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VIRGIN ISLANDS PORT AUTHORITY BOARD MEETING ACTIONS LIST Revised August 16, 2023 CHAIRED BY WILLARD S. JOHN, CHAIRMAN VIPA Administrative Building Conference Room, St. Thomas and Broadcast via Zoom Board Members 1. Willard S. John, St. Croix – CHAIRMAN 2. Derek A. Gabriel, Public Works Commissioner – VICE CHAIR 3. Kevin Rodriquez, USVIEDA Chairman – SECRETARY 4. Joseph Boschulte, Tourism Commissioner absent 5. Ariel Smith, Esq., Attorney General 6. Lionel S. Jacobs, St. Croix absent 7. Leona A. Smith, St. John absent 8. Celestino A. White Sr., St. Thomas 9. St. Thomas Resident – Position Unfilled Board Staff 1. Tonya Pickering, Internal Auditor absent VIPA Staff Present 1. Carlton Dowe, Executive Director 2. Bill Rawlins, Assistant Executive Director 3. Anise Hodge, Deputy Executive Director 4. Anna M. Penn, Chief Financial Officer 5. Diane Richardson, Human Resources Director 6. Julice Holder, Chief of Staff 7. Preston Beyer, Director of Engineering 8. Ava Penn, Director of Financial Affairs 9. Nicole Scatliffe, IT Director Zoom 10. Tisha Lake, Controller 11. Lilita Seaton, Senior Compliance Officer Zoom 12. Vincent Frazer, Esq., Senior Staff Attorney 13. Deborah Washington, Property Manager 14. Joseph Cranston Jr., Marine Manager ST/J 16. Mario Pinder, LAN Specialist - IT 17. Mariath Hodge, Special Assistant to the E.D. 18. Monifa Brathwaite, Public Info. Officer 19. Camisha Charleswell, Accountant – Marine ST/J Zoom POLL VOTE RATIFICATION FAA Grant Award Ratified the August 8, 2023 Poll Vote to authorize the Executive Director to execute an FAA Airport Improvement Grant Agreement No. 3-78-0001- 053-2023 in the amount of $1,170,000 to Rehabilitate Runway 10-28 at the Cyril E. King Airport. (Resolution No. 005-2023) FINANCE COMMITTEE Authorization to Amend Aviation Tariff Supplement to Increase Parking Fees at CEKA’s New Parking Garage and Transportation Center Authorized the Executive Director to amend the Aviation Tariff Supplement by increasing parking fees CEKA’ new parking and transportation center, effective November 1, 2023. A public hearing regarding the rate increase will be held on August 23, 2023 at 6 p.m. in the conference room of the VIPA Administrative Building on St. Thomas and the HERA Terminal VIPA conference room on St. Croix. Aviation Tarriff Amendment — Aircraft Passenger Lift Rental Fee Increase Authorized the Executive Director to increase the aircraft passenger lift rental fee from $75 to $175. This fee is charged directly to the airlines. This fee increase will be included for discussion in the August 23, 2023 Aviation Tariff public hearing. Virgin Islands Port Authority Board Meeting Actions List August 16, 2023 PROPERTY COMMITTEE Transportation Services St. John – UVF Terminal, Red Hook Authorized the Executive Director to negotiate a new lease with Transportation Services of St. John for 106 sq. ft. of office space and 58.5 sq. ft. of counter space at the UVF Terminal to operate a ferry service. The lease term is for three years with a three-year option at a rental rate of $13,597.65 per annum. The rent will increase in year four of the agreement and every three years after per the CPI or by 5%, whichever is greater. Coreen Williams Ross and Millentine Coates dba The New Ashley Restaurant – CEKA Authorized the Executive Director to negotiate a new lease with Coreen Williams Ross and Millentine Coates dba The New Ashley Restaurant to lease unimproved and improved land (total 3,760 sq. ft.) at the Cyril E. King Airport to operate a restaurant and bar. The term of the agreement is for a term of three years at a rental rate of $22,908.31 per annum. Sky High Aviation Services LLC (Sky High Aviation Dominicana) - HERA Authorized the Executive Director to negotiate a new lease with Sky High Aviation Services LLC for 225 sq. ft. of ticket counter space at the Henry E. Rohlsen Airport to operate an airline service with service between the Dominican Republic and St. Croix. The term of the agreement is for three years at $10,125 per annum. *Informational – Issuance of a Request for Proposals for Taxi Services at CEKA, Crown Bay and Red Hook Ports The Board was informed that the Executive Director intends to resolicit taxi concessions services at: • The Cyril E. King Airport, St. Thomas • The Austin “Babe” Monsanto Marine Terminal in Crown Bay, St. Thomas; and • The Urman Victor Fredericks Marine Terminal in Red Hook, St. Thomas. The agreement at CEKA will expire in September 2023, and the agreements at Crown Bay and Red Hook have expired. Virgin Islands Port Authority Board Meeting Actions List August 16, 2023 PC Puerto Rico dba USVI Fuel Services (PUMA) – HERA Authorized the Executive Director to renew a lease for PC Puerto Rico, LLC dba USVI Fuel Services (PUMA) to lease 26,500 sq. ft. of land and 560 sq. ft. of office space to operate the company’s fuel farm at No. 37 Estate Manning Bay, Henry E. Rohlsen Airport. The tenant will store and distribute jet fuel, store petroleum products, diesel, and maintenance type oils. The agreement term is for five years with a five-year option to renew. The rental rate shall be $26,745 annually for the land and the office space. Lease Terms: • For the first year the Lessee shall pay the base rent of $26,745.00 per annum payable in monthly installments of $2,228.75. • On the 2nd anniversary of the Rent Commencement date the base rent shall be increased based on the appraised market rate. • Upon the exercise of the option term the rent shall be increased in accordance with the CPI or 5%, whichever is greater. Thereafter the rent shall be increased on the 3rd anniversary of the option period in accordance with the change of the CPI or 5% whichever is greater. • A Fuel Flow Fee of $0.05 per US Gallon shall be paid to VIPA per the rate published in the VIPA Aviation Tariff and any adjustment made thereto for all fuel sold and dispensed at HERA, including to major (signatory) carriers and military aircraft. PROJECTS & OPERATIONS COMMITTEE Request to Contract with Tech 1 Communications for Cyril E. King Airport Parking & Transportation Center Cameras – Phase I Authorized the Executive Director to enter into a contract with Tech 1 Communications in the not- to-exceed amount of $400,257 for the provision and installation of security cameras at the CEKA Parking & Transportation Center. Funding source: VIPA Operating Revenue Virgin Islands Port Authority Board Meeting Actions List August 16, 2023 Award of Emergency Fencing Contract for VIPA Properties in St. Croix Authorized the Executive Director to enter into a Time and Material contract with Marco St. Croix to provide emergency fencing repairs at VIPA’s aviation and marine properties in St. Croix. The contract is for one year with an option to renew for two additional one-year periods. Funding source: VIPA Operating Revenue Emergency Marine Salvage Services for VIPA Harbors – St. Croix The Board voted to Poll Vote the request to enter into contract with Vivot Equipment Corp for Emergency Marine Salvage Services in St Croix District. Request to Enter into Contract with Hi- Lite Airfield Services, LLC for the Airfield Pavement Markings Project at the Cyril E. King Airport Accepted the bid proposed by Hi-Lite Airfield Services, LLC for the Airfield Markings Pavement Project at CEKA in an amount not to exceed $750,135. Funding source: VIPA Operating Revenue PERSONNEL COMMITTEE No actions taken. EXECUTIVE SESSION 1. Consensus on the recision of recusal of Board Member Gabriel on Airport P3 matters.