USVI Public Records

Document text

DRAFT UVI SHARED GOVERNANCE MATRIX April 18, 2008 The following draft Shared Governance Matrix defines and clarifies the representative roles and responsibilities of decision-makers in various types of decisions at the University of the Virgin Islands. This document is in support of the UVI Shared Governance Model which was recommended by the Shared Governance Adhoc Committee (SGAC) and the Cabinet and addresses, in part, the governance related concerns raised by the Middle States Commission on Higher Education (MSCHE). It is intended to be a “living document” and will be subject to changes as they occur through the established processes. All internal University stakeholders should review this document for accuracy and additional input regarding the respective roles and responsibilities of the various decision makers at UVI as they currently exist. Should you note any inaccuracies/amendments, please inform Haldane Davies in the Office of the President or Stevie Henry, Chair, SGAC. The document “key” is located on the last page of this document. Thank you. Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin A Decisions reserved to Board of Trustees 1 Assessment of D Board Board’s performance, self audit 2 Assessment of D C Board president’s performance 3 Auditor D R R R President appointment, external auditor 4 Audit annual D R VP/A&F 1 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin report, acceptance 5 Budget, D R R C/R VP/A&F financial management and fiduciary responsibilities 6 Board of D Board Trustees charter and bylaws 7 Compensation D Board of the president 8 Compensation A D C C C R/C President of senior officers 9 Compensation A D C C C R/C Component of professional Head/HR and administrative staff 10 Compensation A D C C C R/C Provost/HR of faculty 11 Contracting I D C R/C Component Delegated Authority Head by Board Policy to President and Cabinet. 12 Authorizations D R R R R R/C Board, reserved to President the Board 13 Authorizations D R R R R Board, Delegated 2 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin delegated by President by Board the Board to President and Cabinet. 14 Degrees, A D R R R Provost conferring 15 Endowments, D R R R R C VP/IA grants and gifts, decisions 16 Investment D R R R C President policies 17 Lease A R D President authorization 18 Naming of D R R R C VP/IA facilities and memorials 19 Sale, purchase A R R D VP/A&F of real property, authorization 20 Tuition and D R R C/R C Provost, general VP/A&F, student fees CEA, IT 21 Strategic plan A/D R R C President Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin B Administrative Matters 1 Component allocation of D R C Component Heads Budget committee resources recommends 3 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin to the cabinet 2 Organization A D R R R R C Component or name change 3 Budget A D R R Component 4 Capital A D R R C President, projects VP/A&F 5 President’s A D C C C C C Board, goals, President development 6 Academic A D C/R C Provost division goals 7 Non­ A D D D D C Component academic Heads divisions, goals 8 Administrative A D R R C/R C Component Board policies and Heads, delegates procedures, Stakeholder powers to development Groups the president 9 Faculty policy A D R C/R C Provost manual 10 University A R D C Component calendar Heads, Stakeholder Groups 11 Student fees, A/C D R C Provost general course related 12 Student A D C IT, Provost, technology CEA fees 13 Senate C/D D Senate committees 4 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of comments Trustees Origin 14 Senate R D Senate policies and operations 15 Senate A R R D Senate, constitution, Stakeholder changes Groups, President 16 Student A R D R CEA, handbook Provost 17 University A D R C President Delegated planning by the Board to the President 5 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of Comments Trustees Origin C Personnel Matters 1 President, D M M Board appointment/selection 2 Provost, VPs, D/A C C President appointment/selection 3 Academic senior D R M Provost officers/deans 4 Non-academic senior D R R R President, officers/directors Component Heads 5 President, assessment D C Board of 6 Persons reporting to D President the president 7 Academic officers A D Provost 8 Non-academic A D D D Component officers Heads 9 Equal opportunity and D C C C C/R C VP/A&F, HR affirmative action protocol 10 Benefits A D C C C C/R C VP/A&F 11 Discipline A D C C C C/R Component Heads, HR 12 Mediation procedures A D R C President, HR, Stakeholder Groups 13 Grievance procedures A D C/R C HR 14 Policies and A D R Components, procedures HR 15 Leave A R R R D C Components, 6 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of Comments Trustees Origin HR 16 Faculty tenure and A D R R Provost promotion 17 Faculty appointment C/A D C Provost and reappointment 18 Staff appointment and C/A D D D D Component reappointment Heads 19 Faculty workload A D R R 20 Workload adjustments D R R R R C Components 21 University-wide award A R D Components, program HR 22 Reorganization A D C C C R C Board, President 23 Student employee R A C Components, policy HR, CEA 24 Teaching assignments Provost, Academic for staff Component division Heads dean, supervisor 7 Responsibilities Board of President Provost VP/A&F VP/IA Cabinet Senate Area of Comments Trustees Origin D Curricular Matters 1 Academic I/A R D R Provost freedom issues other than grievances 2 Provost A R D C Provost PCCs are Component advisory to Committees the (PCC) provost, and reviews academic programs, standards, curriculum, new initiatives for funding, etc. 3 Academic A R D C Provost program discontinuation 4 Approval of A R D R Provost curricular actions 5 University-wide A D/R D/R R R R R President, policies Component Heads 6 Academic R D R Provost 8 Responsibilities Board of Trustees President Provost VP/A&F VP/IA Cabinet Senate Area of Origin Comments program standards 7 Student I I C Provost outcomes assessment 9 SHARED GOVERNANCE Participants in Decision Making Cabinet All senior officers and component heads A&F Administration and Finance IA Institutional Advancement Senate University Senate (faculty association, staff council, student government association, university officers) Board Board of Trustees Decision Making Responsibility Levels A Approves/Ratifies/Vetoes D Decides – some decisions require subsequent approval (designated by “A”), while others do not R Recommends/Formal Input C Consults/Informal Input I Is informed of decision made by someone else M Representative voting member 10