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Form No, DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED: 3-18-08 GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES 0 DEPARTMENT OF PROPERTY AND PROCUREMENT ie) INVITATION FOR BIDS oO Invitation No. IFBOO9DPWC16(C) Date: April 13, 2016 Pursuant to Laws of the Government of the Virgin Islands sealed bids in Quintuplicate (5) copies ((1) original and (4) copies) for the work described herein will be received until May 12, 2016 at 10:00 a.m. at the Department of Property & Procurement Conference Room. And at this time publicly open. Description of Work and Project Number: IFBOO9DPWC16(C) Repairs to Florence Williams Public Library, Christiansted, St. Croix. Pre Bid Conference: A Pre-Bid Conference will be held on Tuesday, April 26, 2016 at 9:00 o’clock a.m., at the Department of Property and Procurement. Cost Per Set: $30.00 NON REFUNDABLE Liquidated Damage: $150.00 Completion time of Work: 60 calendar days Information regarding bidding documents Bidding Documents include the Public Notice, this Invitation to Bid, Instruction to Bidders, Contractor’s Qualification Statement, the Contract, Performance and Payment Bonds, General Provisions, Special Provision, Supplemental Specifications, Plan and Specifications. All documents may be obtained from the Department of Property and Procurement. Each bid must be accompanied by a Bid Guarantee as provided for in Form No. P&P-ITB-CC-16-73 (Instruction to Bidders) which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. Bid Guarantee for Preferred Bidders will be a specified in 31 V.I.C. 236a (Act No. 2995 approved April 16, 1971) if Preferred Bidders Act applies. If Preferred Act does not apply, failure to provide a five (5%) percent bond will render the bid unresponsive. It is the Bidder’s responsibility to determine if the Act Applies. -l- Form No, DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED: 3-18-08 The Bid Guarantee for bidders not claiming or having the status of a preferred bidder will be Five (5%) per cent of the bid price. Bid Guarantee will be in the form of a Bond (Corporate or Individual Surety), Money Order, Certified Check, Irrevocable Letter of Credit or Cash. No Bidder will be allowed to withdraw his bid within a period of thirty (30) calendar days following the date set for the opening thereof. Preferred Bidder: Any bidder claiming eligibility as a “preferred bidder” under the provision of the Preferred Bidder’s Act (31 VIC 236a — Act No. 2995, approved April 16, 1971) must request that his name be added to a preferred bidder’s list to be maintained by the Commissioner of Property and procurement. If a bidder has not previously filed a notarized Certificate with the Commissioner of Property and Procurement, copies thereof may be obtained from the Department of Property and Procurement, Division of Procurement, Building No. 1, Sub Base, Third Floor, St. Thomas, Virgin Islands and/or from 3274 Estate Richmond, Christiansted, St. Croix, Virgin Islands. Certificate must be fully completed, notarized and filed in the Division of Procurement before the day and hour set for bid opening. Contractor’s Qualification Statement Each bidder must submit with his bid an executed copy of Contractor’s Qualification Statement which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. BONDS: A Bid Bond, Performance Bond and Payment each are required as follows: Bid Bond: 5% of the Contract Performance Bond: 100% of the Contract Payment Bond: 100% of the Contract 5. RaGIN IF Lye it 7. a BS ma Puai\® Contractor’s Scope and Bid Sheet Florence A. Williams Public Library Christiansted, St. Croix, U.S. Virgin Islands we hi , 3 ¢ § —— ridge = South-East corner view of the Facility mi 3 =i a | — a a @: Gl = I email) s outh-West corner view of the Facilit 03/16/2016 The following Scope of Work includes but not limited to repairs to Florence Williams Public Library located at Christiansted, St. Croix, U.S. Virgin Islands. Existing Conditions: Presently, the Florence Williams Public Library is suffering from water infiltration which is causing deterioration to the facility. Proposed Scope: The intention of this project is to stop the infiltration of the water to the facility and stop the deterioration of the facility. 1. CONTRACTOR’S BID SHALL BE DISQUALIFIED IF ITEMIZED BID SHEET IS NOT FULLY COMPLETED WITH BOTH UNIT AND MATERIAL AND LABOR COSTS FOR ALL ITEMS. 2. THE QUANTITIES NOTED BELOW ARE NOT NECESSARILY EXACT, AND THE ITEMS NOTED DO NOT NECESSARILY MAKE UP ALL THE WORK REQUIRED, OR NOTED IN THE CONSTRUCTION DOCUMENTS FOR THE COMPLETE MITIGATION EFFORTS TOWARD THE REPAIRS TO THE LIBRARY FACILITY. THE CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTING A 1 LUMP SUM COST FOR THE COMPLETE REPAIRS OF MATERIAL AND LABOR FOR THE PROJECT. 3. ITIS THE CONTRACTOR’S RESPONSIBILITY TO ESTABLISH EXACT QUANTITIES BASED ON DOCUMENTS ISSUED AND SITE VISITS CARRIED OUT. 4, PRICES BEEN SUBMITTED FOR WORK TO BE DONE SHALL INCL! UDE THE CONTRACTOR’S OVERHEAD TAXES AND PROFIT ALONG WITH ALL COSTS FOR MATERIALS, EQUIPMENT AND MANPOWER NECESSARY TO FACILITATE PROPER, SAFE, AND TIMELY COMPLETION OF THE PROJECT. 5. UNIT PRICES SUBMITTED ON THE ITEMIZED BID SHEET SHALL BE UTILIZED FOR ANY CREDITS OR DEBITS TO THE PROJECT; WHICH, IF NECESSARY, SHALL BE ADDRESSED AS A CHANGE ORDER TO THE PROJECT. 6. CONTRACTOR SHALL BE FULLY RESPONSIBLE FOR ANY UNDERGROUND UTILITY LINES DAMAGED DURING CONSTRUCTION. Cost Item | Item Description Unit Material & No. Quantity Price Labor 01. | On the north side of the facility remove all exterior | 40 pairs of window shutters and replace with new to match existing | shutters $ $ style and size. 02. | In the Children’s room on the first floor, remove and 8 florescent replace approximately eight (8) 1’-0” x 4’-0” light light fixture $ $ florescent (two bulb) fixture to match existing fixture. 03/16/2016 03. Remove and replace two (2) double swing storm shutters and all accessories on south side of the facility. Storm shutter to be replace shall match existing in style and size. All wood used shall be treated. Two double swing shutters 04. In the outreach room on the first floor, remove existing electrical florescent light ballast from fourteen (14) existing 1’-0” x 4’-0” light fixture and replace with new electrical florescent light ballast in existing light fixture. 14 electrical light ballast 05. In the first floor pump room, remove existing 40 gallon pressure tank and replace with new 40 gallon pressure tank. One 40 gallon tank 06. First floor Reading Room... Remove approximately 50 electrical ballasts from existing 1’-0” x 4’-0” florescent light fixtures and replace with 50 new ballasts to the existing ballasts. Ensure proper functioning of light fixture. 50 electrical light ballasts 07. First floor Reading Room... Remove four (4) existing Air condition unit air handlers and replace with four (4) new air handlers to match existing. Proposed air handlers shall be connected to existing 10 ton condensers outside unit. Four (4) Air Condition air handlers 08. Second floor Theater... Remove all existing Air Condition system equipment (except for the ceiling ducts) that is supplying theater; then, install a new seven and one half (7 %) ton mini split unit. One 7 ' ton split A/C unit 09, Second floor Female bathroom... Remove one existing toilet and replace with new to match existing toilet style. One toilet 10. Second floor Female bathroom... Remove approximately one (1) electrical ballast for 2” x 4” florescent light fixture and replace with new to match existing. Ensure proper function of light fixture. One (1) electrical light ballast ll. Second Floor Male Bathroom... Remove approximately one (1) electrical ballast for 2” x 4” florescent light fixture and replace with new to match existing. Ensure proper function of light fixture. One (1) electrical light ballast 12. Second Floor Computer room... Remove approximately thirty (30) electrical ballast for 1” x 4” florescent light fixture and replace with thirty (30) new ballast to match existing. Ensure proper function of light fixture. Thirty (30) electrical light ballast 13. Second to Third Floor Staircase... Chip approximately ten (10) linear feet of cracked masonry wall and plaster with mortar cement plaster to match existing surrounding area. Paint disturbed area to match adjacent areas. Ten (10) linear feet 14. Third Floor... Remove approximately sixty (60) electrical ballasts from existing 1-0” x 4’-0” florescent light fixtures and replace with sixty (60) new balusters to match the existing ballasts. Ensure proper functioning of light fixture. 60 electrical ballasts 03/18/2016 13. Building’s Exterior Southside (third floor level)... Using Okon 20 sealer (Medium thickness) product or an approved equal product, seal approximately one hundred (100) linear feet x approximately one (1) feet wide of masonry ledge and ensure stopping of water infiltration to third floor of facility. 200 sq. ft. 16. Third Floor Air Condition Air Handlers... Remove two (2) existing Air Handlers and replace with two (2) new Air Handlers to match existing manufacture. New air handiers shall be connected to existing condensers provided for these air handlers (for 7 % ton unit). Two (2) Air Handlers 17. Building’s Exterior... Using Okon 20 sealer (medium thickness) product or an approved equal product, seal approximately 6,000 square feet of building’s exterior brick walls. 6,000 sq. ft. 18. Building’s Exterior... Repair approximately 30 linear feet of building’s masonry ledge. 30 linear feet 19. Building’s Exterior... Remove four (4) non-functioning air condition compressors from facility’s roof and replace with new to match existing size and type. Replaced compressor units shall be connected to inside portion of air condition systems and ensure proper operation of the entire systems. Four (4) compressors 20. Third to Forth Floor Staircase... Chip approximately ten (10) linear feet of cracked masonry wall and plaster with mortar cement plaster to match existing surrounding area. Paint disturbed area to match adjacent areas. Ten (10) linear feet 21. Fourth Floor... Remove approximately thirty (30) electrical ballasts from existing 1’-0” x 4’-0” florescent light fixtures and replace with thirty (30) new balusters to match the existing ballasts. Ensure proper functioning of light fixture. Thirty (30) electrical ballasts 22. Fourth Floor Air Condition Air Handlers... Remove one existing double Air Handlers (inside units) and replace with one (1) new double Air Handlers to match existing manufacture and type. New air handlers shall be connected to existing condensers provided for these air handlers. One (1) double Air Handlers (15 ton unit) Base Bid (Grand Total to include Labor, Material and Equipment of items 1 to 22 MeENtiONEd ADOVE) .......cceecescceeceeececcucceecescaeacseseeeeeeeouecererenes $ Add/Delete Alternate Bid (Purchase and Install 250kW Electrical Generator as described below. Installation shall include Concrete pad baSe) ...........ssecseeceessesececeneceeeueeeneuens $ Generator Installation Cost to include concrete pad & accessories.......... $ Grand Total (Base Bid plus Add/Delete Alternate Bid) = ............. $ 03/16/2016 Quantity 1 - HTS Series Automatic Transfer Switch consisting of the following features and accessories: o® ® @ @ 1000 Amp, 3 Pole, 120/208 VAC three phase, 60 Hz, with RS-485 communications link to generator set-mounted controller for switch operation UL1008 Listed, CSA Certified NEMA 3R Enclosure 2-Year Basic Warranty HTS 1O0O0N-3GNNNNCN Quantity 1 - Generac 250kW Industrial diesel engine-driven generator set with turbocharged/aftercooled 6-cylinder 8.7L engine, consisting of the following features and accessories: Stationary Emergency-Standby rated EPA Certified SCAQMD H-100 Control Panel o Meets NFPA 99 and 110 requirements o Temp Range -40 to 70 degrees C o Digital Microprocessor: Two 4-line x 20 displays, full system status 3 Phase sensing, +/-0.25% digital voltage regulation RS232, RS485 and Canbus remote ports Waterproof connections All engine sensors are 4-20ma for minimal interference Programmable !/O Built-in PLC for special applications o Engine function monitoring and control: Full range standby operation; programmable auto crank, Emergency Stop, Auto-Off-Manual switch lsochronous Governor, +/-0.25% frequency regulation Full system status on all AC output and engine function parameters Service reminders, trending, fault history (alarm log) 12T function for full generator protection Selectable low-speed exercise o HTS transfer switch function monitoring and control o 2-wire start controls for any 2-wire transfer switch Level 1 Acoustic Enclosure, Aluminum o Industrial Grey Baked-On Powder Coat Finish 03/16/2016 Standard MLCB, 80% rated thermal-magnetic Le) 1000 Amp Battery Charger, 10 Amp, NFPA 110 compliant, installed 110 AH, 925 CCA Group 31 Batteries, with rack, installed Coolant Heater, 2000W, 240VAC 36" 693 Gallon Double-Wall UL142 Basetank o Mechanical fuel level indicator gauge o Electronic fuel level sender Alternator Tropical Coating Standard 2-Year Limited Warranty SD0250GG178.7D18HPSY3 Provide an equal or approved generator to the following: GENERAC | noes ASCO Teenoligies’ Ly broadcrown BALDWIN, A, TRADEWINDS / FILTERS } SCL AREDE are yury VD POWER CORP Fischer Panda E:TeN Powenng Business Workide 03/16/2016 a s 4 — nh 4% nl il Typical bldg. shutter South View of Building a at wel 4 GH Gs <a victin Air Condition Compressors Building’s east brick wall 7" /~* \ i iw Interior wall crack at stairs Bidg. Ledge to Be sealed 03/16/2016 t las ef ST Interior wall crack at stairs Northern View of Building Performance: The vendor shall be committed to the following constraints: The Virgin Islands Department of Public Works representative (inspector or Architect of record) reserves the right to reject or accept any material used or labor performed on this project. The Vendor shall verify all measurements and confirm to all applicable Building Codes as required. Errors, omissions, and/or all discrepancies shall be reported immediately upon discovery to DPWI/CIP Office. Upon issuance of Notice to Proceed, vendor shall complete all work items within sixty (60) calendar days. Company’s Name: Contractor’s Name: Signature: Date: