USVI Public Records

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Department of Property & Procurement ,. M , Government of the United States Virgin Islands if' 3274 ESTATE RICHMOND, CHRISTIANSTED, U.S. VIRGIN ISLANDS 00820 1 2,... 8201 SUB BASE, SUITE 4, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 "'3 - ST. CROIX MAIN OFFICE: 340.773.1561 I ST. THOMAS MAIN OFFICE: 340.774.0828 23 ST. CROIX FAX: 340.773.0986 I ST. THOMAS FAX: 340.777.9587 HTTP://DPP.VI.GOV March 6, 2020 AMENDMENT #4- RFP-019-T-2020 (P) - Qualified and Licensed Vendors VIBES Project Organization Services (PMO) Questions and Answers ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT WITH THEIR BID PROPOSAL. Section Number Number regard to the proposed on- island facility? 11 Provider Requirements #13.5 13 The PMO must ensure that all documents or files delivered to OHS are completely transferrable and reviewable, without error, in DHS's document management repository.” What document formats/file types are supported in DHS’s document management repository (i.e. Microsoft Office Suite products [doc/docx/ppt/pptx/xlis/xlsx], Adobe [pdf]) 11. DHS can provide documents from Office 2016 applications, pdf documents and text file formats 12 Provider Requirements #17.2 15 The facility must have enough offices, cubicles, and meeting spaces for the PMO, DHS, and IV&V personnel supporting the Project. A proposed recommended configuration for meeting space is 1 large conference room with enough space for all Project team members and group training sessions, anda conference room to hold 10- 15 people.” To ensure we secure a facility that conforms to this requirement, how many offices and cubicles are needed for DHS and IV&V? 12. At minimum, the vendor's facility must include a conference room to accommodate at least 15 people 13 5. VIBES Project Integrated Master Schedule (IMS) In the Provider Requirements section, requirement 5.1, it states “Each Systems Integrator (SI) associated with the VIBES system implementation effort will provide a schedule to the PMO. The PMO will be responsible for integrating the individual plans and aligning all Project management processes, tasks, deliverables, milestones, and staff allocations into a VIBES Integrated Master Schedule (IMS) for the purpose of managing the overall VIBES Project.” Will GVI require all vendors to ensure their 13. At minimum, the vendor's facility must include a conference room to accommodate at least 15 people Question ource 6 Page WIUESTIC Number Section Number schedule conforms to the PMO schedule standards? 14 General General Would the Territory entertain 14. We will not deny proposals from the same anyone the opportunity vendor for both the IV&V and | to bid on a project the PMO opportunities? 15 General General In certain instances, CMS has | 15 We do not think a allowed for the same vendor similar approach would to act as the IV&V vendor and | work in the best interes! the PMO vendor for the of the GVI project. Is GV! open to considering a similar approach with CMS approval for the GVI VIBES project? 16 18.6. Key | 17 In the RFP, GVI identified a 16. The GVI expects the Project Key position of Financial PMO vendor will enter a Personnel Lead. We believe this position | ime = and material would be paramount to agreement for these successful future procurements and APD development activities. However, these activities are “future”. In addition to future procurement activities, What are the GVI expectations for this role in the SDLC DDI Project activities? additional services