENTS WITH THEIR SUBMITTAL: MANDATORY A. CURRENT VALID BUSINESS LICENSE B. CURRENT CERTIFICATE OF GOVERNMENT INSURANCE COVERAGE C. CERTIFICATE OF GOOD STANDING D. CORPORATE RESOLUTION EVIDENCING THE DIRECTORS/OFFICERS OF THE COMPANY E. ARTICLES OF INCORPORATION, IF APPLICABLE “IT SHALL BE THE BIDDERS' RESPONSIBILITY TO DELIVER HIS BID TO THE DESIGNATED LOCATION PRIOR TO THE BID TIME SPECIFIED ON PAGE 1 OF THIS BID.” IFBOOSDOET17 (S) Standard Form 86 CONTINUATION SHEET Contract, Order, or Invitation No. Page No November 1949 Edition (As Applicable) - General Services Administration (Supply Contract) Fed. Proc. Reg. (41 OFR) 1-16.107 36-104, Rev. 3-18-08 IFBOO5DOET17 (S) ITEM NO. | SUPPLIES OR SERVICES AMOUNT CONTRACT PERIOD: The period of any contract entered into under this Invitation for Bid shall be from December 4 2016 up to and including November 30, 2017. OPTION TO RENEW: The service of this contract may be extended for an additional term subject to the availability of funds. SUPPLEMENTARY PROVISIONS: The application of all materials will be in such a manner so as not to cause harm to humans, foodstuff or equipment within the building and/or property. The Contractor shall maintain on his own, Workmen's Compensation Insurance, Comprehensive General Liability Insurance against bodily injury with limits of $100,000.00 and against property damage with limits of $100,000.00, the cost of which shall be borne by the Contractor and maintained fully during the term of the Contract. A copy of the Insurance listed herein shall be filed with the Department of Property & Procurement, 8201 Sub Base, 3rd Floor, St. Thomas, U. S. Virgin Islands 00802. The Contractor shall be liable for loss or damages to property or persons, however, in no case shall such negligence be presumed or inferred. The Contractor agrees not to refuse to hire or employ or to bar or discharge from employment any individual because of race, religion, color, or ancestry. The Contractor hereby agrees to pay the existing minimum wages, Federal and/or Local taxes as may be applicable. PROMPT PAYMENT DISCOUNT: Prompt payment discounts shall NOT be considered in the evaluation bids. Prompt payment discounts are removed as evaluation factors. Although prompt payment discounts are not evaluated, any discount offered will form part of the award, and will be taken by the User Agency and the Department of Finance if payment is made within the discount period specified by the No discount offered for payments within less than thirty (30) calendar days will be considered. Paragraph 6a on Page 1 of the Bid Form is hereby deleted. EXPLANATION TO BIDDERS: Any explanation desired by a bidder regarding the meaning or interpretation of this Invitation for Bids, specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach said bidder before the submission of their bids. Any interpretation made will be in the form of an amendment to the Invitation for Bids, specifications, etc., and will be furnished to all prospective bidders. PREFERRED BIDDERS: In addition to placing a check (Vv) in the appropriate box on Page 1, Section 5 of this Bid, any Person, Firm, Partnership or Corporation name be added to a Preferred Bidders' List to be maintained by the Commissioner of Property & Procurement. If bidder has not previously filed a notarized copy of the Preferred Bidders’ Certificate with the Commissioner of Property & Procurement, Division of Procurement, Building #1, Third Floor Sub base, St. Thomas, U. S. Virgin Islands, or 3274 Estate Richmond, Christiansted, St. Croix, U.S. Virgin Islands, notarized, and submitted to the Division of Procurement not later than the date and hour of bid opening as specified on Page 1 of this bid. All bidders not complying with the procedures set forth herein and in accordance with Title 31 V. |. C. § 236 a, will not be considered eligible as Preferred Bidders for this Invitation for Bids. Name of Bidder: IFBOOSDOET 17 (S) |Standard Form 86 CONTINUATION SHEET Contract, Order, or Invitation No. Page No. November 1949 Edition (As Applicable) General Services Administration (Supply Contract) Fed. Proc. Reg. (41 OFR) 1-16.107 36-104, Rev. 3-18-08 IFBOOS5DOET17 (S) ITEM NO. | SUPPLIES OR SERVICES AMOUNT Pursuant to Act No. 3072, approved July 29, 1971, amending Section 245 of Chapter 23, Title 31 of the Virgin Islands Code, each person who submits a bid in relation to any purchase in excess of $1,000.00, under this Chapter, will disclose the Name and Address of each individual having a beneficial interest of more than five (5%) per Centum in the bidding enterprise, and if the bidder is a Corporation, the Names and Addresses of all its Officers and Directors. NAME ADDRESS TITLE Name of Bidder: IFBOOSDOET 17 (S)