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z,, Department of Property & Procurement «==. Government of the United States Virgin Islands L/ @&\ 3274 ESTATE RICHMOND, CHRISTIANSTED, U. S. VIRGIN ISLANDS 00820 oe 8201 SUB BASE, SUITE 4, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 ® Sw ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774,0828 X eg : ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587 HTTP://DPPVILGOV AMENDMENT ONE (1) August 29, 2017 TO: SUBJECT: RFP-015-2017 (P) Public Safety Enterprises Solution, United States, Virgin Islands. INSERT: Questions & Answers 1. When responding to RFP #015-2017(P), should vendors organize their proposals according to RFP Section J. Contents of Proposal (pages 5-6) or should vendors organize their responses as outlined in RFP Section 5.1 Response Format (page 25)? Please clarify the exact information vendors should include in their response and the order in which these items should appear. Please make sure all required items from both sections are incorporated in your response. The order in Section J should be used 2. Should vendors submit their final proposals to the address listed on RFP page 4 in Section E. Submission of Proposals or submit proposals to the address listed on RFP page 25 in RFP section 5.2 Response Submission? Submission of Proposals should use the address listed on page 4 with attention to the Deputy Commissioner listed in Section 5.2 on page 25, 3. RFP page 4, Section D Timetable states that the last day for requests for written clarification is September 8; however, RFP page 26, Section 5.9 Questions states all questions must be received by September 11. Please clarify. The last day should be September 8th. Section 5.9 on page 26 will get amended to reflect September 8th as well All other terms and conditions remain the same. A copy of this amendment must be returned with your bid. <PNMEN > Department of Property&Procurement i= oF K. Govemment of the United States Virgin Islands BI S a Fe 3274 ESTATE RICHMOND, CHRISTIANSTED, U.S. VIRGIN ISLANDS 00820 %, stares Wi 8201 Sus BASE, 3RD FLOOR, ST. THOMAS, U.S. VIRGIN ISLANDS 00802 AND i, se ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774.0828 ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587 HTTP://DPP.VI.GOV AMENDMENT TWO (2) September 1, 2017 TO: SUBJECT: RFP-015-2017 (P) Public Safety Enterprises Solution, United States, Virgin Islands. INSERT: Questions & Answers Is attendance required in order to bid on the RFP? Yes Will a telephonic conference call be made available if Vendors are unable to be physically present? Yes All other terms and conditions remain the same. A copy of this amendment must be returned with your bid. Department of Property&Procurement =s. Govemment of the United States Virgin Islands eimai 3274 ESTATE RICHMOND, CHRISTIANSTED, U.S. VIRGIN ISLANDS 00820 %, av 8201 SuB BASE, 3RD FLOOR, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 aap OO” ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774.0828 ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587 HTTP://DPP.VI.GOV AMENDMENT THREE (3) November 6, 2017 TO: SUBJECT: RFP-015-2017 (P) Public Safety Enterprises Solution, United States, Virgin Islands. INSERT: Questions & Answers 1. General Requirements section #5 States “Respondent must facilitate Data Migration of all existing CAD RMS, Jail and Fire data.” If vendors do not propose a jail management system, should they also exclude information on Jail Data Conversion? A, Recommend vendors provide this information in response documents but please divide cost estimates (if applicable) based on with/without option. We do not have specific requirements for the BOC as this is not a primary requirement based on information and data provided by VIPD and VITEMA. Recommend this module be an option for consideration and not an independent application requiring stand-alone configurations. Should be a “turn-on” as needed feature in the overall product. 2. RFP page 28 Section 5.18 — Maintenance Quote. Is GVI installing a new network? Does GVI expect vendors to support the new network? A. The GVI is not developing a new enterprise for this tool. Vendors will utilize current configuration items (CI’s) to build recommended product configuration. 3. RFP page 21 Section 2.17 — Training Management System. Please identify the third-party for the P.O.S.T. interface and any specific contact information. A. That information is not readily available, vendors will implement a solution that allows for Third party APIs. P.O.S.T is in search of a new RMS, thus vendor must provide a module or a list of compatible solutions. 4. RFP page 14, response Table Codes. Which code should vendors use if the requirement can be fully accommodated via an alternative method to the one described? A. Vendors are responsible for providing options based on “best in class” and “most appropriate utility available based on their capability. This is a vendor option and responses should be based on capabilities. 5. RFP page 6, section J, Item # 5 it mentions a notarized written consent; however, Section page 28, section 5.19 does not mention notarized consent. Is a notarized written consent form required? If so, should the vendor or reference site supply the notarization? A. Vendor should provide notarization. 6. RFP page 19 Section 2.14 Permits and Licenses. Please provide a list of the types of permits and licenses your agency issues. A. This is not a BIT issue. Vendors should research all license and regulatory requirements needed to operate in the U.S Virgin Islands. 7. Does GVI desire vendors to propose a Jail Management System? If so, please provide the requirements for this solution. If not, does GVI expect vendors to interface to their current vendor? If so, please identify the vendor and version number of the current jail records management system, A. See #1 above. 8. Does GVI desire vendors to propose an Emergency Management RMS Solution? If so, please provide the requirements for this solution. A. The RFP provides all the requirement data developed by GVI respondents. This requirement specifically exceeds the scope specified in the RFP however, we strongly suggest vendors recommend a solution that adds this capability for future consideration. Capability should be built in and not “bolted-on”. 9. RFP page 15 Section 2.2 Incident reporting. Please identify the vendor and version number of the prosecutor system. A. That information is not readily available, vendors will implement a solution that allows for Third party APIs. 10. RFP page 15 Section 2.2 Incident reporting. Please identify the vendor and version number of the Courts system. A. See numbers 3 and 9 above. 11. RFP page 16 Section 2.4 Evidence and Property Management states “Property subsystems creates necessary communications messages”. Can GVI elaborate on this statement? A. Selected system must generate automated responses that communicate general messages for all concerned. Messages must be configurable and able to provide basic information based on input collected in the general format of the program. All other terms and conditions remain the same. A copy of this amendment must be returned with your bid. Department of Property&Procurement lig, N al jp Govemment of the United States Virgin Islands 2 wal 2 3274 Estate RICHMOND, CHRISTIANSTED, U. S. VIRGIN ISLANDS 00820 9 oy ’ ’ cen SY 8201 SuB BASE, 3RD FLOOR, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 ei ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774.0828 ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587 HTTP://DPP.VI.GOV AMENDMENT FOUR (4) November 21, 2017 TO: SUBJECT: RFP-015-2017 (P) Public Safety Enterprises Solution, United States, Virgin Islands. INSERT: New Open Date Wednesday, December 20, 2017 at 4:00 p.m. A Pre Bid Conference will be held on Wednesday, December 6, 2017 at 10:00 a.m. at the Department of Property & Procurement Conference Room. DELETE: Old Open Date Friday September 22, 2016 at 4:00 p.m. All other terms and conditions remain the same. A copy of this amendment must be returned with your bid.