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Form No, DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED; 3-18-08 GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES Oo DEPARTMENT OF PROPERTY AND PROCUREMENT fe) INVITATION FOR BIDS fe) Invitation No. IFB021PNRC17(C) Date: July 7, 2017 Pursuant to Laws of the Government of the Virgin Islands sealed bids in Quintuplicate (5) copies ((1) original and (4) copies) for the work described herein will be received until Friday, August 4, 2017 at 10:00 a.m. at the Department of Property & Procurement Conference Room. And at this time publicly open. Description of Work and Project Number: [FB021PNRC17(C) Gallow’s Bay Access Dock Repair Project, St. Croix. Pre-Bid Conference: A Pre-Bid Conference will be held on Thursday, July 20, 2017 at 10:00 a.m. Cost Per Set: $25.00 NON REFUNDABLE Liquidated Damage: $50.00 Completion Time of Work: 60 calendar days Information regarding bidding documents Bidding Documents include the Public Notice, this Invitation to Bid, Instruction to Bidders, Contractor’s Qualification Statement, the Contract, Performance and Payment Bonds, General Provisions, Special Provision, Supplemental Specifications, Plan and Specifications. All documents may be obtained from the Department of Property and Procurement. Each bid must be accompanied by a Bid Guarantee as provided for in Form No. P&P-ITB-CC-16-73 (Instruction to Bidders) which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. Bid Guarantee for Preferred Bidders will be a specified in 31 V.I.C. 236a (Act No. 2995 approved April 16, 1971) if Preferred Bidders Act applies. If Preferred Act does not apply, failure to provide a five (5%) percent bond will render the bid unresponsive. It is the Bidder’s responsibility to determine if the Act Applies. Form No. DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED; 3-18-08 The Bid Guarantee for bidders not claiming or having the status of a preferred bidder will be Five (5%) per cent of the bid price. Bid Guarantee will be in the form of a Bond (Corporate or Individual Surety), Money Order, Certified Check, Irrevocable Letter of Credit or Cash. No Bidder will be allowed to withdraw his bid within a period of thirty (30) calendar days following the date set for the opening thereof. Preferred Bidder: Any bidder claiming eligibility as a “preferred bidder” under the provision of the Preferred Bidder’s Act (31 VIC 236a — Act No. 2995, approved April 16, 1971) must request that his name be added to a preferred bidder’s list to be maintained by the Commissioner of Property and procurement. If a bidder has not previously filed a notarized Certificate with the Commissioner of Property and Procurement, copies thereof may be obtained from the Department of Property and Procurement, Division of Procurement, Building No. 1, Sub Base, Third Floor, St. Thomas, Virgin Islands and/or from 3274 Estate Richmond. Christiansted, St. Croix, Virgin Islands. Certificate must be fully completed, notarized and filed in the Division of Procurement before the day and hour set for bid opening. Contractor’s Qualification Statement Each bidder must submit with his bid an executed copy of Contractor’s Qualification Statement which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. BONDS: A Bid Bond, Performance Bond and Payment each are required as follows: Bid Bond: 5% of the Contract Performance Bond: 100% of the Contract Payment Bond: 100% of the Contract Bid Bond is not required if submitting a bid under $50,000. DEPARTMENT OF PLANNING AND NATURAL RESOURCES DIVISION OF FISH AND WILDLIFE 6291 ESTATE NAZARETH ST. THOMAS, VIRGIN ISLANDS 00803-1118 PHONE: (340) 775-6762 Gallows Bay Boat Access Dock: Scope of Work Statement Background The boating access facility at Gallows Bay, St. Croix, VI, consists of a single dock built out from the grassy shore and adjacent, unimproved “sand ramps”. The dock receives a high amount of daily traffic due to its location between downtown Christiansted and the Port Authority Needs A recent survey by DFW staff found that the dock is in poor repair. Approximately 50% of the decking has deteriorated from weathering and rot. The framing is similarly deteriorated, and most of the rub stakes are gone. In addition, one of the concrete pilings on the dock has become degraded and needs replacement. Collapsed and useless fenders have been tied along the length of the dock, and must be disposed of. Instructional signage that had been installed is no longer present. Additionally, the concrete approach to the dock and the fish cleaning station show wear and require refurbishment. Approach A local marine building contractor will be employed to perform the needed repairs to the dock and pilings and approach. Contracts will be negotiated for purchase of materials and performance of the work. DFW staff will oversee the contractors via site visits during the working period, and will provide regular reports on progress to DFW managers. Expected Results and Benefits As a result of this project recreational boaters will have improved and safer access to offshore waters. The dock structure in Gallows Bay will have improved functionality and greater convenience to recreational boaters. The improvements will decrease the risk of injury or property damage when boaters are using the dock. There will be clear signs detailing the rules and procedures for this dock which will both decrease the potential for accidents and misuse. This will greatly enhance the overall recreational boating experience in the US Virgin Islands. Objectives 1. Repair framing, rub stakes, decking, pilings, and signage on the dock. 2. Improve the approach to the dock with a concrete ramp at the dock base. Task 1: Repairs Objective: Repair framing, decking, piling, and rub stakes on the docking structure. Approach: A local marine building contractor will be employed to perform the needed repairs. DFW staff will oversee the contractor via site visits during the working period to ensure that work is progressing according to the contract that was negotiated for purchase of materials and performance of the work. Activity 2.1 Negotiate and draft a contract to perform repairs. DFW staff will meet with the selected contractors and develop comprehensive plans to repair the dock that minimizes environmental impacts and disruption to boat ramp use. Activity 2.2 Oversee repair work. DFW staff will make site visits during active construction to ensure that work is progressing according to schedule. If there is any problem or delay DFW staff will meet with the contractor and produce a plan that will get the work back on track and ensure that the project is completed on time. Task 2: Improve the approach to the dock and fish cleaning station Objective: Improve the approach to the dock with a concrete ramp at the dock base. Refurnish the fish cleaning station. Approach: A local marine building contractor will be employed to perform the needed concrete construction. A contract will be negotiated for purchase of materials and performance of the work. DFW staff will oversee the contractor via site visits during the working period. Activity 2.1 Advertise for contractors. DFW staff will advertise the need for contractors locally. Contractors will be invited to bid on the project. DFW management staff will select the most competitive bid. Activity 2.2 Negotiate and draft a contract to perform repairs. DFW staff will meet with the selected contractors and develop comprehensive plans to repair the existing lights and install new lights that minimizes environmental impacts and disruption to boat ramp use. Activity 2.3 Oversee repair work. DFW staff will make site visits during active construction to ensure that work is progressing according to schedule. If there is any problem or delay GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES —— PUBLIC WORKS DEPARTMENT 6002 Estate Anna's Hope Christiansted, St. Croix, V.1. 00820-4428 Tel: (340) 773-1290 DIVISION OF ENGINEERING Fax: (340)773-6865 |PROJECT: Gallow's Bay Access Dock Repair Project |DATE: May 2, 2017 |PREPARED BY: Eran Flemming/Matthew Kamman IRepairs to the Gallow's Bay Boat Access Dock ITEM DESCRIPTION OF WORK ary. UNITS UNIT COST 1 Mobilization (7%) 1 i 2 Removal of all wood beam, 2x8 planks, 1x6 and 1 L.S 2x6 wood skirting around perimeter of pier Purchase and installation of 2"x8" marine grade 3 plank decking to include all beam support 658 S.F Purchase and Installation of perimeter rail 3"x8" 4 marine grade pressure treated lumber to secure 390 S.F 2"x6" bumper skirting Re-installation of the peir skirting (vertical 2"x 6" 390 S.F ‘i wood planks) 6 Re-installation of 2"x6" perimeter planks on the 205 LF face of the pier : 7 Install New Marine Cleats 6 each TOTAL Licensed Contractor Contractor's Signature Date Note: The undersigned Contractor acknowledges that the quantities included on the Bid Sheet are estimated values. It is the Contractor's responsibility to ascertain that the required material and quanties are included in the Bid Sheet in the event that there is a descrepency between what the Contractor estimates is required to complete said project. Any descrepancies in values or material required must be identified at the time of the Pre-Bid meeting. Once the contract is executed, the Contractor will be required to complete the project based on selected bidder's contractual agreement cost. SPIM 48 os te UI UST Op ‘Ja]eM daap WET JOOWEIP YT :deo d13se]/q I JO}OWEIp ug que ee aa © >9}3919U0) —_ es @ + oe, <n” ee as 2 y*