July 22, 2020

Collection: Executive Agency Records
Sub-shelf: Virgin Islands Port Authority
Kind: Government Report
Date: 2021
Topics: Audits Oversight, Procurement, Disaster Recovery
Pages: 3
Text: Native Text

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VIRGIN ISLANDS PORT AUTHORITY BOARD MEETING ACTIONS LIST July 22, 2020 CHAIRED BY MS. LEONA SMITH, BOARD CHAIR VIPA Administrative Building Conference Room, St. Thomas & Zoom Meetings Board Members 1. Leona E. Smith, St. John Private Citizen - CHAIR 2. Nelson Petty Jr., P.E., Public Works Commissioner - VICE CHAIR 3. Kevin Rodriquez, USVIEDA Chairman - SECRETARY 4. Joseph Boschulte, Tourism Commissioner 5. Denise George, Esq., Attorney General 6. Willard John, St. Croix Private Citizen 7. Lee Steiner, St. Thomas Private Citizen (absent) 8. Celestino A. White Sr., St. Thomas Private Citizen (absent) 9. St. Croix Private Citizen (vacant) Board Staff 1. Tonya Pickering, Internal Auditor VIPA Staff Present 1. Carlton Dowe, Executive Director 2. Damian Cartwright, Asst. Exec. Director/Director of Engineering 3. Anise Hodge, Deputy Executive Director 4. Catherine Hendry, Esq., General Counsel 5. Anna M. Penn, Chief Financial Officer 6. Matthew Berry, Marine Manager STT/STJ 7. Humphrey Caswell, Budget Analyst 8. Kate Davis, Procurement and Contracting Manager 9. Mariath Hodge, Executive Assistant 10. Julice Holder, Chief of Staff 11. Juliana Hull, Controller 12. Vincent Frazer, Esq., Senior Staff Attorney 13. Monifa Marrero-Brathwaite, Public Information Officer 14. Diane Richardson, Director of Human Resources 15. Jerome Sheridan, Territorial Airport Manager FINANCE COMMITTEE Fiscal Year 2021 Capital and Operating Budget Approved the Virgin Islands Port Authority’s Fiscal Year 2021 Capital and Operating Budget. Cash Handling Policy and Procedures Adopted the Cash Handling Policies and Procedures for VIPA’s parking lot and barge ramp attendants at the Cyril E. King Airport, the Henry E. Rohlsen Airport, the Urman V. Fredericks Marine Terminal, and the Theovald E. Moorehead Dock and Terminal. VIPA Self-Insurance Program Authorized the Executive Director to seek legislative authority to amend Title 29 Virgin Islands Code Section 543 to add power to establish an internal self-insurance program/ captive insurance to cover certain risks of VIPA as a measure to reduce premium costs. Board Resolution: U.S. Department of Housing and Urban Development Community Development Block Disaster Recovery Grant of 2017 – DR Sub Recipient Agreement Approved Resolution No. 003-2020 which authorizes the Executive Director to executive Subrecipient Agreement No. SA-DR(PA)-007- 2019 Community Development Block Grant with the VI Department of Housing Finance Authority on behalf of the V.I. Port Authority. The funds will be used to execute projects in the approved Action Plan under the Ports and Airports Enhancement Program of the grant. Virgin Islands Port Authority Board Meeting Actions List July 22, 2020 Board Meeting PROPERTY COMMITTEE Department of Planning and Natural Resources and VIPA Agreement Authorized the Executive Director to enter a settlement agreement with the Department of Planning and Natural Resources (DPNR) to resolve the outstanding debt between VIPA and DPNR. VIPA is offering to transfer the old WAPA building located in Subbase, St. Thomas to DPNR. In exchange, DPNR will consider the outstanding CZM submerged land fees owed by VIPA to DPNR as paid in full through September 30, 2020. This transfer will satisfy a longstanding debt of submerged land fees owed by VIPA to DPNR since 2012, and rental fees owed by DPNR to VIPA since 2017. Tropical Bliss Spa and Beauty Bar, Crown Bay Center Approved the tenant’s request to relocate its leased premises to operate a spa in Building C Unit 06. The tenant will lease 1,275.10 sq. ft. in Building A Unit 09-10 at Crown Bay Center at a monthly rate of $2,868.97 and CAM charges of $796.96 per month. The relocation is to accommodate the addition of a restroom in the leased space. The term will be for five years beginning Nov. 1, 2020 with an option to renew for three years. PROJECTS AND OPERATIONS COMMITTEE Fuel Card Policy Approved a fuel card policy for VIPA employees to provide requirements for accountability and compliance relative to the procurement of services under the fuel card program. Bid Award – Emergency Roadside Cleaning and Debris Removal Awarded a one-year contract to Vivot Equipment Cooperation and SSVI Expert, LLC for emergency roadside clearing and debris removal services. Vivot (St. Croix) - $490 per hour SSVI (St. Thomas/St. John) - $385 per hour Lemartec Task Order #188 - Tropical Shipping Building Repairs Approved Task Order #188 in the amount of $152,778 for Lemartec, Inc. to furnish all labor, material, and equipment to repair the Tropical Shipping Building at the Crown Bay Cargo Port on St. Thomas. Funded via insurance proceeds. Virgin Islands Port Authority Board Meeting Actions List July 22, 2020 Board Meeting PERSONNEL COMMITTEE No actions taken. EXECUTIVE SESSION No executive session held.