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UVI SHARED GOVERNANCE CONVERSATION April 17, 2008 OFFICE OF THE PRESIDENT 4/18/2008 UVI Shared Governance Conversation 1 Acknowledgement ™Shared Governance Ad Hoc Committee ™University Stakeholders (Faculty, staff, and students) ™Board of Trustees ™Cabinet ™Office of the President 4/18/2008 UVI Shared Governance Conversation 2 Highlights ¾Shared governance revolves around people’s relationships at all levels of an organization. ¾A shared governance matrix contributes to transparency and understanding in the decision-making process and promotes a structure for communication, engagement, consultation, inclusiveness, teamwork, and timely decision-making. 4/18/2008 UVI Shared Governance Conversation 3 Highlights ¾A decision-matrix lays out functions for the various parties while accommodating future change. ¾Success hinges on mutual trust among all stakeholders: faculty, administrators, the Board, staff, and students. 4/18/2008 UVI Shared Governance Conversation 4 Highlights ¾Successful shared governance often means that trustees and administrators take an interest in and demonstrate an understanding of what faculty and staff do in their disciplines and functions, while faculty and staff members show an understanding and respect for the responsibilities held by the University’s leaders. 4/18/2008 UVI Shared Governance Conversation 5 Highlights ¾Codifying areas of responsibility for the various stakeholders spawns greater engagement and therefore attracts ideas to the table, which ultimately strengthens the final decision – no matter who makes it. 4/18/2008 UVI Shared Governance Conversation 6 Areas of Emphasis ¾Shared Governance Model ¾Shared Governance Matrix ¾Principles of Shared Governance 4/18/2008 UVI Shared Governance Conversation 7 MODEL Recommended by Shared Governance Adhoc Committee Board of Trustees President Cabinet Student Government Staff Council Faculty Senate UVI Senate UVI SHARED GOVERNANCE 03/31/08 The diagram shown on the right displays the proposed model for shared governance at UVI. It attempts to avoid the visualization of the structure as hierarchical, but instead it promotes an open and equitable process for informed decision-making among each constituency and their area of responsibility. 4/18/2008 UVI Shared Governance Conversation 8 UVI SHARED GOVERNANCE MODEL Recommended by Cabinet 03/31/08 •Overlaps indicate discussion and informational input. •Arrows indicate decision making responsibilities. •The Senate shall consist of three representatives from each of the three University groups in addition to the president, provost, and vice presidents. Board of Trustees President Cabinet Student Government Staff Council Faculty Associatio n UVI Senate 9 UVI Shared Governance Conversation 4/18/2008 UVI SHARED GOVERNANCE Board of Trustees President (non voting) Cabinet (non voting) Student Government (voting) Staff Council (voting) Faculty Associatio n (voting) UVI Senate 10 UVI Shared Governance Conversation Cabinet President MODEL Additional Option 04/17/08 This proposed model for shared governance at UVI is a modified version of the previous two diagrams based on additional input from University stakeholder groups. Arrows indicate decision making responsibilities and communication flow. The Senate shall consist of four representatives from each of the three University groups in addition to the president and cabinet. 4/18/2008 EXPANDED SHARED GOVERNANCE MATRIX (administrative matters example) Responsibiliti es Board of Trustees President Provost VP/A&F VP/IA Cabinet Senate Area of Origin comments B Administrativ e Matters 1 Component allocation of resources D R C Componen t Heads Budget committee recommend s to the cabinet 2 Organization or name A D R R R R C Componen t 3 change Budget A D R R Componen 4 Capital projects A D R R C tPresident, VP/A&F 5 President’s goals, development A D C C C C C Board, President 6 Academic division goals A D C/R C Provost 7 Non-academic divisions, A D D D D C Componen t Heads 8 goals Administrative policies and procedures, development A D R R C/R C Componen t Heads, Stakehold er Groups Board delegates powers to the president 4/18/2008 UVI Shared Governance Conversation 11 EXPANDED SHARED GOVERNENCE MATRIX (curricular matters example) Responsibilities Board of Trustees President Provost VP/A&F VP/IA Cabinet Senate Area of Origin Comments D Curricular Matters 1 Academic freedom issues other than grievances I/A R D R Provost 2 Provost Component Committees (PCC) A R D C Provost PCCs are advisory to the provost, and reviews academic programs, standards, curriculum, new initiatives for funding, etc. 3 Academic program discontinuation A R D C Provost 4 Approval of curricular actions A R D R Provost 5 University-wide policies A D/R D/R R R R R President, Component Heads 6 Academic program standards R D R Provost 7 Student outcomes assessment I I C Provost 4/18/2008 UVI Shared Governance Conversation 12 EXPANDED SHARED GOVERNENCE MATRIX (personnel matters example) 10 Benefits A D C C C C/R C VP/A&F 11 Discipline A D C C C C/R Component Heads, HR 12 Mediation procedures A D R C President, HR, Stakeholder Groups 13 Grievance procedures A D C/R C HR 14 Policies and procedures A D R Component s, HR 15 Leave A R R R D C Component s, HR 16 Faculty tenure and promotion A D R R Provost 17 Faculty appointment and reappointment C/A D C Provost 18 Staff appointment and reappointment C/A D D D D Component Heads 19 Faculty workload A D R R 20 Workload adjustments D R R R R C Component s 21 University-wide award program A R D Component s, HR 22 Reorganization A D C C C R C Board, President 23 Student employee policy R A C Component s, HR, CEA 4/18/2008 UVI Shared Governance Conversation 13 Principle #1 The UVI Senate and the administration shall jointly update the governance matrix*, as needed, to define the current roles and responsibilities of the Board of Trustees, Administration, University Senate, faculty, staff, and students in shared governance. 4/18/2008 UVI Shared Governance Conversation 14 Principle #2 All participants shall improve the communication environment in order to build mutual trust. 4/18/2008 UVI Shared Governance Conversation 15 Principle #3 A team approach to planning and problem solving shall be employed. 4/18/2008 UVI Shared Governance Conversation 16 Principle #4 The administration shall solicit and consider faculty, staff, and student input before major University-wide decisions are made that have a direct impact on the academic, operational, or student affairs areas of the University. 4/18/2008 UVI Shared Governance Conversation 17 Principle #5 Committee members are responsible for informing and consulting with their respective constituencies to ensure a representative voice from each represented group. 4/18/2008 UVI Shared Governance Conversation 18 Principle #6 Decision-makers shall communicate their actions/decisions with rationales related to the mission of the University. 4/18/2008 UVI Shared Governance Conversation 19 Principle #7 The President and Administration shall adhere to current policies and procedures governing decision-making until or unless they are formally modified. 4/18/2008 UVI Shared Governance Conversation 20 Principle #8 The University shall provide on-going education for the University community regarding the agreed upon decision-making policies and procedures. 4/18/2008 UVI Shared Governance Conversation 21 Principle #9 All University-wide, long-range planning and advisory groups should include faculty, staff, and student representation. 4/18/2008 UVI Shared Governance Conversation 22 Principle #10 There should be an ongoing process for the assessment of deans, managers, supervisors, and directors, which includes input from the faculty, staff, and students in each respective division or component. 4/18/2008 UVI Shared Governance Conversation 23 Principle #11 All senate representatives on University committees should be elected by the represented groups. 4/18/2008 UVI Shared Governance Conversation 24 Principle #12 Concerns about alleged shared governance violations, which cannot be resolved by communication among the affected parties, may be referred to the Senate Executive Committee. 4/18/2008 UVI Shared Governance Conversation 25 Together, let us aspire to achieve the mission and vision of UVI through shared governance. UVI: Specializing in Futures Thank You! 4/18/2008 UVI Shared Governance Conversation 26