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«;, Department of Property & Procurement youn Government of the United States Virgin Islands [ aaa 3274 ESTATE RICHMOND, CHRISTIANSTED, U. S. VIRGIN ISLANDS 00820 =| ong 7 8201 SUB BASE, SUITE 4, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 8 7S Ag ST. CROIX MAIN OFFICE: 340.773.1561 I ST. THOMAS MAIN OFFICE: 340.774.0828 ee” ST. CROIX FAX: 340.773.0986 I ST. THOMAS FAX: 340.777.9587 HTTP://DPPVI.GOV AMENDMENT TWO (2) April 20, 2017 TO: SUBJECT: RFP-003-2017 (P) Professional Architectural/ Engineering Design Services in the St. Croix District. INSERT: See Attached Additional Questions & Answers ITEM J.5: Ask to provide notarized written consent. I would like to see this requirement removed as it will not be possible to get a response of this nature from some of my previous clients, especially those off island. As a licensed A/E professionals with long histories on STX, this adds an undue burden to the basic response of an RFP. ANSWER: Notarized written consent will not be removed. For all references provided without a notarized written consent, please make sure that you include the reference(s) email address and a telephone number where reference(s) can be contacted so that the Evaluation Committee can verify all references. All other terms and conditions remain the same. A copy of this amendment must be returned with your bid. RFP-03-2017 ARCHITECTURAL ENGINEERING PROFESSIONAL SERVICES FOR THE DISTRICT OF ST. CROIX QUESTIONS & ANSWERS QUESTION ITEM J.3 ITEM J.3: Since we have no idea which projects are selected, how are we to list outside consultants and percentages of work to be contracted? ANSWER: The RFP ask prospective bidders to assume that all types of design and specialty consultants will or maybe required during the duration of a contract, therefore the potential A/E Firm must include its standard rates and or fees for engaging such expertise, when and if required, irrespective of its knowledge of a specific quantity of any specialty discipline or amount of work within a specific design or specialty discipline. A listing of potential positions and disciplines is provided on pps5 and 6 or the RFP. There is no requirement to assign percentages of work at this time. SEE ATTACHMENT DOCUMENT TITLED: RFP-03-2017 A/E TASK ORDER DESIGN SERVICES PRE-BID MEETING (Supplemental Information) QUESTION ITEM J.5 ITEM J.5: Ask to provide notarized written consent. | would like to see this requirement removed as it will not be possible to get a response of this nature from some of my previous clients, especially those off island. As a licensed A/E professionals with long histories on STX, this adds an undue burden to the basic response of an RFP. ANSWER: This question pertains to a Department of Property and Procurement requirement and therefore should be responded to by that department. QUESTION ITEM J.7 ITEM J.7: | Since we have no idea which projects are selected, how are we to submit a sealed cost proposal? ANSWER: The RFP ask prospective bidders to assume that all types of design and specialty consultants will or maybe required during the duration of a contract, therefore the potential A/E Firm must include its standard rates and/or fees for engaging such expertise, when and if required, irrespective of its knowledge of a specific quantity of any specialty discipline or amount of work within a specific design or specialty discipline. Each Task Order issued under the future contract will be for a specific project or set of projects with the budget established based on negotiated level of effort multiplied by the pre-negotiated labor rates. SEE ATTACHMENT DOCUMENT TITLED: RFP-03-2017 A/E TASK ORDER DESIGN SERVICES PRE-BID MEETING (Supplemental Information) END OF RESPONSES Insular ABCs Deferred Maintenance Reduction program RFP -003-2017 Professional Architectural /Engineering Design Services in the St. Croix -District Insular? All Building Condition (ABC) Initiative 3° —— 1. Feasibility Study © Assessment metrics/methodology ¢ Gain situational awareness Ee 2. Condition Assessment © Baseline inventory and condition ia ¢ Identify DM backlog $f 3. Implementation © Guide resource allocation * Remove DM backlog * improve M&R Programs FACILITY CONDITION = 45.0% = = 38.4% 38.5% INDEX 40.0% 34.1% 35.0% 30.0% 25.0% Poor Condition (10% and up) 20.0% 15.1% 15.0% 8.5% 8.5% V7 10.0% Fair (5% to 10%) 5.0% 0.0% —! = Good (below 5%) x Ro aS ce’ or o Ww aS & ss Ae om & @ ra Insular ABCs Deferred Maintenance Reduction program Total Estimated Deferred Maintenance = $66 million Deferred Maintenance ($M) PLUMBING $3-9 STRUCTURE $16.8 ELECTRICAL $14.1 EXTERIOR MECHANICAL #822 $8.3 INTERIOR ROOFING $4.5 $10.4 4-Year Work Plan ($5M available) 1. Critical health and safety (H/S) concerns; site projects 2. Exterior enclosure concerns; various repairs; fire alarms — 3. Various MEP, roof, structural, interior, exterior repairs 4. Electrical and data; HVAC; site projects Insular ABCs Deferred Maintenance Reduction program Sampling of Actual Conditions URAL SERUCE he Wi ——— ———— ——e ii S add jee Vibtd 4 aay) 1] ONT LALD bee kay oe [Bt oo / a és es ee eee ee ee Pr oy oe be bame bme oad ome Oe a Wey waa el | a eee =o. gy i _= Ulla Muller ES: Cracks in reinforced concrete beam and elevated walkway at Bldg 5. ROOFING =r a —. TLL wall ae | _— ‘it Addelita Cancryn JHS: Leaking at change of material, especially at covered walkways. INTERIORS | = uy Ricardo Richards ES: hole in the wall from leaks. Insular ABCs Deferred Maintenance Reduction program MECHANICAL ‘a = Sy, Fa "r << —_ = | — = i | a a — p t id \y 7 fii. hale oa Pr od = Addelita Cancryn JHS: Roof leaks and damage to the air conditioning ducting insulation caused condensation, moisture and mildew issues at the library. These issues posed health hazards to the occupants Vv | << sa att Alexander Henderson ES: Kitchen hood lacks a fire suppression system. Kitchen has been upgraded with new appliances under VIEO’s Energy Saving Performance Contract (ESPC). Kitchen hood fire suppression system was not included in the ESPC scope. Lack of fire suppression to the kitchen hood is a fire safety hazard. Recommend including the kitchen hood fire suppression system in the upcoming ESPC. Insular ABCs Deferred Maintenance Reduction program ELECTRICAL Addelita Cancryn JHS: Main distribution panels are located at the main building (08 ~ Admin) basement. The electrical room in this building has an opening on perimeter wall causing flooding during heavy rain. Electrical panels have corroded covers and are vulnerable to flood damage. Main distribution panels and other electrical equipment are recommended to be relocated out of the basement. Bertha C. Boschulte MS: fire alarm system inoperable. Fire alarm panel power was off and batteries at the fire alarm panel were disconnected, posing a safety hazard to the occupants. The fire alarm system should be serviced and repaired to provide fire detection and notification throughout the campus and be upgradable for future voice communication. E. Benjamin Oliver ES Transformers are located inside a room which has openings in the wall directly adjacent to the main electrical room. Main distribution panel has burn marks. Bertha C. Boschulte MS: 250kW standby generator housing (not FEMA generator) is badly corroded. Sensor wires are removed. Control panel covered by plastic. Generator needs repair and service or replacement. Insular ABCs Deferred Maintenance Reduction program Available Resources Year Description 2013 www.lInsularABCs.org Photos, GIS and aerial views, estimated amount of repairs needed at all schools. 2015 Insular ABCs Phase III Task 1 Findings and Recommendations e Report includes findings and recommendations for Architectural, Structural, MEP, and Fire Protection, based on a limited sampling of schools in March 2015. Assessments should not be considered comprehensive. This report is a resource; design consultants are expected to conduct their own assessment of existing conditions. 2016 Civil Engineering Preliminary Site Plans + Narrative description e Site Plan sample, next page 2016 Floor Plan drawings +a or 4scos ne Sy, rma ore een (ANP Insular ABCs Deferred Maintenance Reduction program HIMWS 31009 AB C30WOUd JV SYNOLNOD NOLWASTS SQSOduNd NOISIO 404 GGONGINI LON GNV TWhd3ONOD 3M¥ S3YALVSd NWId JUS ‘HanIVTOSIC SVNOHL “LS LO 7OOHSS HDIH HOINNP NAHONVS ViTSadav SQNYIS| NIOUIA sn SNOONSSVTO ONY SS YSU 00 = SONITIING 40 LNAWSS3SSV — YIO SynNdl4 lunsyis; uysny VY SUINNVId 3HH (22 —— "Tid N3HM SNYGLSIO 3HL OL INSOWMd¥ WaeW SHL OL MO14YIA0 SY 005 oor oor ir SNMGISID JHL ALNGNDSSNOD GNV G3SM H39N01 ON SI Yalvm “a3uinosy Fai NMGLSIO SHL HGAGMOH 'S400H WOMS MGW NIV IOFTION SNHFISID © “SNdAWO 40 30IS HIMON JHi NO Wau ONDA 3HL NI ONV 60 ONITIING OL INIDVPd¥ SHNI00 OSTY SNIGNOd “St NI QJ9¥AWO SI LN “TIVS3A0 a NOLIONOD Ni SI -3ONG4 FP, : . 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ON “IOOHIS SHL YOi SIVNDIGY SI SYNSSIUd UalVA SONSS| YSHLO ON “HVGA Had SAW Z Ol L df SNOVe €l ONITIING SAWMYTWM SHI “SWauW (0 Ni ONW SWIWNGOIS "NOLIONOS 400d NI SI LOT ONYWd JW SHI / ‘G30vsuns3y => WALSAS HGLWM Md0 3HL A G30IWDYd SI 39IAMGS HaiWA STEVLOd* ee ‘SAI0N IIS if i ewan’ 34 OL GaN SYauy NIVING9 = | aos — “INOD SALON ALIS a) — 1 SONVIS se SQ3HS eo 3ONGS av 3NOZ | /\WW | 3 || Aen 00 Re a eu snerg_/ spat Be WV 3NOZ WHOd CaSIve aA aa OOHIS NWH Y3M07 | Tea = 1 SS¥UO AHOIVd NBAGNN/AdNNG sons TGNNVHO 3O¥NIVEC “ONCO | | nin sav Ps 5 Lt waMas NINA aNY AVI (H) LE wns x €) “Sha OL ae Bae z \ Lo3NNOO NY 3NnNWaG aN 0 cov ©) fF Youd3ONBINI FSVRND =D : =A) \\ MH ASNG OL 3NTNIVEO ONY Sia GoY (J) LL tee MuSN ASK 4 ode! neo o1 3u07s Savas aay (3) “I! SONNY WORUITS “ANG 5 \\ WS caw ‘onnva 30K CO) FF SOHNYA NWO -HING = mr Nr NIV "1d 5 a ay \NTINIVEC SNUSDG SOTONN 'NIVINIYA (2) a roa ON NIG: 4 ‘\ IAS 3ISYONOD NIVINWH GNY NVITO (A) T BERONOD -DNO9 it NISYB HOV «389 , ‘C2UNDIY S3did 40 Ny TWELDISVE «= “8a g \, SNINVETO. GN JONYNEINV TWAEN39 ® —alvo SEONG WHORE: 8 i TONSS31 “dA LIS SNOWWAGuaEY IVSaNI9 : ae < za . ae = t| A Hy | "ORY ONY Sod AB O3NIVINIVN onioNod ousxa[—_ ] =. — : rl sralh) asic ONY 01 SONOT#E Cau mies ai = pas i pia Tah ee ee ee NOUQSIO MOT WHINIQ SHAT oe amie \ SCRIVONW C007 F yy Cnniva Wau 7vOO7 3HL OL JONaNa3H) new WwoRttaaT3— een tis) \_ \ dO No aaa (& 1333 NI NOLVATT ‘3NOZ NIKLUM ees a ees 89 10 MSN = \—qa3v4unS3y 38 OL OF3N TM MND. LYGHS RMON RH NOLVASTS OOO 3SV8 (6 7B) > \awe wn \S one Sa 6 a “(GNINRGLZO SNOLATTE GOOTA 35va <3V 3NOZ — HLM, ULV |} 418 ne 929 COOL JONWHO WRNWY XI 3H AB NOUYONTNI T]HE) 04 “SH OL 1OEPENS SVSEY_ONZVH GOO Wi03dS Insular ABCs Deferred Maintenance Reduction program Estimated Costs by Region, Rollup System, and School ELECTRICAL $ 1,155,307 Alfredo Andrews Elementary School 5 205,028 Arthur A. Richards Junior High School $ 51,714 Eulalie Rivera Elementary School $ 181,333 Juanita Gardine Elementary School S 14,064 Lew Muckle Elementary School 5 27,844 Pearl B. Larsen Elementary School S 136,765 Positive Connections Alternative Education $ 29,378 Ricardo Richards Elementary School $ 151,213 St. Croix Central High School $ 357,968 EXTERIOR $ 28,849 Charles Emanuel Elementary School $ 2 John H. Woodson Junior High School $ 6,155 Juanita Gardine Elementary School S 1,600 Lew Muckle Elementary School $ 942 Pearl B. Larsen Elementary School $ 20,152 INTERIOR $ 314,949 Alfredo Andrews Elementary School S 139,536 Charles Emanuel Elementary School S 39,181 Claude O. Markoe Elementary School S 75,065 John H. Woodson Junior High School $ 23,625 Juanita Gardine Elementary School $ 3,135 Lew Muckle Elementary School $ 3,240 Pearl 8. Larsen Elementary School S 27,177 Positive Connections Alternative Education S 2,972 St. Croix Central High School S 1,018 PLUMBING S 130,551 Alfredo Andrews Elementary School S 81,594 Charles Emanuel Elementary School $ 40,797 Claude O. Markoe Elementary School S 8,160 ROOFING $ 1,525,915 Alexander Henderson Elementary School $ 416,295 Alfredo Andrews Elementary School $ 116,928 Arthur A. Richards Junior High School $ 104,109 Charles Emanuel Elementary School S 500,014 Claude O. Markoe Elementary School S 250,403 John H. Woodson Junior High School S 29,888 Insular ABCs Deferred Maintenance Reduction program Juanita Gardine Elementary School $ 61,698 Lew Muckle Elementary School S 18,564 St. Croix Central High School S 28,016 STRUCTURE S 646,559 Alexander Henderson Elementary School $ 9,870 Alfredo Andrews Elementary School S 21,589 Arthur A. Richards Junior High School $ 381 Charles Emanuel Elementary School $ 355,198 Claude O. Markoe Elementary School S 71,104 Juanita Gardine Elementary School S 72,628 Lew Muckle Elementary School iS 50,643 St. Croix Central High School $ 65,146 Grand Total $ 3,802,130 ELECTRICAL $ 1,183,790 Addelita Cancryn Junior High School 5 260,734 Charlotte Amalie High School S 416,187 E. Benjamin Oliver Elementary School $ 36,687 Edith L. Williams Alternative Academy $ 647 Ivanna Eudora Kean High School $ 209,755 Jane E. Tuitt Elementary School S 31,953 Joseph Gomez Elementary School S 142,126 Joseph Sibilly Elementary school $ 46,348 Leonard Dober Elementary School $ 38,244 Ulla F. Muller Elementary School $ 1,110 EXTERIOR $ 342,595 Charlotte Amalie High School S 13,992 Joseph Gomez Elementary School S 1,399 Joseph Sibilly Elementary school S 10,494 Ulla F. Muller Elementary School 5 316,710 INTERIOR $ 111,916 E. Benjamin Oliver Elementary School $ 35,143 Edith L. Williams Alternative Academy $ 233 Gladys A. Abraham Elementary School $ 30,259 Leonard Dober Elementary School $ 23,921 Lockhart Elementary School $ 15,356 Yvonne E. Milliner-Bowsky Elementary School S 7,004 Insular ABCs Deferred Maintenance Reduction program —-—_—_—_—_—_—— oa ———_—— $$ —— a) MECHANICAL 43,869 Lockhart Elementary School 43,869 PLUMBING 10,775 Addelita Cancryn Junior High School 10,775 ROOFING 250,458 Addelita Cancryn Junior High School 45,625 E. Benjamin Oliver Elementary School 53,097 Edith L. Williams Alternative Academy 2,566 Gladys A. Abraham Elementary School 36,459 mes E. Sprauve School 10,778 Jane E. Tuitt Elementary School 5,525 Joseph Gomez Elementary School 9,299 Julius E. Sprauve School 3,332 Ulla F. Muller Elementary School 14,396 Yvonne E. Milliner-Bowsky Elementary School 69,382 STRUCTURE 1,802,967 Addelita Cancryn Junior High School 298,258 Charlotte Amalie High School 844,833 Jane E. Tuitt Elementary School 16,542 Joseph Gomez Elementary School 16,575 Joseph Sibilly Elementary school 12,849 Ulla F. Muller Elementary School 613,910 Grand Total 3,746,370 10