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OPCMR SinartVet, LLC Professional Sen’ice Contract — VOIP Telephone Si’ste,n G 1 ‘1 Deparinent ofIluinan Services CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this _______ day of____________ 20, in the Territory of the Virgin Islands, by and between the Government of the Virgin Islands, Department of Property and Procurement, on behalf of the DEPARTMENT OF HUMAN SERVICES (hereinafter referred to as “Government) and SMARTNET, LLC (hereinafter referred to as Contractor’). WITNESSETH: WHEREAS. the Government is in need of the services of a Contractor to install, and service a new premise or hosted telephone system (system) to support current and future locations, which duties and responsibilities are more particularly described in Addendum I (Scope of Services) attached hereto; and WHEREAS, the Government solicited the services under RFP No. 044-1-2020 (P) and WHEREAS. the Contractor represents that it is willing and capable of providing such services; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, and intending to be legally bound by this written instrument, the parties hereto do covenant and agree as follows: 1. SERVICES The Contractor will provide the services described in Addendum I (Scope of Services) attached hereto and made a part of this contract. 2. TERM AND EFFECTIVE DATE This Contract shall be effective upon the date of execution of this Contract by the Commissioner of the Department of Property and Procurement and shall terminate Two (2) Years and Four (4) Months thereafter; consisting of a Four (4) month implementation schedule and Two (2) year maintenance and support period. The Government in its sole discretion, shall have the option to renew this Contract tbr a period of two (2) additional one-year periods subject to the same terms noted herein, by providing the Contractor with sixty (60) days written notice of the Government’s election to renew. ________________________ Contractors Initials: ___________ RFP No. 044-1-2020 (P) Contract No. 15th November 21 P010DHST22 OPCMR .Sinurt;Vei, LLC Professional Service Contract — I ‘(HP Telephone System G 1 7 Department ofHuman Services 3. COMPENSATION The Government. in consideration of the satisfactory performance of the services described in Addendum I (Scope oCServices), agrees to pay Contractor a sum not to exceed ONE HUNDRED FIFTY-SEVEN THOUSAND THREE HUNDRED FIFTY-FIVE AND 92/100 DOLLARS (S157,355.92) in accordance with the provisions set forth in Addendum II (Compensation) attached hereto and made a part of this contract. 4. TRAVEL EXPENSES Inclusive of the compensation for services as specified in Paragraph 3 (Compensation) above, the Government agrees to pay documented transportation, subsistence, lodging and other travel expenses, while in travel status, for trips which have been authorized in writing, in advance, by the Government. These costs shall be advanced or reimbursed on the same basis as is applicable to non-contract employees of the Government, or as agreed to by an addendum to this Contract. however, said costs and expenses shall not exceed N/A ($ N/A). 5. RECORDS The Contractor when applicable, will present documented precise records of time and/or money expended under this Contract. 6. PROFESSIONAL STANDARDS The Contractor agrees to maintain the professional standards applicable to its profession and to consultants doing business in the United States Virgin Islands. 7. DOCUMENTS, PRINTOUTS, ETC. All documents. books, records, instructional materials, programs, printouts and memoranda of every description derived therefrom and pertaining to this Contract shall become the property of the Government and shall be turned over to it at the termination of this Contract. The above described materials shall not be used by Contractor or by any other person or entity except upon the written permission of the Government. 8. LIABILITY OF OTHERS Nothing in this Contract shall be construed to impose any liability upon the Government to persons. firms, associations, or corporations engaged by Contractor as servants, agents, or RFP No. 044-T-2020 (PL_ Contract No. Contractor’s Initials: ________ P010DHST22 OPCMR 5nartA’et. LU Professional Service Contract — I ‘OIP Telephone System (.1 VI Department ofHuman Services independent contractors, or in any other capacity whatsoever, or make Government liable to ati’ such persons, finns, associations, or corporations for the acts, omissions, liabilities, obligations and taxes of Contractor of whatsoever nature, including bitt not limited to unemployment insurance, gross receipt, excise, and social security taxes for Contractor, its servants, agents or independent contractors. 9. ASSIGNMENT The Contractor shall not subcontract or assign any part of the services under this Contract without the prior written consent of the Government. 10. INDEMNIFICATION Contractor agrees to indemnify, defend, and hold harmless Government from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges and expenses (including attomcy s fees) and causes of action of whatsoever character which Government may incur, sustain or be subjected to, arising out of or in any way connected to the services to be performed by Contractor under this Contract and arising from any cause, except the sole negligence of Government. 11. INDEPENDENT CONTRACTOR The Contractor shall perform this Contract as an independent contractor, and nothing herein contained shall be construed to be inconsistent with this relationship or status. 12. GOVERNING LAW This Contract shall be governed by the laws of the United States Virgin islands and jurisdiction shall remain in the United States Virgin Islands. 13. WAIVERS AND AMENDMENTS No waiver, modification or amendment of any term, condition, or provision of this Contract shall be valid or of any force or effect unless made in writing, signed by the parties hereto or their duly authorized representatives, and specifying with particularity the nature and extent of such waiver, modification, or amendment. Any such waiver, modification or amendment in any instance or instances shall in no event be construed to be a general waiver, modification, or amendment of any of the terms, conditions, or provisions of this Contract, but the same shall be strictly limited and restricted to the extent and occasion specified in such signed writing or writings. RFP No. 044-T-2020 (P) Contract No. __ Contractors Initials: _________ P010DHST22 OPCMR SmartVe(, LLC Professional Service Confiact — I ‘OIP Telephone System Gil Department ofHuman Services 14. ENTIRE AGREEMENT This agreement constitutes the entire agreement of the parties relating to the subject matter addressed in this Agreement. This agreement supersedes all prior communications, contracts, or agreements between the parties with respect to the subject matter addressed in this agreement, whether written or oral. 15. RIGHT TO WITHHOLD lfvork under this Contract is not performed in accordance with the terms hereof, Government will have the right to withhold out of any payment due to Contractor, such sums as Government may deem ample to protect it against loss or to assure payment of claims arising therefrom, and, at its option, Government may apply such sums in such manner as Government may deem proper to secure itself or to satisfy such claims. Government will immediately notify the Contractor in writing in the event that it elects to exercise its right to withhold. No such withholding or application shall be made by Government if and while Contractor gives satisfactory assurance to Government that such claims will be paid by Contractor or its insurance carrier, if applicable in the event that such contest is not successful. 16. CONDITION PRECEDENT This Contract shall be subject to the availability’ and appropriation of funds and to the approval of the Commissioner of the Department of Property and Procurement. 17. TERMINATION Either party will have the right to terminate this Contract with or without cause thirty (30) day’s written notice to the other party specifying the date of termination. 18. PARTIAL TERMINATION The perfonnance of work under this Contract may be terminated by the Government, in part, whenever the Government shall deem such termination advisable by providing thirty (30) days written notice to the Contractor. This partial termination shall be effected by delivering to the Contractor a Notice of Partial Termination specifying the extent to which the term and/or duties under this Contract are terminated and the date upon which such termination becomes effective. The Contractor shall be entitled to receive payment for services provided to the date of termination, including payment for the period of the thirty (30) day notice. _________ Contractor’s Initials; ________ REP No. 044-T-2020 (P) Contract No. P010DHST22 OPCMR Smari,Vet, LLC Professional Service Contract — I ‘0/P Telephone System G ‘I Depariin en! ofHuman Services 19. NON-DISCRIMINATION No person shall be excluded from participating in, be denied the proceeds of or be subject to discrimination in the performance of this Contract on account of race, creed, color, sex, religion, disability or national origin. 20. CONFLICT OF INTEREST (a) Contractor covenants that it has no interest and will not acquire any interest direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. (b) Contractor further covenants that it is: (1) not a territorial officer or employee (i.e., the Governor, Lieutenant Governor. member of the Legislature, or any other elected territorial official; or an officer or employee of the legislative, executive, or judicial branch of the Government or any agency, board, commission, or independent instrumentality of the Government, whether compensated on a salary, fee or contractual basis): or (2) a territorial officer or employee and. as such, has: (i) familiarized itself with the provisions of Title 3, Chapter 37 of the Virgin Islands Code, pertaining to conflicts of interest, including the penalties provision set forth in section 1108 thereof; (ii) not made. negotiated. or influenced this Contract, in its official capacity; and (iii) no financial interest in the Contract as that term is defined in section 1101(1) of said Code chapter. 21. NOTICE Any notice required to be given by the Terms of this Contract shall be deemed to have been given when the same is sent by certified mail, postage prepaid or personally delivered, addressed to the parties as follows: GOVERNMENT Anthony D. Thomas Commissioner Department of Property and Procurement 8201 Sub Base, Suite 4 St. Thomas Virgin Islands 00802 ___ Contractor’s tnitials: ________ RFP No. O44T-2O2Q(fj Contract No. P010DHST22 0 PCMR S,nart.Vet, LLC Pro(ssional Service (‘ontract — OlP Te/ephone System G 1’! Department ofHuman Seri’ices Kimberley Causey-Gomez Cornmissioner Department of Human Services 303 Hospital Ground. Suite I St. Thomas Virgin Islands 00802 CONTRACTOR Michael Carty Member Manager SMARTNET, LLC 3080 Kronprindsens Gade St. Thomas Virgin Islands 00802 22. LICENSURE The Contractor covenants that it has: (a) obtained all of the applicable licenses or permits, permanent, temporary or otherwise as required by Title 27 of the Virgin Islands Code; and (b) familiarized itself with the applicable provisions of Title 27 of the Virgin Islands Code pertaining to professions and occupations. 23. OTHER PROVISIONS Addenda I and II attached hereto are a part of this Contract and are incorporated herein by reference. 24. DEBARMENT CERTIFICATION By execution of this contract, the contractor certifies that it is eligible to receive contract awards using federally appropriated funds and that it has not been suspended or debarred from entering into contracts with any federal agency. The Contractor shall include this provision in each of its subcontracts hereunder and shall furnish its subcontractors with the current “LIST OF PARTIES EXCI.UDED FROM FEDERAL PROCUREMENT OR NON PROCUREMENT”. In the event the Contractor or any subcontractor misrepresents its eligibility to receive contract awards using federal funds, the Contractor or subcontractor agrees that it shall not he entitled to payment for any work performed under this contract or any subcontract and that the Contractor or subcontractor shall promptly reimburse the Government of the Virgin Islands for any progress payments heretofore made. 6 RFP No. 044-T-2020 (P) Contract No. Contractor’s Initials: H (_— P010DHST22 OPCMR SmartVet, LLC’ Professional Service Contract — I 1)/P Telephone Si’ste,n G 1 Department ofHuman Services 25. FALSE CLAIMS Contractor warrants that it shall not, with respect to this Contract, make or present any claim upon or against the Government of the Virgin Islands. or any officer department, board, commission, or other agency thereof, knowing such claims to be false, fictitious or fraudulent. Contractor acknowledges that making such a false, fictitious or fraudulent claim is an offence under Virgin Islands law. 26. INSURANCE Contractor shall maintain the following insurance coverages during the term of this Contract (a) COMMERCIAL GENERAL LIABILITY: Commercial general liability insurance, in a form acceptable to the Government. on a “per occurrence” basis with a minimum limit of not less than one million dollars ($1,000,000.00) for any one person per occurrence for death or personal injury and one million dollars ($1,000,000.00) for any one occurrence for property damage. Insurance policy(ies) shall name the Government of the Virgin Islands as the certificate holder and additional insured via an endorsement. (b) PROFESSIONAL LIABILITY: Professional liability insurance, in a form acceptable to the Government, which covers the services being performed under this Contract, with policy limits of not less than one million dollars ($1,000,000.00) per claim. The Government shall be listed thereon as a certificate holder. (c) WORKERS’ COMPENSATION: Contractor shall supply current coverage under the Government Insurance Fund or other form of coverage. 27. FACSIMILE, ELECTRONIC & DIGITAL SIGNATURES A facsimile, electronic or digital signature on this Contract shall be deemed an original and binding upon the Parties hereto. 7 RFP No. Q44T-2O2O(L Contract No. _ Contractor’s Initials: ________ P010DHST22 OPCMR Professional Service Contract — F ‘OIP Telephone System G F 7 Department ofHuman Services IN WITNESS WHEREOF. the parties have hereunto set their hands on the day and year first above written. WITNESSES: GOVERNMENT OF THE VIRGIN ISLANDS _______________________________ 11/05/2021 Kim6erley Causey-omez, Commissioner Date Department of Human Services Anthony D. Thomas, Commissioner Department of Property and Procurement Date CONTRACTO$ Michael 9rty, M74iber Manager SrnartN7f. LLC LI ___ I (Corporate seal, if Contractor is a corporation) APPROVED AS TO LEGAL SUFFICI Y 11/15/2021 DEPARTMENT OF JUSTICE BY ____ _______ PURCHASE ORDER NO. 8 SmariNet, LLC RFP No. 044-T-2020 (P Contract No. Contractor’s Initials: ‘M. L_— 11/15/2021 P010DHST22