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Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO01000100002-9 j | : on Office Memorandum + uNirED STATES GOVERNMENT TO : Acting Chief, Records Management & DATE: 21; April 1952 Distribution Branch ; STAT FROM SUBJECT: T,jaison Contacts STAT 1. A few days ago OCD/GR asked if we would request Inspection and Security Office to establish a continuing liaison contact for three (3) Graphics Register people with four (1) persons at the National Archives, STAT 2, %I-discussed this with Physcal Security Branch, I&SO today and he believes as I do that it is de necessary to establish such a continuing liaison, The only reason such a contact would require clearance through I&50 would be if it were necessary for CIA people to reveal intelligence information to the parties STAT at the National Archives. It is my opinion and that of that the Graphics Register will not need to reveal classified data to get what items are wanted at the National Archives, Since Mr, STAT believes requests for clearance of contact should be made STAT on a realistic basis he suggested that we advise to request in writing, giving the reasons for the necessity of the action any specific requirements for requesting I&SO to give cleardnce for dealings with the National Archives. STAT our k =p: RETURN TO RECORDS MANAGEMENT ADMINISTRATIVE SERVICE F¥ etn. 4 ; Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 STAT Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO01000100002-9 ~@& V4 Pod Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 CIA-RDP70- Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : 00211R001000100002-9 Ree ee GENERAL SERVICES ADMINISTRATION TRANSMITTAL LETTER NO. 3~2 Washington 25, D.C. © ~ April 25, 1952 I A MS AE Re cal I EE NE TT al cet cE OD OS OTE OE ED in OD Me a SEE NO Oe AR NA EW SD OY OE YD A Ct a wal OY OS See aD a cet aac - REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION _ TITLE 3, FEDERAL RECORDS ‘ OS oS A SY EE RS er ar eR a a A A SE LR SO SE A A SS AS SO CS A SA RS AO) SS CY IME EF A NA Me pm GE EN ml cant EY A ah A a ‘To: Beads of Federal Agencies 1. 260 Material Transmitted ~~. ams , Attached are new subsections 302.07, 302.08, 303.07, and 303.08 of Chapter IV; new Exhibits 5 and 6, Appendix A; revised subsections 302.01, 302.05, and 303.05 of Chapter IV; revised Exhibit 3, Appendix A; _ revised page 2 of the Table of Contents; and revised page 1 of the explanatory statement, "Regulations of the General Services Adminis~ tration." Nature of Revisions and Additions Subsection 302.01 has been revised to eliminate reference to the list of Federal Records Centers, which now appears in new subsection 302,07; and Exhibit 3, Appendix A, has been revised to include the Federal . Records Center, St. Louis, Missouri. Subsections 302,05 and 303.05 have been revised to include a reference to the regulations published in the Federal Register governing the use of records in Federal Records Centers and the search roams in the National Archives Building. A copy of the regulations has been added as Exhibit 5, Appendix A. Subsection 303.05 also prescribes the con- ditions under which records may be. borrowed for official use outside the National Archives Building, . , _” New subsection’ 302.08 prescribes Standard Form 127, Request for Offi- cial Personnel Folder (Separated Employee), for use in requesting per- sonnel records from the Federal Records Center in St. Louis, New subsections 303.07 and 303.08 prescribe policies and procedures covering the transfer of audiovisual and cartographic records to the National Archives. — The last paragraph on the first page of the explanatory Statement, "Regulations of the General Services Administration," has been revised to provide that only the date of the transmittal letter will be show | in parentheses under the page identification on pages containing re- vised or added material. Supply of Form Standard Form 127 may be obtained on and after June 30, 1952, by =the. submission of purchase orders to the appropriate GSA regional office. Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 _. a Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO01000100002- o0 we Beevecesuue Circular Letter No. bbs (June 3, 1946), "Record Character of Motion Pictures, Still Photographs, and Sound Recordings, and the Accession- ‘ing Policy of the National Archives with Respect to Such Records," and Circular Letter No. 48-2 (November 28, 1947), "Record Character of Maps, and the Accessioning Policy of the National Archives with Respect to Them," are hereby superseded. 5. Effective Date . ‘The Regulations transmitted herewith shall be effective immediately. 6. Page Changes | : Remove. | Insert 3-IV-302.01 | _ 3nT%-302.02 | | (4-25-52) 3-IV-302.04 3-1V—302.04 3 . : i ~ (4-25-52) —- 32.1V=303.01 7 3-IV-303.01 3~IV-303 295 | 3x IV=303.05 (4-25-52) 3~IV -303.08 e . @ j (4-25-52). | Exhibit 3, Appendix A, Exhibit 3, Appendix A GSA Reg. 3~1¥~302,01 _. GSA Rege 3-T¥=302.07 — (b-25-52) Exhibit 5, Appendix & | GGA Rege 3~1V-302.05 , and 303.05 a (425-52) | Exhibit 6, Appendix A GSA Rege 3.-1V.-302,08 (u-25-52) Table of Contents, Page 2 Table of Contents, Bees 2 | ee — (u-25=52) - Regulations of the General Regulations of the General Services Administration Services Administration (Explanatory Statement) (Explanatory Statement) | 4 ae ayes eo. LARSON | | 00 1 0 76 Oud trator | ea wASH AC KI-11996 Declassified in Part - Sanitized Copy Approved for aleees - @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 @ oe Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 Regulations © of the. General Services Administration General. Regulations prescribed by the Administrator of General Ser- vices pursuant to the provisions of Public Law 152, Slst Congress, as amended, and other law, having continuing application to Government agencies and to the public will be codified into a four title edition entitled "Regulations of the General Services Administration." These Regulations will include all policy directives, procedures, general delegations of authority, GSA and Standard Forms and similar regula- tory material. Title Numbers and Subjects. When completed the codified edition of 6 Regulations w consist of the following: Title 1 Personal Property Management Title 2 Real Property Management Title 3 Federal Records Title 4 Emergency Procurement Method of Issuance. Codified Regulations are issued in loose leaf orm to pe t 6 insertion or removal of pages upon which additiong to, or deletions or revisions of, regulatory statements are made necessary by changes in policy or fact. Revised or added pages will be issued as needed, and the material under each Title shall be kept up to date by all persons who are responsible for the operation of any phase of an agency program which is affected by the Regulations of the General Services Administration. internal Numbering System. Titles are divided into numbered and titled chapters, marta, sections and subsections, to denote delinea~ tion between subordinate functional areas under the main title. Parts, sections and subsections are identified by a five digit number- ing system. The first digit identifies the part; the second and third digits identify the section; and the fourth and fifth digits identify the subsection. For purposes of reference a subsection will be identi- fied by using the title number, the chapter number and the full section number. For example, the first subsection of the first section under Chapter II of Title 2, will be referenced as GSA Regulation 2-II-201.01. The first number identifies the title and the second number identifies the chapter. Paragraphs and subparagraphs are identified by small ; alphabetical letters and by arabic numerals respectively: for example, paragraph a, subparagraph 1. ‘Thus a paragraph and subparagraph under section 201.01 of Part 2 will be referenced for identification pur- poses as subparagraph a.l. of GSA Reg. 2-I1-201.01, or GSA Reg. 2-I1I-201.0la.1. Further subdivisions, when necessary, will be identi- fied in order by letters and numerals in parentheses, e.g., (a) and (1). Pages are identified in the upper right or left corner to show the title, chapter, part, section and subsection in which they belong. For example, a page bearing the identification "GSA Reg. 2-II-201.04" belongs in Chapter II, Part 2, Section 1, subsection 4, of Title 2, Real Property Management. The identification shown at the top of.the page will be the number of the first subsection beginning on that page. When a subsection extends beyond ons page, the continuation page is identified by "(Cont'd- )" appearing after the subsection number at the top of the page; for example, (Cont'd-2), (Cont'd3), ' etce ; After the original issuance of material under a title, revised or added ‘pages will be further identified by a date, in parentheses, in the upper right or left corner immediately below the page identification. This date will be the same as the date of the covering transmittal lettor,. Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO01000100002-9 ah Transmittal. Letters. The. original ieedanie: ana revised and added material will be promulgated and distributéd to agencies under cover of a series of consecutively numbered transmittal letters for each title. The transmittal letters will be asriened. to serve the follow= ing purposes: 1. Transmit as an attachment the pages to be. substituted or added and hs instructions for insertion. 2. State the purpose, of the new regulation or the a in policy involved... 3. Give such nonrecurring instructions as may be aeoeeiaty to effect the new or changed Heeuravece and the ‘date such See ee shall - be made effective. . : ‘For - ‘reference purposes transmittal letters should be retained, and may be placed in the back of the cover for the Bentee ee title; or may be detached and filed separately. 4 é 9000754 ® ~- 2-6 601076108 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 } PART 1 INTRODUCTION Section 101.00 -O1 . @Q2 -03 Section 102.00 Ol 202 03 204 05 06 207 Declassified in Part - Sanitized Cony APPIOVe? for Release @ 5 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 _ REGULATIONS OF THE GENERAL SERVICES, ADMINISTRATION . TITLE 3 FEDERAL RECORDS TABLE OF CONTENTS CHAPTER I GENERAL PROVISIONS — General . Purpose Authority - Applicability Agency Records Management Programs Authority ‘Program Content Creation of Records Organization, Maintenance, and Use of Records. | Disposition of Records Liaison Offices Annual Statistical Summary * CHAPTER II CREATION OF RECORDS ba! CHAPTER III ORGANIZATION, MAINTENANCE, AND USE OF CURRENT RECORDS CHAPTER IV DISPOSITION OF FEDERAL RECORDS — PART. 1 RECORDS CONTROL SCHEDULES AND STANDARDS | Section 101.00 :O1 02 03 04 205 © *Section 102.00 #Section 103.00. Section 104.00 sOL 02 _ Section 105.00 OL 02 -03 ‘Section 106.00 ~ O01 Records Control Schedules Records Scheduling Programs Basic Elements in Reco: ds Scheduling Broerane Formulation of Records Control Schedules Provisions of Records Control Schedules: Application of Records Control Schedules General Retention and Disposal Standards - Standards for the Selective Retention of Records General Retention and Disposal Schedules . Authority Approved General Disposal Schedules | Reproduction of Permanently Valuable Records Authority Standards Destruction of Originals Agency Disposal Authority . Authority Submission of ‘Disposal Requests a \ Declassified in Part - Sanitized Copy mapioved for Release @ 50- Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 Declassified in Part - Sanitized Copy Approved for Release @ 50- Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 Title 3 (25-52) Section 107.00 01 202 003 PART 2 DISPOSAL Section 201.00 O1 PART 3 TRANSFERS Section 301.00 201 202 203 are) 005 006 | 207 -08 09 Section 302,00 01 , 02 203 0) - 05 206 07 208 Section 303.00 Certification General Accounting Office Clearance ‘Approval of Requests for Disposal Authority Extension of Retention Periods Emergency Authorization for the Teapoeet of Records General Menaces to Human Health or Life or to Property | “State of War or Threatened War OF RECORDS Methods of Disposal Authority Sale or Salvage Donation for Preservation and Use Destruction OF RECORDS Transfer of Records from. ‘the Custody of One , Executive Agency to ohay of Another Authority Approval Agency Request’ Agency Concurrences Records of Terminated apenctes Equipment Costs of Transfers Restrictions on Use of Records Exceptions , : Transfer of Records to Federal Records Centers Authority Procedures for Transfers to Federal ‘Records Centers Surveys of Records Available for Transfer Release of Equipment Restrictions on Use of Records Disposal Clearances Location of Federal Records Centers Requests for Official Personnel Records of Separated Puployees Transfer of Records to the National Archives ¢ oA _ Authority’ - Transfers aé ‘Records Centers . Direct Transfers — Release of Equipment ‘Restrictions on Use of Records Disposal Clearances “fransfer of Audiovisual Récoida Transfer of par oer eens Hecoree PART AGENCY RECORDS CENTERS: Section 101.00 01 e02 203 00h Appendix A - Exhibits Establishment | Reese <M a . ' Authority - oe ae ee ee Existing Records Centers: Requests. for Authority to Establish or ‘Relocate Records Centers Annual Agency Records Center Report AAAAVRING ~ 0000755 eo Declassified in Part - Sanitized Copy. Approved for Release @ 50-Yr POU OPE Ie: CIA-RDP70-00211RO001000100002-9 Declassified in Part - Sanitized Copy Aporved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 GSA Reg. 3-IV~302.01 “ (4-25-52) SECTION 302.00 TRANSFER OF RECORDS TO FEDERAL RECORDS CENTERS 302.01 Authority. Section 505 (d) of the Federal Records Act of 1950 authorizes the Administrator of General Services to establish, maintain, and operate records centers for the storage, processing, and servicing of records for Federal agencies.. Such centers are known as Federal Records Centers. 302.02 Procedures for Transfers to Federal Records Centers. The follow- ing procedures will govern the transfer of records to Federal Records Centers: ae ‘Federal Records Centers will accept for transfer any records offered by Federal agencies, subject to the following conditions: ae That the records are not authorized for immediate disposal; and 2. That facilities for housing and providing reference service on the records are available. _ Priority will be given to the removal of records from office space, from space convertible to office use, from leased space, and from filing equipment which can be reused. @ -. De Transfers may be initiated by either Seal or written request to the Deputy Regional Director for Records Management in the General Services. Administration region in which the records are located. Requests shall specify the nature and quantity of the records . proposed for transfer. . c. Transfers of records on an agency-wide basis may be initiated by central or headquarters offices of agencies by either oral or written request to the Records Management Division, National Archives and Records Service, National Archives Building, Washington 25, D. C. Requests shall specify the nature and quantity of the records proposed for transfer. , dad. Federal Records Centers will furnish agencies with a receipt acknowledging the transfer of records. 302.03 Surveys of Records Available for Transfer. Surveys will be con- ducted by the regio: cords Management Service of the records accum- lations of field offices of those agencies not operating approved records centers for the purpose of recommending records for transfer to Federal Records Centers. Such recommendations will be submitted to the field office concerned and to the National Archives and Records Service for coordination with the appropriate agency headquarters. Surveys of records of agency headquarters will normally be made by the Records Management Division, National Archives and Records Service. ow : wet Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 {Beéiassined in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70- 002 11R001000100002- o Wn IWRe FAT REle | (4-25-52) 302.04 Release of Equipmen « Equipment received with the transfer of _ Fecords to a Federal Records Center will, when emptied and if needed, be returned on request to the agency fran which the records were received, If the return of such equipment is not required, it will be disposed of in accordance with applicable excess property Regulations. 302.05 Use of Records Transferred to Federal Records Centers. Restric- tions lawfully imposed on the use of transferred records will be observed and enforced by the Federal Records Centers, subject to the provisions of section 507 (b) of the Federal Records Act of 1950. The regulations (15 F.R. 7713; Exhibit 5, Appendix A), in so far as they concern the use of records in the Federal Records Centers, apply to official use of the records by Federal agencies as well as to the public. Subject to any . ’ restrictions on their use, such records may be borrowed by Federal agen- cles and the Congress for official use outside the Federal Records Centers. 302.06 Disposal Clearances. No records of a Federal agency still in existence shall be disposed of by a Federal Records Center except with the concurrence of the agency concerned, 302.07 Location of Federal Records Centers. A list of regional Federal Records Centers, showing the areas served thereby, is attached as Exhibit 3, Appendix A. The Federal Records Center, St. Louis, Missouri, is the national center for civilian personnel records of former Federal employees. 302.08 Requests for Official Personnel Records of Se arated Employees. ' Standard Form 127, Request for Official Personnel Folder (Separated Employee) Exhibit 6, Appendix A, is specifically designed for use by all agencies in requesting transmission of personnel records of separated employees fron the General Services Administration, Federal Records Center, St. Louis 3, Missouri. Use of this form insures prompt transmission of the desired folders. It should be submitted to the Center in duplicate. e 901076109 0000756 | Declassified in Part - Sanitized Copy Approved for Release @ 50- Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 ‘ Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 GSA Rege. 3-IV-303.01 SECTION 303.00 TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES 303.01 Authority. The Administrator of General Services is authorized by section 507 (a) of the Federal Records Act of 1950 to accept for deposit with the National Archives of the United States the records of any Federal agency or of the Congress of the United States that are determined by the Archivist to have sufficient historical or other value to warrant their continued preservation by the United States Government. 303.02 Transfers via Records Centers. Records will normally be trans—— ferred to the National Archives from a.Federal Records Center or an ap- proved agency. records center. When such transfers are made, the agencies concerned will be furnished an inventory of the records transferred. 303.03 Direct Transfers. The classes of Federal records listed below may be offered for direct transfer to the National Archives. . Such transfers shall be initiated by Federal agencies by written request to the National Archives and Records Service, specifying the nature and quantity of the records proposed for transfer. Existing arrangements for the transfer of records of the spenereee of the United States will be continued. ae Becorda of the ‘executive Office of the President and of Presidential Beards, aaa and Committees b. Records of. the Congress ‘of the United States c. Records of the “Buprems Court of the United States d. Audiovisual records (motion aid daa ; ‘still photographs 7 sound recordings, etc.) eC. “Gameonvanhis records (maps, charts, etc.) f. Series of records of unquestionable value that are not susceptible to screening or other processing (such as microfilming) to reduce _ their bulk. ge Records. that have been in existence 25 or more years and that are considered to have enduring value 303.04 Release of Equipment. Equipment received with the transfer of records to the National Archives will, when emptied and if needed, be returned on request to the agency fran which the records were received. if the return of such equipment is not required, it will be disposed of - in accordance-with appl aces excess Property PEN AERCHS : Declassified in Part - Sanitized Copy Approved for Release @ 50- Yr 2014/05/16 : CIA-RDP70-00211RO01000100002-9 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 WOK NBEe J iV 55.05 (4-25-52) 303.05 Use of Records Transferred to the National Archives. Restrictions lawfully imposed on the use of transferred records will be observed and enforced by the National Archives and Records Service ; subject to the provisions of section 507 (b) of the Federal Records Act of 1950. The regulations (15 F.R. 7710; Exhibit 5, Appendix A), in so far as they concern the use of records in the search rooms of the National Archives Building, apply to official use of the records by Federal agencies as well as to the public. In cases of demonstrated need and subject to any restrictions on their use, records deposited with ( the National Archives may be borrowed for official use outside the National Archives Building by Federal agencies and the Congress, provided: a. That documents of exceptionally intrinsic value shall not be re- ' moved from the National Archives Building except with the written approval of the Archivist. be. That records in fragile condition, or otherwise deteriorated to an extent that further handling will endanger them, will not be loaned, c. That each official who borrows records shall provide a receipt for them at the time they are delivered, and that he shall assume responsibility for their prompt return upon the expiration of the time for which they are borrowed. 303.06 Disposal Clearances. No records of a Federal agency still in & | "existence shall be disposed of by the National Archives and Records | Service except with the concurrence of the agency concerned, 303.07 Transfer of Audiovisual Records. The following policies shall govern the transfer of audiovisual records to the National Archives: a. Motion Pictures. Government—owned motion picture records on nitro» cellulose film normally will not be accepted for deposit with the National Archives. Federal agencies having nitrate motion pictures, deemed to have sufficient value to warrant transfer to the National Archives for permanent preservation, will obtain from the National Archives and Records Service agreement to accession the motion pic- tures prior to converting the nitrate film to safety acetate film. Normally, the following shall be considered the minimum number of copies of motion picture film necessary for security, duplication, and use by the National Archives: The negative (original or duplicate) that most nearly rep- resents the action originally photographed in pictures of actual events, or that best represents the edited production of a picture for which action is staged, with a master posi- tive print and one "use" or projection print. In most cases these will be the negative after laboratory cutting is done, or the composite negative of sound film, the master fine- . grain positive print, and one other print. eS : CUUO757 001076109 | Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 _ OO Declassified in Part - Sanitized Copy ood for Reicase ne 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 ; . GSA Reg. 3-1V=303.08. be Co de. ( bn25=52) still Photographs. A ‘negative and a captioned print (whether on film, glass, paper, or other medium) of each still photographic image are necessary for security, duplication, and use by the National Archives, and such copies, when available, shall be included in collections of still photographs offered for transfer. — Sound Recordings. The following copies, when available, shall be included in collections of sound recordings offered for transfer to the National Archives: For conventional disc recordings the matrix or stamper of each sound _recording unit or the original instantaneous recording if no matrix or stamper is made, and a pressing or dubbing of the recording, if one has been made.e For magnetic sound recordings on wire or tape, for scribed or embossed recordings on tape, or for recordings photo= ' graphically reproduced on sensitized film, a "dubbing" if one has been made3 otherwise the original magnetic embossed or PRS eORraored recording. Copies of: existing finding aids (such as data sheets, sontamdtiag; review sheets, scripts, or indexes) that are necessary o# helpful in the proper identification and the use of audiovisual records shall be transferred with these materials. 303.08 Transfer of Cartographic Records. The following classes of @ cartographic records when no Longer needed for purposes of current administration will be offered for appraisal ane, if accepted, for .. direct transfer to the National Archives. ‘ Qe be Ce de Manuscript maps; printed and procassed maps on which pannsert changes, additions, or annotations have been made for record pur~ poses, or which bear manuscript signatures to indicate official - approval; single printed or processed maps that have been attached to or interfiled with other documents of a record character or in any way made an integral part of a record. Master sets of printed or processed maps in the custody of the agency ‘by which they were issued. Such master sets should be kept segre- gated from the stock of maps held for distribution and from maps re- ceived from other agencies. A master set should include one copy of eech edition of a peed or Procenees map issued. Index maps, card indexes, lists, catalogs, or other finding aids that may be helpful in using the cartographic records transferred. Preliminary or intermediate materials such as manuscript field note- books of surveys, triangulation and other computations, "fair drawings" for individual color paves: and aerial photographs for mapping purposes. Related records that bear on the preparation, compilation, editing, or printing of maps, such as project folders containing specifica- 4 tions to be followed and appraisals of source materials to be used. - Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 GSA Region FEDERAL RECORDS CENTERS Ae National Area Served . Entire Federal Government (For personnel records of Popenaves Federal employees . ) ‘ . Be Regional New York, Pennsylvania, New Jersey, and Delaware District of Columbia, Maryland, West Virginia, Virginia, Puerto Rico, and the Virgin Islands North Carolina, South Carolina, Tennessee, Mississippi, erate? . Georgia, and Florida Kentucky, Illinois, Wisconsin, Michigan, Indiana, and Ohio Texas, Louisiana, Arkansas, and Oklahoma ~eoleads ? Wyoming, ere and New Mexico California, Arizona, Nevada, — and the Territory of Hawaii Declassified in Part - Sanitized Copy Approved for Release o 50-Yr 2014/05/16 : CIA- RDP70- 00211RO001000100002-9 Exhibit 3, Appendix A GSA Rege 3-IV=-302.07 (4-25-52) ‘Mad Ling Address Federal — rds Center | Records Management Service, Region, 6 General Services Administration 172) Locust Street St. Louis 35 Missouri General Services Administration 250 Hudson Street. New York 13, New York General Services Administration GSA Regional Office Building . Washington 25, D. C. General Services Administration 50 Whitehall Street, S. We . Atlanta, Georgia General Services Administration Room 528, Court House 219 South Clark Street - Chicago 4, Illinois General Services Administration 111); Commerce Street . ' Dallas 2, Texas General Services Administration - Bldg. 41, Denver Federal Center Denver, Colorado ~ General Services Administration 630 Sansome Street San Francisco ll, California GSA RECORDS DEPOSITORIES# Maine, Vermont, New Hampshire Massachusetts, Connecticut, and ' Rhode Island | - General Services Administration ' Post Office & Courthouse Egevon 9, Massachusetts ‘ ‘apansféré Limited at cmebantt to se of records specified in GSA Circular : Noe 9, as amended. \ beclassiiad’ in Part - Sanitized Copy Approved for Release @ 50- Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 Deciaséified in Part - Sanitized Soe Approved for Release @ 50-Yr 2014/05/16 : CIA- RDP70- SO ODE OOO es 9 Region Area Served Mailing Address 6 Missouri, Kansas, Iowa, Nebraska, General Services Administration North Dakotas South Dakota, and Room 1800, Federal Office palisine Minnesota ; Kansas City, Missouri 10 Washington, Oregon, Idaho, Montana, General Services Administration ‘and the Territory of Alaska 909 First Avenue se ~* _ Seattle 4, Washington — Pea 0u00759 is | AA anwRi na Declassified in Part - Sanitized ap Approved for Release "@ 90- Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 CIA-RDP70-00211R001000100002-9 TITLE 44—PUBLIC PROPERTY AND WORKS Chapter I—General Services Administration Subchapter A—Archives and Records Management AVAILABILITY OF OFFICIAL RECORDS 1, Consonant with section 3 (c) of the Administrative Procedure Act (50 Stat. 238; 5.U. S. C. 1002 (c)) the rules pre- ' scribed herein govern the availability to the public of matters of official record within the General Services Adminis- tration. The Administrator of General Eervices has custody of: (1) Official rec- ords created by the General Services Ad- ministration, (2) records deposited with the National Archives of the United States, (3) historical material in the Franklin D. Roosevelt Library, and (4) _ records deposited in regional Federal records centers. These four types of material are governed respectively by the provisions of Parts 1, 2, 3, and 4 of Title 44, Code of Federal Regulations, hereby prescribed. 2. The rules issued by the War Assets Administrator as to the disclosure of official records, July 23, 1948 (13 F. R. 4389, 4391), are hereby revoked. 3. The rule issued by the Director, Bureau of Federal Supply, as to the dis- closure of official records, May 27, 1949 (14 F. R. 2812), is hereby revoked. 4. The rules issued by the Archivist of the United States governing the use of records, archives, and historical ma- terials in the custody of the Archivist, December 10, 1948, as redesignated and. amended (13 F. R. 7743, 15 F. R. 1346, 1913; 44 CFR Parts 1, 2, and 5) are hereby superseded. Part 1—AvaILaBILiry oF REcoRDS CRE- ATED BY GENERAL SERVICES ADMINIS- TRATION Scope. Legal custody. Records not to be disclosed. Requests. Authentication and attestation of cop- fes; costs. Service of subpoena or other legal de- mand; compliance. AUTHORITY: 8§ 1.0 to 1.5 issued under sec, 205, 63 Stat. 389; 41 U. S. C. Sup., 235. $1.0 Scope. The provisions of this fart apply to official records created by the General Services Administration. $1.1 Legal custody. The Adminis- trator has lega) custody of all official rec- ords created by the General Services Administration. § 1.2 Records not to be disclosed. The following records will not be disclosed: . (a) Records relating ple to internal mianagement. Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : ; GSA Reg. 5, Appendix A (4-25-52) (b) Records that are. confidential by law, or for reasons of national security, or otherwise in the public interest. §1.3 Requests. (a) Requests for ac- cess to official records of the General Services Administration shall be ad. dressed in writing to the Administrator, General Services Administration, Wash- ington 25, D.C. Such requests shall (1) - get forth the reasons why the applicant Js properly and directly concerned, and (2) identify, exactly as may be, the Par- ticular documents desired. (b) Each application will be Judged on its specific merits, the nature of the applicant’s concern, the records sought, znd the public interest. A brief state- ment of reasons will be furnished if an application directly related to an agency proceeding cannot be granted. $1.4 Authentication and‘ attestation of copies; costs. The Assistant General Counsel, Claims and Litigation Division, Office of General Counsel, and the Ad- ministrative Officer, Office of General Counsel, as alternate, are authorized to authenticate and attest, for and in the name of the Administrator of General Services, copies or. reproductions of offi- cial records. Such copies or reproduc- tions will be furnished in appropriate cases upon payment of costs. §1.5 Service of subpoena or other legal demand; compliance. When a subpoena duces tecum or other legal de- mand for the production of matters of official record within the General Serv- ices Administration is served upon the Administrator notwithstanding the pro- visions of this part for making available upon request records and authenticated copies of records, the Administrator will, so far as legally practicable, comply with such subpoena or demand by submitting authenticated copies of such records, or. the original records if necessary, unless he determines that disclosure of the in- formation is contrary to law or would prejudice the national interest or secu- rity of the United States. When such subpoena or demand is served upon any officer or employee of the General Serv- ices Administration other than the Ad- ministrator, he will, so far as legally practicable and unless otherwise directed by the Administrator, respectfully de- cline to produce such records on the ground that he does not have legal cus- tody thereof, is without authority under this part to produce the same, and the Administrator has not determined that disclosure is lawful and will not preju- dice the national interest or eerie of the United States. ; PART 2—PRESERVATION AND USE OF RECc- ornps Derosirep WiTH tHE NATIONAL ARCHIVES OF THE UNITED STATES &ec, 2.0 Scope. 2.1 Legal custody. 2.2 Availability of records; restrictions, ADMISSION TO SEARCH ROOMS Application for admission, Admission card. Application, motion pictures and sound recordings. Withdrawal of admission Rebeee. Hours of adiaission, . SEARCH ROOM RULES Register of searchers. Requests. Searcher’s responsibility. Protection of records. Keeping records in order. Limitation on quantity. Removal prohibited. Disturbances. Smoking and eating prohibited. PHOTO-COPYING 2.3 24 2.5 2.6 2.7 28 29 2.10 2.11 2.12 2.13 2.14 2.15 2.16 Bec. 2.17 2.18 Photo-copying by the National Ar- chives. Photo-copying by a searcher. UNLAWFUL REMOVAL OR MUTILATION Penalty for unlawful removal- or mutilation. AUTHENTICATION AND ATTESTATION Authentication and attestation of copies; costs. LEGAL DEMANDS 2.21 Service of subpoena or. other legal de- mand; compliance. AUTHORITY: §§ 2.0 to 2.21 issued under sec. 205, 63 Stat. 389; 41 U. 8. C. Sup., 235. Inter- pret or apply secs, 607, 609, Pub. Law 754, 8ist Cong. $2.0 Scope. The speeualons of this part apply to records deposited with the National Archives of the United States. §2.1 Legal custody. The Adminis- trator has legal custody of all records deposited with the National Archives of the T/nited States. §2.2 Availability of records; restric- tions. (a) Records will be made avail- able subject to the conditions under which they have been transferred to the National Archives and subject to such restrictions as may be imposed by the Archivist. (b) Records that contain information the disclosure of which would be preju- dicial to the national interest or security of the United States or contrary to standards of propriety (save in cases where the public interest nevertheless requires disclosure) will not be made available, ADMISSION TO SEARCH ROOMS $2.3 Application for admission. Records deposited with the National Archives of the United States may be consulted .only in the search rooms designated for this purpose, which in the National Archives Building includes the central search rooms, the branch search rooms, and the theater. Admis- sion to the search rooms may be ob- tained only by making application to the Archivist of the United States on a form provided for that purpose and stating clearly therein the purpose for which 2.19 2.20 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 3-IV-302.05 and 303.05 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 records are to be consulted, Such ap- Plications must be made at the office of the Chief of the General Reference Section, except that applications to view motion pictures or hear sound record- ings must be made at the office of the Chief Archivist of the Audio-Visual Records Branch. An applicant may be required to submit an acceptable letter of introduction or otherwise to identify himself. ; 82.4 Admission card. If the appli- cation is approved, a card of admission will be issued. This card is not trans- ferable and must be produced when re- quired. It is valid for a period not in excess of one year and may be renewed upon application. The possession of this card does not entitle a searcher to examine any records the use of which js restricted. ; $2.5 Application, motion pictures and sound recordings. Applications for admission for the purpose of viewing motion pictures or hearing sound record- ings should be made sufficiently in ad- vance of the time such service is desired to permit the completion of necessary arrangements. A group of persons must be represented by an authorized spokes- man who, in'making application for ad- mission, must give the identity of the group he represents. On receipt and approval of the application, a time will ’ be fixed for the rendering of the service, and the applicant will be notified thereof, $2.6 Withdrawal of admission privi- lege. The privilege of admission to the search rooms may be withdrawn by the Archivist of the United States for the violation of the provisions of this part, or for disregarding the authority of the supervisor in charge. $2.7 Hours of admission. Records and library books will be available for consultation in the central and branch search rooms from 8:45 a. m. to 5:15 p.m. Monday through Friday, Federal holi- days excepted. In addition the central search rooms will remain open from 5:15 p. m. to 10:00 p. m. on Mondays through Fridays, and from 8:45 a. m. to 5:15 p. m, on Saturdays, Federal holidays excepted, Provided, That requests for records and library books are filed with the super- visor in charge of the central search rooms before 4:00 p. m. on the day on which they are to be used or before 3:00 Pp. m. on Friday, if they are to be used on Saturday. Under special circum- stances, by direction of the Archivist of the United States, the search rooms may be closed during any of the hours speci- fied in this section or may be opened at other times. The theater is opened only by special appointment. SEARCH ROOM RULES ~ $2.8 Register of searchers. Each day that a searcher uses records in a search room he must sign the register of search- ers maintained in that search room. $2.9 Requests. Requests for records should be made to the supervisor in charge of the search room on a form pro- vided for that purpose, $2.10 Searcher’s responsibility. When a searcher has completed his use of rece — ords, or leaves the search room other than for short periods of time, he must notify the supervisor. A searcher is re- sponsible for all records delivered to him untii they have been returned by him to the supervisor. : § 2.11 Protection of records. A search- ev is required to exercise all possible care to prevent damage to any records de- livered to him. Except when a super- visor authorizes the use of a fountain pen, the use of ink at desks upon which there are records is prohibited, Records may not be leaned upon, written upon, folded anew, traced, or handled in any way likely to damage them. The use of paper clips, rubber bands, or other fast- eners not on records when delivered to a searcher is prohibited. The use of rec- ords of exceptional value or in fragile condition is subject to such special re- Strictions as the supervisor may deem necessary. § 2.12 Keeping records in order. The searcher must keep unbound papers in the order in which they are delivered to him. If records are found to be in dis- order, the searcher must not attempt to restore them to order, but should call this coneition to the attention of the super- visor. § 2.13 Limitation on quantity. The supervisor in charge of a search room may limit the quantity of records de- Hvered to a searcher at any orie time. § 2.14 Removal prohibited. No rec- ords or other property of the National Archives and Records Service may be taken from the search rooms except by members of the staff of the National Archives and Records Service acting in their official capacities. §2.15 Disturbances. Loud talking and other activities likely to disturb searchers are prohibited. Persons desir- ing to use typewriters or to carry on ‘ proofreading or similar work may be as- signed desks in a room designatéd for such purposes. §2.16 Smoking and eating prohibited, Smoking and eating in the search rooms are prohibited. PHOTO-COPYING * $2.17 Photo-copying by the National Archives. Requests for photographic copies of records to be made by the Na- .tional Archives and requests for certifi-~ cation or authentication of such copies should be made to the search room supervisor. §2.18 Photo-copying by a searcher. Records may be copied by a searcher with his own photographic equipment De 001076109 only by permission of the head of the branch having physical custody of the records, UNLAWFUL REMOVAL OR MUTILATION $2.19 Penalty for unlawful removal or mutilation. ‘The unlawful removal or mutilation of records is forbidden and is punishable by fine or imprisonment or both (62 Stat. 695; 18 U. S. C. Sup., 2071). AUTHENTICATION AND ATTESTATION $2.20 Authentication and atrestation of copies; costs. The Director of the Federal Register Division, the Chief Ar- chivist of any Records Branch, or the Chief of the General Reference Section of the National Archives are authorized to authenticate and attest, for and in the name of the Archivist of the United States, copies or reproductions of records deposited with the National Archives of the United States. Such copies or re- productions of records will be furnished in appropriate cases upon payment of costs, LEGAL DEMANDS $2.21 Service of subpoena or other legal demand; compliance. When a subpoena duces tecum or other legal de- mand for the production of records and material deposited with the National Archives of the. United States is served upon the Administrator notwithstand- ing the provisions of this part for mak- ing available upon request records and authenticated copies of records, the Ad- ministrator will, so far as legally practi- cable, comply with such subpoena or de- _mand by submitting authenticated copies of such records or material, or the origi nal records or material if necessary, un- less he determines that disclosure of the information is contrary to law or would prejudice the national interest or secu- rity of the United States. When such subpoena or demand is served upon any officer or employee of the General Serv- ices Administration other than the Ad- ministrator, he will, so far as legally practicable and unless otherwise directed by the Administrator, respectfully de- cline to produce such records or material on the ground that he does not have legal custody thereof, is without author- ity under this part to produce the same, and the Administrator has not deter- mined that disclosure is lawful and wil! not prejudice the national interest or security of the United States. Part 3-—PRESERVATION AND Use or Hise TORICAL MATERIAL IN THE FRANKLIN D, RoOsEvELT LIeRARY ; 0 Scope. 1 Definitions. 2 Legal custody. 3 Availability of historical mater‘cl; restrictions, : (HUGO 750 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 CIA-RDP70-00211R001000100002-9 ADMISSION TO SEARCH ROOMS 4 Application for permission to use his- torical material, Admission card. 6 Withdrawal of admission privilege. 7 Hours of admission, SEARCH ROOM RULES 8 Requests, ; 9 Searcher’s responsibility. Protection of historice! material. Limitation on quantity. Removal prohibited, Disturbances, ; Smoking and eating prohibited, LOANS AND REPRODUCTIONS Loans. Permission to make reproductions or to publish historical material. AUTHENTICATION AND ATTESTATION Authentication and attestation cf copies; costs. LEGAL DEMANDS Service of subpoena or other legal ce- mand; compliance, MUSEUM 8.19 Admission fee. 3.20 Waiver of admission fee. 821 Hours of admission. AUTHORITY: §§ 3.0 to.8.21 issued under seo, 205,63 Stat. 389; 41 U. 8S. C. Sup. 285. Intere pret or apply sec. 207, 53 Stat. 1065. $3.0 Scope. The provisions of this part apply to historical material in the Franklin D. Roosevelt Library. $3.1 Definitions. As used in this part, unless the context otherwise requires: (a). The term “act”. means the Joint Resolution of Congress, approved July 18, 1939, “to provide for the establishment and maintenance of the Franklin D. . Roosevelt Library, and for other pur- : poses” as amended by sec. 104 of the Federal Property and Administrative Services Act (53 Stat. 1062, as amended by 63 Stat. 381; 41 U. S.C. Sup. 214). (b) The term “Library” means tha Franklin D. Roosevelt Library, Hyde Park, New York. (c) The term “building” means the building occupied by the Library at Hyde Park, New York. (d) The term “Administrator” means the Administrator of General Services, (e) The term “Archivist” means the Archivist of the United States. (f) The term “Director” means the Director of the Franklin D. Roosevelt Library. (g) The term “historical material” ine cludes books, correspondence, papers, pamphlets, works of art, models, pic- tures, photographs, plats, maps, and other similar materia). $3.2 Legal custody. The Adminis- trator has legal custody of historical ma- terial in the Library. $3.3 Availability of historical ma~ terial; restrictions. (a) Historical ma- @ terial will be available subject to the 8.17 8.18 1 p i - im eee Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : BANDLOLG 5, Appendix A GSA Reg. 3IV-302,05 and 303,05 (4-25-52) conditions under which it has been ac- quired by the Library and subject to such restrictions as may be imposed by the Archivist. (b) Historical material that contains information the disclosure of which would be prejudicial to the national in- terest or security of the United States, or contrary to the conditions. under which the historical material has been acquired by the Library, or contrary to standards of propriety (save in cases where the: public interest nevertheless requires disclosure) will not be made available. (c). Inquiries as to the availability of historical material should be addressed to the Director. ADMISSION TO SEARCH ROOMS $3.4 Application for permission to use historical material. Permission to use unrestricted historical material may be obtained by making advance written application to the Director on a form provided for the purpose, and stating clearly therein the specific subject of the applicant’s interest, and the purpose of his study. An applicant must satisfy the Director that he is qualified to do re- search, and that his proposed study hasa serious and important purpose. §3.5 Admissioncard. If the applica- tion is approved, a card of admission will be issued. This card is not transferable and must be produced when required. It is valid for a period not in excess of one year and may be renewed upon applica- tion. The effective beginning date on each newly-issued card of admission will be scheduled in advance in such a mane ner as to prevent over-crowding in the search room, and the applicant will be notified as far in advance as possible of the effective beginning date assigned to his card of admission. The possession of this card does not entitle a searcher to examine historical material the use of which is restricted. 83.6 Withdrawal of admission nrivi- lege. The card of admission may be withdrawn by the Director for any viola- tion of the provisions of this part, or for disregarding the authority of the super- visor in charge. §3.7 Hours of admission, 'The search rooms will be open from 9 a. m. to 5 p.m. Monday through Friday, Federal holi- days excepted, and at such other times as the Director may authorize, SEARCH ROOM RULES $3:8 Requests. Requests for his- torical material available under § 3.3 (a) should be made to the search room su- pervisor on a form provided for that pure pose. _ §3.9 Searcher’s responsibility. When @ searcher has completed his use of the historical material, or leaves the search room other than for short periods of time, he must notify the supervisor. A -3- Med searcher is responsible for all historical material delivered to him until it has been returned by him to the supervisor. $3.10 Protection of historical mete- rial. A searcher is required to exercise all possible care to prevent damage to the historical material delivered to him. Ex- cept when a supervisor authorizes the use of a fountain pen, the use of ink at desks upon which there is historical: material is prohibited. Historical ma- terial may not be leaned upon, written upon, folded anew, traced or handled in any way likely to damage it. The use of paper clips, rubber bands, or other | fasteners not on the historical material when delivered to a searcher is prohib- ited. The use of historical material of exceptional value or in fragile condition is subject to such special restrictions as the supervisor may deem necessary. $3.11 Limitation on quantity. The | aupervisor in charge of @ search room may limit the quantity of historical ma- terial delivered to a searcher at any one time. $3.12 Removal prohibited. No his- torical material shall be taken from fhe search rooms except by members of the staff of the Library acting in their offi- cial capacities. $3.13 Disturbances. Loud talking and other activities likely to disturb searchers are prohibited. Persons de- siring to use typewriters or to carry on proofreading or similar work may be as- signed desks in a room designated for such purpose. $3.14 Smoking and eating prohib- ited. Smoking and eating in the search rooms are prohibited. LOANS AND REPRODUCTIONS §.3.15 Loans. Historical material may not be borrowed for use outside the Library except upon authorization in each instance by the Archivist. §3.16 Permission to make reproduce tions and to publish historical material, Historical material referred to in § 3.3 (a) may not be reproduced or published except upon the written authorization of the Director. AUTHENTICATION AND ATTESTATION $3.17 Authentication and attestation of copies; costs. The Director is author. ized to authenticate and attest, for and in the name of the Archivist, copies or reproductions of available historical ma- terial. Such copies or reproductions will be furnished in. appropriate cases upon payment of costs, LEGAL DEMANDS $3.18 Service of subpoena or other legal demand; compliance. When a sub- poena duces tecum or other legal demand for the production of historical material in the Franklin D. Roosevelt Library is served upon the Administrator notwith- standing the provisions of this part for Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9 making available upon request material and authenticated copies thereof, the Administrator will, so far as legally prac- ticable, comply with such subpoena or demand by submitting authenticated copies of such material, or the original material if necessary, unless he deter- mines that disclosure of the informaticn is contrary to law or would prejudice the national interest. or security of the United States. In the event that a sub- poena or other demand is served for his- torical material of the type referred to in .§3.3 (b), the Administrator will pro- duce or submit cspies of such historical ‘material only with the approval of the President of the-United States. When a subpoena or demand for historical mate- rial is served upon any officer or employee of the General Services Admin- istration other than the Administrator, he will, so far as legally practicable and unless otherwise directed by the Admin. istrator, respectfully decline to produce such material on the ground that he does not have legal custody thereof, is with- out authority under this part to produce the same, and the Administrator has not determined that disclosure is lawful and will not prejudice ihe national interest or security of the United States, MUSEUM $3.19 Admission fee. A charge of 25 cents, inclusive of tax, if any, shall be collected from each perscn visiting and viewing the exhibit rooms or museum portion of the Library, °$3.20 Waiver of admission fee. The Director is authorized to waive the ad- mission fee (a) for children 12 years of age or under when accompanied by an adult assuming responsibility for their safety and orderly conduct, (b) for per- sons from non-profit organizations or educational institutions, when such per- sons are accompanied by official instruc- tors, and when application is made in advance, (c) for persons in the support or’ care of charitable institutions and their attendants, (d) for officials of States, counties, and municipalities, and organizations, semi-public or private, which may be engaged in activities af- fecting the Library, and (e) for em- ployees of the Federal Government and others on official business: Provided, That the applicable tax will be collected from such persons unless exempt by law, in accordance with the act of June 29, 1939, as amended (53 Stat. 189; as amended; 26 U. S.C. 1700). $3.21 Hours of admission. The mu- seum portion of the Library will be open from 10 a, m. to 5 p. m. Tuesday through Sunday, including holidays. When a holiday falls on Monday the museum will be.open on the holiday and not on the ‘following day. : Part 4—PRESERVATION AND Use oF Rec- orDS IN REGIONAL FEDERAL RSCORDS CENTERS : Scope. Definitions. Legal custody.. Restrictions on use of certain records. Requests. Penalty for unlawful removal or mutilae tion, Photo-copying by regional] Federal rece ords centers. Authentication and attestation of copies; costs. Service of subpoena or other legal dee mand; compliance, AvuriHoRiTY: §§ 4.0 to 4.8 issued under eec. 48 ' 205, 63 Stat. 389; 41 U. 8. C. Sup., 235. Inter- pret or apply secs. 505, 609, Pub. Law 754, 8ist Cong. $4.0 Scope. The provisions of this part apply to records in regional Federal records centers of the General Services Administration. $4.1 Definitions. As used in this part, unless the context otherwise requires: (a) The term “regional Federal rec- — ords center” means a records center operated by the General Services Admin- istration primarily to serve other Federal agencies. , (b) The term “Administrator” means the Administrator of General Services. (c) The term “Regional Director” means the Director of a region estab- lished by the General Services Admin- istration. (d) The term “Chief” means the Chief of 2, regional Federal records center. $4.2 Legal custody. The Administra- tor has legal custody of records in re- gional Federal records centers. $43 Restrictions on use of certain records. Records in regional Federal rec- ords centers that contain information the disclosure of which would be preju- dicia} to the national interest or security of the United States or contrary to stand- ards of propriety (save in cases where the © public interest nevertheless requires dis. closure) will not be made available, Otherwise records will be made available to persons properly and directly con- cerned subject to conditions or restric- tions under which they have been trans-~ ferred to the respective regional Federal - records centers, and such restrictions re- specting their use as may be imposed by the respective Regional Directors, § 4.4 Requests. to records in regional Federal records centers shall be addressed in writing to the appropriate Regional Director of the General Services Administration. Re- gional offices are located in Boston, Mass., New York, N. ¥., Washington, D. C.,-At- lanta, Ga., Chicago, TL, Denver, Colo., Kansas Cliy, Mo., Dallas, Tex., San Fran- cisco, Calif., and Seattle, Wash. 0901076109 oe eee Requests for access - $4.5 Penalty for unlawjul removal or mutilation. The unlawful removal or mutilation of records is forbidden and is punishable by fine or imprisonment or both (62 Stat. 695, 18 U. S. C. Sup., 2071). $4.6 Photo-copying by regional Fed- eral records centers. Requests for. pho- tographic copies of records in regional Federal records centers and requests for certification or authentication of such copies should be made to the Chief of the appropriate regional Federal records center, $4.7 Authentication and attestation of copies; costs. The Chiefs of the sev- eral regional Federal records centers are authorized to authenticate and attest, for and in the name of the appropriate Regional Director of the General Serve ices Administration, copies or reproduc- tions of records in regional Federal record centers. Such copies or repro- ductions of records will be furnished in appropriate cases upon payment of costs. $4.8 Service of subpoena or other legal demand; comoliance. When a subpoena duces tecum or other legal de- mand for the production of matters of official record within a regional Federal records center is served upon the Ad-« ministrator notwithstanding the provi- sions of this part for making available. upon request records and ‘authenticated copies of records, the Administrator will, So far as legally practicable, comply with such subpoena or demand by submitting authenticated copies of such records, or the origina! records if necessary, unless he determines that disclosure of the in- formation is contrary to law or would prejudice the national interest or secu- rity of the United States. When such subpoena or demand is served upon any officer or employee of the General Serv- ices Administration other than the Ad- ministrater, he wil, so far as legally practicable and unless otherwise die rected by the Administrator, respect- fully decline to produce such records on the ground that he does not have legal custody thereof, is without authority under this part to produce the same, and the Administrator has not determined that disclosure is lawful and will not prejudice the national interest or secu- - rity of the United States. Dated: November 9, 1950. Jrss Larson, Administrator, [F. R. Doo. §0-10210; Filed, Nov. 13, 1959; - 8:48 a.m.) (Published in Federal Register, November 1), 1950-15 F.R. 7710000761 | Approved for Release @ 50-Yr 2014/05/16 : Declassified in Part - Sanitized Copy CIA-RDP70-00211RO001000100002-9 (Published in the Federal Register, September 7, 1951, 16 FeRe 9093) eX TITLE 44—PUBLIC PROPERTY AND WORKS | Chapter |—General Services Administration Subchapter A—Archives and Records Management Part 8—PRESERVATION AND USE OF HI6- TORICAL MATERIAL IN THE FRANKLIN D. ROOSEVELT LIBRARY MISCELLANEOUS AMENDMENTS Part 3 under the subheading of Mu- . seum is hereby amended by— - (1) Inserting after the word “busl- ness” in paragraph (e). of § 3.20 the fol- Jowing language: “and uniformed mem- bers of the armed forces of the United States”, and ‘TITLE 44—PUBLIC PROPERTY AND WORKS Chapter !—General Services Administration Subchapter A—Archives and Records ; Management Part 1—UsE OF RECORDS IN THE CUSTODY OF THE ARCHIVIST OF THE UNITED STATES AUTHENTICATION AND ATTESTATION OF COPIES; COSTS Section 1.4 of rules relating to the — availability of official records of General Services Administration as set forth in Part 1, Subchapter A, Chapter I, Title 44, Code of Federal Regulations (15 F. R. 7710) hereby is amended to read: _ of Le costs. v $1.4 Authentication and attestation The General Counsel, ~5= tions of official records. Declassified in Part - Sanitized Copy Roprevea for Release @ 50-Yr 2014/05/16 - CIA-RDP70-00211R001000100002-9 Exhibit 5, Appendix AD GSA Reg. 3-IV-302, 05 and 303. 05 — (hn25-52) (2) Adding at the end thereof a new . ’ section to read as follows: $3.22 Checking of certain personal property. Visitors to the museum rooms of the Franklin D. Roosevelt Library must check all parcels, luggage, and such other personal property as may be de- termined by the Director at a place designated by the Director. (Sec. 205, 63 Stat. 389; 41 U. 8. O. Bup. 285, Interpret or apply sec. 207, 68 Stat. 1065) These amendments shall become effec- tive upon publication in the FEDERAL REGISTER, ‘Dated: August 30, 1951. JESS LARSON, ' Administrator. {F. R. Doo, 61-10814; Filed, Sept. 6, 1961; © 9:02 a. m.] ‘ with respect to official records located within the Central Office of General Ser- vices Administration, and the Region Counsel, with respect to official records located within each regional office of General Services Administration, are authorized to authenticate and attest, for and in the name of the Administrator of General Services. copies of reproduc- Such copies or reproductions will be furnished in ap- propriate cases upon payment of costs. (Sec. 8, 48 Stat. 1122, as amended; 44 0.8, O. 800c) -Dated: January 3, 1952. RUSSELL FORBES, Acting Administrator. {F. R. Doc. 52-242; Filed, Jan. 8, 1952; 8:48 2. m.] (Published , in the Federal Register, January oy 1952, 17 FeR. 23h) Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211RO001000100002-9 aa Boas j oe IX A Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : 3! be VVn news CIA-RDP70-00211R001000100002-9 ; as TATE OF REQUEST eee eee REQUEST FOR OFFICIAL PERSONNEL FOLDER PREG. 3s 1V- 302. . (SEPARATED EMPLOYEE) Submit _in duplicate to the Federal Records Center, St. Louis, Missouri SECTION | - TO BE COMPLETED BY REQUESTING OFFICE’ : General Services Administration ‘Records Management Service, Region 6 Federal Records Center ~ 1724 Locust Street St. Louis 3, Missouri 2. NAME (Last, first, middle) 3. NAME UNDER WHICH FORMERLY EMPLOYED FEO- 4. DATE OF BIRTH ERALLY (If other than item 2) 5. FORMER FEOERAL EMPLOYING OFFICE (Agency; bureau or equivalent; address; and dates of employment ) {if formerly employed by agencies in addition to above, list under item 7) PERSONNEL FOLDER ACTION (Check appropriate box) . ? [+ Currently eriployed. Request transmission b. Request transmission [Js Consolidate attached papers of folder covering previous. Federal employ- of folder for tempo- with official personnel ment for permanent retention rary use folder previously forwarded @ REMARKS «SECTION 11 - FOR USE BY FEDERAL RECORDS CENTER, ST. LOUIS, MISSOURI CONSOLIDATE ATTACHED PAPERS WITH FOLDER PREVI- 8a. OUSLY: FORWIROES = FLAGGED, FOLDER TO BE FORWARDED WHEN LOCATED [ ] FOLDER ENCLOSED e. [J rouver PREVIOUSLY REQUESTED 1S ENCLOSED Paes FOLDER FORWARDED ON A LOAN BASIS IN LIEU OF IN [] FOLOER NOT LOCATED : . f. FORMATION REQUESTED. IF EMPLOYEE IS REHIRED, FOLOER SHOULD BE RETAINED BY YOUR AGENCY J. _REWARKS NOTE: Original will be used as charge-out by Federal Records Center. Duplicate will be returned as transmittal sheet when. appropriate. es : TO: [ . , ; | ADORESS: DORESS REQUESTING AGENCY WILL TYPE NAME AND ADDRESS os “OF OFFICE SUBMITTING REQUEST IN AODRESS BOX. & TO BE USED TO MAIL FOLDER OR REPLY. pa oe Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000100002-9