USVI Public Records

Document text

OPCMR 1 Contractor’s Initials: ________ Amendment No. 1 to Contract P096DOET23 AMENDMENT No. 1 to CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this 31st day of January, 2024, in the Territory of the Virgin Islands, by and between the Government of the Virgin Islands, Department of Property and Procurement, on behalf of the Department of Education (hereinafter referred to as "Government") whose address is 1834 Kongens Gade, St. Thomas, U.S. Virgin Islands 00802 and RockVision, LLC (hereinafter referred to as "Contractor") of #63AD Lindberg Bay, St. Thomas, U.S. Virgin Islands 00802 WITNESSETH: WHEREAS, pursuant to Contract No. P096DOET23 , approved by the Commissioner of Property and Procurement on September 18, 2023 (which constitute and is hereinafter referred to as Contract”) the Government contracted with the Contractor to purchase, install, and configure LED outdoor electric signage boards at twelve (12) sites in the St. Thomas/St. John School; and WHEREAS, the Contract expires pursuant to its terms on November 30, 2024; and WHEREAS, in an effort to expand public schools’ visibility and ensure effective communication to parent and community stakeholder during the endemic stage of the Coronavirus (“Covid-19”), the Government seeks to acquire larger external signage boards and increase board height at twelve (12) school sites in the St. Thomas/St. John School District; and WHEREAS, to accommodate the changed needs, the parties desire to amend the Contract to change the item specification(s) and increase the compensation by One Hundred Thirty-Seven Thousand, Four Hundred Seventy Five Dollars and Zero Cents ($137,475.00); and NOW THEREFORE, for mutual and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: TERMS AND CONDITIONS 1. The Contract is amended by deleting all references to Addendum I (Scope of Services) and replacing it with First Amended Addendum I (First Amended Scope of Services) wherever it appears. 2. Paragraph No. 3 – Compensation is hereby amended to increase the compensation by One Hundred Thirty-Seven Thousand, Four Hundred Seventy Five Dollars and Zero Cents ($137,475.00) for a total amount not to exceed Seven Hundred Seventy-One Thousand, Two Hundred Fifty-Six Dollars and Sixty Cents ($771,256.60) by deleting all of the existing language contained therein and replacing it with new language as follows: OPCMR 2 Contractor’s Initials: ________ Amendment No 1 to Contract P096DOET23 “The Government, in consideration of the satisfactory performance of the services described in First Amended Addendum I (First Amended Scope of Services) agrees to pay Contractor the sum not to exceed Seven Hundred Seventy-One Thousand, Two Hundred Fifty-Six Dollars and Sixty Cents ($771,256.60) in accordance with the provisions set forth in First Amended Addendum II (First Amended Compensation) attached hereto and made a part of this Contract.” 3. Addenda I and II of the Contract are revised by deleting all terms contained therein and inserting in lieu thereof all of the terms contained in the First Amended Addendum I (First Amended Scope of Services) and First Amended Addendum II (First Amended Compensation) attached hereto as Exhibit “A”. 4. This Amendment is subject to the approval of the Commissioner of the Department of Property and Procurement and to the appropriation and availability of funds. 5. Except as expressly amended in this Amendment, all terms of the Contract remain in full force and effect. [THIS SECTION IS INTENTIONALLY LEFT BLANK] OPCMR 3 Contractor’s Initials: ________ Amendment No 1 to Contract P096DOET23 IN WITNESS WHEREOF, the parties have hereunto set their hands on the day and year first above written. GOVERNMENT OF THE VIRGIN ISLANDS ______________________________ _________ Dionne Wells-Hedrington, Ed.D., Commissioner Date Department of Education ______________________________ ________ Lisa M. Alejandro, Commissioner Date Department of Property and Procurement CONTRACTOR ______________________________ ________ Jose Rosario, Sole Managing Date Rock Vision, LLC (Corporate seal, if Contractor is a corporation) APPROVED AS TO LEGAL SUFFICIENCY DEPARTMENT OF JUSTICE BY: _____________________________ Date _________ 12/11/23 1/18/24 1/31/2024 12/19/2023 OPCMR 1 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. _P096DOET23________ CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this _______ day of ____________, 2023, in the Territory of the Virgin Islands, by and between the Government of the Virgin Islands, Department of Property and Procurement, on behalf of the Department of Education (hereinafter referred to as "Government") whose address is 1834 Kongens Gade, St. Thomas, U.S. Virgin Islands 00802 and RockVision, LLC (hereinafter referred to as "Contractor") of #63AD Lindberg Bay, St. Thomas, U.S. Virgin Islands 00802 WITNESSETH: WHEREAS, the Department seeks to improve communication intended to inform to parent, student, and community stakeholders of school activities, events, and other pertinent information that may affect the overall success of student’s social and academic achievement in the St. Thomas/ St. John School District; and WHEREAS, the Government is in need of the services of a Contractor to purchase, install, and configure LED outdoor electric signage boards at twelve (12) sites in the St. Thomas/St. John School which duties and responsibilities are more particularly described in Addendum I (Scope of Services) attached hereto; and WHEREAS, the Government solicited the services under RFP No. BD-23-400-4003-207; and WHEREAS, the Contractor represents that it is willing and capable of providing such services; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, and intending to be legally bound by this written instrument, the parties hereto do covenant and agree as follows: 1. SERVICES The Contractor will provide the services described in Addendum I (Scope of Services) attached hereto and made a part of this contract. 2. TERM AND EFFECTIVE DATE The term of this Contract shall be from October 1, 2023 to November 30, 2024. Upon the date of execution of this Contract by the Commissioner of Property and Procurement, this Contract shall become effective for the Term set out herein. JR 18th September OPCMR 2 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ 3. COMPENSATION The Government, in consideration of the satisfactory performance of the services described in Addendum I (Scope of Services), agrees to pay Contractor a sum not to exceed Six Hundred Thirty-Three Thousand, Seven Hundred Eighty-One Dollars and Sixty Cents ($633,781.60) in accordance with the provisions set forth in Addendum II (Compensation) attached hereto and made a part of this contract. 4. TRAVEL EXPENSES Inclusive of the compensation for services as specified in Paragraph 3 (Compensation) above, the Government agrees to pay documented transportation, subsistence, lodging and other travel expenses, while in travel status, for trips which have been authorized in writing, in advance, by the Government. These costs shall be advanced or reimbursed on the same basis as is applicable to non-contract employees of the Government, or as agreed to by an addendum to this Contract, however, said costs and expenses shall not exceed N/A ($ N/A). 5. RECORDS The Contractor when applicable, will present documented precise records of time and/or money expended under this Contract. 6. PROFESSIONAL STANDARDS The Contractor agrees to maintain the professional standards applicable to its profession and to consultants doing business in the United States Virgin Islands. 7. DOCUMENTS, PRINTOUTS, ETC. All documents, books, records, instructional materials, programs, printouts and memoranda of every description derived therefrom and pertaining to this Contract shall become the property of the Government and shall be turned over to it at the termination of this Contract. The above- described materials shall not be used by Contractor or by any other person or entity except upon the written permission of the Government. 8. LIABILITY OF OTHERS Nothing in this Contract shall be construed to impose any liability upon the Government to persons, firms, associations, or corporations engaged by Contractor as servants, agents, or independent contractors, or in any other capacity whatsoever, or make Government liable to any such persons, firms, associations, or corporations for the acts, omissions, liabilities, obligations and taxes of Contractor of whatsoever nature, including but not limited to unemployment JR OPCMR 3 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ insurance, gross receipt, excise, and social security taxes for Contractor, its servants, agents or independent contractors. 9. ASSIGNMENT The Contractor shall subcontract or assign any part of the services but no more than twenty percent (20%) of the services described under this Contract to Strategy Group VI, LLC and Charles Electric Services LLC. 10. INDEMNIFICATION Contractor agrees to indemnify, defend and hold harmless Government from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges and expenses (including attorney’s fees) and causes of action of whatsoever character which Government may incur, sustain or be subjected to, arising out of or in any way connected to the services to be performed by Contractor under this Contract and arising from any cause, except the sole negligence of Government. 11. INDEPENDENT CONTRACTOR The Contractor shall perform this Contract as an independent contractor and nothing herein contained shall be construed to be inconsistent with this relationship or status. 12. GOVERNING LAW This Contract shall be governed by the laws of the United States Virgin Islands and jurisdiction shall remain in the United States Virgin Islands. 13. WAIVERS AND AMENDMENTS No waiver, modification or amendment of any term, condition, or provision of this Contract shall be valid or of any force or effect unless made in writing, signed by the parties hereto or their duly authorized representatives, and specifying with particularity the nature and extent of such waiver, modification or amendment. Any such waiver, modification or amendment in any instance or instances shall in no event be construed to be a general waiver, modification or amendment of any of the terms, conditions or provisions of this Contract, but the same shall be strictly limited and restricted to the extent and occasion specified in such signed writing or writings. 14. ENTIRE AGREEMENT This agreement constitutes the entire agreement of the parties relating to the subject matter addressed in this Agreement. This agreement supersedes all prior communications, contracts, or JR OPCMR 4 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ agreements between the parties with respect to the subject matter addressed in this agreement, whether written or oral. 15. RIGHT TO WITHHOLD If work under this Contract is not performed in accordance with the terms hereof, Government will have the right to withhold out of any payment due to Contractor, such sums as Government may deem ample to protect it against loss or to assure payment of claims arising therefrom, and, at its option, Government may apply such sums in such manner as Government may deem proper to secure itself or to satisfy such claims. Government will immediately notify the Contractor in writing in the event that it elects to exercise its right to withhold. No such withholding or application shall be made by Government if and while Contractor gives satisfactory assurance to Government that such claims will be paid by Contractor or its insurance carrier, if applicable in the event that such contest is not successful. 16. CONDITION PRECEDENT This Contract shall be subject to the availability and appropriation of funds and to the approval of the Commissioner of Property and Procurement. 17. TERMINATION Either party will have the right to terminate this Contract with or without cause on thirty (30) days written notice to the other party specifying the date of termination. 18. PARTIAL TERMINATION The performance of work under this Contract may be terminated by the Government, in part, whenever the Government shall deem such termination advisable by providing there is thirty (30) days written notice to the Contractor. This partial termination shall be effectuated by delivering to the Contractor a Notice of Partial Termination specifying the extent to which the term and/or duties under this Contract are terminated and the date upon which such termination becomes effective. The Contractor shall be entitled to receive payment for services provided to the date of termination, including payment for the period of the thirty (30) day notice. 19. NON-DISCRIMINATION No person shall be excluded from participating in, be denied the proceeds of or be subject to discrimination in the performance of this Contract on account of race, creed, color, sex, religion, disability or national origin. JR OPCMR 5 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ 20. CONFLICT OF INTEREST (a) Contractor covenants that it has no interest and will not acquire any interest direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. (b) Contractor further covenants that it is: (1) not a territorial officer or employee (i.e., the Governor, Lieutenant Governor, member of the Legislature, or any other elected territorial official; or an officer or employee of the legislative, executive or judicial branch of the Government or any agency, board, commission or independent instrumentality of the Government, whether compensated on a salary, fee or contractual basis); or (2) a territorial officer or employee and, as such, has: (i) familiarized itself with the provisions of Title 3, Chapter 37 of the Virgin Islands Code, pertaining to conflicts of interest, including the penalties provision set forth in section 1108 thereof; (ii) not made, negotiated or influenced this Contract, in its official capacity; and (iii) no financial interest in the Contract as that term is defined in section 1101(1) of said Code chapter. 21. NOTICE Any notice required to be given by the Terms of this Contract shall be deemed to have been given when the same is sent by certified mail, postage prepaid or personally delivered, addressed to the parties as follows: GOVERNMENT Lisa M. Alejandro, Commissioner Department of Property and Procurement 8201 Sub Base, Suite 4 St. Thomas Virgin Islands 00802 Dionne Wells Hedrington, Ed.D. Commissioner Department of Education 1834 Kongens Gade St. Thomas, U.S. Virgin Islands 00802 CONTRACTOR Jose Rosario, Sole Managing Member JR OPCMR 6 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ Rock Vision LLC 8468 Lindbergh Bay St. Thomas, U.S. Virgin Islands 00802 22. LICENSURE The Contractor covenants that it has: (a) obtained all of the applicable licenses or permits, permanent, temporary or otherwise as required by Title 27 of the Virgin Islands Code; and (b) familiarized itself with the applicable provisions of Title 27 of the Virgin Islands Code pertaining to professions and occupations. 23. OTHER PROVISIONS Addenda I, II, III and Attachment A attached hereto are a part of this Contract and are incorporated herein by reference. 24. DEBARMENT CERTIFICATION By execution of this contract, the contractor certifies that it is eligible to receive contract awards using federally appropriated funds and that it has not been suspended or debarred from entering into contracts with any federal agency. The Contractor shall include this provision in each of its subcontracts hereunder and shall furnish its subcontractors with the current “LIST OF PARTIES EXCLUDED FROM FEDERAL PROCUREMENT OR NON-PROCUREMENT”. In the event the Contractor or any subcontractor misrepresents its eligibility to receive contract awards using federal funds, the Contractor or subcontractor agrees that it shall not be entitled to payment for any work performed under this contract or any subcontract and that the Contractor or subcontractor shall promptly reimburse the Government of the Virgin Islands for any progress payments heretofore made. 25. FALSE CLAIMS Contractor warrants that it shall not, with respect to this Contract, make or present any claim upon or against the Government of the Virgin Islands, or any officer department, board, commission, or other agency thereof, knowing such claims to be false, fictitious or fraudulent. Contractor acknowledges that making such a false, fictitious or fraudulent claim is an offence under Virgin Islands law. 26. NOTICE OF FEDERAL FUNDING Contractor acknowledges that this Contract is funded, in whole or in part, by federal funds. Contractor warrants that it shall not, with respect to this Contract, make or present any claim JR OPCMR 7 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. _P096DOET23_ knowing such claim to be false, fictitious, or fraudulent. Contractor acknowledges that making such a false, fictitious, or fraudulent claim is a federal offence. 27. INSURANCE Contractor shall maintain the following insurance coverages during the term of this Contract (a) COMMERCIAL GENERAL LIABILITY: Commercial general liability insurance, in a form acceptable to the Government, on a “per occurrence” basis with a minimum limit of not less than one million dollars and zero cents ($1,000,000.00) for any one person per occurrence for death or personal injury and five hundred thousand dollars ($100,000.00) for any one occurrence for property damage. Insurance policy(ies) shall name the Government of the Virgin Islands as the certificate holder and additional insured via an endorsement. (b) WORKERS’ COMPENSATION: Contractor shall supply current coverage under the Government Insurance Fund or other form of coverage. 28. FACSIMILE, ELECTRONIC & DIGITAL SIGNATURES A facsimile, electronic or digital signature on this Contract shall be deemed an original and binding upon the Parties hereto. [THIS SECTION IS INTENTIONALLY LEFT BLANK] JR OPCMR 8 Contractor’s Initials: ________ RFP No.BD-23-400-4003-207 Contract No. P096DOET23_ IN WITNESS WHEREOF, the parties have hereunto set their hands on the day and year first above written. WITNESSES: GOVERNMENT OF THE VIRGIN ISLANDS ____________________ ______________________________ ________ Dionne Wells-Hedrington, Ed.D., Commissioner Date Department of Education ____________________ ______________________________ ________ Lisa M. Alejandro, Commissioner Designee Date Department of Property and Procurement CONTRACTOR ___________________ ________ Date ______________________________ Jose Rosario, Sole Managing Member Rock Vision, LLC (Corporate seal, if Contractor is a corporation) APPROVED AS TO LEGAL SUFFICIENCY DEPARTMENT OF JUSTICE BY: _____________________________ Date _________ PURCHASE ORDER NO.______________________________ 9/11/23 JR 9/18/23 /s/ 9/18/2023 09/13/2023